RFP 693JJ920R000022 Compliance Test Program for Tires.pdf

693JJ920R000022

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 75

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

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DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

07/14/2020 X

693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1400 ES 08/14/2020

CHRISTOPHER CLARKE 202

c.clarke.ctr@dot.gov

366-7274

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AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

2-9

10-16 17-18 20-25 26-29 30-37

38-43

45-52

53-62

63-75

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

RFP No. 693JJ920R000022 Compliance Test Program for Tires

PART I – THE SCHEDULE

SECTION B – SUPPLIES, SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall provide all the necessary supplies and services (other than that identified in this contract as being Government-Furnished Test Items (H.3) which are necessary to perform the Compliance Testing) to perform the “Compliance Test Program for Tires”, for the Office of Vehicle Safety Compliance (OVSC) of the National Highway Traffic Safety Administration (NHTSA) (“Agency”).

The Compliance Test Program consists of the effort described below and in Section C, Statement of Work (SOW), of this contract. Tests will be ordered through the issuance delivery orders under this contract, except for the known requirement tests in Section B.5.1. The known requirement tests will be included in the contract of the awardee with the lowest fixed price for that respective test.

B.1.2 The agency’s base year known requirement, as presented in Section B.5.1, represents the total known requirement for this contract which the Government is committed to ordering. The optional quantities stated in sections B.5.2 through B.5.6 represent estimates of the Government’s future requirements, and may be ordered in whole or in part. The Government is under no obligation to order any of the optional quantities identified in this contract.

B.1.3 At discretion of government, this may be a multiple award Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed-Price (FFP) Contract, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI). Under this contract, the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5.

B. 2 TYPE OF CONTRACT

This is an Indefinite Delivery, Indefinite Quantity, Firm Fixed Price Contract, with a Cost Reimbursement item for purchase of Contractor Purchased Test Items (CPTI).

B.3 OBLIGATION SUMMARY

a. Minimum obligation – The Kick-off Meeting, identified in B.5.1 and C.5, represents the known requirement and minimum obligation of the Government.

b. Maximum obligation – The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.5.2 through B.5.7.

B.4 CONTRACT PRICES

The following compliance testing prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage1. Services cited in Sections B.5.1 through B.5.7 shall be billed at rates cited in the awarded delivery order. Delivery order prices shall be those in effect in the contract at the time a delivery order is awarded. The Contractor will also be reimbursed for the cost of test items purchased (i.e., Contractor Purchased Test Items (CPTI)) as specified in the contract and individual Delivery Orders.

1 Under no circumstances, nor at any time, will storage costs be permitted as a separate cost item. Storage costs as defined in Statement of Work, Section C.10, Storage of Test Items, if any, must be included in the test prices set forth in Section B.5.1 through B.5.7.

B.5 PRICE SCHEDULE

B.5.1 BASE YEAR - KNOWN REQUIREMENTS (Period of Performance 09/30/2020 – 09/29/2021)

TOTAL NOT-TO-EXCEED CEILING AMOUNT: $

CLIN DESCRIPTION KNOWN

QUANTI

TY

NO.

FIXED

PRICE PER

TEST

TOTAL PRICE

0001 Kick-Off meeting 1 - $500

0002 FMVSS No. 119 (MT) Test (E) **

4 $ $

0003 FMVSS No. 119 (MC) Test (E, H.S.)**

4 $ $

0004 FMVSS No. 139 Test (E-L, H.S.) **

8 $ $

0005 Contractor Purchased Test Items (CPTI) (purchase of sets of test tires)*

16 $ $

0006 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per tire set)

16 $ $

*A Delivery Order will specify the test(s) ordered and the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of tires/set)

** E (Endurance), H.S. (High Speed), E-L (Endurance and Low Pressure)

B.5.2 BASE YEAR – CONTRACT YEAR ONE (09/30/2020 – 09/29/2021)

