RFP-DPW04-25A Engineering Construction Inspection Services Addendum A.pdf

Steven M. Neuhaus County Executive

September 19, 2025

RFP-DPW04-25 Engineering Construction Inspection Services

Addendum A

Dear Vendors, Please note the revised due date for submissions is Tuesday, October 7, 2025, at 4:00 P.M..

This amendment is to address questions for the above-mentioned RFP:

1. Q: Under “Submission of Proposals,” it states, "6. References: Must be provided as required in the Qualifications form.” The Qualifications form is referenced but not provided in the RFP documents. Please confirm if references and the Qualifications form need to be included in the proposal; if so, please provide.

A: Yes. Please see attached

2. Q: Under “Pricing” on page 9 of the RFP, it states, “1. Offerors shall include with their Proposal, additional sheets specifying 2019, 2020, 2021, 2022, 2023, 2024 rates for Offeror’s personnel and detail all reimbursable expenses proposed.” Please confirm the correct years of rates requested.?

A: The years listed (2019–2024) are correct. The County is requesting historical rates from 2019 through 2024 in order to assess pricing history and escalation trends. In addition, Offerors shall provide current proposed rates for the anticipated contract term (2025–2028).

3. Q: On page 8 of the RFP, will the County clarify whether the qualifications in Specification #4 or Specification #7 are applicable? Will each individual inspector be required to be a licensed PE as noted in Specification #7?

Specification #4, it states, “Staffing of the project will vary depending on the size and scope of the project, but (at a minimum) will consist of one (1) Construction Inspector (minimum

– NICET LEVEL II). Additional Inspectors may be necessary depending on contractor scheduling. Subcontracting and/or joint ventures with another consultant are not permitted.”

DEPARTMENT OF GENERAL SERVICES

Renee Arnold-O’Regan

Commissioner

255-275 Main St., P.O. Box 218 Goshen, New York 10924

TEL: (845) 291-2792 FAX: (845) 378-2365

www.orangecountygov.com

Specification #7, it states, “Offerors’ inspectors shall be licensed and qualified to practice engineering in the State of New York at the time of submission of a proposal.”

A: Specification #4 governs the minimum inspector qualification. Individual inspectors are not required to be licensed Professional Engineers (PEs). Each field inspector must hold NICET Level II (or higher) in Transportation/Construction or equivalent at the time of proposal submission. Specification #7 should be clarified to mean the Offeror (firm) must be authorized to practice engineering in New York State (e.g., Certificate of Authorization), and supervisory personnel proposed to perform any engineering tasks (if required) must hold appropriate licensure. This contract is for construction inspection services; no design is anticipated under this RFP.

4. Q: Under “Pricing”, will the County clarify for which years they are requiring rates to be provided? The RFP is requesting pricing sheets from 2019 – 2024.

A: See question 2. Provide historical rates for 2019–2024 and proposed rates for 2025– 2028.

5. Q: #5, Pricing, it states, “Provide as requested in the Pricing Section of the RFP.” On Page 9 of the RFP, under Pricing, #2, it states, “Pricing must be submitted on the provided Proposal Form.” I do not see a section on the Proposal Form for this information to be added. Does the submission of the yearly rates take the place of this requirement?

A: Please disregard #2 under pricing as it was an oversight and should not be there.

6. Q: The RFP requests personnel rates for 2019-2024. Since this contract is anticipated for 2025-2028, please confirm if current and future rates should be provided instead?

A: Both are required. Provide historical rates for 2019–2024 and proposed rates for 2025–2028 as described in questions 2 & 4.

7. Q: The Specifications state inspectors must be NICET Level, II, while elsewhere the RFP states inspectors must be licensed and qualified to practice engineering in New York. Please confirm whether both certifications are required, or if one is sufficient?

A. NICET Level II (minimum) is required for field inspectors. A PE license is not required for each inspector. The Offeror (firm) must be authorized to practice engineering in New York State; any personnel performing engineering tasks must be appropriately licensed. For the avoidance of doubt, an inspector holding NICET Level II (or higher) satisfies the inspector qualification requirement.

