RFP_25-01_Armed_Security_Services_FINAL.pdf

LSSC / RFP 25-01 Armed Security Services Page 1

REQUEST FOR PROPOSALS

RFP #: 25-01

for Armed Security Services

Issue Date: 10/21/2024 Question Deadline: 10/30/2024 4:30 PM Eastern

Due Date: 11/6/2024 2:00 PM Eastern

LSSC / RFP 25-01 Armed Security Services Page 2

TABLE OF CONTENTS

Section One – Introduction A. Intent and Purpose B. Project Description C. Lake-Sumter State College Informational Facts

Section Two – General Conditions, Instructions and Information for Proposers A. Definitions B. Point of Contact C. Interpretation of Documents/Written Addenda D. Delays E. Proposal Withdrawn F. Additional Information G. Award/Contract H. Termination I. Proposal Preparation Costs J. Accuracy of Proposal Information K. News Releases L. Public Entity Crimes M. Public Records N. Acceptance/Rejection O. Conflict of Interest P. Relationship of Parties

Q. Personnel R. Familiarity with Laws S. Equal Opportunity Statement T. Drug/Alcohol Free Workplace U. Tobacco Free Organization V. E-Verify W. Taxes/Licenses/Permits X. Patents and Copyrights Y. College Liability Z. Vendor Liability AA. Audit BB. Protest CC. Disputes DD. Miscellaneous EE. Indemnification FF. Oral Presentation GG. Errors and Omissions HH. Firm’s Responsibility II. Qualification Rejection JJ. Performance Inquiry KK. Severability LL. Prohibition against Assignment

MM. Cooperative Purchasing Agreement NN. Availability of Funds

LSSC / RFP 25-01 Armed Security Services Page 3

Section Three – Detailed Scope & Specifications A. Minimum Qualifications B. Scope of Work

Section Four – Submittal Instructions, Dates and Selection Process

A. Instructions for Submittal of Responses B. Request for Proposal Pertinent Dates C. Selection Process & Evaluation Criteria

Section Five – Proposal Content & Format

Attachments Attachment A General Background Information/Authorized Signatory Attachment B Drug-Free Workforce Certification Attachment C Statement of Non-Submittal (only if applicable) Attachment D Disputes Disclosure Attachment E Public Entity Crimes Form Attachment F Price Proposal

LSSC / RFP 25-01 Armed Security Services Page 4

I: INTRODUCTION

A. Intent and Purpose

The District Board of Trustees of Lake-Sumter State College, Florida, hereinafter referred to as ‘College’, requests competitive proposals from licensed and qualified companies that can provide Armed Security Services to the College. The College seeks to enter into one (1) agreement with one (1) vendor to provide Armed Security Services for the College. Armed Security Services will be performed at the four (4) campus locations identified as the Leesburg Campus, South Lake Campus, Sumter Center, and Four Corners location.

The College reserves the right to award to more than one (1) vendor. The College reserves the right to add, delete or modify services during the agreement period under the same terms and conditions of the resulting agreement(s). In addition, nothing herein shall obligate Lake-Sumter State College to select any particular number of Armed Security Services companies.

Interested proposers are advised to thoroughly familiarize themselves with all details contained herein.

Interested proposers must be licensed in the State of Florida and meet all other requirements in accordance with applicable statutes, regulations and rules. Professional Armed Security Services companies interested in submitting proposals must demonstrate relevant experience as later described in this Request for Proposal.

The College reserves the right, at its discretion, to waive any informality in the selection process and to reject any or all Statements of Proposal and/or cancel the Request for Proposal at any time during the solicitation and selection process. The College reserves the right to award a contract to the next qualified proposer if an acceptable contract cannot be negotiated. The College reserves the right to add, delete or modify services during the contract period under the same terms and conditions of the resulting agreement(s). The aforementioned will be determined when, in the College’s opinion and discretion, it is in the best interest of the College and/or the most advantageous to the College to do so.

B. Project Description

Project: Armed Security Services

Locations: Lake-Sumter State College

Leesburg Campus 9501 US Highway 441 Leesburg, Florida 34788

South Lake Campus 1250 N. Hancock Road Clermont, Florida 34711

Sumter Center 1423 County Road 526A Sumterville, Florida 33585

Four Corners 16744 Cagan Crossings Blvd.