CLIN

DESCRIPTION QUANTITY

RANGES

FIXED

UNIT

PRICE

TOTAL

PRICE

1001 Rapid Response Administration and Scheduling Fee

1-10 11-20

1002 FMVSS No. 109 Test. (E, H.S.) ** 1-5

1003 FMVSS No. 109, Strength Test 1-20

1004 FMVSS No. 109, Physical Dimension Test 1-20

1005 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

1006 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

1007 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

1008 FMVSS No. 119, Strength Test 1-20

1009 FMVSS No. 119, Physical Dimension Test 1-20

1010 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-300

1011 FMVSS No. 139, Physical Dimension Test 1-20

1012 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

1013 Bead-to-Bead Shearography, Shearography Inspection 1-20

1014 Contractor Purchased Test Items (CPTI)

(purchase of test tires) *

Cost Reimbursement Item

$600,000 Ceiling

$600,000 Ceiling

Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per set of tires)

1-100

101-300

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of sets needed).

** E (Endurance), H.S. (High Speed), E-L(Endurance and Low Pressure)

B.5.3 BASE YEAR – CONTRACT YEAR TWO (09/30/2021 – 09/29/2022)

FIXED

UNIT

PRICE

TOTAL

PRICE

2001 Rapid Response Administration and Scheduling Fee

1-10 11-20

2002 FMVSS No. 109 Test. (E, H.S.) ** 1-5

2003 FMVSS No. 109, Strength Test 1-20

2004 FMVSS No. 109, Physical Dimension Test 1-20

2005 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

2006 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

2007 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

2008 FMVSS No. 119, Strength Test 1-20

2009 FMVSS No. 119, Physical Dimension Test 1-20

2010 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-300

2011 FMVSS No. 139, Physical Dimension Test 1-20

2012 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

2013 Bead-to-Bead Shearography, Shearography Inspection 1-20

2014 Contractor Purchased Test Items (CPTI) (purchase of test tires) *

Cost Reimbursement Item $600,000 Ceiling

$600,000 Ceiling

2015 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per set of tires)

1-100

101-300

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of sets needed).

B.5.4 OPTIONAL PERIOD ONE – CONTRACT YEAR THREE (09/30/2022 – 09/29/2023)

FIXED

UNIT

PRICE

TOTAL

PRICE

3001 Rapid Response Administration and Scheduling Fee

1-10 11-20

3002 FMVSS No. 109 Test. (E, H.S.) ** 1-5

3003 FMVSS No. 109, Strength Test 1-20

3004 FMVSS No. 109, Physical Dimension Test 1-20

3005 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

3006 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

3007 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

3008 FMVSS No. 119, Strength Test 1-20

3009 FMVSS No. 119, Physical Dimension Test 1-20

3010 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-300

3011 FMVSS No. 139, Physical Dimension Test 1-20

3012 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

3013 Bead-to-Bead Shearography, Shearography Inspection 1-20

3014 Contractor Purchased Test Items (CPTI) (purchase of test tires) * Cost Reimbursement Item $600,000

Ceiling $600,000 Ceiling

3015 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per set of tires)

1-100

101-300

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying

B.5.5 OPTIONAL PERIOD TWO – CONTRACT YEAR FOUR (09/30/2023 – 09/29/2024)

FIXED

UNIT

PRICE

TOTAL

PRICE

4001 Rapid Response Administration and Scheduling Fee

1-10 11-20

4002 FMVSS No. 109 Test. (E, H.S.) ** 1-5

4003 FMVSS No. 109, Strength Test 1-20

4004 FMVSS No. 109, Physical Dimension Test 1-20

4005 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

4006 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

4007 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

4008 FMVSS No. 119, Strength Test 1-20

4009 FMVSS No. 119, Physical Dimension Test 1-20

4010 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-300

4011 FMVSS No. 139, Physical Dimension Test 1-20

4012 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

4013 Bead-to-Bead Shearography, Shearography Inspection 1-20

4014 Contractor Purchased Test Items (CPTI) (purchase of test tires) * Cost Reimbursement Item $600,000

Ceiling $600,000 Ceiling

4015 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per set of tires)

1-100 101-300

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying

B.5.6 OPTIONAL PERIOD THREE – CONTRACT YEAR FIVE (09/30/2024 – 09/29/2025)

