RFP-25-004 Waste Mgmt Services.pdf

SOUTHSIDE INDEPENDENT SCHOOL DISTRICT

REQUEST FOR PROPOSALS (RFP)

RFP 25-004

WASTE MANAGEMENT SERVICES

Pursuant to Education Code Chapter 44 – Section 3.1, this Request for Proposal (RFP) is soliciting proposals for RFP-25-004 Waste Management Services, to Southside ISD (“District”). For the purpose of this RFP, “Respondent” refers to any entity or team that submits a proposal to provide all of the services referenced in this solicitation. It is the intent of the Owner to select the

Respondent(s) demonstrating the best overall value to the District and to enter into a single or multiple award contract with qualified firm(s) to provide services to the District.

Direct Questions to: Daniel R. Garza, Purchasing Director

210-882-1600 x 1289 daniel.garza@southsideisd.org

Proposals will be received at: Southside Independent School District

Attn: Purchasing Department / RFP-25-004

1460 Martinez-Losoya Road

San Antonio, Texas 78221

Proposals will be received until 2:00PM (CST) on Thursday, May 22, 2025.

Proposals received after due date and time will be rejected.

mailto:daniel.garza@southsideisd.org

Dear Vendor, The Southside Independent School District (“District”) is soliciting sealed proposals for Waste

Management Services as more fully referenced in the Scope of Work and Specific Conditions and Specifications sections of this Request for Proposal (“RFP”). One (1) original with an electronic copy of your proposal on a USB flash/thumb-drive must be submitted in accordance with the instructions set out herein to:

Southside Independent School District

San Antonio, Texas 78221

Attn: Purchasing Department

RFP-25-004 Waste Management Services

The original proposal must be labeled “ORIGINAL” and MUST contain original signatures. The

Proposal must be labeled on the outside with the Proposer’s name and address as well as the RFP number and name.

Proposals must be submitted to the address referenced above by May 22, 2025, by 2:00PM (CST).

Note: late proposals will not be accepted and will be returned unopened. Proposals will remain sealed until the due date and time to avoid disclosure to competing proposals. Contents of proposals will remain confidential during the negotiations period, if applicable. Only the proposal number and the identity of the Proposer(s) submitting the proposal will be made available to the public before award of the RFP.

Faxed or emailed proposals will not be accepted. Proposals must be submitted with sufficient time to be received and time-stamped at the above location on or before the proposal due date and time.

Southside ISD will not be responsible for proposals delivered late by the United States Postal

Service or any other delivery or courier services. All proposals and pricing shall remain valid for one hundred-twenty (120) days from the proposal due date pending acceptance by District’s Board of Trustees.

The District will award this RFP to a single respondent based which provides the Best Value to the District upon the evaluation of all proposals received. More details regarding evaluation of proposals are included in the Scope of Work, Specific Conditions, and Questions Section of this

RFP.

Respectfully, Daniel R. Garza

Purchasing Director

Southside Independent School District

TABLE OF CONTENTS

Section 1: General Information

Section 2: Scope of Work

Section 3: Proposal Content

Section 4: Proposal Selection & Evaluation Criteria

Section 5: Proposal Submission Information

Section 6: Terms & Conditions

Section 7: Insurance Requirements

Section 8: General Provisions

Section 9: Additional Requirements

EXHIBITS

Exhibit A: Firm Profile

Exhibit B: Execution of Request for Proposal

Exhibit C: Texas Ethics Commission Form 1295

Exhibit D: Antitrust Certification Statement

Exhibit E: Criminal History & Fingerprint Requirements

Exhibit F: Senate Bill 9 – Contractor Requirements

Exhibit G: No Boycott Israel

Exhibit H: No Boycott Energy Company

Exhibit I: No Discrimination against Firearm & Ammunition Industries

Exhibit J: Conflict of Interest Questionnaire

Exhibit K: Exception Request

Exhibit L: References

Exhibit M: EDGAR Requirements

Exhibit N: Pricing

SECTION 1

GENERAL INFORMATION

1.1 INTRODUCTION

Southside Independent School District (“District”) is soliciting competitive responses to this

Request for Proposal (“RFP”) for Waste Management Services for the District. The District will engage the services of an outside vendor as an independent contractor to provide the aforementioned services. The selected vendor must demonstrate competence in providing these services and must have the qualifications necessary to perform scope of work outlined in the RFP.

This RFP provides sufficient information for interested parties to prepare and submit proposals for consideration by the District.

1.2 DISTRICT INFORMATION

Southside Independent School District is located on the Southside of San Antonio, Texas.

Today, the District has nine (9) schools and various programs with over 6,000 students. On

May 16, 1949, returns of the election were canvassed by Commissioners Court of Bexar

County and Southside Consolidated Common School District No. 17 was created.

1.3 CONTRACT TERM

The term of the executed Agreement will be for a period of one (1) fiscal year beginning upon award and ending August 31, 2026. The Agreement will have an option to renew on an annual basis upon mutual agreement between Vendor and the District, and with Board of Trustees approval, not to exceed five (5) years.

1.4 RESULTING CONTRACT

It is the intent of the District to have the ability to have a Vendor provide Waste Management

Services.

