RFP EC-10-2025 18_PFAS Soil Remediation Project_10.16.25.pdf

version 15 – services 7.24.25

REQUEST FOR PROPOSALS

PFAS Soil Remediation Project

RFP # EC-10-2025 #18

ESTIMATED TIMELINE –

RFP Released October 16, 2025 Deadline to Submit Written Questions October 30, 2025 @ 3:00 PM EST Response to Questions November 6, 2025 @ 3:00 PM EST Proposal Due Date & Public Bid Opening – BOC Conf. Room November 17, 2025 @ 3:00 PM EST Award Date Pending BOC Approval December 8, 2025 (tentative)

*BOC = Board of Commissioners

RFP PROCUREMENT CONTACT – Jeff Mallory, Airport Director, jmallory@emmetcounty.org

Emmet County is soliciting proposals from prospective vendors to provide the County with services of mixing a powdered soil additive with PFAS-contaminated soil to prevent future leaching of PFAS to underlying groundwater.

A copy of this RFP and any subsequent addenda or communications may be obtained from the County’s RFP page www.emmetcounty.org/rfp as well as on the BidNet Direct website at https://www.bidnetdirect.com.

Emmet County Administration Office • 200 Division Street, Suite G70 • Petoskey, Michigan 49770 www.emmetcounty.org http://www.emmetcounty.org/rfp https://www.bidnetdirect.com/

2 | P a g e

RFP# EC-10-2025 #18

A. PROJECT BACKGROUND

The project is located at the Pellston Regional Airport (1395 US-31, Pellston, MI), which is owned and operated by Emmet County. Past releases of aqueous film-forming foam (AFFF) during training, testing, and emergency response activities have resulted in the presence of per- and polyfluoroalkyl substances (PFAS) in soil and groundwater at the Airport, which the County is currently working to remediate. As part of that effort, the County has obtained a grant from the Federal Aviation Administration (FAA) to remediate soil adjacent to the Airport’s snow removal equipment/aircraft rescue and firefighting (SRE/ARFF) building and in two other areas by mixing a soil additive with PFAS-impacted soil with the goal of binding PFAS to the soil above the water table and preventing future leaching of PFAS to groundwater. These three locations are shown on the map in Figure 1. See Exhibit B.

The areas targeted for soil additive (called ‘project areas’) are shown on Figures 2, 3, and 4. See Exhibit B. Detailed drawings showing buried utilities are not available and the selected contractor will be responsible for identifying, locating, and protecting all buried utilities in each project area. Soil in the project areas consists primarily of fine sand and unconfined groundwater occurs at approximately 10 feet below ground surface.

Under a separate contract, soil will be removed to a depth of up to three (3) feet below grade from the three project areas and disposed off-site. The soil additive mixing under this contract will occur from the excavated depth of three (3) feet below grade to a depth of nine (9) feet below grade.

The purpose of this request for proposals is to select a contractor to procure the required soil additive, mix it with soil in the project areas, and restore each area per the technical specifications below.

B. SCOPE OF WORK

The purpose of this request for proposal is to invite prospective vendors to submit a proposal to supply Emmet County with services of mixing a powdered soil additive with PFAS-contaminated soil to prevent future leaching of PFAS to underlying groundwater.

The Vendor shall provide the following related to this particular RFP:

1. Perform utility clearance within the project area. Prior to beginning any work, all underground and overhead utilities shall be identified by the Contractor. The contractor will work with Airport personnel to identify utility corridors within the vicinity of the work zone both above and below ground prior to commencing work. As necessary and required by the scope of work for the project, the Contractor shall protect, support, and secure in place all utilities to avoid damage and interruption of service. The selected contractor shall be responsible for repairing any damage to utilities. The selected contractor shall notify Airport personnel immediately if a utility is damaged during the implementation of work.

2. Mobilize necessary personnel, equipment, and materials to the Site.

3. Provide and maintain appropriate soil erosion and sediment control (SESC) measures. Because the project footprint is less than one acre and not within 500 feet of surface water, SESC permit is not needed.

4. Establish approved staging and laydown area(s) as needed for material and equipment storage.

5. Establish and maintain any necessary safety and traffic control measures.

6. Protect and maintain access to designated features within and adjacent to the project area.

7. Remove the existing monitoring well from the SRE/ARFF project area (shown on Figure 2). See Exhibit B.

8. Perform mixing of soil additive with soil in project area according to the following specifications:

a. The method for mixing the soil additive with the native soil shall be determined by the selected contractor (consistent with the contractor’s proposal). Mixing adequacy shall be visually determined by the project engineer or the project engineer’s designated site representation. Satisfactory mixing will be characterized by even coloration of the soil/additive mixture.

