RFP_123DH009.pdf

RFP NO. 123DH009 Downtown Custodial Services

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

Regional Transportation District

Contracting & Procurement

1660 Blake St.

Denver, CO 80202

Request for Proposals

SERVICES

No. 123DH009

Downtown Custodial Services

03/16/2023

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

REQUEST FOR PROPOSALS

TABLE OF CONTENTS

Part 1 Instructions to Proposers

Part 2 Proposal Contents Checklist

• Forms to Be Completed and Submitted With Proposal

Part 3 Scope of Work

Part 4 Form of the Contract

• Contract Award and Signature Page

• Section I, Statement of Contract Cost o Price Form

• Section II, Scope of Work (provided as Part 3 above)

• Section III, Terms and Conditions o General Terms and Conditions o Exhibit 1, Contractor’s Key Personnel o Exhibit 2, Insurance and Bond Requirements o Exhibit 3, Special Provisions/Alterations o Exhibit 4, Completed Certifications

• Section IV, Attachments o Background Certification Form (to be completed by selected Contractor) o Contract Closing Documents

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

PART 1

INSTRUCTIONS TO PROPOSERS

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

INSTRUCTIONS TO PROPOSERS

RFP SUMMARY

A. RFP Schedule

03/16/2023 RFP advertised and made available to prospective proposers.

03/30/2023 1:00 p.m.

Pre-proposal briefing will be held virtually via a Microsoft Teams meeting. Click link below to join the briefing:

Click here to join the meeting Meeting ID: 257 276 014 481 Passcode: 4HVwT8 Download Teams | Join on the web Or call in (audio only) +1 720-443-6193,,357517343# United States, Denver

Phone Conference ID: 357 517 343#

04/06/2023 Inquiry Period: Emailed questions from prospective proposers are to be received by close of business. Questions must be directed to Ron Bibeau, Purchasing Agent at ron.bibeau@rtd-denver.com

04/11/2023 RTD sends responses to written questions, if any, to all prospective proposers via Addendum.

04/18/2023 2:00 p.m.

prevailing local time

Proposals due: Emailed proposals must be received by Ron Bibeau, Purchasing Agent at ron.bibeau@rtd-denver.com.

Week of 04/24/2023

If necessary, oral presentations by selected finalists will be held via an online meeting.

04/28/2023 RTD anticipates making final selection.

B. Work – RTD is seeking proposals from qualified firms to provide Custodial services as outlined in the Scope of Work for the following facilities: Denver Union Station, Civic Center Station, Security Command Center and Blake Street. RTD may award multiple contracts from this RFP.

C. Cost Type – Payments are anticipated to be made on a “Fixed Price” basis.

D. Award of Contract – Award of a Contract from this RFP will be based upon “best value” competitive proposal procedures.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWExZDBhZjEtMGVhZC00YzMyLWE1YmEtNGMxZTdkZDgwODc0%40thread.v2/0?context=%7b%22Tid%22%3a%2205182089-2b8a-4c82-864b-aa265b61fa57%22%2c%22Oid%22%3a%22766952e4-bece-40d0-ba63-6503e3699679%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+17204436193,,357517343#%20 mailto:ron.bibeau@rtd-denver.com mailto:ron.bibeau@rtd-denver.com

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

E. Period of Performance – Subject to the Termination provision of the Contract, performance shall commence as of the date specified in the notice to proceed or, if no date is specified, upon Contractor’s receipt of notice to proceed, and shall continue for 1 year (subject to the exercise of any option periods). If mailed, receipt of the notice to proceed is presumed to be five days after mailing.

F. Options for this Contract – There shall be four 1-year Option periods for the Contract(s)

G. Disadvantaged and Small Business Requirement for Contracts with No DBE/SBE Goal – RTD has not specified a DBE/SBE participation goal for the Work to be performed under the Contract. However, RTD encourages and expects proposers to pursue subcontracting, mentoring, joint venturing, teaming and partnering opportunities with DBE/SBE firms in the ordinary course of its business/teaming strategies. To date, RTD has achieved greater than 20% DBE/SBE participation on its overall FasTracks DBE/SBE Program. Proposers are encouraged and expected to create a level playing field to the maximum practicable extent consistent with the objectives and requirements of the RTD DBE/SBE program based on federal regulations codified at 49 CFR Part 26 and RTD’s SBE Program Policy. RTD is interested in your strategies and approach to seeking diversity in the proposer team to include DBEs/SBEs, minorities and women in all phases of subcontracting, supplier and workforce opportunities associated with the Contract. RTD is an equal opportunity employer and also operates a successful Small Business Opportunity Office.

Therefore, RTD expects proposers to demonstrate the same meaningful level of commitment to diversity from businesses that participate in RTD’s procurement process.