Clermont, Florida 34714

LSSC / RFP 25-01 Armed Security Services Page 5

C. Lake-Sumter State College Informational Facts

Lake-Sumter State College was established in 1962 and is a member of the Florida State College System. Lake- Sumter State College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate and baccalaureate degrees. Classes are offered on the Leesburg, Clermont and Sumter Campuses and online. The College is governed by a Board of Trustees appointed by the Governor of Florida. The College currently enrolls approximately 6,000 students. Additional information can be found on the official College website at http://www.lssc.edu

A typical schedule for the College has the campuses open for classes from 7:00 AM EST to 9:30 PM EST, Monday through Friday, with reduced schedules and/or special classes and/or college sponsored events on Saturdays and Sundays. There are normally two breaks during the year, one in the spring months and the other during the December holiday season. While the spring break is one week in duration, the December holiday break may be one to two weeks in duration. The College will supply to the vendor, upon request, an annual College calendar which provides information on term dates, closed dates, graduation dates, etc.

http://www.lssc.edu/

LSSC / RFP 25-01 Armed Security Services Page 6

II: GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR PROPOSERS

A. Definitions

LSSC: The District Board of Trustees of Lake-Sumter State College, Florida; the ‘College’

RFP: Request for Proposal; a formal request soliciting proposals

PROPOSER/RESPONDENT: An individual, firm, partnership, corporation, association or other legal entity permitted by law to provide professional custodial and/or grounds service for educational entities and who submits a response to the RFP

RESPONSE/PROPOSAL/SUBMITTAL: Qualifications and other information submitted in response to an RFP

EVALUATION TEAM: Comprised of college staff; established to review and score the submittals in accordance with the criteria and make recommendation for award; a representative from Procurement Services, or a designee, serves as the nonvoting chairperson

CONTRACTOR/VENDOR: A company or person which is awarded the RFP/agreement

B. Point of Contact

The College’s point of contact for all matters relating to this RFP is Ross Wilson, Director of Purchasing & Auxiliary Services. If there are any questions concerning the RFP, direct in writing, to Ross Wilson VIA email WilsonR@lssc.edu. Neither questions nor answers will be provided via phone or in person. The last day to submit questions will be the end of business (4:30 p.m. EST) on 10/30/2024. Questions received after deadline will not be answered.

Proposers to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the College posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee, officer or agent of the College concerning any aspect of this solicitation, except in writing to the Director of Purchasing & Auxiliary Services or as provided in the solicitation documents. Violations of this provision may be grounds for rejecting a response.

C. Interpretation of Documents/Written Addenda

No interpretation of the meaning of the RFP document or correction of any apparent ambiguity, inconsistency or error therein will be made to any respondent verbally. Requests for such interpretation or correction should be made in writing to the College’s Purchasing Director. Interpretation of the wording of this document shall be the sole responsibility of the College and that interpretation shall be final.

A written addendum may be issued by the Purchasing Office prior to the RFP submittal date, supplementing, modifying or interpreting any portion of this RFP and same will be posted on the College’s website:

https://www.lssc.edu/dept/purchasing/ No verbal or written information from other sources are authorized as representing the College.

In case the College finds it expedient to supplement, modify or interpret any portion of the RFP document prior to the submittal date, such procedure will be accomplished by the issuance of written addenda to the RFP and posted at the following website: https://www.lssc.edu/dept/purchasing/ mailto:WilsonR@lssc.edu https://www.lssc.edu/dept/purchasing/

LSSC / RFP 25-01 Armed Security Services Page 7

It is the sole responsibility of all prospective respondents to visit the website, prior to submitting their response, https://www.lssc.edu/dept/purchasing/ to view the solicitation and download any or all issued addenda.

D. Delays

The College, at its sole discretion, may delay the scheduled due dates indicated if it is to the advantage of the College to do so. The College will post delays or changes and information or addendums on the College’s website https://www.lssc.edu/dept/purchasing/ ; it is the sole responsibility of interested proposers to consistently monitor this site for changes. Failure to note changes posted on the website will be the fault of the potential proposer and not the responsibility of the College.

E. Proposal Withdrawn

Respondents may withdraw their proposals by notifying LSSC, the Purchasing Department, in writing at any time prior to the time set for the submittal deadline. Respondents may withdraw their proposals in person or through an authorized representative. Once opened, proposals become the property of LSSC and will not be returned to the respondents.

F. Additional Information

No additional information may be submitted, or follow-up performed, by any proposer after the stated due date, outside of a formal presentation to the evaluation team, unless specifically requested by LSSC.

G. Award/Contract

The College intends to select the most responsible and responsive proposer(s) that can demonstrate in their written response and in their oral presentation quantitative and qualitative information based on the criteria contained herein. The proposer understands that this RFP does not constitute an agreement or contract with the proposer. An official contract or agreement is not binding until all related documents are reviewed and accepted by appointed staff, approved by the appropriate level of authority within LSSC and executed by the parties.

The written responses are considered Phase I of the screening selection process with oral presentations considered Phase II of the screening selection process. Phase I and Phase II are evaluated separately and, at no point, are combined to represent an overall score. The College reserves the right to select a proposal(s) which, in the opinion and discretion of the College, will be in the best interest of the College and/or the most advantageous to the College. Following approval of the intended award(s) by the District Board of Trustees, an agreement will be executed between the College and selected vendor(s). Should the College be unable to enter into a satisfactory agreement with the selected vendor(s), negotiations must be formally terminated and the College can undertake negotiations with the next ranked proposer(s), and so on, until a satisfactory agreement(s) is executed that is fair, competitive and reasonable or until the College otherwise terminates the selection process.