Regards, Commissioner of General Services

ORANGE COUNTY, NEW YORK

Department of General Services PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP Shell 01/19

QUALIFICATIONS FORM

Please complete in full, typed or in ink. Attach additional pages or supporting documentation as necessary for all questions. Both this questionnaire and the Disclosure of Prior Non-Responsibility Determinations MUST be completed.

1. Company Name:_____________________________________________________________________

Address of Principal Place of Business:

Street:__________________________________________________________________________

City, State, Zip:___________________________________________________________________

Telephone: __________________________ Fax: ______________________________

Name of Authorized Contact for this questionnaire: ____________________________________

Title:________________________ Email:_______________________________________

Telephone: __________________________ Fax: ______________________________

2. Former or Other DBA or Trade Name(s), Other Identities, or EIN(s) used in the past five (5) years (Include

Business Entity Type, Name, EIN, State or County where filed and indicate active or inactive status. Attach additional pages as necessary):

3. Business Entity Type:________________________________________

Date of Incorporation / Registration / Establishment: ______________

If sole proprietorship, years in Business: ______________

If general partnership, County formed in (if formed in NY): ______________

State Business Entity was formed in, if other than NY: ______________

If your Business Entity is other than a sole proprietorship or general partnership, is it registered to do business in NY? Yes No

Is your Business Entity a joint venture? Yes No

(If Yes, separate Qualifications Statements must be submitted for each entity in the joint venture).

RFP TITLE: ENGINEERING CONSTRUCTION INSPECTION SERVICES RFP-DPW04-25

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP Shell 01/19

4. Company Resources

4.1 What services does your company provide?

4.2 How many full-time, permanent staff does your firm employ? ______________

4.3 What is the average number of employees for the past five (5) years?

4.4 What services does the Company intend to self-perform on this Project?

4.5 What services does the Company intend to subcontract on this Project?

5. Identify each person who is or has been within the past five (5) years, a Principal Owner of 5.0% or more of the entity's shares or one of the five largest shareholders or an officer, a director, partner or proprietor.

Joint ventures provide information for all firms involved.

Name: __________________________________ Title: ___________________________________ Percentage Ownership: _____________________ Employment Status: Current Former License(s) or Professional Registration(s) at time employed: _______________________________

2020____ 2021____ 2022_____ 2023_____ 2024____

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP Shell 01/19

Name: __________________________________ Title: ___________________________________ Percentage Ownership: _____________________ Employment Status: Current Former License(s) or Professional Registration(s) at time employed: _______________________________

Name: __________________________________ Title: ___________________________________ Percentage Ownership: _____________________ Employment Status: Current Former License(s) or Professional Registration(s) at time employed: _______________________________

Name: __________________________________ Title: ___________________________________ Percentage Ownership: _____________________ Employment Status: Current Former License(s) or Professional Registration(s) at time employed: _______________________________

Name: __________________________________ Title: ___________________________________ Percentage Ownership: _____________________ Employment Status: Current Former License(s) or Professional Registration(s) at time employed: _______________________________

Name: __________________________________ Title: ___________________________________ Percentage Ownership: _____________________ Employment Status: Current Former License(s) or Professional Registration(s) at time employed: _______________________________

6. Name(s) and Relationships of Parent Company, Affiliates, Subsidiaries, Partners, include any other entities in which now, or in the past five years, the responding entity or any of the individuals listed in Question 5 either owned 5.0% or more of the shares of or was or is one of the five largest shareholders or an officer or a director, partner or proprietor.

Company________________________________________________________________________ Address_________________________________________________________________________ City, State, Zip ___________________________________________________________________ Relationship _____________________________________________________________________

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP Shell 01/19

Company________________________________________________________________________ Address_________________________________________________________________________ City, State, Zip ___________________________________________________________________ Relationship _____________________________________________________________________

Company________________________________________________________________________ Address_________________________________________________________________________ City, State, Zip ___________________________________________________________________ Relationship _____________________________________________________________________

6.1 If a parent company or limited partnership exists, are there any guarantees? Please describe:

7. Financial Status

7.1 Provide a summary of your firm's annual revenues for the past five (5) years and a copy of the annual financial statement for the last year.