FIXED

UNIT

PRICE

TOTAL

PRICE

5001 Rapid Response Administration and Scheduling Fee

1-10 11-20

5002 FMVSS No. 109 Test. (E, H.S.) ** 1-5

5003 FMVSS No. 109, Strength Test 1-20

5004 FMVSS No. 109, Physical Dimension Test 1-20

5005 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

5006 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

5007 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

5008 FMVSS No. 119, Strength Test 1-20

5009 FMVSS No. 119, Physical Dimension Test 1-20

5010 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-300

5011 FMVSS No. 139, Physical Dimension Test 1-20

5012 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

5013 Bead-to-Bead Shearography, Shearography Inspection 1-20

5014 Contractor Purchased Test Items (CPTI) (purchase of test tires) * Cost Reimbursement Item $600,000

Ceiling $600,000 Ceiling

5015 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per set of tires)

1-100

101-300

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of sets needed).

B.5.7 OPTION TO EXTEND SERVICES – OPTION QUANTITY PRICING (09/30/2025- 09/29/2026)

FIXED

UNIT

PRICE

TOTAL

PRICE

6001 Rapid Response Administration and Scheduling Fee

1-10 11-20

6002 FMVSS No. 109 Test. (E, H.S.) ** 1-5

6003 FMVSS No. 109, Strength Test 1-20

6004 FMVSS No. 109, Physical Dimension Test 1-20

6005 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

6006 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

6007 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

6008 FMVSS No. 119, Strength Test 1-20

6009 FMVSS No. 119, Physical Dimension Test 1-20

6010 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-300

6011 FMVSS No. 139, Physical Dimension Test 1-20

6012 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

6013 Bead-to-Bead Shearography, Shearography Inspection 1-20

6014 Contractor Purchased Test Items (CPTI) (purchase of test tires) * Cost Reimbursement Item $600,000

Ceiling $600,000 Ceiling

6015 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per set of tires)

1-100

101-300

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of sets needed).

SECTION C - DESCRIPTION, SPECIFICATIONS, STATEMENT OF WORK

(SOW)

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an operating administration of the United States Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs associated with motor vehicle crashes. As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) tests new motor vehicles and regulated motor vehicle equipment to the applicable FMVSS. This contract effort will enable the agency to meet its mission by identifying tires that may not meet FMVSS No. 139, FMVSS No. 119, and FMVSS No. 109.

C.2 CONTRACT OBJECTIVES

To acquire services associated with the acquisition, inspection, and compliance testing of tires and reporting results to assist the government to determine tire manufacturers’ compliance with applicable FMVSSs.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (tires) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. For the purpose of this contract, GFTI and Government Furnished Property (or “GFP”) mean the same thing. The government is the owner of all GFTI.

Contractor Purchased Test items (CPTI) – Refers to test items (tires) purchased by the Contractor for use in the performance of the contract. Title to CPTI vests with the government.

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with the applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) and/or contract requirements. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted correctly and the item (tires) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (tires) being tested failed to meet the FMVSS standards. Refer to Section F.7 for instructions on how test failures are handled.

C.4 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform work associated with the acquisition, inspection, compliance testing, and test reporting of tires in accordance with the applicable requirements of FMVSS No. 109 New pneumatic and certain specialty tires, FMVSS No. 119 New pneumatic tires for motor vehicles with a GVWR of more than 4,536 kilograms (10,000 pounds) and motorcycles, and FMVSS No. 139 New pneumatic radial tires for light vehicles.

The Contractor shall provide additional information specific to the tests conducted for NHTSA, including, but not limited to: test data, photos, video, details about the test set up, test observations, details about the test item configuration, etc.

The Contractor shall conduct the tests in accordance with the procedures specified in Section C.6.5 and the test schedule in Section C.6.4. The Contractor shall prepare and submit Preliminary Documents, Monthly Status Reports, Notification of Test Failure and Interim Failure Reports, and Final Test Reports as specified in Section C.6, Specific Requirements and Section F, Deliveries or Performance.

When test failures are identified, the contractor shall provide information to the NHTSA Contracting Officer’s Representative (COR) upon request to support an inquiry of the test results.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.9).

All testing shall be conducted and performed within the continental area of the United States of America.

This contract may be dual awarded under two contracting laboratories.