All provisions of this Request for Proposal and the successful respondent’s submittal provide the specifications for, and obligation of, both parties to be executed by any duly authorized representative(s). The following shall constitute the contract agreement in hierarchal order:

• Resulting Agreement for Armed Security Services

• Florida Lake-Sumter State College RFP #25-01

• All addenda issued pursuant to the RFP #25-01 (if applicable) and

• To the extent consistent with RFP #25-01, the Proposer’s formal response to the RFP #25-01

The District Board of Trustees of Florida Lake-Sumter State College, Florida, intends to enter an agreement with one (1) or more vendors to manage the Armed Security Services for the College. The College reserves the right to enter into more than one (1) agreement with more than one (1) vendor to provide Armed Security Services for the College. The College reserves the right to add, delete or modify services during the agreement period under

LSSC / RFP 25-01 Armed Security Services Page 8 the same terms and conditions of the resulting agreement(s). In addition, nothing herein shall obligate Lake- Sumter State College to select any particular number of Armed Security Services companies.

It is anticipated the Armed Security Services will be provided beginning on or about 01/01/2025. The contract term shall be effective for three (3) years ending 12/31/2027 with two (2) one (1) year extensions at the option of LSSC.

H. Termination

If the awarded contract is terminated or cancelled within the first year of the contract period, LSSC may elect to award the contract to the next ranked proposer, issue a new RFP or to cancel the project whichever is determined to be in the best interest of LSSC.

The College may, by written notice to the vendor, terminate the agreement for default in whole or in part if the vendor fails to:

1. Provide products or services that comply with the specifications herein or final negotiated specifications or fails to meet the College’s performance standards

2. Deliver the supplies or to perform the services within the time specified in the agreement or any extension of same

3. Make progress so as to endanger performance of the agreement or

4. Perform any of the other provisions of the agreement

Prior to termination for default, the College will provide written notice to the vendor affording the vendor the opportunity to cure the deficiencies or to submit a specific plan to resolve the deficiencies within ten (10) days (or the period specified in the notice) after receipt of the notice. Failure to cure the deficiency shall result in termination action. The vendor and its sureties (if any) shall be liable for any damage to the College resulting from the vendor’s default of the agreement. This liability includes any increased costs incurred by the College in completing contract performance.

In the event of termination by the College for any cause, the vendor will have, in no event, any claim against the College for lost profits or compensation for lost opportunities. After a receipt of a termination notice and except as otherwise directed by the College, the vendor shall:

1. Stop orders/work on the date and to the extent specified

2. Terminate and settle all orders and/or subcontracts relating to the performance of the terminated work

3. Transfer all work in process, completed work and other materials related to the terminated work as directed by the College and

4. Continue and complete all parts of that work that have not been terminated

If the vendor’s failure to perform the contract arises from causes beyond the control and without the fault or negligence of the vendor, the contract shall not be terminated for default. Examples of such causes include acts of God or the public enemy, acts of a government in its sovereign capacity, fires, floods, epidemics, strikes and unusually severe weather.

The contract may be terminated by the College for convenience upon ninety (90) days written notice to the other party.

I. Proposal Preparation Costs

Neither LSSC nor its representatives shall be liable for any expenses incurred in connection with preparation of a proposal. Proposers should prepare their submittals simply and economically, providing a straightforward and concise description of the proposer’s ability to meet the requirements of the RFP.

LSSC / RFP 25-01 Armed Security Services Page 9

J. Accuracy of Proposal Information

Any proposer which submits in its proposal to LSSC any information which is determined to be substantially inaccurate, misleading, exaggerated, or incorrect, shall be disqualified from consideration.

K. News Releases

The proposer shall obtain the prior approval of LSSC for any news releases or other publicity pertaining to this RFP or other service, study or project to which it relates.

L. Public Entity Crimes

Award will not be made to any person or affiliate identified on the Department of Management Services “Convicted Vendor List”. This list is defined as consisting of persons and affiliates who are disqualified from public contracting and the purchasing process because they have been found guilty of a public entity crime. No public entity shall award any contract to, or transact any business in excess of the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently $35,000.00) with any person or affiliate on the “Convicted Vendor List” for a period of thirty-six (36) months from the date that person or affiliate was placed on the “Convicted Vendor List” unless that person or affiliate has been removed from the list. By signing and submitting the RFP response forms, proposer attests that they have not been placed on the “Convicted Vendor List”. Any person submitting proposals in response to this Request for Proposal must execute and submit Form Public Entity Crimes, SWORN STATEMENT UNDER SECTION 287.133(3) (A), Florida Statutes.

M. Public Records

Upon award recommendation or until thirty (30) days after opening, whichever occurs first, proposals become “public records” and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response to the RFP, and must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. Proposers will be responsible for all costs, including attorneys’ fees, associated with defending such asserted exemptions from disclosure.

The vendor agrees to comply with Florida Public Record Law and specifically to comply with the requirements of Section 119.0701(2), Florida Statutes. The resulting agreement may be unilaterally terminated by the College in the event the vendor fails to permit public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, Florida Statutes, and made or received by vendor in conjunction with the resulting agreement after being given 10 days written notice of noncompliance.