H. Proposals shall be valid for a duration of no less than 90 days from proposal due date.

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

GENERAL INSTRUCTIONS

A. General.

1. The successful Proposer(s) will be providing Custodial Services, as outlined in the Scope of Work, for Denver Union Station, Civic Center Station, Blake Street and the Security Command Center. The initial period of performance shall be 1-year, and there shall be four 1-year Option periods.

2. Option(s). If RTD has included the potential for options on this Contract, proposals should be adjusted to cover such option(s). The option quantities or periods contained in the proposer’s proposal shall be evaluated in order to determine Contract award.

When options have not been evaluated as part of the award, the exercise of such options will be considered “sole source” procurements. RTD will evaluate offers for award purposes by adding the total proposed price for all options to the total proposed price for the initial term of the Contract. Award of a Contract containing options shall not obligate RTD to exercise such option(s).

3. Brand Name or Equal. If an item in this RFP is identified as "brand name or approved equal," the purchase description reflects the characteristics and level of quality that will satisfy RTD’s needs. The salient physical, functional, or performance characteristics that "approved equal" products must meet are specified in the RFP. To be considered for award, offers of "approved equal" products, including "approved equal" products of the brand name manufacturer, must meet the salient physical, functional, or performance characteristic specified by this RFP; clearly identify the item by brand name, if any, and make or model number; include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and clearly describe any modifications the proposer plans to make in a product to make it conform to the RFP requirements. The proposer must also mark any descriptive material to clearly show such modifications. RTD will evaluate "approved equal" products on the basis of information furnished by the proposer. Requests for approved equals must be received by the Purchasing Agent by email during the Inquiry Period stated in the RFP Schedule.

Any request for an approved equal must be fully supported with technical data, test results, or other pertinent information as evidence that the substitute offered is equal to or better than the Specifications requirement. In addition, any test requirements in the Specifications that pertain to an item under consideration for approved equal must be submitted with the request for approved equal. Decisions of RTD shall be reduced to writing by the Purchasing Agent and shall be final. Responses to requests for approved equals will be issued by Addendum per the RFP Schedule date for responses to questions.

4. The Proposal Contents Checklist, Part 2 of the RFP, is included for the proposer’s convenience. Each proposer is solely responsible for submitting any necessary forms and certifications that may be required by the RFP.

5. Part 4 of this RFP is a copy of the Contract contemplated for award substantially in the form to be executed.

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

6. A list of all holders of the RFP is available for view and/or print on the RTD website.

The list is obtainable from the RFP advertisement date through the RFP close date.

B. Addenda to RFP. In the event that it becomes necessary to revise any part of this RFP, or if additional information is necessary to enable potential proposers to make an adequate interpretation of the provisions of this RFP, an addendum to the RFP will be provided to each recipient of this RFP.

C. Inquiries. Questions about RTD and this RFP shall be directed, by email, to:

Ron Bibeau, Purchasing Agent Regional Transportation District 1660 Blake St.

Denver, CO 80202-1399 ron.bibeau@rtd-denver.com

1. From the issuance date of this RFP until RTD selects a proposal for award, Ron Bibeau, Purchasing Agent, is the sole point of contact for RTD and RTD’s project team members concerning this RFP. (In this RFP and the Contract Documents, this point of contact may be referred to as the Contract Administrator, Contracting Officer, Purchasing Agent, Buyer, or the like.) Any violation of this condition may be cause for RTD to reject the offending proposer’s proposal. If RTD later discovers that the proposer has engaged in any violations of this condition, RTD may reject the offending proposer’s proposal or rescind its Contract award. Proposers must agree not to distribute any part of their proposals beyond RTD. A proposer that shares information contained in its proposal with other RTD personnel, RTD project team members, RTD board members, and/or competing proposer personnel may be disqualified.

2. Proposers’ questions must be submitted in writing in e-mail submission. All requests for clarifications and/or changes to the form of the Contract, including suggested changes to the Terms and Conditions, must be made during the Inquiry Period. RTD has no obligation to respond to questions or requests for clarifications or amendments that are not submitted in writing, nor to those submitted outside of the Inquiry Period.

Except as provided below, RTD’s responses to all inquiries properly submitted will be answered in the form of an addendum that will be provided to all recipients of this

RFP.

3. If the RFP Schedule provides for a pre-proposal briefing (“Briefing”), RTD will not respond to any questions regarding the RFP until the Briefing. Firms that have received this RFP, whether present for the Briefing or not, will receive: (1) a copy of the minutes; (2) answers to all questions presented; (3) a listing of all recipients of the RFP (current to date of Briefing), and (4) a copy of the sign-in sheet from the Briefing.

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

PROPOSALS

A. Submission Requirements.

1. Any alteration, insertion, or erasure by the proposer in the form of the RFP documents as originally prepared by RTD shall render the accompanying proposal non-responsive and may constitute cause for rejection. Conditional proposals or those that take exception to the RFP documents or Scope of Work may be treated as non-responsive.