C.5 KICKOFF MEETING

Within four (4) weeks of the effective date of the awarded contract or as arranged by the COR, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting may take place via teleconference or on-site at the Contractor’s testing facility. If the kickoff meeting is held via teleconference, then the meeting will be approximately two hours in length. If the kickoff meeting is held at the Contractor’s site, then the meeting will be approximately one business day and will include demonstration testing. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures. The contractor’s proposal shall specify if the cost of the kickoff meeting is based on an on-site or teleconference meeting.

C.6 SPECIFIC REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, and equipment necessary to perform the acquisition, inspection, compliance testing and reporting services in accordance with FMVSS for tires, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.3, Deliverables/Milestones.

C.6.2 Compliance Tests

The Contractor shall test items in accordance with FMVSS 109, 119, 139 and 49 CFR part 575.106. The compliance testing shall meet the applicable standard, schedule and test procedures specified below. The contractor shall carry out the test program using test items identified as either CPTI (Contractor Purchased Test Items) or GFTI (Government Furnished Test Items). (CPTI test items shall be purchased by the Contractor as a cost reimbursable item). Test items will be specified in the contract and determined by the Contracting Officer’s Representative (COR), in accordance with the requirements of Test Procedures (TP)-109-09, TP-119-04, TP- 139-03, or TP-575-TE-01 as applicable. The Contractor shall provide test reports to the agency in conjunction with completing each test.

C.6.3. Testing Schedule

For the Known Requirements under Section B.5.1 and for each subsequent delivery order issued under the contract, the Contractor shall commence compliance testing within three (3) weeks after receipt of the test items (tires (CPTI and/or GFTI)) and shall complete testing of each item within 1 month after start of testing. The Contractor shall not deviate from the testing schedule unless approved by the COR.

C.6.4 Test Procedures

For each compliance test, the Contractor shall follow the test procedures specified for each FMVSS.

1. TP 109-09-2005. Laboratory Test Procedure for FMVSS No. 109 New Pneumatic Bias Ply and Certain Specialty Tires.

The required tests for Category B and Category C for new pneumatic passenger car tires are described in TP- 109-09. The strength test, the tubeless tire bead unseating resistance test and the physical dimensions measurements for new pneumatic passenger car tires may be found in Category A of TP-109-09, Section 12, Compliance Test Execution.

The strength test and the physical dimensions measurements for LT tires may be found in Category A of TP- 109-09.

2. TP-119-04-1988 Laboratory Test Procedure for FMVSS No. 119 New Pneumatic Tires for Vehicles other than Passenger Cars

The required tests for Category B and Category C for pneumatic tires for use on vehicles other than passenger cars are described in TP-119-04, Section 4, Test Procedures.

The procedures for the strength test and the physical dimensions measurements may be found in Category A for new pneumatic passenger car tires are described in TP-119-04, Section 4, Test Procedures.

3. TP-139-03-2007 Laboratory Test Procedure for FMVSS No. 139 New Pneumatic Radial Tires for Light Vehicles

The required tests for Category B and Category C for passenger car tires are described in TP-139-03, Section 12, Compliance Test Execution.

The strength test, the tubeless tire bead unseating resistance test and the physical dimensions measurements for new pneumatic passenger car tires and LT tires may be found in Category A of TP- 139-03

4. TP-575-TE-01 Laboratory Test Procedure for 49 CFR575.106 Tire Fuel Efficiency Consumer Information Program.(*)

Section 14 describes the required tests for passenger car tires under Test Execution.

(*) The Agency will direct which tires under CFR 575.106 will be tested to which version of TP-575-TE, ie., passenger car tires

C.6.4.1 RAPID-RESPONSE COMPLIANCE TESTING

Testing for rapid response is compliance testing under an expedited schedule. Under rapid response, after the Contractor receives the test items, the compliance test program commences immediately. Table C.6.4.1.A lists a timing schedule comparing the two tests under C.6.3 testing and rapid response testing:

Regular test Rapid Response Test

Procurement 1 Week 1 Week Handling & Shipping 1-3 Weeks 2 Business Days

Test 1-2 Weeks 2 Business Days

C.6.4.1.A Rapid Response and C.6.3 Testing Schedule Comparison Table

Once funded, the COR may request rapid response compliance testing at any time. Upon a request, the Contractor shall follow the rapid response schedule outlined in Section F.3, Deliverables/Milestones.