7.2 Duns & Bradstreet Number (or equivalent rating): ___________________________

7.3 Banking References

Name of Bank: _______________________________________________________________

Address: ____________________________________________________________________ City, State, Zip: _______________________________________________________________ Bank Officer: ________________________________________________________________

Name of Bank: _______________________________________________________________

Address: ____________________________________________________________________

Name of Bank: _______________________________________________________________

Address: ___________________________________________________________________

7.4 Federal Tax ID Number: _________________________

7.5 Has there been a change of ownership in the Company within the last three (3) years?

Yes No

7.6 During the past seven (7) years, has the Company had any final judgments issued against it with respect to any claim? If yes, provide details:

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP Shell 01/19

7.7 During the past seven (7) years, has the Company ever filed for protection under the Federal bankruptcy laws? If yes, provide details.

7.8 Is the Business Entity a certified Minority Owned Business Enterprise, Women Owned Business Enterprise or Disadvantaged Business Enterprise (if so, indicate certifying agency or entity):

8. Geographic Operating Areas

9. Experience/Work History

9.1 List the ten most recent architectural/engineering contracts your Business Entity has COMPLETED. If less than ten, also include your most recent completed subcontracts on projects to complete the list of ten. Include the following information on this list:

- Name of Client

- Client Contact Name and Phone Number

- Name of Project

- Award Date

- Completion Date

- Contract Amount

- Architect or Design Engineer

- Joint Venture name, if applicable

- Indicate if Prime or Subcontractor, if applicable

- Description of Project – (Include specific details describing the scope and complexity for each project and how that experience is relevant to this project.)

9.2 List ALL current INCOMPLETE architectural/engineering contracts held by your Business Entity.

Include the following information on this list:

- Name of Client

- Client Contact Name and Phone Number

- Name of Project

- Award Date

- Scheduled Completion Date

- Architect or Design Engineer

- Joint Venture name, if applicable

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP Shell 01/19

- Indicate if Prime or Subcontractor, if applicable

- Total Contract Amount

- Amount Subcontracted to Others

- Incomplete Amount

- Description of Project – (Describe the scope and complexity for each project and how that may impact your resources or ability to meet the proposed schedule on this Project.)

9.3 Within the past five (5) years, has the Business Entity, predecessor or affiliate (for any "Yes" answers in this section 10.3, please provide details on a separate sheet):

a) ever had a contract terminated, suspended, cancelled or been declared in default or breach?

b) been a party in a lawsuit or other dispute resolution proceeding, including, without limitation, administrative proceedings or arbitration? Yes No

c) had any judgment or awards against it in the past five (5) years, including specific performance, restitution, or formal monitoring agreements? Yes No

d) been suspended or debarred from any government contract process, been disqualified on any government procurement, or agreed to any voluntary exclusion from bidding or contracting with a government entity? Yes No

e) initiated a request to withdraw a bid or proposal submitted to a government entity or made any claim of error on a bid or proposal submitted to a government entity?

f) ever has a surety called upon to complete any contract whether government or private sector?

g) had a revocation or suspension of any business or professional permit and/or license?

h) had a denial, decertification, revocation or forfeiture of a Minority Owned Business Enterprise, Women Owned Business Enterprise or Disadvantaged Business Enterprise certification for other than a change of ownership? Yes No

i) been the subject of a criminal investigation, whether open or closed, or an indictment for any business-related conduct constituting a crime under federal, state or local law? Yes No

j) been the subject of an indictment, grant of immunity, judgment or conviction (including entering into a plea bargain) for conduct constituting a crime? Yes No

k) been the subject of any criminal investigation, felony indictment or conviction concerning the formation of, or any business association with, an allegedly false or fraudulent Minority Owned Business Enterprise, Women Owned Business Enterprise or Disadvantaged Business Enterprise?