2. Proposal Submission. RTD’s Procurement Agent must receive through RTD’s online procurement portal the following documents in Adobe PDF format that is in compliance with The Rehabilitation Act of 1973, 29 USC 701, Section 508, which requires that the document be readable by all, including those with disabilities, and marked as such:

a) The technical proposal;

b) The cost proposal described below;

c) One “Open Records” copy of your technical proposal per the Colorado Open

Records Act, C.R.S. § 24-72-200.1 et seq. (as amended);

d) d) One “Open Records” copy of your cost proposal per the Colorado Open

Records Act, C.R.S. § 24-72-200.1 et seq. (as amended);

e) One copy of each of the RTD-required submissions contained in Part 2., Forms to be Completed and Submitted with Proposal.

Your proposal must be received no later than the time and date set forth in the RFP Schedule. Proposals received by RTD after the time and date specified shall be considered non-responsive and shall be returned unopened to the proposer.

3. Signatures. Proposals must be signed by a duly authorized official of the firm.

Proposals submitted by consortiums, joint ventures, or teams, although permitted and encouraged, will not be considered responsive unless it is established that all contractual responsibility rests solely with one contractor or one legal entity which shall not be a subsidiary or affiliate with limited resources. Each submittal should indicate the entity responsible for execution on behalf of the consortium, joint venture, or team.

4. Proposal Format.

a) Technical proposals should not exceed 40 single-sided pages. (One “page” is defined as one standard 8½ x 11-inch sheet of paper in Times New Roman, in no less than 12-point font.) All charts, graphic displays, etc., must be of readable size.

Foldouts to illustrate particular items are permitted but will be included in page count. Cover letters should be no longer than two pages.

b) Submission of standard promotional material and corporate literature not specifically requested by RTD is discouraged. Any such information may not be fully considered in the evaluation.

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

B. Content Requirements.

1. All proposals must include the signed Addenda acknowledgement included with Part

2, where the proposer should list all addenda received. Failure to provide this acknowledgement form or list addenda may cause the proposal to be rejected as non-responsive.

2. In addition to any information required elsewhere in this RFP and in the Scope of Work, all proposals shall contain and will be evaluated based on the following sections:

a) A cover letter (maximum two pages) briefly describing the firm or firms

(including subcontractors, if any) on the proposed project team, referencing the RFP by name and number.

b) A detailed technical proposal (maximum 40 pages) in narrative form describing the proposer and proposed team. Proposals shall include the following items in the order listed below and shall not exceed 40 pages, excluding attachments. Items that will not be counted in the 40-page limit are: the firm’s cover letter, résumés, and certifications. Proposals shall address the following:

(i) Previous experience of the proposed team (including subcontractors) and key personnel in performing on projects of a similar nature and scope.

(ii) A demonstrated ability to perform under the Contract.

(iii) Your proposed plan(s) (Custodial, Graffiti Removal, Quality Control and

Staffing) to perform the requirements outlined in the Scope of Work.

c) Supplemental project information appendix, including:

(i) Description, including name of client, of at least two recent projects that demonstrate successful completion of projects of similar nature and scope.

Clients may be contacted for references.

(ii) An organizational chart for each firm on the proposed team and résumés for all staff listed on the organizational chart.

(iii) Résumés of all proposed key personnel and the availability during Contract performance periods of all key personnel.

d) Completed forms and certifications required by the RFP.

e) Contract Cost Proposal, as described below.

C. Contract Cost Proposal. Each proposer shall submit, one copy only of the information required below:

1. Cost proposals must clearly identify pricing proposed for the type of Contract to be awarded and reflect cost proposals for the initial period of performance as well as each of the four 1-year Option periods.

2. All supporting documentation for the cost proposal, including, without limitation:

a) Information demonstrating to RTD that the proposer has the necessary financial resources to perform the Contract. This information should include:

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

(i) Un-audited balance sheets of the proposer and un-audited balance sheets of proposer and its subsidiaries, if any, for interim quarterly periods since the close of its last fiscal year.

b) Names of banks or other financial institutions with which the proposer conducts business; and

c) Letter of credit commitments (if any).

D. Only One Proposal Accepted. RTD will accept only one proposal for the Work from any one proposer. This includes proposals that may be submitted under different names by one firm or corporation.

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

AWARD PROCESS

A. Evaluation Criteria. Proposals will be evaluated according to the following criteria, listed in descending order of importance:

1. Cost (including options, if any). 40%

2. Experience and Past Performance of similar size/nature. 30%

3. Understanding, approach, organization and completeness of Custodial, Graffiti Removal, Quality and Staffing Plans.

30%

B. Notification to Successful Proposer. Award decisions of RTD shall be reduced to writing by the Director of Contracting and Procurement, or delegate, and shall be final. RTD will notify the successful proposer, if any, by sending a notice of intent to award, which is subject to any required RTD approval. Following RTD approval, the Contracting Officer will initiate the Contract signature process and then issue the notice to proceed with the executed Contract.