1) The Contractor shall, in accordance with the applicable Test Procedure, test items requested by the COR and provided as Government Furnished Test Item (GFTI), or purchased by the Contractor (CPTI) as specified in the contract (See Section H.7).

Testing may include but is not limited to the following test items:

Standard / Regulation Type of Tires FMVSS No. 139 Passenger Car/Light Truck (PC/LT) FMVSS No. 119 Motorcycle/Medium Truck/Special Trailer/Truck/Bus/Radial

(MC/MT/ST/TBR)

FMVSS No. 109 Passenger Car (PC) 49 FR 575.106 Passenger Car (PC)

2) The “Rapid Response Administration and Scheduling Fee” listed as a separate line item in Sections B.5.2 through B.5.6 is chargeable when funded and the COR requests a rapid-response test in writing. The fee is to compensate the costs associated with the Contractor’s administrating and scheduling of a rapid-response compliance test into the Contractor’s currently ongoing testing schedule. The “Rapid Response Administration and Scheduling Fee,” is paid in addition to the compliance test price as funded by the executed delivery order.

3) The Government will determine which test items are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the tire models planned for testing prior to delivery. The Contractor shall not substitute test items without prior written approval from the COR.

4) For Rapid-Response Compliance Testing, the contractor shall follow the procedures specified below:

i. The COR will provide the Contractor the tire test item list by tire brand, tire model, tire manufacture or Department of Transportation DOT Tire Identification Number TIN code. Contact information for the suggested source and the required quantities to purchase for testing is given on the list matrix.

ii. The Contractor shall purchase the required quantities of the test item (also referred to as a set) as instructed by the COR. The Contractor shall place the order for each specific test item within 2 days after receipt of description listed in paragraph i. above from the COR.

iii. The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly placing the purchase order for the required test items with the appropriate suggested source, verifying that the correct type and quantity of test items are received for each purchase order placed, and completing full payment with the appropriate source for the test items purchased.

iv. The Contractor shall begin testing within two (2) business days after the receipt of the test items and complete all testing within four (4) business days after the receipt of the test items.

v. The Contractor shall notify the COR of all purchase orders placed as well as receipt of the purchased test items.

vi. The Contractor shall retain all documents for each purchase order until the contract is closed.

5) The Government may choose to substitute test items at any time.

6) Reports for rapid response shall be produced as outline in Section F.7 and follow the schedule outlined in Section F.3, Deliverables/Milestones.

C.6.5. Shearography Testing

This method entails illuminating the tire surface under a vacuum environment with a single stable-frequency light source. Pictures are taken after beaming the light source into the inner carcass of the tire. This method can detect internal voids in belts and sidewalls, blister between components, broken belts and cord socketing may all be observe with this technique.

C.7 TEST ITEMS/MODELS REQUIREMENTS

a. The following test standards require the contractor to purchase and test tires as a set (typically two or three).

Any administrative charges shall be applied to a purchase of a set of tires for these tests, and shall not be permitted on a per tire basis.

Standard / Regulation Typical Number of tires in a set Type of Tires

FMVSS No. 109 2 PC FMVSS No. 119 3 MC FMVSS No. 119 2 MT FMVSS No. 139 1 3 PC FMVSS No. 139 3 LT

49 CFR 575.106 2 2 PC

Will be typically used when purchasing PC tires that will be tested for FMVSS No. 139, but will not be tested for 49 CFR 575.106; one fee will be chargeable.

Will be typically used when purchasing PC tires that will be tested for 49 CFR 575.106 but will not be tested for FMVSS No. 139; one fee will be chargeable.

b. The Contractor shall, in accordance with the OVSC Test Procedure, test the quantity of motor vehicle tires provided as GFTI or acquired by the Contractor as CPTI. The Contractor shall notify the COR within five (5) business days of receiving of the CPTI.

c. For CPTI, the Contractor shall, in accordance with OVSC Test Procedure, test the quantity of motor vehicle tires. The Contractor shall purchase the required items as follows:

1. The Government will identify the quantity of sets of tires to purchase on the Delivery Order, as well as the quantity of and monetary limit for spending on test samples.