The resulting contract shall contain the following language:

1) Vendor, while acting on behalf of the College, shall keep and maintain public records required by the College to perform the service

2) Upon request from the College’s custodian of public records, vendor shall provide the College with a copy of the requested records or allow the access to public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in under Chapter 119, Florida Statutes or as otherwise provided by law

3) In the event of a public records request pertaining to records in vendor’s possession or control:

a) The vendor shall promptly provide the College copies of all records created or maintained in the course of performance under this contract or all such records to be inspected and copied within a reasonable amount of time

b) If the vendor fails to supply such records or make the records available within a reasonable amount of time then the College may apply to a state court of competent jurisdiction for an order compelling the production of such records. In the event the College seeks mandatory injunctive

LSSC / RFP 25-01 Armed Security Services Page 10 relief, vendor waives the requirement that the College must first prove: (a) its lack of an adequate remedy at law (b) the irreparable harm absent entry of the injunction, or (c) that injunctive relief will serve the public interest

4) Upon the completion of the contract, the vendor shall:

a) Transfer, at no cost, to the College all public records in possession of the vendor and shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements or

b) Keep and maintain public records required by the College to perform the service and shall meet all applicable requirements for retaining public records

5) All records stored electronically must be provided to the College, upon request from the College’s custodian of public records, in a format that is compatible with the information technology systems of the College

6) Vendor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed for the duration of the contract term and following completion of the contract if the vendor does not transfer the records to the College

N. Acceptance/Rejection

LSSC reserves the right to reject all proposals, to waive any informalities and technicalities, and to solicit and re-advertise for new proposals, or to abandon the project in its entirety. LSSC reserves the right to make the award to that proposer(s) who, in the opinion of LSSC, will be in the best interest of and/or the most advantageous to LSSC. LSSC reserves the right to reject the proposal of any vendor who has previously failed in the proper performance of an award or to deliver on time contracts, or who, in LSSC’s opinion, is not in a position to perform properly under this award. LSSC reserves the right to inspect all facilities of proposers in order to make a determination as to the foregoing.

O. Conflict of Interest

All respondents must disclose with their proposal the name of any officer, director, or agent who is also an employee of Lake-Sumter State College. Further, all respondents must disclose the name of any college employee who owns, directly or indirectly, an interest of five percent (5%) or more in the respondent’s firm or any of its branches. Should the awarded proposer permanently or temporarily hire any college employee who is, or has been, directly involved with the proposer prior to or during performance of the resulting agreement, the agreement shall be subject to immediate termination by the College. A Conflict of Interest Disclosure statement shall be completed and submitted as part of the proposal response.

P. Relationship of Parties

The vendor is an independent contractor and will furnish services upon its own credit rather than as an employee, agent or representative of the College. The conduct and control of the services performed pursuant to the agreement shall be solely with the vendor; however, such services shall be performed in accordance with generally accepted procedures and methods. None of the benefits provided by the College to its employees, including, but not limited to, compensation insurance and unemployment insurance, are available from College to vendor or the employees, agents or public servants of the vendor. Vendor will be solely and entirely responsible for vendor’s acts and for the acts of vendor’s agents, employees and public servants during the performance of the agreement.

Q. Personnel

Vendor, for the life of contract and any subsequent renewals, shall comply with any Florida Lake-Sumter State College operating procedure requiring college operators, vendors, contractors and associates on any Florida Lake- Sumter State College campus to submit to a fingerprint-based state and federal criminal history check as set forth

LSSC / RFP 25-01 Armed Security Services Page 11 under Florida Statute 1012.467 or any other fingerprint identification check as deemed necessary and requested by Florida Lake-Sumter State College. Vendor shall, when so requested by Lake-Sumter State College, pursuant to a Florida Statute 1012.467 request, comply by filing with the Department of Law Enforcement a complete set of fingerprints and by providing any other documentation deemed necessary to comply with such state and federal criminal history check, of any vendor employees or agents working under this contract. Fingerprints shall be taken by an authorized law enforcement agency or other entity as permitted under Florida Statute 1012.467.

To the extent Lake-Sumter State College requests fingerprint identification for a background or criminal check for purposes other than compliance with Florida Statute 1012.467, vendor shall comply with such other request by submitting the requested documentation to the Department of Public Safety within twenty-four hours of this request. Failure to comply with either a fingerprint-based state and federal criminal history request based on Florida Statute 1012.467 or other fingerprint-based background or criminal history request within twenty-four hours may result in actions being taken against vendor such as requiring that the noncompliant employee not work on the campus, up to and including, the cancellation of contract for non-compliance. Vendor shall be responsible for all costs associated with either a request for a fingerprint-based state and federal criminal history check under Florida Statute 1012.467 or other request for fingerprint-based background or criminal check.

Vendor employees performing services in or in the immediate vicinity of the LSSC Collegiate High Schools located on any campus shall be background checked in accordance with Florida Statute 1012.467.