C. Notifications to Unsuccessful Proposers.

1. Pre- and Post-Award Notices of Exclusion. The Purchasing Agent shall notify unsuccessful proposers in writing of exclusion from award. Requests for a debriefing must be submitted to the Purchasing Agent by email within three days of receipt of such notice. Debriefings requested for and provided prior to Contract award shall address only the requesting proposer’s proposal; post-award debriefings may address all proposals submitted. Only one pre-award or post-award debriefing shall be provided per proposer.

2. Protests. Protests related to this RFP must be submitted by email to the Purchasing Agent and will only be accepted from proposers whose direct economic interest would be affected by the award of a Contract or failure to award a Contract. Copies of RTD’s protest procedures are available upon request to the Purchasing Agent. Proposers must exhaust all administrative remedies prescribed by RTD’s protest procedures before proceeding to court.

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023

LEGAL NOTICE TO PROPOSERS

A. Background Investigations. Any proposer awarded a Contract with RTD shall be required to perform background investigations on all employees selected to perform under this Contract and shall be required to certify to RTD that it has performed and evaluated such background investigations.

B. Organizational Conflict Of Interest.

1. The proposer shall review the attached Organizational Conflicts of Interest Disclosure

Requirements and submit its Organizational Conflicts of Interest Certification with the proposal.

2. If the proposer prepared or assisted RTD in the preparation of a statement of work, work program, or system specifications to be used in a competitive procurement by RTD, the proposer will be ineligible to supply the same in connection with this Contract.

The proposer may otherwise compete for RTD business on an equal basis with other parties.

3. Except as provided above, if RTD determines that a potential conflict exists, the proposer shall be excluded from award unless the conflict can be avoided or otherwise resolved through the inclusion of a special Contract provision or other appropriate means.

C. Insurance and Bond Requirements. Proposers’ attention is directed to the insurance and bond requirements prescribed in Exhibit 2 to the Terms and Conditions. It is highly recommended that proposers confer with their insurance carriers or brokers in advance of proposal submission to determine the availability of bonds, insurance certificates and any endorsements.

D. News Releases. RTD’s written approval is required prior to any communication with the press or any public disclosure relating to this RFP or any subsequent awards.

E. Pre-Award Audit. RTD reserves the right to conduct a pre-award audit to verify labor rates, overhead rates, etc. should RTD determine that such an audit is required prior to negotiation or award of a Contract.

F. Cost of Proposal Preparation. RTD shall not reimburse proposers for costs incurred for preparation of proposals or required documentation.

G. Materials Submitted. All materials submitted shall become the property of RTD and will not be returned to the proposer.

H. Confidentiality. RTD is a public entity subject to the provisions of the Colorado Open Records Act, C.R.S. § 24-72-200.1 et seq. (“CORA”), and all materials submitted with this RFP, with the exception of trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data pursuant to C.R.S. § 24-72- 204(3)(a)(IV), may become public records subject to inspection by the public at any time after the Contract is executed. Therefore, any confidential or proprietary information that the proposer discloses to RTD with respect to this RFP must be clearly designated as confidential or proprietary at the time of disclosure by the proposer to RTD. RTD shall not

RTD Part 1 RFP Instructions – Paper or Email Revised 01.2023 disclose properly designated information unless such information is required to be disclosed by law or court order. In the event of a legal challenge to the confidentiality of records so designated by the proposer, RTD shall make reasonable efforts to notify the proposer prior to disclosing any such information, and in some cases may tender to the proposer the defense of any action filed. By submitting a proposal under this RFP, the proposer agrees to accept such tender of defense and in all cases assumes exclusive responsibility for defending its position as to the confidentiality of the requested information. RTD is not obligated to assist in such defense, and cannot and does not guarantee that the confidentiality of records so designated will be upheld by a reviewing court. If the proposer fails to submit a copy of its proposal that may be released under CORA, the proposer acknowledges that RTD has the authority to disclose, and may disclose in its discretion, any non-designated information contained in the proposal in response to a CORA request.

I. Rights Reserved to RTD.

1. All proposers are notified that the execution of a Contract pursuant to this RFP is dependent upon negotiation of a mutually acceptable Contract with the successful proposer(s) and subsequent appropriation by RTD’s Board of Directors of the necessary funds. Successful proposers must be prepared to execute the Contract (as may be amended by the issuance of Addenda) that is provided with this RFP. RTD has no obligation to accept requested changes to the form of the Contract terms beyond the Inquiry Period, and no changes will be made after award to the successful proposer(s) (other than in respect of typographical errors).

2. It is the intent of RTD to make an award within 60 days from the proposal due date;

however, all proposals shall be valid for no less than 90 days.

3. RTD reserves the right to reject all offers and re-solicit or cancel this RFP if deemed by RTD to be in its best interest.

4. RTD reserves the right to enter into a Contract with any proposer based upon the initial proposal or on the basis of a best and final offer without conducting oral discussions.