3 | P a g e

b. Soil mixing shall be completed from a depth of approximately three (3) feet below grade to a depth of approximately nine (9) feet below grade over the approximate project areas shown on Figures 2, 3, and

4. See Exhibit B. The approximate project areas are:

c. SRE/ARFF: 18,500 square feet

d. South test area: 12,000 square feet

e. West test area: 10,000 square feet

f. The soil additive will be mixed with native soil at a ratio of one (1) percent by weight. Assuming a soil density of 90 pounds/cubic foot, this will require mixing of approximately 109 tons of additive.

g. Purchase of the soil additive will be part of the contractor’s responsibility (see “Materials” below).

Because the soil additive will be delivered to the Airport in 2,000 pound ‘super-sacks’ on pallets (see Figure 5, Exhibit B), the contractor shall provide a forklift or other means for moving the pallets/super sacks.

9. A fine water spray shall be applied to the soil during mixing with the additive to reduce airborne dust and to promote adhesion of the additive to the soil.

10. Restore each project area as follows:

a. Remove and dispose of all debris from the project area, including packing materials from the soil additive and other products, wooden pallets, and all miscellaneous trash. All material shall be disposed of off Airport property.

b. Repair or replace any utilities damaged or moved by the Contractor during the project.

c. Surface grade the project area as close to its original condition as reasonably possible. At a minimum and as appropriate, the ground surface within the project area shall be sloped away from surrounding pavement and towards catch basins.

d. Provide a viable grass seed application over the project area. The proposed application method shall be described in the Contractor’s proposal and is subject to approval by the County.

Materials

Soil additive: The soil stabilization additive is Fluorosorb produced by CETCO (https://www.mineralstech.com/cetco/water-and-remediation/fluoro-sorb-adsorbent). Pricing and ordering information can be obtained from:

CETCO

Marat Goldenberg, PE

Phone: 630-433-0722

Email: marat.goldenberg@mineralstech.com

Minimum Qualifications for Bidders

All bidders must demonstrate that they meet the following minimum qualifications to be considered for this project. Failure to satisfactorily demonstrate that the bidder meets the following minimum qualifications may result in the contractor being eliminated from consideration:

1. The contractor must provide three examples of projects involving contaminated soil remediation with owner or engineer references.

2. The contractor must confirm that personnel assigned to the project will have a minimum of 24 hours OSHA HAZWOPER training.

https://www.mineralstech.com/cetco/water-and-remediation/fluoro-sorb-adsorbent mailto:marat.goldenberg@mineralstech.com

4 | P a g e

Proposal Requirements

All work shall be performed in accordance with all applicable local, state, and federal regulations. Each proposal shall contain the following:

1. A technical proposal describing the methods proposed to achieve mixing of the soil additive per the specifications in this solicitation.

2. A cost proposal to complete the scope of work described in this solicitation using the Bid Form included within this RFP. See Exhibit A.

3. An estimated schedule for completion from the time of contract execution.

Unit rates are requested for “standby time”, which is defined as equipment and crew that is on standby at the request of the owner.

C. SUBMITTALS

The Vendor shall also provide the following as requested for all County RFPs:

A. If applicable, provide continual or annual costs such as warranties or service contracts.

B. Description of its invoicing process. Invoices should itemize the date of service, reason for the service, the amount, and the vendor Tax ID number.

C. An opportunity for Emmet County to complete a final inspection before acceptance of the work/ product.

The Vendor will arrange for the return of all damaged or miss-shipped items. There will be no restocking fee for the return of items damaged or shipped by the vendor in error. All items returned will be credited to invoice within 14 days of receipt.

D. Available financing options and terms.

E. If applicable, no less than three (3) days of training to ensure adequate education of all personnel at the expense of the company providing the equipment to Emmet County.

In responding to this RFP, the vendor accepts full responsibility to understand the RFP in its entirety, and in detail, including making any inquiries to Emmet County as necessary to gain such understanding. The County reserves the right to disqualify any vendor who demonstrates less than such understanding. Further, Emmet County reserves the right to determine, at its sole discretion, whether the vendor has demonstrated such understanding. That right extends to cancellation of award, if award has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to Emmet County.