R. Familiarity with Laws

All proposers are required to comply with all federal, state, and local laws, codes, rules and regulations controlling the action or operation of this RFP. Relevant laws may include, but are not limited to: the Fair Labor Standards Act (FLSA), the Americans with Disabilities Act of 1990, Florida Administrative Code, Chapter 6A-14, State Requirements for Educational Facilities (SREF), Florida Statute 1013 (K-20 Education Code – Educational Facilities), OSHA regulations, and all Civil Rights legislation.

S. Equal Opportunity Statement

Lake-Sumter State College, an equal access institution, prohibits discrimination in its employment, programs and activities based on race, sex, gender, age, color, religion, national origin, ethnicity, disability, pregnancy, sexual orientation, marital status, genetic information or veteran's status. The College is an equal access/equal opportunity institution. The vendor shall have similar policies for employees assigned to the College.

T. Drug/Alcohol Free Workplace

Florida Lake-Sumter State College believes in a drug free workplace and is committed through in-house policies to this objective. The vendor shall have similar policies for employees assigned to the College. The proposer shall complete and submit the “Drug Free Workplace Form”.

U. Tobacco Free Organization

Lake-Sumter State College is dedicated to providing a safe and healthy environment for students, faculty, staff and visitors to the College, which includes eliminating tobacco use as part of the commitment to promoting healthy practices and choices for individuals. Tobacco use is prohibited on all property and in all facilities owned, leased or operated by Florida Lake-Sumter State College, including all vehicles owned or rented by the College.

There are no designated smoking areas on such College property. Tobacco use includes all types of tobacco and tobacco-like products including smoke-less tobacco and any other smoking or smoking simulation products including electronic cigarettes.

V. E-Verify

Vendor, for the life of contract and any subsequent renewals, shall cooperate and comply with all legal requirements requiring college operators, vendors, contractors and associates on any Florida Lake-Sumter State College campus to submit to a verification of employment eligibility through the U.S. Department of Homeland Security’s E-Verify system as set forth under the State of Florida, Office of the Governor, Executive Order Number 11-116, Verification of Employment Status. The verification of employment eligibility will include all persons

LSSC / RFP 25-01 Armed Security Services Page 12 employed during the agreement term by the vendor to perform duties within Florida and all persons (including subcontractors) assigned by the vendor to perform work pursuant to the agreement with the College. Upon request by the College, evidence of compliance shall be provided to the College. The proposer shall complete and submit the ‘Employment Eligibility Verification Form’ as noted in Section Four of this RFP, Evaluation Criteria.

W. Taxes/Licenses/Permits

Vendor shall pay all applicable taxes and purchase any licenses that may be required in the performance of the resulting agreement. In addition, the vendor shall be responsible for obtaining all necessary vendor and employee permits and/or registration cards in compliance with all applicable federal, state and municipal statutes.

X. Patents and Copyrights

Vendor agrees to indemnify and save harmless the College, its officers, employees, agents, or representatives using the goods specified herein from any loss, damage or injury arising out of a claim or suit at law or equity for actual or alleged infringement of letters of patent by reason of the buying, selling or using the goods supplied under this RFP, and will assume the defense of any and all suits and will pay all costs and expenses thereto.

Y. College Liability Lake-Sumter State College will be liable only for property damage and/or bodily injury pursuant to resulting agreement and which occur as a direct result of negligence of the College, its agents or employees. The College is self-insured through the Florida College System Risk Management Consortium as a state agency and liability is, therefore, limited to sovereign immunity limits of $200,000.00 per person and $300,000.00 per occurrence, in accordance with Florida Statute 768.28.

Z. Vendor Liability

The Vendor shall purchase and maintain, during the term of agreement, insurance policies described herein issued by companies licensed in Florida possessing a minimum A.M. Best Company rating of no less than A-VI.

Certificates of Insurance (Form ACORD 25; 2010/05) and Occupational/Professional Licenses carried by the vendor shall be furnished to the College prior to commencement of work and annually thereafter as applicable.

The vendor must be licensed or approved to do business within the State of Florida.

With the exception of Professional Liability and Workers’ Compensation, all policies must name the District Board of Trustees of Lake-Sumter State College, its officers, employees, agents, and volunteers as “Additional Insured” (ISO Form CG 2010, 2004 Edition or equivalent).

The Certificate Holder and Additional Insured shall be known and identified on the ACORD Certificates as follows:

Lake-Sumter State College The District Board of Trustees

ATTN: Purchasing Department

Should any of the policies required herein be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. Failure of the Certificate Holder to demand a certificate or other evidence of full compliance with insurance requirements or failure of the Certificate Holder to identify a deficiency from evidence that is provided shall not be construed as a waiver of insured’s obligation to maintain such insurance.

Failure to maintain the required insurance may result in termination of the agreement at the Certificate Holder’s option.

LSSC / RFP 25-01 Armed Security Services Page 13

By requiring this insurance, the College does not represent that coverage and limits will necessarily be adequate to protect the Insured and such coverage and limits shall not be deemed as a limitation of Insured’s liability under the terms of the agreement. Vendor shall insure that all subcontractors comply with the same insurance requirements that the vendor is required to meet.