J. Prohibited Interests. No employee of RTD or any member of its governing body shall have any personal or financial interest, direct or indirect, in this Contract or any contract executed subsequently in connection with this Contract during his or her tenure or for one year thereafter. No director, officer, employee, or agent of RTD shall be interested in any contract or transaction with RTD except in his or her official representative capacity.

K. Competition in Subcontracting. Proposers shall select subcontractors (including suppliers) on a competitive basis to the maximum practicable extent consistent with the objectives and requirements of any Contract awarded.

L. Personnel Availability. By submitting its proposal, the proposer certifies that it and each of its subcontractors possess an adequate supply of workers qualified to perform the work specified within the Contract schedule; that there is no existing or impending dispute between it and any labor organization; and that it is prepared to comply fully with prevailing wage requirements, minimum wages, maximum hours of work, and equal opportunity provisions contained in the Contract Terms and Conditions.

RFP NO.: 123DH009 Downtown Custodial Services

Part 2 RFP Checklist – Paper or Email Revised 06.2022

PART 2

PROPOSAL CONTENTS CHECKLIST

RFP NO.: 123DH009 Downtown Custodial Services

Part 2 RFP Checklist – Paper or Email Revised 06.2022

PROPOSAL CONTENTS CHECKLIST

Your submitted proposal must contain the following items in emailed form, in this order.

See the Instructions to Proposers (Part 1) for details.

Cover Letter (Maximum 2 Pages)

Addenda Acknowledgement Form

Technical Proposal (Maximum 40 Pages)

One copy of the technical proposal, marked as such.

One “Open Records” copy of your technical proposal per the Colorado Open Records Act, C.R.S. § 24-72-200.1 et seq. (as amended) in Adobe PDF format that is in compliance with The Rehabilitation Act of 1973, 29 USC 701, Section 508, which requires that the document be readable by all, including those with disabilities, marked as such

Cost Proposal

-One copy of the cost proposal, marked as such

-One Open-Records Copy of the cost proposal, marked as such, Certification Regarding Organizational Conflict of

Interest

W-9 Taxpayer Identification Number Request Form

* Items In Bold Have Been Provided

Any Other Additional Documentation Required the Scope Of Work

RFP No. 123DH009 Downtown Custodial Services

Addenda Acknowledgment Rev. 02.2022

ACKNOWLEDGMENT OF ADDENDA RECEIVED

The undersigned acknowledges receipt of the following addenda to RTD Request for Proposals documents (give number and date of each):

Addendum Number Dated:

Addendum Number Dated:

Addendum Number Dated:

Addendum Number Dated:

Addendum Number Dated:

Addendum Number Dated:

Failure to acknowledge receipt of all addenda may cause the proposal to be considered non-responsive to the request, which would require rejection of the proposal.

The undersigned understands that any condition stated above, clarification of the above, or information submitted on or with this form other than requested will render the proposal non-responsive.

Proposer Name:

Address:

By:

Signature of Authorized Official Title:

Date:

Organization Conflicts of Interest Disclosure Req. & Certification Rev. 02.2022

ORGANIZATIONAL CONFLICTS OF INTEREST DISCLOSURE REQUIREMENTS

(a) Organizational conflict of interest means that, because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to RTD, or the person's objectivity in performing the Work is or might be otherwise impaired, or a person has an unfair competitive advantage.

(b) Each firm responding to the RFP shall provide the statement described in paragraph (c). This requirement will apply individually to any of the firm’s consultants or lower-tier subcontractors that also furnish Work in performance of the Contract to be awarded.

(c) The statement must contain the following:

(1) Name of the firm and the number of the RFP in question.

(2) The name, address, telephone number, and federal taxpayer identification number, if applicable, of the firm.

(3) A description of the nature of the Work rendered by or to be rendered on the Contract or related to the Contract.

(4) A statement of any past (within the past 12 months), present, or currently planned financial, contractual, organizational, or other interests relating to the performance of the Contract. For contractual interests, such statement must include the name, address, and telephone number of the client or client(s), a description of the services rendered to the previous client(s), and the name of a responsible officer or employee of the firm who is knowledgeable about the services rendered to each client, if, in the 12 months preceding the date of the statement, services were rendered to RTD or any other client respecting the same subject matter of the RFP or directly relating to such subject matter. The client and contract number under which the services were rendered must also be included, if applicable. For financial interests, the statement must include the nature and extent of the interest and any entity or entities involved in the financial relationship. For these and any other interests, enough information must be provided to allow a meaningful evaluation of the potential effect of the interest on the performance of the Contract.

(5) A statement that no actual or potential conflict of interest or unfair competitive advantage exists with respect to the Work to be provided in connection with the Contract or that any actual or potential conflict of interest or unfair competitive advantage that does or may exist with respect to the Contract or related to the Contract has been communicated as part of the statement required by section (c).

(d) Failure of a firm to provide the required statement may result in the firm being determined ineligible for award. Misrepresentation or failure to report any fact may result in the assessment of penalties associated with false statements or such other provisions provided for by law or regulation.