All information provided by Emmet County in this RFP is offered in good faith. Individual items are subject to change at any time. Emmet County makes no certification that any item is without error. Emmet County is not responsible or liable for any use of the information or for any claims asserted there from.

The County intends to select a vendor in December 2025 but it is not obligated to do so.

5 | P a g e

D. EVALUATION CRITERIA

Submittals will be evaluated and ranked to determine the best value to the County based on the following criteria:

A. Initial and Ongoing Costs for the Project B. Quality of the Work C. Conformity with Specifications and Suitability to the Requirements of the County D. Past Performance of the Vendor E. Warranty, service contracts, industry standards and references

The purpose of this competitive RFP is to promote a fair, most efficient means to obtain the best value to Emmet County, i.e., the proposal offering the best value, which shall be assessed in accordance with the evaluation criteria set forth in this RFP. Proposals will be reviewed by an internal committee where quotes will be evaluated and ranked on a consensus basis. Proposing bidders may be asked to participate in an interview to further discuss qualifications and to answer questions from the committee.

Emmet County reserves the right in its sole discretion to accept or reject any or all proposals, in whole or in part, without incurring any cost of liability whatsoever, and to waive informalities and minor irregularities in bids received. The County shall retain the RFP, and all related terms and conditions, exhibits and other attachments, in original form in any archival copy. Any modification of these, in the vendor’s submission, is grounds for immediate disqualification. If the selected vendor and Emmet County are not able to finalize contract terms for the intended goods or services requested in this RFP, the County reserves the right to select another vendor to provide the goods or services.

E. REPRESENTATIONS AND CERTIFICATIONS

Full name and address of the business with a short description of the business.

Include a description of the following:

A. Business organization B. Year established C. Federal ID number D. Michigan tax ID number, if applicable.

E. The business’ legal formation (e.g. corporation, sole proprietor, etc.)

F. State of incorporation, if applicable.

G. List the business’ officers (up to three).

H. List the location and address of the business’ office in Michigan that will provide the services requested.

I. Provide a list of business’ primary services. Provide a list of similar projects completed by the firm.

F. REFERENCES

RFP reviewers may solicit references from some or all client contacts provided. Please include at least three (3) references.

G. COMPENSATION / FEES

Identify all costs including expenses to be charged for performing the services necessary to accomplish the objectives of the contract. The respondent is to submit a fully detailed budget including staff costs and any expenses necessary to accomplish the tasks and to produce the deliverables under the contract. The County is tax exempt for state and local taxes, personal property tax, and real property taxes. Prices shall not include taxes, 6 | P a g e unless the County is not tax-exempt for a specific service or deliverable. Exemption certificates for sales tax will be furnished upon request.

Costs for subcontractors are to be broken out separately.

H. CONFLICT OF INTEREST

Disclose any conflicts or perceived conflicts of interest. Vendor shall to the extent practicable, disclose to the County the identity of vendor employees and relatives of vendor employees who are employed by the County as well as the identity of County employees who are employed by vendor.

Identify what procedures your firm utilizes to identify and resolve conflicts of interest.

I. COPIES OF THE FOLLOWING ITEMS:

A. Comprehensive General Liability and Property Damage coverage. (see below requirements) B. Professional Liability (Errors and Omissions) coverage.

C. Worker’s Compensation coverage. (see below requirements) D. Automobile Liability (see below requirements) E. Any and all relevant license/registration numbers.

J. INSURANCE REQUIREMENTS AND BOND (as applicable)

The successful bidder shall have no right to or expectation of coverage under any insurance policies of the County.

Further, the successful bidder must meet the following minimum insurance requirements and provide proof of coverage on a Certificate of Liability Insurance form submitted with proposal:

1. If selected, a Certificate of insurance naming Emmet County as a certificate holder must be provided prior to the County’s execution of a contract and must bear evidence of all required terms and coverage and provide 30 days’ notice of cancellation or material changes to the coverage.

2. Certificate of insurance must name as an additional insured Emmet County, its agents, officers, officials, employees as additional insureds, as their interest may appear.

3. The Contractor shall be responsible for insuring all its tools, equipment and materials, which it may leave at the Project's work site. The County shall not be responsible for any loss or damage to the Contractor's tools, equipment and materials.