Minimum Insurance Coverage and Requirements:

Prior to the commencement of work, the vendor must obtain and maintain the minimum insurance coverage set forth below. Dollar amounts may change in accordance with the Project. By requiring such minimum insurance, Lake-Sumter State College shall not be deemed or construed to have assessed the risk that may be applicable to the vendor. The vendor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. The vendor is not relieved of any liability or other obligations assumed or pursuant to the agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration or types. Unless otherwise approved by the College, all insurance coverage must be written on an occurrence basis with the exception of Professional Liability.

i. Coverage:

1. Commercial General Liability – ISO CG 001 Form or equivalent. Coverage to include:

Premises and Operations Personal/Advertising Injury Products/Completed Operations Broad Form Property Damage Independent Contractors

2. Automobile Liability including all:

Any Auto (owned, non-owned, hired) Personal Injury Protection (when applicable)

3. Workers’ Compensation Statutory Limits as per Florida Statute 440 including Employer’s Liability

4. Excess/Umbrella Liability (as needed) Excess of Commercial General Liability, Automobile Liability and Employer’s Liability;

Coverage should be as broad as primary

5. Professional Liability – the policy/coverage shall be amended to include the following:

a) Amendment of any Contractual Liability Exclusion to state that the exclusion does not apply to any liability of others which you assume under a written agreement provided such liability is caused by your wrongful acts

b) Claims alleging improper supervision of sub-consultants

c) Representative Insured Wording amended to include past principals/employees

d) Cancellation Clause shall provide written notice prior to cancellation to the College

e) Policy is to be the primary basis; if other professional coverage is carried, an endorsement is to be issued acknowledging that there is excess coverage above this policy; the declaration page shall show the other policy is intended to function as excess, and shall be shown on the declarations page of this policy

f) Notice Provision for Claims to be added stating that it is agreed that knowledge of an act, error, or omission by an agent or employee of the Insured, shall not in itself constitute knowledge by the Insured, unless an officer, owner, partner, or principal of the Insured shall have received such notice

ii. Limits:

LSSC / RFP 25-01 Armed Security Services Page 14

1. Required Limits:

The following minimum limits of liability are required; however, the limits are subject to change based on the type and extent of project. The vendor is required to purchase and maintain Professional Liability.

Commercial General Liability

Each Occurrence Limit $1,000,000

General Aggregate $2,000,000

Personal/Advertising Injury $1,000,000

Products/Completed Operations Aggregate $2,000,000

Property Damage $100,000

Medical Payments (Any One Person) $5,000

Automobile Liability

Bodily Injury/Property Damage (Each Accident) $1,000,000

Personal Injury Protection Statutory

Workers’ Compensation

Coverage A (Workers’ Compensation) Statutory

Coverage B (Employer’s Liability) $1,000,000

Umbrella Liability

Each Occurrence Limit ($1-$5M) $1,000,000

Professional Liability

Each Claim ($1-$3M) $1,000,000

Annual Policy Aggregate ($2-$5M) $2,000,000

2. Additional Requirements:

a) Be on a primary basis, non-contributory with any other insurance coverage and/or self-insurance carried by the District Board of Trustees, Lake-Sumter State College

b) Include a Waiver of Subrogation Clause that clearly states that the insurer paying any claim arising by reason of any operations under the agreement will not seek reimbursement from Lake-Sumter State College

c) Include a Separation of Insured Clause (Cross Liability) for all liability policies

d) The College prefers advance written notice prior to policy non-renewal, cancellation or material change or alteration

e) Provide uninterrupted Professional Liability for three (3) years after contract end date

AA. Audit

All of the vendor’s correspondence, records, vouchers and books of account, insofar as work done or money expended under the contract is concerned, will be subject to inspection by the College internal auditing and/or legislative auditors. The audit inspection may occur at any time during the term of the contract and for a period of two (2) years after the completion of the contract.

BB. Protest

Any Notice of Protest involving the specifications/terms/conditions or any other aspect of the Request for Proposal must be filed in writing within seventy-two (72) hours after the posting of the solicitation. Formal written protest must be filed within ten (10) days after the date of the Notice of Protest is filed; noting references to the specific statutes the protest is based upon. Failure to file a Notice of Protest or failure to file a formal written protest within the time prescribed shall constitute a waiver of proceeding under Chapter 120, Florida Statutes.

LSSC / RFP 25-01 Armed Security Services Page 15

Following Phase One and Phase Two of the Screening Selection Process and prior to the intended award being presented to the Lake-Sumter State College District Board of Trustees, it is the sole responsibility of all prospective proposers to visit the website https://www.lssc.edu/dept/purchasing/ to view the intended award public posting on the date specified in Section Four, Letter B of this solicitation. Failure to file a written protest to the Director of Purchasing and Auxiliary Services within the time prescribed (72 hours) in section 120.57(3) (b), Florida Statutes, shall constitute a waiver of protest proceedings. A lobbying blackout period shall commence upon issuance of the solicitation until the approved recommendation for award.