Organization Conflicts of Interest Disclosure Req. & Certification

ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION

The proposer is is not aware of any information bearing on the existence of any potential organizational conflict of interest as described in the Disclosure Requirements on the previous page.

If the proposer is aware of information bearing on whether a potential conflict may exist, the proposer shall provide a disclosure statement describing this information as described in the Disclosure Requirements on the previous page.

Signature ___________________________________

Title ________________________________________

Date ________________________________________

Form W-9 Taxpayer Identification Number Request (Use this form to obtain TIN for payments of interest, dividends, or Form 1099-B gross proceeds)

To: Account:

Please complete the following information. We are required by law to obtain this information from you when making a reportable payment to you, and because the payment is reportable on an information return to the IRS, you are required by law to provide your correct Social Security Number or Employer Identification Number to us. If you do not provide us with this information, your payments may be subject to 30% federal income tax backup withholding (29% after December 31, 2003). Also, if you do not provide us with this information, you may be subject to a $50 penalty imposed by the Internal Revenue Service under section 6723.

Federal law on backup withholding preempts any state or local law remedies, such as any right to a mechanic's lien. If you do not furnish a valid TIN, or if you are subject to backup withholding, the payer is required to withhold 30% of its payment to you (29% after December 31, 2003). Backup withholding is not a failure to pay you. It is an advance tax payment. You should report all backup withholding as a credit for taxes paid on your federal income tax return.

Use this form only if you are a U.S. person (including U.S. resident alien). If you are a foreign person, use the appropriate Form W-8.

Instructions: 1. Complete Part 1 by completing the one row of boxes that corresponds to your tax status.

2. Complete Part 2 if you are exempt from Form 1099 reporting.

3. Complete Part 3 by filling in all lines.

4. Return this completed form to us in the enclosed envelope.

Part 1 - Tax Status: (complete only one row of boxes) Individual Name: (First name, middle initial, last name) Individual's Social Security Number

Individuals:

(Fill out this row.)

A sole proprietorship may have a "doing business as" trade name, but the legal name is the name of the business owner.

Business Owner’s Name: (REQUIRED)

(First name) (Middle Initial)

(Last name)

Business Owner’s Social Security Number

_____ _____ _____ _____ _____ _____ _____ _____ _____ Or Employer ID Number

Business or Trade Name (OPTIONAL) Sole Proprietor (or an LLC with one owner):

(Fill out this row.)

Name of Partnership: Partnership’s Employer Identification Number

Partnership’s Name on IRS records (see IRS mailing label) Partnership

(or an LLC with multiple owners):

(Fill out this row.)

A corporation may use an abbreviated name or its initials, but its legal name is the name on the articles of incorporation.

Name of Corporation or Entity: Employer Identification Number

Corporation, or Tax

Exempt Entity (Fill : out this row.)

Part 2 - Exemption: If exempt from reporting, check your qualifying exemption reason below:

Corporation Note that there is no corporate exemption for medical and healthcare payments or payments for legal services.

Tax Exempt Entity under 501(a) (includes 501(c)(3), or

IRA

The United States or any of its agencies or instrumentalities

A state, the District of Columbia, a possession of the United States, or any of their political subdivisions or agencies

A foreign government or any of its political subdivisions or an international organization in which the United States participates under a treaty or Act of CongressPart 3 - Certification: Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the

Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding and

3. I am a U.S. person (including a U.S. resident alien).

Certification Instructions - You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.

Person completing this form:

Signature: Date:

Address: City:

Phone: (__________)

State: ZIP:

SOW Lead-In Page

PART 3

SCOPE OF WORK

Regional Transportation District Custodial Cleaning Specifications/Scope of Work

The contractor shall provide custodial, graffiti removal and cleaning services in accordance with the attached specifications for the following RTD locations:

Blake Administration, 1660 Blake Street, Denver, CO (BLAKE) Denver Union Station, 1700 Wewatta Street, Denver, CO (DUS) Civic Center Station, 1550 Broadway, Denver, CO (CCS) Security Command Center, 1205 West 7th Ave, Denver, CO (SCC)

1.0 General Requirements:

The Contractor is responsible for insuring the following general requirements are met once the contract begins.

a. The RTD is not responsible to supervise contract employees. The Contractor shall have its own Supervisor make a minimum of one site visit per shift, seven days per week to each facility or location operating (open for business) to ensure the contract is being followed and cleaning is meeting expectations.