1.5 DEFINITIONS

Request for Proposal (RFP): A formal solicitation requesting submittal of a proposal in response to the required scope of services that usually includes some form of a cost proposal.

Addendum: An addition or supplement to a solicitation document. Also, a modification in the specifications issued by District. Addenda are issued prior to the proposal opening date.

Proposal: An offer to contract submitted by a Respondent in response to the RFP.

Respondent: The individual, partnership, corporation, or other entity that submits a response to this RFP.

Vendor: A supplier of goods and/or services that is awarded and enters into contract with

District.

Best and Final Offer (BAFO): The result of final negotiations with responsive vendors during the RFP process.

Award: The act of accepting a bid, proposal, or offer; thereby resulting in a Contract between the parties.

Contract: A written document referring to promises for which the law establishes enforceable duties and remedies between a minimum of two (2) parties. Also, the contract awarded as a result of this RFP and all exhibits thereto, this RFP, any addenda issued in conjunction with this RFP, the Vendor’s proposal, any BAFO and the subsequent submission by Vendor, shall all be fully incorporated therein as exhibits.

SECTION 2

SCOPE OF WORK/SPECIFICATIONS

2.1 SCOPE OF WORK / SPECIFICATIONS

Southside Independent School District, herein referred to as “District,” desires to solicit proposals for a Vendor to perform Waste Management Services for the following:

Site Name

Address

City/ST/Zip

Type

Size

Qty

M

T

W

T

F

Total per

Week

Matthey Middle School 20350 Redforest Ln. San Antonio, TX 78264 FL 8 yd. 4 4 4 8

Transportation Dept. 3223 S. Loop 1604 East San Antonio, TX 78264 FL 8 yd. 1 1 1 2

Menchaca Early Childhood 16180 S. US Hwy 281 San Antonio, TX 78221 FL 8 yd. 4 4 4 8

High School Ag Bldg. 19190 US-281 San Antonio, TX 78221 FL 8 yd. 1 1 1

Judith Lozano Bldg. 1680 Martinez-Losoya Rd San Antonio, TX 78221 FL 8 yd. 1 1 1 2

Maintenance Dept. 3223 S. Loop 1604 East San Antonio, TX 78221 FL 8 yd. 1 1 1 2

Pearce Elementary 19190 US-281 South #3 San Antonio, TX 78221 FL 8 yd. 3 3 3 6

High School 19190 US-281 South San Antonio, TX 78221 FL 8 yd. 5 5 5 10

ACES-ECHS 19190 US-281 South San Antonio, TX 78221 FL 8 yd. 3 3 3 6

Gallardo Elementary 1300 Del Lago Pkwy San Antonio, TX 78221 FL 8 yd. 3 3 3 6

Administration Bldg. 1460 Martinez-Losoya Rd San Antonio, TX 78221 FL 8 yd. 1 1 1 2

Freedom Elementary 3223 S. Loop 1604 East San Antonio, TX 78264 FL 8 yd. 3 3 3 6

Heritage Elementary 3223 S. Loop 1604 East San Antonio, TX 78264 FL 8 yd. 3 3 3 6

Losoya Middle School 1610 Martinez-Losoya Rd San Antonio, TX 78221 FL 8 yd. 3 3 3 6

Various Sites Various Locations San Antonio, TX 78221 FL 30 yd 6 * * * * * *

Total 42 1 34 1 35 71

*30 Yard Containers will be picked-up on an as needed basis (call-in)

Fee for One (1) 30 Yard Call-in: $ ____________

Total Weekly Cost: $_____________

Total Annual Cost: $_____________

2.2 DISPOSAL GUIDELINES (In accordance with City of San Antonio Code, Chapter

14, Article IV – Regulations, Permits & Licensing)

It is unlawful to operate a solid waste vehicle without a permit (public nuisance). It is an offense for a person to collect or offer to collect, or to dispose or offer to dispose of, solid waste within the city's corporate limits unless the person has obtained and affixed a current, valid permit decal to each vehicle covered by this article. Under authority of V.T.C.A., Local Government Code ch.

217, subch. C, regulation by a home rule municipality, it is further declared a public nuisance for a person to collect or offer to collect, or to dispose or offer to dispose of, solid waste within the city's corporate limits unless the person has secured and affixed a current, valid permit decal to each vehicle covered by this article.

1. Recyclables exemption. Any vehicle used exclusively for transporting recyclable materials to recycling facilities is not required to pay the vehicle permit fee or to possess and display a permit. Vehicles performing only deliveries to a city-operated brush recycling facility and other duly authorized brush recycling facilities will be permit exempt only upon approval from the director. All brush disposal and other fees apply.

2. Annual and quarterly solid waste hauler permits. The annual permit shall be effective for twelve (12) months from the date of issuance, if issued and fully paid at commencement of the permit year, May 1st. Quarterly permits may be secured on May 1, August 1, November 1, and

February 1 of each calendar year, or the next business day should any of the above dates fall upon weekends or city holidays. These individual quarterly permits and quarterly fee payments shall not be pro-rated for use of the vehicle during partial quarters. Failure to pay within a ten-day grace period will result in a penalty sum to be imposed as promulgated by the city council.