CC. Disputes

In case of any doubt or difference of opinion as to the specifications, equivalent products, or items to be furnished hereunder, the decision of the College shall be final and binding on both parties.

DD. Miscellaneous

The vendor shall not use the name of the College, or any of the College’s symbols or marks, in any way unless approved in writing by the College. The vendor shall not assign the agreement or any of the rights or duties hereunder without the prior written consent of the College. The agreement shall be governed by the laws of the State of Florida.

The College has reviewed purchasing agreements and state term contracts available under Florida Statutes Section 287.056 as required in Florida Statutes Section 1010.04.

EE. Indemnification

To the fullest extent permitted by law, the vendor shall defend, indemnify, and hold harmless the College, its officials, agents and employees from and against any and all claims, suits, judgments, demands, liabilities, damages, cost and expenses (including attorney’s fees) of any kind or nature whatsoever arising directly or indirectly out of or caused in whole or in part by any act or omission of the vendor or its subcontractors (if any), anyone directly or indirectly employed by them, or anyone for whose acts any of them may be liable; excepting those acts or omissions arising out of the sole negligence of the College.

FF. Oral Presentation

After submittals have been opened, a limited number of respondents submitting proposals in response to the RFP may be required, at the request of the College, to make an oral presentation/interview and/or provide written clarifications. Such presentations and/or clarifications will provide an opportunity for the respondent to clarify the proposal. Respondents will not be allowed to change their proposal. The Purchasing Office will initiate and schedule a time and location for any presentations which may be required.

GG. Errors and Omissions

The proposer is expected to comply with the true intent of this RFP, taken as a whole, and shall not avail itself of any errors or omissions to the detriment of the service. If proposer suspects any error, omission, or discrepancy in the specifications or instructions, the proposer shall immediately notify the College, in writing, and the College shall issue and post a written addendum. The proposer is responsible for the contents of its qualification and for satisfying the requirements set forth in the RFP.

HH. Firm’s Responsibility

It is understood, and the proposer hereby agrees, that it shall be solely responsible for all services that it proposes, notwithstanding the detail present in the RFP.

II. Qualification Rejection

The College shall have the right to reject any or all proposals and in particular to reject a proposal not accompanied by data required by the RFP or a qualification in any way incomplete or irregular. Conditional qualifications will not be accepted.

LSSC / RFP 25-01 Armed Security Services Page 16

JJ. Performance Inquiry

As part of the evaluation, the College may make inquiries to determine the ability of the proposer to perform the work. The College reserves the right to reject any proposal if the proposer fails to satisfy the College with proper qualifications to carry out the obligations of a resulting agreement.

KK. Severability

If any provisions of the agreement resulting from this RFP is contrary to, prohibited by, or deemed invalid by applicable laws or regulations of any jurisdiction in which it is sought to be enforced, then said provisions shall be deemed inapplicable and omitted and shall not invalidate the remaining provisions of the agreement. In the event any provision of the resulting agreement shall be held invalid or unenforceable by a court of competent jurisdiction, or by an administrative hearing officer in accordance with Chapter 120, Florida Statutes, such holding shall not invalidate or render unenforceable any other provision hereof.

LL. Prohibition Against Assignment

Neither the College nor the vendor shall assign, sublet, convey or transfer its interest in a resulting contract without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the College which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the College and the vendor.

MM. Cooperative Purchasing Agreement

As provided in the Florida State Board of Education Administrative Rule 6A-14.0734(2)(c) and with the consent and agreement of the successful respondent(s)/bidder(s), purchases may be made under this RFP/Bid Solicitation by other State of Florida community/state colleges, state universities, district school boards, political subdivisions and any other state agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions stated in the proposal/bid solicitation document and resulting agreement, for the same price and for the same effective time period. If the period of time is not defined within the RFP/Bid solicitation document or resulting agreement, the prices and all terms and conditions shall be firm for one hundred and twenty (120) days from date of contract execution. Each State of Florida agency allowed by the successful respondent(s)/bidder(s) to use the resulting agreement shall do so independent of any other State of Florida agency. Each state agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No other state agency receives any liability by virtue of this RFP/Bid and subsequent agreement. This cooperative purchase agreement in no way restricts or interferes with the right of any State of Florida agency to re-bid any or all items or services.

NN. Availability of Funds

The obligations of Lake-Sumter State College under this award are subject to the availability of the funds lawfully appropriated for its purpose by the State of Florida and the District Board of Trustees, Lake-Sumter State College, Florida.

LSSC / RFP 25-01 Armed Security Services Page 17

III: DETAILED SCOPE & SPECIFICATIONS

A. Minimum Qualifications To be eligible to respond the RFP, the respondent must demonstrate sufficient capacity, resources and experience to provide Security officers Services. Any respondent that fails to meet all of the following minimum criteria shall be noted as “non-responsive” and will not be evaluated/scored.

