RFP 21R4012.pdf

26 July 2021

This is the Military Sealift Command Norfolk, Strategic Sealift Program Support Office

MARKET SURVEYS, RFPS, AMENDMENTS AND CONTRACT AWARDS WILL BE

POSTED TO THE SAM.GOV WEBSITE (ONLY) UNTIL FURTHER NOTICE.

WWW.SAM.GOV

PROFORMA DOCUMENTS WILL BE MADE AVAILABLE UPON REQUEST.

Subj: RFP N3220521R4012

Ref: (a) SF1449

(b) MSC SPECIALTIME 04-2021

This acquisition is being conducted under FAR 13.5 Simplified Procedures for Certain Commercial Items.

Only FAR Part 13 procedures will be used to solicit and evaluate offerors. Per FAR 52.216-1, the

Government contemplates award of a firm fixed price contract resulting from this solicitation.

MSC Strategic Sealift Program Support Office, N103A, requests vessel(s) capable of meeting the transportation requirements described below. The paragraph numbers below apply to the box layout of references (a) and (b), which are incorporated herein by reference (available MSC web site at https://www.msc.navy/mil, under “Contracts,” then “Proforma” or upon request), and shall be the charter form of any contract resulting from this solicitation. By submission of a proposal, the offeror confirms agreement with all terms and conditions of this solicitation and the charter form, unless otherwise identified therein.

NOTE:

DUE TO INCREASED E-MAIL SECURITY, IT MAY TAKE LONGER FOR E-MAILS TO BE

RECEIVED IN THE APPROPRIATE IN-BOX, ESPECIALLY WHEN AN E-MAIL IS HOSTED IN A

FOREIGN COUNTRY; SOME E-MAILS ARE DELAYED IN EXCESS OF HOURS. OFFERORS ARE

ENCOURAGED TO SUBMIT OFFERS AS SOON AS POSSIBLE. NO JPEG FILES.

THIS IS A SPOT CHARTER; AS SUCH, ALL PROFORMA SECTIONS THAT ADDRESS

LONG TERM CHARTERS ARE NOT APPLICABLE.

http://www.sam.gov/ https://www.msc.navy/mil

STANDARD FORM 1449 BOXES:

1. Standard Form 1449 Boxes

2. Contract No.: Will be provided upon award

5. Solicitation No.: N3220521R4012

6. Solicitation Issue Date: 26 July 2021

7. For Solicitation Information: LaToya Sorrell at latoya.n.sorrell.civ@us.navy.mil; 757-443-

5299; Courtney Woodley at courtney.t.woodley.civ@us.navy.mil; 757-443-3864

8. Offer Due Date: Friday, 30 July 2021, at 1300 Eastern Time

9. Issued by: Military Sealift Command Norfolk, 471 East C Street, Bldg. SP 64, Naval

Station Norfolk, Norfolk, VA 23511-2419 (Code: N32205)

10. This Acquisition is: Unrestricted, full and open competition/NAICS Code: 483112

14. Method of Solicitation: RFP

18a. Payment will be made by: ERP DFAS Cleveland Norfolk Accounts Payable; Code N50082.

Submit electronic invoices IAW PART VIII (6) DFARS 252.232-7006 Wide Area

Work Flow Payment Instructions.

18b. Submit Invoices to: SEE PART VIII (7) MSC WIDE AREA WORKFLOW (WAWF)

INSTRUCTIONS.

27a. Solicitation incorporates by reference FAR 52.212-1 and 52.212-4; 52.212-3 (Alt 1) and

52.212-5 are incorporated by full text.

A. PART I. SPECIALTIME BOXES:

1. Vessel Required:

a. General: This requirement is for one U.S. or foreign flag Tanker to be used during the underway phase of Exercise SEACAT 2021, 13 August 2021 to on or about 20 August

2021. The vessel will serve as a training platform to facilitate compliant boarding exercises in Southeast Asia:

On or about 13 August 2021, the vessel will depart Manila to conduct a simulated boarding in the vicinity of Manila in the South China Sea, then travel along the Western Philippine coast line on a southerly course and then to the

Eastern coast of Palawan via Mindoro Strait, and exit at the Balabac Strait to facilitate multiple boarding’s. From there the tanker will transit along the western coast of Borneo to facilitate boarding’s from Indonesia and Brunei from 16-20 August 2021. The vessel will terminate requirements in the vicinity of Brunei upon conclusion of final boardings on or about 20 August 2021.

Tanker: Manila Bay, Philippines or a designated anchorage in vicinity of

Manila and travel to Borneo or designated anchorage in the vicinity of Borneo.