3. Permit Fees – Timely payment discounts; Late payment penalty

a. Fee schedule. Prior to the issuance of a solid waste hauler permit, the applicant shall pay the current permit fee for each vehicle in accordance with the vehicle permit fees schedule for commercial/industrial vehicles. Such fee schedule may be reviewed by the city annually and adjusted by the city council.

b. Proration. Applicant will be entitled to prorate annual permit fees for vehicle units added after commencement of the annual permit period. Proration shall not be allowed on a daily or monthly basis but will be calculated on a quarterly basis. Any portion of a quarter for which a permit fee is paid must satisfy the entire quarterly obligation.

c. Early payment discount / Late payment penalty. Early annual and quarterly payments made before the first day of the month when due will be entitled to a ten-percent discount. Late payments, made after a ten-day grace period, applicable to annual and quarterly payments, shall be subject to a ten-percent late fee penalty.

City-owned or leased vehicles. Vehicles owned and/or leased by the city are exempt from paying the vehicle permit fee and from displaying a permit decal. The vehicle permit fee is in addition to any other city fees or charges for disposal at any city solid waste disposal or processing facility.

4. Permits for solid waste hauling vehicles / Permit conditions. Persons who own or operate vehicles defined in this article shall permit with the city in accordance with the following:

a. For the purposes of permitting within this article, the following words and phrases shall have the meanings respectively ascribed to them by this section unless the context requires otherwise:

City means the City of San Antonio, Texas, as represented by the official acts of the city council and council designated representatives.

Department means the City of San Antonio Solid Waste Management Department or its successor.

Director means the director of the solid waste department or his/her designee.

Hauler means a person who owns, drives, or operates a vehicle for the purpose of collecting or disposing solid waste.

Permit means the formal consent provided by the city to a person which entitles the person to collect, offer to collect, or dispose of waste within the corporate limits of the city, which consent is evidenced by display of a permit decal.

Permittee means a person issued a permit under this article.

Person means an individual, corporation (including a government corporation), organization, governmental subdivision or agency, political subdivision of a state, interstate agency or body, business or business trust, partnership, association, firm, company, joint stock company, commission, or any other legal entity, including, but not limited to non-profit organizations, utilities, education and special districts, and municipalities.

Shall, whenever used in this article, will be interpreted in its mandatory sense; “may” is permissive.

5. Solid waste means any garbage, refuse, sludge from a waste treatment plant, water supply treatment plant or air pollution control facility, and other discarded material, including solid, liquid, semisolid, or contained gaseous material resulting from industrial, municipal, commercial, mining, and agricultural operations, and from community and institutional activities, but does not include the following:

a. Solid or dissolved material in domestic sewage (i.e., material confined within a POTW collection or treatment system) or solid or dissolved material in irrigation return flows or industrial discharges subject to regulation by permit issued pursuant to V.T.C.A., Water Code ch. 26.

b. Solid dirt, rock, sand, and other natural or manmade inert solid materials being used to landfill when the object of the filling activity is to make the land suitable for the construction of surface improvements.

c. Waste materials that result from activities associated with the exploration, development, or production of oil or gas and are subject to control by the state railroad commission.

Vehicle means a "for-hire" or other commercial, industrial, motorized instrument of solid waste conveyance regulated under this article, and used, designed and/or equipped to collect, move, or dispose of solid waste materials within the corporate limits of the city. For example, vehicle includes, but is not limited to, those owned or operated to haul waste generated by the owner of the vehicle, such as a demolition company, construction company, commercial or residential builder, including, but not limited to hazardous or special wastes regularly or occasionally disposed within the city's jurisdiction, including those vehicles that transport liquid wastes.

6. Solid waste transportation; duties of solid waste haulers; permit conditions; proration and discounts. It shall be conditions of any permit issued to a person that:

a. Any person receiving a permit shall have the duty to exercise reasonable, prudent, and sufficient care when undertaking his/her activity in order to preserve the health, safety, and general welfare of the community. The permittee must obtain and maintain current all the necessary legal documents required by local, state, and federal authorities.

b. In the event of an unpermitted, illegal disposal, or accidental discharge of solid waste during collection or hauling, the permittee shall immediately contain the impacted area and safely recover the discharged solid waste. The permitted solid waste hauler shall take any and all action as may be required by local, state, or federal officials, having jurisdiction, so that the discharge will not present a public health or environmental hazard, threat, or nuisance.

c. Failure to promptly and properly take effective remedial action necessary to public health and safety protection shall constitute a violation of this article and a violation of the permit conditions.