The Contract shall include Day, Night and Weekend shifts.

b. If all of the Contractors employees are not fluent in English and proficient in reading and writing English, it is up to the Contractor to ensure a supervisor or dedicated contact is readily available and is multi-lingual and all MSDS and pertinent information to complete the tasks are made available to them.

c. The Contractor will provide a written or e-mailed schedule at the end of each month for the following month’s schedule noting when monthly and annual services will be performed so they can be verified by RTD along with any deficiencies that may exist or are being prolonged with an explanation for such delay. Further, on monthly and annuals the day the service is performed, a call to the Contractor Verification Line (303- 299-2733) will be made during normal business hours to announce the time of such activity.

d. RTD may inspect either physically, or through other means, to verify compliance with the contract and scheduled work being performed regardless of night or day. RTD management may inspect periodically for cleaning deficiencies. The Contractor shall be notified of any deficiencies found and once notified the Contractor shall correct such within 3 hours of notification. Suspension of any work for any reason must be approved by RTD.

e. For Security, the contractor shall provide a work schedule detailing custodians assigned to each location and the hours and break times of each shift. To insure there is always coverage, custodians may not take lunches or breaks at the same time. Any time a person is off for vacation, or a substitute fills in for sick days etc…. a call to the Contractor Verification Line is to be made no less than one hour prior to that replacement - to include name and badge ID numbers. At no time shall the Contractor short one facility to provide coverage for another RTD facility.

f. RTD does not furnish parking; Contractor is responsible for their personnel’s parking arrangements.

g. Contractors with hazardous chemicals in their workplaces must comply with OSHA

1910.1200 which requires all chemicals have labels and safety data sheets for their exposed workers, and train there workers to handle the chemicals appropriately. Contractors shall ensure that the SDSs are readily accessible to employees for all hazardous chemicals in their workplace. This may be done in many ways. For example, employers may keep the SDSs in a binder or on computers as long as the employees have immediate access to the information without leaving their work area when needed and a back-up is available for rapid access to the SDS in the case of a power outage or other emergency. Additionally, an RTD Safety/Environmental Product Evaluation Questionnaire must be filled out and accompany all the MSDS sheets and sent to Mitch Pullam, Manager of Safety and Compliance, or his designee, for approval and files. This list must be provided with bid submission.

h. Lost and Found items are to be turned in to the Security Officer located at each facility.

i. Contractor employees shall not act as security personnel. Unusual activities must be reported to the RTD Security Officer at each location immediately. Contractor employees shall not open or unlock any building or office for anyone day or night. Any individual locked out of an office or building must be sent to the Security Officer for assistance.

j. The Contractor shall have all necessary equipment in good repair and on hand to accomplish the duties outlined in section 5, for each location. All equipment shall be industry standard, commercial grade.

k. The Contractor shall be responsible for providing all consumable supplies. Consumable supplies shall include, but not limited to: Floor finishes, polishes, strippers , trash bags (7-40 gallon, low density, .95-1.2 mil) toilet tissue (white 2-ply , embossed), hand towels (white multifold embossed), liquid hand soap, moisturizing hand/body lotion, floor cleaner, glass cleaner, stripper, wax, stainless steel cleaner, white toilet seat liners, At RTD employee facilities roll paper towels, feminine napkins, tampons, white toilet seat liners and any other supplies needed to maintain the facilities according to industry standards, or which are currently being used at the RTD facilities in addition to those listed above.

l. Contractor shall supply RTD FM Manager –Operating Facilities a complete inventory of all supplies used, by facility, listing type and quantity, for the previous year no later than January 15th.

m. RTD shall issue keys to the Contractor to access certain locked areas within RTD facilities. The Contractor shall be responsible for the security of all keys issued to them and any and all costs associated with lost or stolen keys. Any locks or lockers required by the Contractor for security purposes shall be the responsibility of the Contractor to procure and maintain.

n. Individual work hours (not overall gross hours) may be changed temporarily or permanently without any additional costs to accommodate RTD’s requirements.

o. Cleaning refers to Commercial Industry standards for care of stainless steel, tile, porcelain, wood, fixtures, mirrors, and sanitizing of public telephones, drinking fountains, toilets, urinals, stall partitions, sinks, etc…. with proper cleaner, disinfectant, and sanitizers for the surface being treated. Removal of fingerprints, debris, switch plates, door frames, knobs, handrails partitions, stainless steel, etc…. cigarette urns emptied, dusting and vacuuming of furniture, baseboards, cabinets, pictures, window ledges, etc...

p. Annual cleaning of window blinds, if damaged will be replaced with same type and quality at no cost to RTD.

q. The Contractor shall respond within twenty-four hours to any RTD e-mails or voicemail requests.

2.0 Porters

The Contractor shall provide porters for each facility as follows:

a. Blake Street: Two-day porters, one male and one female. One shift to start at 7:00 am – 3:30 pm, Monday through Friday. 2nd shift to start 8:30am to 5 pm. (Coverage open to closing normal business hours, currently 8am to 5pm) Provide a Night Crew for after-hours cleaning and shall be accomplished by following Instructions in Section 5.1, to be accomplished between 6pm and Midnight.

b. Denver Union Station: Three porters, 24 hours per day 7 days per week, including Holidays.

c. Civic Center Station: Two-day porters, 5:30am to 11;00pm, Monday through Friday One day porter Saturday and Sunday from 7am to 11:00pm. Including Holidays

d. Security Command Center: One day porter from 7:00am – 9:00am Monday through Friday.