2. The Contractor shall purchase the required quantities of the test items per set (see section C.7.a) or based on updates provided by the COR. The Contractor shall place the order for each specific test item (set) within 15 days after receipt of the executed delivery order. Prior to finalizing the purchase of each required test item (set), the Contractor shall verify that the actual cost of the required test item is reasonably consistent with the cost estimate contained in delivery order. If the actual cost for a test item (set) is found to be significantly different from the cost estimate, or when the cumulative cost of items purchased to date would result in exceeding allocated funds under the contract, the Contractor shall notify the COR and cease making purchases until further guidance is received from the Contracting Officer.

3. The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly purchasing the required test items, verifying that the purchase is correct, verifying that tires are new and undamaged, taking all actions necessary to correct any errors and ensuring that the correct test items are received, and providing payment for the test items purchased.

4. The Contractor shall notify the COR of all purchases placed within one (1) business day of placing the order. The Contractor shall notify the COR within five (5) business days of receipt of the purchased test items (CPTI).

5. The Contractor’s invoice for the cost reimbursement of test items purchased shall reflect the actual cost of the test items and shall include copies of the actual supplier invoices.

6. The Contractor shall retain all documents for each purchase until the contract is closed out.

The Government will determine which motor vehicle tires are to be tested. The Government shall reserve the right to choose alternate tires for testing. The COR may choose to substitute test items prior to testing.

C.8 MEASUREMENT AND TEST EQUIPMENT

a. All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

(1) Date and place of last calibration;

(2) Date of next scheduled calibration;

(3) Name of technician or commercial business performing the calibration;

(4) Full scale measurement range;

(5) Accuracy and tolerance over the entire measurement range or within the range used for testing.

b. Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

c. The Contractor shall maintain records that show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology.

d. The Contractor shall be able to provide to the Government within 24 hours of a written request by the COR all information required to be maintained under this section.

C.9 DEVIATIONS FROM TEST PROCEDURES

a. The Contractor shall conduct testing only in accordance with the required OVSC Test Procedures and/or Contractor test procedures approved by the COR. The Contractor shall notify the COR if any deviations from the OVSC Test Procedure or approved Contractor test procedures are necessary prior to performing the deviation. The Contractor shall not conduct any test requiring such a deviation without first receiving approval from the COR.

b. Any problems or questions regarding the technical portion of this delivery order should be referred to the COR within 48 hours via telephone and within one week via email or official letter.

c. The COR may require that minor deviations from the OVSC Test Procedure and/or Contractor test procedures be made as deemed necessary. It is anticipated that these minor deviations will have no effect on the cost of performing the test. In the event the Contractor believes that a minor deviation will result in a change to the fixed costs provided in the contract, the Contractor shall inform the COR prior to performing any test requiring the requested minor deviation.

C.10 STORAGE OF TEST ITEMS

a. Test items (new pneumatic tires) which have “passed” compliance requirements, and also any unused test items, shall be stored at no additional cost until receipt of disposition instructions from the Government after all testing, inspection and acceptance of final test report. See Section H.3, Government Furnished Test Items (GFTI) / Contractor Purchased Test Items (CPTI). The COR will provide disposition instructions for tested tires and unused items within thirty (30) days of acceptance of test reports.

b. Test items which have “failed” compliance requirements, and any unused test items from the set test items which have “failed” compliance requirements, shall be stored by the Contractor at no additional cost to the Government for not more than 5 years after the test failure or expiration of the contract, whichever occurs first, unless directed otherwise by the COR.

c. The final determination of “passed” or “failed” shall be made by the COR upon acceptance of the Final

Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the COR.

C.11 TESTING SCHEDULE

The Contractor shall commence testing within three (3) weeks after approval of the test matrix (see Section F.6). The Contractor shall complete all tests within five (5) months of approval of the test matrix.

C.12 CONTRACTOR PROCEDURE TEST ITEM (CPTI) PURCHASING SCHEDULE

The Contractor shall commence purchasing the CPTI within 15 days after receipt of the test item list from COR. After start of purchasing of CPTI, Contractor shall purchase at least 70% of the test items within 10 weeks from the beginning of purchasing. The Contractor should complete 100% of the purchase of test items within 12 weeks after purchasing of CPTI has begun. The Contractor shall notify the COR of receipt of test items five (5) days of receipt of test items.