7. Permit application; representations become permit conditions. In addition to complying with the proper registration or license procedures established by the agencies having jurisdiction over permittee's activities, all persons owning, operating, or driving solid waste vehicles subject to this article shall complete a permit application to receive a permit from the city through the solid waste management department or its successor department. All applicants, including those persons who may claim exemption, must generally supply the department with the following information and documentation in order for the department to make an informed decision. The following representations made by the applicant also become conditions of the permit:

a. Name, business address, and telephone number of the applicant solid waste hauler. If the applicant is a corporation, the names and addresses of its president, all vice-presidents and agent, for service shall be provided.

b. The trade name under which the applicant hauls or intends to haul solid waste.

c. The number and type of vehicle(s) that the applicant intends to operate, together with a general physical description or manufacturer's trade description of each vehicle (e.g., year made, model, manufacturer's rated capacity).

d. The period of time the applicant has been engaged in the activity of hauling solid waste refuse and the daily hours of operation of his intended collection, transportation, and disposal activity.

e. Certificates of insurance or other documentation evidencing that the applicant has obtained insurance coverages described below.

f. No later than August 8, 2006 and annually thereafter during the month of April, Vendor shall furnish to the city a descriptive list of all vehicles engaged in solid waste hauling and list which vehicles will be collecting within or using any landfill disposal or other legal disposal site within the city's jurisdiction for solid waste disposal or deposit.

Based upon the best available information, the solid waste hauler shall project the anticipated annual tonnage of solid waste to be disposed of by his company and the source(s) of such waste as being either generated inside the city limits or outside the city limits expressed in a percentage of the hauler's total projected annual tonnage.

g. Commercial concerns that are not in the business of hauling solid waste for others but rather are hauling waste generated by themselves or their own commercial activities, shall permit their vehicles in accordance with this article.

h. For purposes of notice, where required by this article, it shall be sufficient to notify the permittee by certified mail at the address represented in the permit application. When a violation of this article is alleged, in contemplation of criminal or civil prosecution, certified mail, return receipt, shall be sufficient evidence of notice of violation to a permittee in whose name a permit has been issued, whether the permit is current or delinquent.

i. When a violation of this article is alleged, based upon a vehicle's displaying no evidence of a permit, a citation upon the driver of the vehicle shall be the same as and legally sufficient to effect notice of the violation to the owner. In which case, the driver is the apparent agent of the owner, as allowed by law. Thereafter, service of process for civil or criminal prosecutions shall be conducted as prescribed by law. Where the permittee is a corporation, notice may be personally hand delivered to the president, any vice president, or agent of the corporation. In the event the president, a vice president, or registered agent cannot with reasonable diligence be found at the registered office, duplicate copies of the notice shall be sent to the registered agent identified according to records of the secretary of state by certified mail, return receipt requested. Or, in the alternative or in supplementation, any sufficient form of substituted service provided by law may be employed.

j. Any other requested relevant information that can reasonably be provided to the department which bears a reasonable relationship to the regulation of permittees under this article and is necessary to evaluate the permit application.

8. Investigation of information set out in application. The director or his designee may conduct an investigation to determine the accuracy of information supplied by the applicant prior to the issuance of a permit. Supplying false information to the department shall be grounds for refusal to grant a permit or revocation of a permit if already issued. The hauler shall at least annually update the information contained in the application to reflect any substantive changes in the information required by the initial application.

9. Insurance requirements. With the application, hauler must show, for vehicles intended to carry seven thousand (7,000) pounds gross vehicular weight or more, evidence of a commercial general (public) liability insurance policy in an amount of no less than five hundred thousand dollars ($500,000.00) and thereafter keep same in full force and effect with an insurance company authorized to do business in the state. The policy shall insure the public against any loss or damage that may result to any person or property from the operation of the hauler's collection, transportation, and disposal activities. In addition, the hauler utilizing vehicles that are intended to carry seven thousand (7,000) pounds gross vehicular weight or more shall carry business automobile liability coverage for each and every vehicle of that capacity owned or operated by hauler with combined single limits for bodily injury and property damage of not less than five hundred thousand dollars

($500,000.00).

The policies shall contain a provision requiring that the city be provided with thirty (30) days advance notice, in writing, of cancellation or material change in the policies. In the event of cancellation or material change in the hauler's policies, the permit shall be suspended along with hauler's vehicular activities until such time as the hauler can again secure appropriate coverage.

10. Vehicle inspection—General requirements. Prior to the issuance of a permit, the department may require the applicant to submit for inspection by the department at a city facility each vehicle to be permitted. Any city inspections hereunder shall be conducted by trained and qualified city inspectors carrying proper identification. In the event that the department chooses to inspect the vehicle, the department or its agents shall determine whether or not the vehicle(s) is constructed and equipped in accordance with the provisions of this article and that the vehicle(s) are generally in good repair. In addition to the initial optional department inspection prior to the issuance of a permit, designated employees of the department are hereby authorized to randomly re-inspect the vehicles at "off-road" locations periodically in order to observe that the vehicles are generally maintained in good repair and are likely not to constitute a public health hazard or public nuisance under the provisions of this and any other governing ordinances. These optional "off-road" department inspections may take place at a city facility to be designated by the department, at a city-owned or privately owned and operated transfer or landfill facility, or at the permittee's place of business during normal business operation hours. These optional "off-road" department inspections are in no way meant to satisfy the otherwise legally mandated inspection of motor vehicle requirements of the state department of public safety or the state department of transportation. All transport vehicles shall have a valid department of public safety inspection sticker properly displayed.

11. Compliance monitoring. The city will monitor disposal sites within its jurisdiction on an as needed basis and may pursue enforcement, including, but not limited to, issuance of criminal citations to drivers of non-compliant vehicles used for hauling, citations to responsible legal entities, and establishment of predicates for civil enforcement against any responsible person.