On 13 Aug at 1200 hrs. (local) or upon completion of the vessel on-hire process by the

Military Sealift Command Far East Office, the Charterer will conduct a teleconference with Tanker Vessel and the exercise participants via CISCO WEBEX to introduce the participants and to go over the schedule of events.

mailto:latoya.n.sorrell.civ@us.navy.mil mailto:courtney.t.woodley.civ@us.navy.mil

During the duration of the exercise, the vessel will receive instructions to reach waypoints at set times via satellite phone, IRIDIUM preferred, and AIS Chat at various set points. All vessels will be equipped with a satellite phone if all other available communication methods fail. The vessel will have onboard as a member of the crew at least one proficient English speaker.

Security forces from partner nations participating in the exercise will simulate conducting compliant boarding at sea for training purposes in the Visit, Board, Search, & Seizure (VBSS) training scenario at designated locations during the transit, which will be provided to the ship’s Master. Due to constraints imposed by the novel

COVID-19 pandemic, all boarding events will be a hybrid model exercise. Every requirement will take place up to querying and directing the vessel to stop their engines except for physical boardings of the vessels in order to minimize the direct human contact.

Simulated boardings by these partner nation security forces will occur in operational areas off the coasts of Philippines, Brunei, Indonesia, and Eastern Malaysia. Exact operation areas will be identified prior to the start of the exercise and may be adjusted to obtain improved sea states or less maritime traffic.

b. The Government will consider vessels with the following specifics:

(1) Coastal or Medium Ranger Tanker (Oil/Product/Chemical)

LOA of 75M-200M

Beam between 15M - 33M

Minimum Speed of 12 Kts

Freeboard minimum of 3M and maximum of 7M

Means of VHF Voice Communications in addition to Voice Satellite

Communications (IRIDIUM phone preferred)

At least one member of the crew will be proficient in English

(1) Minimum Vessel Characteristics/Capabilities:

MINIMUM VESSEL REQUIREMENTS TABLE

FLAG U.S. or Foreign Flag

TYPE OF VESSEL Coastal or Medium Ranger Tanker (Oil/Product/Chemical)

LENGTH OVERALL 75M-200M

BEAN Between 15M - 33M

SPEED Minimum Speed of 12 Kts

FREEBOARD

Minimum of 3M and maximum of 7M; Accommodation ladder is acceptable and need to state it.

COMMUNICATIONS

Means of VHF Voice Communications in addition to Voice Satellite Communications for Tankers and OSV. Iridium satellite phone preferred. At least one member of the crew will be proficient in English.

MESSING & BERTHING N/A

2. Place / Range of Delivery:

Manila Bay or a designated anchorage in Manila Bay Area

3. Place / Range of Redelivery:

In the vicinity of Brunei or a designated anchorage in Brunei Area

4. Charter Period:

13 August – 20 August 2021 (8 days)

5. Laydays:

Commencing 13 August 2021, 0800 hrs. (Local)

Cancelling 13 August 2021, 2000 hrs. (Local)

6. Terms & Conditions:

ADD: “Health and Safety Requirements:

a. Owner shall provide the MSC Area Commander with any report required under U.S.

Coast Guard Marine Safety Information Bulletin 02-20 (Change 3) (requiring hazardous conditions be reported), prior to entering the port.

b. Owner shall provide in its proposal its company’s health and safety plans for its crew, related to the novel coronavirus for this mission. The plan will become part of the contract.

c. With respect to Restriction of Movement (ROM) procedures/COVID testing provisions, this portion of the plan will be evaluated to ensure it meets or exceeds MSC QMS requirements and provisions as relates to routine crew rotations; the MSC QMS is available upon request. An unacceptable plan as relates to routine crew rotations will render an offer ineligible for award. Alternatively, in lieu of having their ROM procedures/COVID testing provisions evaluated as part of contract award, or meeting

MSC QMS requirements, an offeror may warrant that they will not conduct any routine crew changes during the course of the charter.

d. Any and all costs related to all crew changes/rotations shall be for the responsibility and account of the owner, who shall notify the Contracting Officer not later than two weeks prior to the crew change/rotation.

e. Owner is advised that due to the time-sensitive and critical nature of the mission, including environmental factors, the Excusable Delay provision shall not apply if delay was caused by a breach of Owner’s Health and Safety Plan cited above, or was otherwise reasonably preventable by following U.S. Coast Guard or Center for Disease Control

COVID-19 guidelines in publication at the time of breach.

f. The ship-owner agrees that crew and other embarked personnel may be ordered by the charterer to stay aboard the vessel during port visits under this charter as deemed necessary by the charterer or local government authorities. Further, the ship-owner agrees that the charterer may limit access to the vessel by any shore-side personnel upon the vessel’s port calls during this charter.”