(End of Section C)

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S.

Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

Under no circumstances shall the Contractor use express mail to transmit routine progress reports or invoices.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft Word 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, e.g., avoid use of columns, or any design/layout elements.

However, see D.2.2, D.2.3, and D.2.4 below.

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either TIF format (for scanned images) or JPEG (for images downloaded to the CD or DVD directly from the digital camera). NOTE: If a photograph is supplied by an outside source

SECTION D - PACKAGING AND MARKING

(Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-3 Inspection of Supplies – Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SECTION E - INSPECTION AND ACCEPTANCE

https://www.acquisition.gov/?q=/browse/far/52

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

The following FAR Clauses are hereby incorporated by reference.

Clause Title Date

52.242-15 Stop Work Order AUG 1989

52.247-35 F.O.B. Destination, Within Consignee’s Premises APR 1984

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months (inclusive of two (2) twelve-month Base Period and three (3) twelve-month Option Periods) from the effective date of the contract.

Base Period - 9/30/2020 through 9/29/2022 Optional Period 1 - 9/30/2022 through 9/29/2023 Optional Period 2 - 9/30/2023 through 9/29/2024 Optional Period 3 - 9/30/2024 through 9/29/2025

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.3, FAR 52.216-22, Indefinite Quantity (OCT 1995).

The Contractor is subject to the terms and conditions of the contract until the end of the base period and any option periods exercised by the government and including the completion of issued Delivery Orders.

F.3 DELIVERABLES / MILESTONES

The following is a list of all milestones which are considered to be significant in the performance of this contract, and their due dates (Note: days are defined to mean business days).

Item No. Task No. Deliverables (D) / Milestones (M) Due Date After Contract Award (ACA)

1 C.5 Kickoff Meeting (M). Four (4) weeks ACA 2 F.5 Contractor submits draft preliminary documents (D).

Four (4) weeks ACA

3 F.5 COR review and comment and/or acceptance of preliminary documents (M).

Three (3) weeks after receipt of Item 2

4 F.5 Final Preliminary Documents (D) Four (4) weeks ACA item 3 http://www.acquisition.gov/far

5 C.10 Contractor begin purchasing of CPTI after receiving tire list provided by COR. (M)

15 days after receipt of tire list from COR.

6 C.10 Contractor completes 70% of purchasing of specified CPTI (M).

Ten (10) weeks from beginning of CPTI purchasing.

7 C.10 Contractor completes 100% of purchasing of specified CPTI (M).

12 weeks from beginning of CPTI purchasing.

8 C.10 Contractor notifies COR of receipt of test items (M).

Five (5) days of receipt of test items.

9 F.6 Contractor provides COR with test matrix in excel spreadsheet format (D).

Two (2) weeks of receipt of test items.

10 F.6 COR reviews test matrix (M). Two (2) weeks of receipt of spreadsheet

11 C.9 Contractor to begin testing (M). Three (3) weeks after approval of test matrix.

12 F.7.c Contractor submits draft test report (D). Continuously during test program, but no later than two (2) weeks after completion of testing for each test item (but see requirements for reports of test failures).

13 F.7.c COR provides review and comment and/or acceptance of draft test report (M).

One (1) week after receipt of draft test report.

14 F.7.c Contractor submits final test reports (D). One (1) week after receipt of COR comments.

15 C.9 Contractor completes all required testing (M). Five (5) months after approval of test matrix.

16 F.7.a Contractor submits monthly status report(D). 15th of each month following the month being reported.

17 F.7.b Contractor submits interim test failure report (D).

24 hours verbal notification to COR. 48 hours written notification to COR.

18 H.2 Contractor completes retest for non-conforming test (M).

Two (2) weeks after retest required by COR.

19 H.2 Contractor submits final test report for retest (D).

Three (3) weeks after completion of retest.

20 C.6.4.1 Contractor begin testing for Rapid-Response Compliance Testing (M).

Two (2) business day after receipt of test items.

21 C.6.4.1. Contractor completion of Rapid-Response testing.

(M).