12. Payment of all undisputed taxes, fees, and debts. Prior to the issuance of any permit under this article, the applicant shall demonstrate, upon the director's request, the payment of any undisputed, previously due and outstanding, sales and/or property taxes, fees, and other debts owed to the city including any past due utility related accounts.

13. Issuance of permit. Upon the applicant's fulfilling the requirements set out in this article, the department will issue either an annual or quarterly permit(s) to the applicant for the qualifying vehicle(s). The annual permit(s) shall be valid for a period of twelve (12) months from the date of issuance or for a quarter (three (3) months), dependent on timely payment of vehicle permit fees. The requirements set out herein must be satisfied prior to the reissuance of a permit.

a. Local authority. A permit issued by the city pursuant hereto does not authorize the collection, transporting, discharge, or disposal of regulated hazardous solid wastes.

Any transporter carrying hazardous solid waste from, within, or through, the city shall have obtained applicable state department of health services, state commission on environmental quality, or USEPA permit(s), all as may be necessary, and use the appropriate hazardous solid waste transportation and disposal manifest and routing system.

b. Display. Prior to the operation of any vehicle regulated by this article, each permittee:

(1) Shall clearly and visibly display on both exterior sides of each vehicle on the door(s) or fender(s) the business or trade name of the hauler contained in the permit application in a color clearly contrasting with the background color in three-inch letters or larger.

(2) Shall permanently affix the permit decal for prominent display as instructed by the solid waste management department. The permitted solid waste hauler shall keep the vehicle permit issuance receipt, or a copy thereof, with the vehicle and/or equipment operator at all times.

(3) Transfer. A permit issued under this article is non-transferable from one solid waste hauler to another solid waste hauler without prior written approval of the director and submittal of proper re-registration information to the city. A permitted hauler who changes names or transfers permits by sale or other enterprise transfer, such as lease, must notify the city and pay an administrative transfer fee of twenty-five dollars

($25.00) per vehicle or as established by subsequent city budget ordinances.

c. Solid waste hauling vehicle specifications and maintenance requirements.

(1) Permit condition. It shall be the duty of the permittee to ensure that all solid waste transportation vehicles utilizing the public streets, public alleys, and highways within the corporate limits of the city to transport solid waste at all operational times conform to the following minimum vehicle specifications and maintenance requirements. Failure to do so shall constitute a violation of this article and permit conditions.

(2) Service standards and equipment. The permittee shall be required to maintain and operate its solid waste hauling vehicles and related equipment in good order to render sanitary service subject to the terms of this ordinance and the permit(s) issued pursuant hereto. The vehicles that are seven thousand (7,000) pounds gross vehicular weight or more that are used in the collection of solid waste refuse shall be all metal, watertight, and shall be equipped with closed bodies equipped with hydraulically operated devices for compacting collected garbage. Those vehicles that are seven thousand (7,000) pounds gross vehicular weight or more shall meet all federal and state laws and regulations with the exception of brush trucks and vehicles designed to haul roll-off collection containers, which are regulated by the state tarp law. All vehicles shall be kept in a clean and sanitary condition and all vehicles shall be cleaned inside and outside at least once each week. The solid waste hauler shall additionally cause the vehicle exterior to be clean, vector free, and relatively odor free at the beginning of each working day and provide for intermittent wash downs of vehicle and equipment exteriors and wash outs of container interiors as necessary to generally maintain the above conditions. Failure to comply with this section may result in revocation of a vehicle permit granted herein.

d. Solid waste hauler violation; penalties. It shall be unlawful for a person to do or perform any act prohibited by this article and it shall be unlawful for a person to fail to do or perform any act required hereby. Each day's violation hereof shall constitute a separate offense. Any person or permittee who is found guilty in the municipal court of the city of violating this article and/or waste hauler permit provisions shall be fined not less than five hundred dollars ($500.00) nor more than two thousand dollars ($2,000.00) for each offense. If the finder of fact (the court or jury) imposes a fine in excess of five hundred dollars ($500.00), the finder of fact must also find that the violation was committed knowingly, intentionally, or recklessly. Each day on which a violation shall occur or continue shall be deemed a separate and distinct actionable offense. In addition to the penalties provided for herein, the city may seek recovery in a court of competent jurisdiction for any actual damages it might suffer. The city may also seek reasonable attorney fees, court costs, and other expenses of litigation along with all other relief, both in law and in equity, to which it might be entitled. Additional recoveries and relief in law and/or equity under existing federal or state law are not precluded by specific recoveries obtained by the city under this section.

(1) Civil remedy; additional injunction to temporarily or permanently remove alleged permit offenders from streets; jail for contempt. In prosecuting permit violations, the department will refer cases for civil and criminal prosecution and will assist the office of the city attorney in preparing and prosecuting petitions in courts of competent jurisdiction.

The office of the city attorney is authorized to pursue civil relief, which may include, but is not limited to, an injunctive order, to remove vehicles belonging to offenders from streets and city property, and to enjoin persons from operating vehicles in violation of this article's permitting provisions. In such case, a petition for injunctive relief need not be preceded by a criminal conviction. The city may be entitled to its attorney fees and costs and may plead entitlement to delinquent permit fees, and interest on the debt and judgment as may be allowed by law. The city may plead and prove facts to uphold issuance of a court order, the violation of which shall place the offender at risk of contempt of court and jail.