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP Shell 01/19

l) had a government entity find a willful prevailing wage or supplemental payment violation?

m) entered into a consent order with the New York State Department of Environmental Conservation, or a federal, state or local government enforcement determination involving violation of federal, state or local environmental laws? Yes No

n) other than disclosed elsewhere in this Qualifications Statement, been the subject of any citations, notices of violations, pending administrative hearings or proceedings or determinations of a violation of:

i) federal, state or local health laws, rules or regulations? Yes No

ii) federal, state or local environmental laws, rules or regulations? Yes No

iii) federal, state or local human rights laws? Yes No

iv) federal, state or local security laws? Yes No

v) unemployment insurance or workers compensation coverage or claim requirements? Yes No

vi) Employee Retirement Income Security Act (ERISA)? Yes No

o) had any liquidated damages assessed over $25,000? Yes No

n) had any liens, claims or judgments (not including UCC filings) over $25,000 which remain undischarged or were unsatisfied for more than 90 days? Yes No

9.4 Within the past five (5) years, has any individual previously identified above or any Individual having the authority to sign, execute or approve bids, proposals, contracts or supporting documentation with governmental entities been subject to (for any "Yes" answers in this section 10.4, please provide details on a separate sheet):

a) a sanction imposed relative to any business or professional license? Yes No

b) a criminal investigation, whether open or closed, or an indictment for any business-related conduct constituting a crime under federal, state or local law? Yes No

c) any misdemeanor or felony charge, indictment or conviction for:

i) any business-related activity including but not limited to fraud, coercion, extortion, bribe or bribe-receiving, giving or accepting unlawful gratuities, immigration or tax fraud, racketeering, mail fraud, wire fraud, price fixing or collusive bidding? or;

ii) any crime, whether or not business-related, the underlying conduct of which related to truthfulness, including but not limited to the filing of false documents or false sworn statements, perjury or larceny? Yes No

d) a debarment from any government contracting process? Yes No

10. Quality Assurance/Quality Control Program

10.1 Does the Company have an official Quality Assurance/Quality Control (QA/QC) Department?

PO Box 218, 255-275 Main Street Goshen, New York 10924

10.2 Who is the Department Head and to whom does this person report?

10.3 Does the Company have a formal Quality Assurance/Quality Control (QA/QC) Manual or Procedure?

10.4 Would the Company provide us with a copy of its Corporate Quality Assurance/Quality Control

Manual if asked? Yes No

10.5 What type of QA/QC training does your Company provide for its employees?

10.6 Indicate compliance with industry codes and standards and attach a copy of code authorization sheet

(ASME, IEEE, AJSC, ANSI, etc.)

11. Attach any additional information which would assist the County and its agents to evaluate the Company's qualifications, history, financial standing, safety record, and insurability as it relates to a project of similar scope, complexity, and size to this Project.

12. Indicate whether any information provided herein is believed to be exempt from disclosure under the

Freedom of Information Law (FOIL). Note: A determination of whether such information is exempt from FOIL will be made at the time of any request for disclosure under FOIL.

Yes No Indicate question number(s) and basis for exemption, attaching additional pages as necessary.

13. Certification and Signature of Authorized Representative:

The undersigned: (1) recognizes that this questionnaire is submitted for the express purpose of assisting the County in making responsibility determinations regarding an award of a contract or approval of a subcontract; (2) recognizes that the County will rely on information disclosed herein in making responsibility determinations in approving a contract or subcontract; (3) acknowledges that the County may, in its discretion, by means which it may choose, verify the truth and accuracy of all statements made herein; and

(4) acknowledges that intentional submission of false or misleading information may constitute a misdemeanor or felony under New York State Penal Law, may be punishable by a fine and/or imprisonment under Federal Law, and may result in a finding of non-responsibility, contract suspension or contract termination.

PO Box 218, 255-275 Main Street Goshen, New York 10924

The undersigned certifies that he or she:

▪ is knowledgeable about the submitting Business Entity's business and operations;

▪ has read and understands all of the questions contained herein;

▪ has not altered the content of this questionnaire in any manner;

▪ has reviewed and/or supplied full and complete responses to each question;

▪ to the best of his or her knowledge, information and belief, confirms that the Business Entity's responses are true accurate and complete, including all attachments, if applicable;

▪ understands that the County relies on the information disclosed herein when entering into a contract with your Business Entity; and

▪ is under obligation to update the information provided herein to include any material changes to the responses at the time of the proposal submission through the contract award notification and may be required to update the information at the request of the County prior to the award and/or approval of a contract, or during the term of the contract.

Name of Business Entity: ______________________________________________

Signature:______________________________

Name:_________________________________

Title:__________________________________