4. General Liability Coverage:

a. $500,000 Each Occurrence

b. $500,000 Property Damage

c. $5,000 Medical Expense

d. $500,000 Personal & Advertising Injury

e. $1,000,000 General Aggregate

f. $1,000,000 Products & Completed Operations

5. Automobile Liability:

a. $1,000,000 Combined Single Limit; or

b. $1,000,000 Bodily Injury

c. $500,000 Property Damage

7 | P a g e

6. Professional Liability (Errors and Omissions) Insurance:

[For contracts for professional services, e.g. Architect, Engineer, Doctors, Dentists, etc.]

a. $1,000,000 Each Occurrence

b. If on a claim-made basis, the Contractor shall purchase extended reporting period “tail” coverage for a minimum of three (3) years after termination of Agreement.

7. Workman’s Compensation insurance as required State statutory limits. If any proprietor, partner, executive, officer, member, or employee is excluded from worker’s compensation or if the Workers Compensation policy is for certificate purpose only, it must be stated on the certificate.

8. Cancellation Notice:

Workers' Compensation Insurance, General Liability Insurance and Automobile Liability Insurance, as described above, shall include an endorsement stating the following: "It is understood and agreed that Thirty (30) days Advance Written Notice of Cancelation, Non-Renewal, Reduction, and/or Material Change shall be sent to the office of the Emmet County Administrator.

If any of the above coverages expire during the term of the contract, the Contractor shall deliver renewal certificates and/or policies to the Emmet County Administrator at least ten (10) days prior to the expiration date.

All insurance carriers must be licensed to do business in the State of Michigan and shall have and maintain a minimum A.M. Best’s rating of A-, unless otherwise approved by the County. The insurance company(s) issuing the policy(s) shall have no recourse against the County for subrogation, premiums, deductibles, or assessments of any form.

The County reserves the right to require a performance or payment bond for certain services.

K. LIABILITY AND INDEMNIFICATION

The selected vendor shall be liable for any injury or damage occurring on account of the performance of its work.

The selected vendor shall be required to indemnify, defend, and hold the County harmless for all claims, incurred by or asserted against the County, its elected and appointed officials, employees, agents and volunteers, by and person or entity, which are alleged to have been caused from the acts or omissions of vendor or vendor’s employees. The County’s right to indemnification is in excess and above any insurance required by the contract.

The vendor shall have no right against the County for indemnification, contribution or subrogation.

L. BACKROUND CHECKS

Vendors that are selected to provide services that require access to law enforcement, Court facilities, Pellston Airport, and to other County locations after normal business hours, must undergo a background check by the Emmet County Sheriff’s Department. The County reserves the right to require background checks of vendor employees for other sensitive services.

M. NON-DISCRIMINATION

Vendor, and its subcontractors, shall not discriminate against an employee or an applicant for employment, in hiring, any terms and conditions of employment or matters of employment for any reason that is unrelated to the

8 | P a g e person’s ability to perform the duties of a particular job or position, in accordance with applicable federal and state law.

N. DEBARMENT AND GRANT REQUIREMENTS

If a bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency, which prohibits the bidder from participating in any procurement, the bidder must provide County with that information as part of their response. Failure to provide this information may result in disqualification of the response from consideration or termination of a purchase order or contract, if awarded.

To the extent that an awarded contract is funded in whole or in part by any federal or state grant, vendor will be required to comply with all applicable requirements in the grant.

O. TERMINATION OF CONTRACT:

When the vendor has not performed or has unsatisfactorily performed the contract or in the event, any of the provisions of the purchase order are violated, the County may serve written notice of its intention to terminate the contract and/or purchase order for default. Upon termination for default, payment will be withheld at the discretion of Emmet County. Failure on the part of a vendor to fulfill the contractual obligations shall be considered just cause for termination of the contract. The vendor will be paid for work satisfactorily performed prior to termination less any excess costs incurred by the County in procuring and completing the work. The County reserves the right to require termination of the contract for its convenience in the contract terms finalized with the selected vendor. If funds are not appropriated or otherwise made available to support continuation of performance, the County may terminate the agreement. Vendor shall be paid for work satisfactorily performed prior to termination.

P. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT:

If any item furnished by the vendor fails to conform to specifications, or to the sample submitted by the vendor, the County may reject it. Upon rejection, the vendor must promptly reclaim and remove such item without expense to the County, and shall immediately replace all such rejected items with others conforming to such specification and samples. If the vendor fails to do so, the County has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the vendor the difference between the prices named in the purchase order and the actual cost to the County. If the vendor fails to make prompt delivery of any item, the County has the right to purchase such item in the open market and to deduct from any monies due the vendor the difference between the prices named in the purchase order and the actual replacement cost to the County. The rights and remedies of the County identified above are in addition to any other rights and remedies provided by law or under the purchase order.