• Respondents must be licensed in the State of Florida and meet all requirements as may be required by law.

• Respondents must be licensed, bonded and insured as required by the State of Florida.

• Individuals proposed to serve as security officers must have a minimum of three (3) years experienced as a security officer working with a diverse crowd. Security officers must have a Class D and Class G Security License as per the requirements of Florida State Statutes.

• The individuals proposed to serve as security officers must satisfy the background screening requirements as provided by Florida law.

B. Scope of Work In general, the Security officers work as part of the college Campus Safety department under the supervision of the Director of Campus Safety while providing services at the respective locations.

Security Officers Service Hours: Services shall be performed during the following time frames:

Number Schedule Start End

Location of Posts (Weekly) Time Time

Leesburg Campus

Monday-Friday (Supervisor) 1 40 hrs. 8:00 AM 4:00 PM

Monday-Friday 1 40 hrs. 6:00 AM 2:00 PM

Monday-Friday 1 40 hrs. 2:00 PM 10:00 PM

Saturday-Sunday 1 24 hrs. 8:00 AM 8:00 PM

South Lake Campus

Monday-Friday (Supervisor) Monday-Friday

40 hrs.

40 hrs.

8:00 AM

6:00 AM

4:00 PM

2:00 PM

Monday-Friday Saturday-Sunday

40 hrs.

24 hrs.

2:00 PM

8:00 AM

10:00 PM

8:00 PM

Sumter Center

Monday-Thursday 1 56 hrs. 7:00 AM 9:00 PM

Friday-Saturday 1 18 hrs. 7:30 AM 4:30 PM

Four Corners

Monday & Wednesday 1 25 hrs. 6:30 AM 7:00 PM

Tuesday & Thursday 1 29 hrs. 6:30 AM 9:00 PM

Friday 1 10.5 hrs. 6:30 AM 5:00 PM

Additional times will be requested from the Director of Campus Safety as needed. Overtime coverage may fluctuate between 8-15 hours a week, seven (7) months of the year.

LSSC / RFP 25-01 Armed Security Services Page 18

Uniforms: The security officers shall wear a distinctive uniform that is professional and that clearly creates the appearance that the individual’s function is security. Any garments worn to adjust to the climate must not hide the security officer’s markings of the uniform. Uniforms shall be provided by the successful vendor.

Uniforms must be preapproved by LSSC.

Communications: All security officers must be able to communicate clearly in the English language, both in writing and verbally. Security officers shall carry radios and cell phones provided by the college.

Golf Carts: One golf cart will be required to be provided by vendor for use on each of the following 3 campuses:

• Leesburg

• South Lake

• Sumter

Duties: Sample duties are listed below:

• Complete patrols of campus in its entirety, on foot, or vehicle-assisted

• Prevent theft and destruction of College property

• Respond to and physically check all alarms, secure area and report

• Ensure the security of all campus buildings by completing lockdown and opening procedures

• Report any unsafe conditions requiring attention or repair using work order system. campus

• Maintain parking enforcement through warning and written parking citations.

• Complete monthly testing reports on emergency equipment (First aid kits, AEDs, and emergency call boxes)

• Provide daily written log reports detailing activities.

• Provide written incident reports

• Perform bank deposits for campuses on an as needed basis

• Notify responsible campus or outside authority when situation requires immediate attention outside of security officer’s ability

• Supervise campus events and event parking

• Respond to emergency calls on campus

• Perform any other related work as required

• Perform campus light surveys

LSSC / RFP 25-01 Armed Security Services Page 19

IV: SUBMITTAL INSTRUCTIONS, DATES AND SELECTION PROCESS

A. Instructions for Submittal of Responses If there are any questions concerning the RFP, direct in writing, to the Director of Purchasing and Auxiliary Services, Ross Wilson, of Lake-Sumter State College VIA email WilsonR@lssc.edu. Neither questions nor answers will be provided verbally.

The response shall be submitted in a sealed envelope/box with “RFP #25-01 Armed Security Services” clearly indicated on the outside of the envelope/box.

Submit to: Lake-Sumter State College

ATTN: Ross Wilson Purchasing Department

9501 US Highway 441

Phone: (352) 365-3502

One (1) original and five (5) copies of the response must be furnished on or before the stipulated deadline.

Include one (1) USB flash drive. It is the responsibility of the proposer to guarantee the electronic copy is 100% identical to the one (1) ‘original’ submitted proposal. In the event of a discrepancy, the one (1) original proposal will prevail. The electronic copy should be in PDF format. Response must arrive at the address listed above no later than 2:00 P.M. Eastern Standard Time on 11/6/2024 to be considered. Responses received after 2:00 P.M. EST on 11/6/2024 will NOT be considered. In addition, responses received via Facsimile or Email will NOT be considered. If not responding to the RFP, please submit a “No Response” in the form of a letter to the Director of Purchasing and Auxiliary Services.

Proposers that do not comply with the college’s procedures or deadlines established will not be considered. All submittal information received will be retained by the College.