RFP ERP Software Selection 8-6-25.pdf

This is a Request for Proposals (RFP) issued by the City of Colton, California for ERP Software Selection focusing on Finance and Human Capital Management systems. The City is seeking an integrated enterprise resource planning system to replace their current Tyler Eden financial and human resources management systems, Oracle Work and Asset Management, and various other business applications. The RFP was released on August 6, 2025, with questions due by August 27, 2025, and proposals due by September 18, 2025 at 4:00 PM PT. The selection process includes vendor demonstrations in November/December 2025, final vendor selection in January 2026, and contract negotiations from February to April 2026. The City requires a minimum five-year contract term for vendor-hosted/SaaS solutions.

The RFP specifies user access requirements for approximately 85 total users across various modules including finance (General Ledger, Budgeting, Accounts Payable/Receivable, Purchasing), human resources (HR, Time & Attendance, Payroll), and other management functions. The City operates with a total budget of $230M, including $64.6M General Fund and $26.1M Capital Improvement Budget, serving a population of 54,828 with 359.7 funded full-time positions. Vendors must provide comprehensive pricing for implementation, training, hardware specifications, software licensing, annual maintenance and support, with costs clearly stated for both initial one-time expenses and recurring annual fees over a five-year term. The evaluation will prioritize overall software functionality, vendor support capabilities, total cost of ownership, and the ability to meet the City's current and future operational needs.