In addition to criminal prosecution, this section is cumulative, and not exclusive, of any other remedies at law and in equity to which the city may be entitled.

(2) Presumption of debt. A hauler's use of city property, streets, alleys, roads, or other rights-of-way, without permit, shall create a presumption of debt. The city may elect to pursue debt enforcement against a hauler who uses such city property without proper permit(s). If the city elects this remedy, the city may plead the value of the service rendered to the delinquent hauler. In such case, the city may enforce a final judgment by all means at its disposal, including but not limited to recording and fixing liens, acquiring execution, foreclosure, and seizure orders from the court, and orders from the court directing sale of hauler's property to satisfy the judgment.

e. Falsifying information. Any person who knowingly makes any false statements, representations, or certifications in any solid waste permit application or affidavit filed with the city or required to be maintained pursuant to this article shall, upon conviction, be punished by a fine of not more than two thousand dollars ($2,000.00).

(Ord. No. 2010-11-04-0955, § 1(Att. I), 11-4-10; Ord. No. 2013-01-31-0079, § 1, 1-

31-13)

SECTION 3

PROPOSAL CONTENT

To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified below. The Proposal must be submitted with the following tabs.

3.1 PROPOSAL TABS

Tab 1 – Cover Sheet

Indicate the RFP Number and Title, the name of the Proposer’s firm, address, telephone number, contact person, and email address.

Tab 2 – Proposal Submission Forms

Complete and return Forms A through N set forth in Section 4 of this RFP. The set of forms submitted in the proposal marked “ORIGINAL” requires original signatures. Copies of the forms bearing original signatures should be included in each additional proposal.

The forms should be submitted in the following order:

Exhibit A: Firm Profile

Exhibit B: Execution of Request for Proposal

Exhibit C: Texas Ethics Commission Form 1295

Exhibit D: Antitrust Certification Statement

Exhibit E: Criminal History & Fingerprint Requirements

Exhibit F: Senate Bill 9 – Contractor Requirements

Exhibit G: No Boycott Israel

Exhibit H: No Boycott Energy Company

Exhibit I: No Discrimination against Firearm & Ammunition Industries

Exhibit J: Conflict of Interest Questionnaire

Exhibit K: Exception Request

Exhibit L: References

Exhibit M: EDGAR Requirements

Exhibit N: Pricing

Tab 3 – Company Profile

Indicate the number of people in your organization and their level of experience and qualifications and the percentage of their time that will be dedicated to this project. Include a qualification statement and resumes for project manager and others associated with this project. Provide a list of the Proposer’s five (5) current or former clients preferably with school experience. Include contact person, title, email, phone number, project description and project value.

Tab 4 – Scope

Clearly describe the scope of the goods and/or services to be provided based upon the information in Section 2 (Scope of Work), Specific Conditions, and Qualifications sections stated in the RFP.

Respond to each item listed.

Tab 5 – Questionnaire Response (If questionnaires are supplied and a response is required)

Respond to any questionnaire included in this RFP. If no questionnaires are submitted, this section should be left blank.

Tab 6 – Invoice Procedures

Describe the firm’s invoicing procedures and include documentation identifying all Proposer’s fees. Include any payment discounts that Proposer offers such as a 2% discount at 10 days after net 30 or 5% discount paid at 7 days after net 30.

Tab 7 – Pricing

Any pricing information, including any alternate pricing proposals that may be acceptable for some projects, must include a hard copy of Exhibit N (Price Schedule) in this section, if applicable. If a

Price Proposal Form is included, that form MUST be used to submit proposed pricing.

Tab 8 – Addenda

Insert all executed / acknowledged copies of Addenda, if applicable, under this section.

3.2 PROPOSAL SUBMISSION

The Proposer(s) should propose their lowest and best price (as applicable) on each good/service which is the subject of this RFP. Proposals shall be submitted in strict compliance with the instructions set-out in this RFP. All prices shall be entered in the proposal legibly. All required signatures shall be original in ink. Failure to manually sign the required forms of the proposal may result in rejection of the Proposer’s submission response. A signed submitted proposal constitutes an offer to perform the work and/or the product(s) specified in this RFP.

Proposed prices should be firm (fixed). However, if the Proposer(s) believes it necessary to include in their price an economic price adjustment, such a proposal may be considered, but only as an alternate proposal and should be noted in the Exception Exhibit (K). The economic price adjustment should give the maximum price increase or decrease (either % or $ amount) and the date and/or event at which the increase would be effective. Additionally, if a Proposer has reason to believe a better (more cost effective) method is practical, then the Proposer may offer that better pricing option as an alternate.

All costs associated with the project must be enumerated in the proposal. Any costs associated with the project not explicitly enumerated and discussed in the proposal will not be honored.

Proposer(s) shall provide information on their standard fee arrangement for any goods and/or services proposed, and any discounts offered. Proposer must include travel associated costs in their Proposal Price Schedule.