DELETE: PART IV Para (k) Supercargo and Government Designated Representatives, pg. IV-15

DELETE: PART X(A). INSTRUCTION TO OFFERORS – SPOT CHARTER paragraph (1) (e)

MULTIPLE OFFERS

AMEND: PART VIII (6)(f)(3) to read as follows:

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N50082

Issue By DoDAAC N32205

Admin DoDAAC N32205

Inspect By DoDAAC Leave Blank

Ship To Code N62387

Ship From Code Leave Blank

Mark For Code Leave Blank

Service Approver (DoDAAC) Leave Blank

Service Acceptor (DoDAAC) Leave Blank

Accept at Other DoDAAC Leave Blank

LPO DoDAAC N62387

DCAA Auditor DoDAAC Leave Blank

Other DoDAAC(s) Leave Blank

AMEND: PART XI(A). FAR 52.212-2 EVALUATION -- COMMERCIAL ITEMS (tailored pursuant to FAR 12.302(a)) – SPOT CHARTER, page XI-2 – (e) Price. a. to read as follows:

The offeror’s price proposal will be evaluated based on the value of the charter hire rates offered for the entire charter period, cost of fuel, and any other costs set forth in the offer. For evaluation purposes, the period of performance will consist of the number of days specified in the individual solicitation. Fuel calculations will be based upon (a) 5 days underway laden at the speed specified in the individual solicitation (SPECIALTIME Boxes 68 and 70); (b) 2 days underway loitering as specified in the individual solicitation (SPECIALTIME Boxes 69 and 70);

and (c) 1 day in port idle (SPECIALTIME Box 71). This will represent the overall price to the

Government.

ADD PART XII(b)(4) FAR 52.204-26 Covered Telecommunications Equipment or Services-

Representation (OCT 2020)

Offerors shall use the guidelines set forth in Part X(a) for submission of offers; however, at a minimum, offers must contain the following:

Proposals must be submitted via e-mail in Adobe Acrobat (.pdf) format, and must be compatible with Adobe Acrobat Reader 8.0 or later version.

Proposals must contain either a verifiable electronic signature (e.g. PKI enable certificate), or a scanned image of the handwritten signature of the Offeror or Offeror's agent.

Offerors are advised that delays in the receipt of e-mail do occur, and the Offeror is solely responsible for timely receipt of offers by the Government regardless of any problems or delays related to computer hardware or software systems including, but not limited to, servers and firewalls. An E-mail proposal that resides on a Government server, but has not appeared in the designated E-mail inbox by the due date and time for proposal submission will be considered late.

Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes.

Completed Copy FAR 52.212-3 and Alternate I Representations and Certifications (Feb

2021).

Completed Copy FAR 52.209-7 – Information Regarding Responsibility Matters (Jul

2013).

Completed Copy FAR 52.209-11 Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction Under any Federal Law (Feb 2016).

Completed Copy FAR 52.204-24 and FAR 52.204-26

Acknowledgement of all terms and conditions of MSC SPECIALTIME 04-2021 and the

RFP.

Owner shall provide the MSC Area Commander with any report required under U.S. Coast

Guard Marine Safety Information Bulletin 02-20 (Change 3) (requiring hazardous conditions be reported), prior to entering the port.

Owner shall provide in its proposal its company’s health and safety plans for its crew related to the novel coronavirus for this mission. While not evaluated, upon award, this plan shall become contractually binding on the owner.

The ship-owner agrees that crew and other embarked personnel may be ordered by the charterer to stay aboard the vessel during port visits under this charter as deemed necessary by the charterer or local government authorities. Further, the ship-owner agrees that the charterer may limit access to the vessel by any shore-side personnel upon the vessel’s port calls during this charter.

Owner agrees that no routine crew changes will occur during the course of the charter and that all costs (e.g., transportation, Restriction of Movement, or other quarantine costs) associated with any non-routine crew changes shall be the responsibility of the Owner and not the Charterer.

Owner’s full style email address and point of contact to be used in conjunction with the

Government’s web-based post-contract performance information system, Contractor

Performance Assessment Reporting System (CPARS). Instructions to be provided post-award.

Offeror’s or authorized agent’s signature. Note: Unsigned offers will not be considered for award.

Vessel specification sheet to include pictures of the vessel.

General Arrangement Drawings

Vessel USCG COI and COD

Completed Fuel Consumption Spreadsheet (Attached).

Proposed laydays

Date of offer expiration

Daily charter hire

INMARSAT#

Call sign

IMO#

Vessel year

Vessel flag

Information required in Part I boxes and Parts XII and XIII Representations and

Certifications

Offerors must be registered in the System for Award Management Registration (SAM) in order to be considered for award. To comply, provide a UEI number with your offer. This number is required to verify registration and in order to register in SAM.

The UEI number can be obtained by calling 1-800-333-0505. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.SAM.gov or by calling 866-606-8220, or

334-206-7828 for international calls.

Note: Failure to submit all required information as requested could result in your offer not being considered for award.

SIGNED: COURTNEY WOODLEY, CONTRACTING OFFICER, MSC, N103

https://www.sam.gov/