Q. INSTRUCTIONS FOR FIRMS:

For your bid to qualify, you must submit three (3) hard copies in your SEALED BID no later than 3:00 PM EST on November 17, 2025 to:

EMMET COUNTY FINANCE DEPARTMENT

ATTN: Priscilla Meyer, Administration Office

200 DIVISION STREET, SUITE G70

PETOSKEY, MI 49770

9 | P a g e

1. Response to this RFP MUST be clearly marked RFP# EC-10-2025 #18 – PFAS Soil Remediation Project.

2. Questions shall be submitted in writing to Jeff Mallory at jmallory@emmetcounty.org no later than 3:00 PM

EST on October 30, 2025.

3. This RFP, any addendums, and any potential questions and answers will be posted on the Emmet County website at https://www.emmetcounty.org/open-bids-rfps/.

4. The County reserves the right, in its sole discretion, to reject any and all proposals, or parts of any proposal, for any reason whatsoever and waive technicalities.

5. The County will only accept proposals that are responsive to the RFP and are prepared and submitted in compliance with the requirements set forth in this RFP.

6. Emmet County will not award any proposal to an individual or business having any outstanding amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

No late submissions will be accepted.

https://www.emmetcounty.org/open-bids-rfps/

10 | P a g e

IRAN LINKED BUSINESS CLAUSE

The Respondent who is selected as Consultant shall certify to the County that neither it nor any of its successors, parent companies, subsidiaries, or companies under common ownership or control of the Consultant, are an “Iran Linked Business” engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, within the meaning of Michigan Public Act 517 of 2012. It is expressly understood and agreed that the Consultant shall not become an “Iran linked business” during the term of this Agreement.

NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN

SECTION 5 OF ACT NO. 517, PUBLIC ACTS OF 2012.

CERTIFICATION

I hereby state that I have read, have become thoroughly familiar with, understand, and accept the terms and scope of work contained in the RFP. I hereby state that all of the information I have provided is true, accurate and complete.

I hereby state that I have authority to submit this RFP, which will become the basis for a binding contract if accepted by the Emmet County. I hereby state that this quote will remain valid for sixty (60) days from this certification date.

Signature: _____________________________________________________________________________

Print Name: ___________________________________________________________________________

Title: _______________________________________________ Date: _____________________________

Company Name: _______________________________________________________________________

Address: ______________________________________________________________________________

Contact Name: _________________________________________________________________________

Phone: _____________________________________ Email: __________________________________

MINORITY VENDOR CERTIFICATIONS

Please check all that apply:

The vendor represents that it IS IS NOT a woman or women-owned business.

The vendor represents that it IS IS NOT a minority-owned business.

The vendor represents that it IS IS NOT a disadvantaged business enterprise.

The contractor represents and warrants that the company meets the above and can provide supportive documentation upon request. Any lines left unchecked will be considered as if the “IS NOT” box has been checked.

Authorized Agent Signature Date

Authorized Agent Printed Name

How did you learn of this RFP? BidNet County Website

(circle all that apply) County Employee Other ________________

Exhibit A

Bid Form

- TO BE COMPLETED BY ALL BIDDERS -

PFAS Soil Remediation Project

Pellston Regional Airport, Pellston, Michigan

Item Description Estimated Quantity

Unit Unit Cost Total Cost

1 Mobilization/demobilization 1 l.s. $_________ $__________

2 Erosion control 1 l.s. $_________ $__________

3 Soil additive (Fluorosorb) – material cost

109 ton $_________ $__________

4 Soil additive (Fluorosorb) – delivery to site

109 ton $_________ $___________

5 Soil mixing 9000 c.y. $_________ $___________

6 Site restoration (clean fill) 4500 c.y. $_________ $___________

7 Site restoration (topsoil) 375 c.y. $_________ $___________

8 Site restoration (seed) 1 acre $_________ $___________

9 Site restoration (general cleanup, waste disposal)

1 l.s. $_________ $___________

Total Cost: $___________

10 Standby time (if needed) 1 day $_________ $___________

NOTE: The form above must be completed for all bids.

Exhibit B

Figure 10. Pellston Regional Airport Project Areas.

Figure 2. Pellston Regional Airport SRE/ARFF Project Area.

Figure 3. Pellston Regional Airport South Test Area Project Area.

Figure 4. Pellston Regional Airport West Test Area Project Area.

Figure 5. Soil Additive in ‘Super-Sacks’.