The District’s standard freight terms are F.O.B. (FREE ON BOARD), destination pre-paid, and allowed, for all competitive proposals. District may specify various and different locations within the District for “destination” during the term of the Agreement or extension of the term and prices should include allowances for such freight contingencies. No C.O.D. shipments will be accepted.

IF the goods are not shipped in accordance with District’s directions and the instructions referenced in the Agreement, the Proposer shall pay District any excess costs incurred by the

The Proposer is required to provide District with a menu of any optional services, if applicable.

Each service must be paid separately and independent of any other services offered or rendered.

3.3 FINANCIAL INFORMATION

Proposer(s) may be required to submit a current audited financial statement. The Purchasing

Department will determine the necessity of financial information. In the event the Proposer does not have an audited statement, other information such as unaudited statement or copies of the

Proposer’s federal income tax returns, with all amendments, may be required.

3.4 DISCUSSIONS / NEGOTIATIONS

Discussions/negotiations may be conducted with Proposer(s) who are deemed to be within the final competitive range; however, District reserves the right to award a contract without discussions/negotiations. The competitive range will be determined by District and will include only those initial proposals that District determines have a reasonable chance of being awarded a contract.

If discussions/negotiations are conducted, Proposer(s) may be required to submit a best and final offer. The best and final offer may be required as early as twenty-four (24) hours after completion of discussions/negotiations.

If successful negotiations can’t be reached, the District has the right to cease negotiations and begin negotiations with the next highest ranked proposal respondent.

3.5 BEST AND FINAL OFFERS

Best and final offers must be received by the date/time provided during discussions/negotiations or the originally submitted proposal will be used for further evaluation and award recommendation.

3.6 MODIFICATION OR WITHDRAWAL OF PROPOSALS

Proposals may be modified or withdrawn by written or electronic notice received by the

Purchasing Department prior to the exact hour and date specified for receipt of proposals. A proposal may also be withdrawn in person by a Proposer’s authorized representative prior to the due date and time, provided the Proposer’s identity is confirmed and Proposer’s representative signs a receipt for the response packet.

SECTION 4

PPOPOSAL SELECTION AND EVALUTION CRITERIA

4.1 PROPOSAL SELECTION

A. Selection of the successful proposal in response to this RFP will be made using the competitive sealed proposal process. The selection of the successful proposal may be made by District on the basis of the proposals initially submitted, without discussion, clarification or modification. In the alternate, selection of the successful proposal may be made by

District on the basis of negotiations with any of the Respondents. District shall not disclose any information derived from the proposals submitted by competing Respondents in conducting such discussions.

B. At District’s sole option and discretion, District may discuss and negotiate all elements of the proposals submitted by the selected Respondent within a specific competitive range.

For purposes of negotiation, a competitive range of acceptable or potentially acceptable proposals may be established comprising the highest rated proposals. Further action on proposals not included within the competitive range will be deferred pending the selection of the successful proposal; however, District reserves the right to include additional proposals in the competitive range if deemed to be in the best interest.

C. After the submission of the proposal but before final selection of a vendor is made, District may permit a Respondent, or Respondents, within a competitive range the ability to revise their proposal(s) in order to obtain a Best and Final Offer (BAFO). A request for a BAFO is at the sole discretion of District and will be extended in writing. Award of a contract may be made without a BAFO.

D. District is not bound to accept any proposal that is not Best Value and/or not most advantageous to District as determined solely by Southside ISD.

4.2 EVALUATION INFORMATION

A. District will utilize an evaluation team for the evaluation of the proposals. District may require a presentation before an award is made, and reserves the right to use the presentation as an additional factor in the award process. District must be confident that

Respondent proposal will meet the District’s needs. District reserves the right to reject any or all proposals or to reissue the RFP in order to gain additional competitive proposals.

B. The evaluation team will make an award based on the proposals that is determined to be the Best Value based on the criteria listed within this RFP.

C. All proposals must be complete and convey all of the information requested to be considered responsive. If a proposal fails to conform to the essential requirements of the

RFP, District alone will determine whether the variance is significant enough to consider the proposal acceptable and therefore a candidate for further consideration.

D. District reserves the right to consider past performance, historical information and fact, whether gained from the proposal, pre-proposal conference (if applicable), references, or any other source in the evaluation process. District reserves the right to reject any proposal at any time prior to the execution of a contract in the event reference checks prove unsatisfactory.

E. This RFP does not commit District to select a Vendor or to award. Proposals that are qualified with conditional clauses or alterations, or items not called for in the RFP, or irregularities of any kind are subject to disqualifications.

4.3 EVALUATION CRITERIA & WEIGHTS

Each Proposal shall be evaluated by scoring based on the criteria below:

Evaluation Criteria Points

1 Fees – Proposal should offer a fair and reasonable price for services to be procured 35

2 Qualifications & Service Capabilities 25

3 Vendor Experience in Waste Management Services 20

4 Quality of Proposed Services / Customer Services 20

TOTAL POINTS 100

4.4 NEGOTATIONS

Southside ISD will negotiate pricing, terms, conditions, and general provisions with the highest ranked respondent. If negotiations can’t be achieved by either party, the District has the authority to cease negotiations by written notice with the highest ranked respondent and commence negotiations with the second highest ranked respondent.