Four (4) business days after receipt of test items.

22 F.7.d Contractor submission of Final Rapid-Response Test Reports (D).

Three (3) business days after completion of each Rapid- Response test.

F.4 PLACE OF DELIVERY

Unless otherwise specified, deliverables shall be furnished, electronically (PDF, MS Word, MS Excel, etc.), to the e-mail addresses provided below. The COR or CO may request that hardcopy deliverables be provided via fax at the number provided below or via mail at the address provided below.

Item No. Address

2, 4, 9, 12, 14, 16, 17, 19, 22

Department of Transportation National Highway Traffic Safety Administration Office of Vehicle Safety (NVS-222) Attention: TBD at Contract Award 1200 New Jersey Ave., S.E., Rm. W43-466 Washington, DC 20590 Telephone: (202) 366-XXXX E-mail: TBD@dot.gov

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management (NFO-300) Attention: TBD at Contract Award 1200 New Jersey Ave., S.E., Rm. W51-307 Washington, DC 20590 Telephone: (202) 366-XXXX E-mail: TBD@dot.gov

F.5 PRELIMINARY DOCUMENTS

Within eight (8) weeks after contract award, the Contractor shall provide a copy of the draft preliminary documents to the COR for approval.

a. Contractor's In-house Laboratory Test Procedure.

b. Checklist for conducting compliance tests.

c. Calibration procedure for instrumentation per the requirements stated in the OVSC Test Procedure (TP-139-03). Guidelines for setting up and maintaining a test instrumentation calibration system are described in ANSI/NCSL Z540-1-1994, "Calibration Systems Requirements." All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals not exceeding six (6) months.

d. List of measurement and test equipment used for testing. The list shall provide the following information for each item of measurement and test equipment.

1. manufacturer name;

2. model number;

3. function of the item;

4. calibration interval mailto:TBD@dot.gov

Any outstanding items associated with the preliminary documents required under this section must be resolved with the COR before the initiation of compliance testing.

The COR will provide comments within two (2) weeks to the Contractor. Within two (2) weeks of COR comments, the Contractor shall submit the Final Preliminary Documents.

F.6 TEST MATRIX

The Contractor shall produce, in an excel spreadsheet format, a schedule (referred to as a test matrix) for completion of required testing under the contract. The Contractor shall provide the government with a test matrix of all test tires within two (2) weeks of the receipt of required test items (either as Government Furnished Test Items or CPTI). The government will review and comment and /or approve the test matrix within two (2) weeks of receipt.

The Contractor shall not deviate from the test matrix unless authorized in writing by COR.

F.7 REQUIRED REPORTS

a. Monthly Status Reports shall be submitted in accordance with Section F.3 of this contract.

The preferred method of transmission is via e-mail, although faxed copies may be requested.

Reports are due on the 15th of the month indicating the status of all testing services, test reports, and Government Furnished Test Items and CPTI for the month prior to the month in which the monthly report is due. The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all final test reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

1. Test items received (See section H.7) and number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

2. Inspections, and reports for the next reporting period;

3. Brief description of test failures which occurred during the reporting period;

4. Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract;

5. Specific action that the Contractor proposes to correct problems or delays identified.

6. Technical summary.

b. Interim Test Failure Reports. The Contractor shall verbally notify the COR within twenty-four (24) hours of a test failure. The Contractor shall submit a written interim test failure report by e-mail or fax within 48 hours. Written interim test failure reports shall be formatted in accordance with OVSC Test Procedures or submitted using a form provided by the COR. These may be hand- written. (See TP-139-03 section 14.6). The written interim test failure report shall be a PDF file and use the format described in the applicable OVSC test procedure. The written interim test failure report also shall include digital images of the anomalous area where the test items did not meet requirements of the test.

c. Draft/Final Test Reports shall be submitted to the designated COR for review and comment and/or acceptance within two (2) weeks of completion of all phases of compliance testing and inspection of each model set of tires. Final reports shall be prepared in accordance with instructions contained in the applicable OVSC Laboratory Test Procedure and with DOT Order 1700. 18(b) located at http://www.dot.gov/. Reports that do not meet these requirements may be returned to the Contractor.