SECTION 5

PROPOSAL SUBMISSION INFORMATION

5.1 SCHEDULE OF EVENTS

Following are important dates regarding this RFP, the submission date stated is the absolute deadline. District reserves the right to change any of these dates if determined necessary. Any change to schedule of events that occur prior to the deadline for Respondents to submit Proposals will be issued by written Addenda.

Issue Date of RFP April 21, 2025

Question & Answer Deadline May 5, 2025, by 5:00PM (CST)

Addendum Issued May 6, 2025

Proposal Due Date May 22, 2025, by 2:00PM (CST)

Proposal Evaluations May 27, 2025

Contract Award Notification June 2025

5.2 SUMITTAL DEADLINE AND LOCATION

All proposals must be received at the Southside Independent School District Purchasing

Department May 22, 2025, by 2:00PM (CST) in a sealed envelope or box marked “RFP-25-004

Waste Management Services.” Proposal packages must clearly indicate company name and address and shall be sent to:

Southside Independent School District

Attn: Daniel R. Garza, Purchasing Director

Any proposal not received at the Purchasing Department by the stated date and time will be considered late and will be returned to the Respondent unopened. E-mailed, telephone and/or facsimile (Fax) proposals are NOT acceptable.

Pursuant to the provisions of the Texas Government Code, sealed proposals will be received until the date and time established for receipt. After receipt, only the names of Respondents will be made public. Prices and other Proposal details may only be divulged after award if one is made.

5.3 PRE-PROPOSAL CONFERENCE

Note: There will not be a Pre-Proposal Conference.

5.4 PROPOSAL CONTENT AND COMPONENTS

A. Proposal responses must include Execution of Proposal signed by an authorized representative of the Respondent. Failure to sign the Executive of Proposal shall be basis for proposal disqualification.

B. Respondents shall submit one (1) original proposal. An electronic copy of the complete proposal on a USB drive shall be also submitted.

C. Proposals should be prepared simply and economically, providing straightforward, concise information on the Respondent’s ability to meet the requirements and specifications set forth in the RFP. Emphasis should be on completeness, clarity of content and responsiveness to the requirements and specifications set forth herein.

D. Respondents should submit a proposal that represents their best offer, however, District reserves the right to request a Best and Final Offer if deemed necessary.

E. Proposals with a wording similar to “refer to our literature,” or “please see” may be deemed non-responsive or receive point deductions. All materials related to a response must be submitted as part of the proposal and not just referenced.

Any references in an answer to another location in the RFP materials will have specific page numbers and sections stated in the reference. District is not required to search through literature to find a response.

F. The following must also be included as part of the proposal:

Company point of contact (lead)

Demonstrated experience and qualifications

References (minimum of 5) with complete contact information (name, title, company/school information, phone number, and email)

Copies of all addenda issued for the RFP, signed by representative

5.5 RFP CONTACT

Any questions regarding this Request for Proposal shall be directed in writing only to:

Purchasing Director

1460 Martinez-Losoya Road daniel.garza@southsideisd.org

Respondents must restrict all contact and questions regarding this RFP to the above-named individual.

5.6 INQUIRIES AND INTERPRETATIONS

Responses to inquiries which directly affect an interpretation or change to this RFP will be in writing by addendum. Only inquiries which are replied to by formal addenda shall be binding.

Oral and other interpretations or clarifications will be without legal effect.

mailto:Daniel.Garza@eisd.net

5.7 CONFIDENTIAL INFORMATION

The District considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas

Government Code, Chapter 552) after a contract is awarded.

Subject to the Act, Respondents may protect trade and confidential from public release. Trade secrets or other confidential information, submitted as part of a proposal, shall be clearly marked in (bold type, at least 14-point font) on each page where it appears. Parties will take reasonable precautions in protecting such information, provided that such information is clearly identified as proprietary or confidential.

Respondents are hereby notified that District strictly adheres to all statutes, court decisions and the opinions of the Texas Attorney General regarding the disclosure of confidential information.

SECTION 6

TERMS AND CONDITIONS

The following terms and conditions are incorporated into this RFP and incorporated into any formal written agreement between District and the successful awarded Proposer(s).

6.1 AGREEMENT, INTEGRATION, TERM & TRANSITION, PURCHASE ORDER

REQUIREMENTS

The Request for Proposals, with all Addenda, those provisions in the proposal that are satisfactory to the District, and the District’s Agreement Form(s), which may include, but are not limited to a written contract, agreement letter or Purchase Order constitutes the Agreement between the

Supplier and the District (collectively, the, “Agreement”) NOTWITHSTANDING ANYTHING

TO THE CONTRARY IN ANY SUPPLIER FORM PROPOSAL OR DOCUMENTATION, THE

TERMS AND CONDITIONS OF THE AGREEMENT AS INTEGRATED ABOVE SHALL BE

CONTROLLING IN ALL INSTANCES.

To the extent there is any conflict between or among the documents composing the Agreement, the following hierarchy (form most to least authoritative) shall prevail: (i) District’s Agreement

(written contract, agreement letter or Purchase Order as applicable), (ii) RFP as provided by the

District, to include all Addenda, and (iii) any Proposal provisions agreed to by the District, in the event a…