Security Command Center: One custodian from 5:00pm – 7:00pm Monday through Friday.

3.0 After-Hours Cleaning:

The Contractor shall provide a crew for after-hours cleaning at each facility as follows which may be already addressed in Section 2.0:

a. Blake Street, General Offices, All Floors.

b. Civic Center / Evenings and Weekends.

c. Denver Union Station and Security Command Center are considered 24/7 Facilities.

d. Any Facility Upon Request (See also 6.0 Additional Personnel).

4.0 Personnel

a. The contractor shall replace immediately any employee(s) when requested to do so by

RTD.

b. Contractor employees shall always wear RTD badges while on RTD property. New employees must be badged prior to service for RTD. Badges expire December 31st of each year. Contractor shall provide a current list of badged employees to be renewed by November 31st each year and upon request.

c. The Contractor shall only employ personnel that have been trained in custodial cleaning procedures and blood-borne pathogen clean up. Written verification of such training shall be provided by the Contractor to RTD by January 31st each year and upon request.

d. The Contractor shall provide a dedicated customer service representative to service RTD’s account.

e. The Contractor shall supply each of his employees assigned to any RTD facility a cell phone or pager so they can be reached by their Supervisor for emergency clean ups, etc… Contractor must also be flexible enough to accommodate such special requests.

f. All personnel shall have passed a background check by the Contractor for working status eligibility under Article 48 Criminal Background Checks and Access Badges.

5.0 Custodial Duties by Location

5.1 Blake Street

A. Daily

a. Restrooms are to be kept clean, sanitized and fully supplied at all times.

b. Tiled floor areas are to be kept swept, mopped, and free of gum, tar etc….as needed.

c. Copy Centers /Kitchens cleaned and wiped down; paper towel dispensers stocked.

d. Trash and recycle removed as needed.

e. Shower Rooms located on 1R, 2R, 4R: Cleaned, mopped and re-stocked. Shower stall shall be cleaned, sanitized.

f. The Main Entrance doors and handicapped entrance door shall be cleaned.

g. Elevator Interiors shall be cleaned with water only. No Chemicals.

h. Exterior: All trash, cigarette butts, etc. shall be picked up, cleaned, or removed from sidewalks, stairs, tree/shrub pits, parking lot, ramps, and loading dock areas.

Cigarette urns emptied and /or sand replaced as necessary or requested.

i. Front entrance stairs mopped, sidewalks, ramps, and stairs etc… swept and clean.

j. Carpet areas vacuumed as necessary.

k. Office and Common areas clean of dust, fingerprints, dirt, etc…blinds, desks, cabinets, furniture, drinking fountains, etc…... At no time will Contractor remove anything from a desk or cabinet, etc…

l. Graffiti removed as found, interior and exterior with proper remover for the surface being treated.

m. Board Meeting nights all glass table tops, podiums, shall be cleaned prior to 4:30 pm and a walk thru to ensure cleanliness before the meeting takes place. (Currently Tuesdays)

B. Night Crew

a. All trash and recycle containers shall be emptied and removed as to not leave anything standing in containers overnight. (Excluding paper recycle)

b. All tile floors shall be swept and mopped, including tiled stairs, and landings.

Emergency stairways etc.

c. Office and Common areas clean and dusted etc…. At no time will the Contractor remove or disturb anything from a desk, cabinet, case, etc…

d. Restrooms shall be thoroughly cleaned and restocked.

e. Any areas inaccessible during normal business working hours will be cleaned, vacuumed, etc….

f. Board Meeting nights all glass table tops, podiums, shall be cleaned prior to 4:30 pm and a walk thru to ensure cleanliness before the meeting takes place.

(Currently Tuesdays)

C. Weekly

a. The carpet in the offices, conference rooms, and common areas shall be vacuumed, and Interior windows cleaned on doors, furniture partitions, and dividers as follows:

Basement: Monday First Floor: Tuesday Second Floor: Wednesday Third Floor: Thursday Fourth Floor: Friday

D. Annual

a. All tiled floor areas shall be stripped, waxed, and buffed.

b. All window blinds shall be removed if needed, cleaned, and reinstalled.

5.2.1 Denver Union Station Custodial Duties

A. Daily

a. Employee and public restrooms must be kept clean, sanitized and supplied at all times, with special care to be taken during peak hours. 6:00am – 9:00am and 3:00pm – 6:00pm.

b. Office and common areas cleaned and dusted etc.… at no time will the contractor remove or disturb anything on a desk, cabinet, case, etc…

c. Tile /concrete/pavers/ and Terrazzo floors throughout the common areas, offices, passenger loading/unloading platforms must be swept and mopped by hand or with a mechanical floor machine. No wax is to be used. Floor stripping and polishing of the concourse Terrazzo shall be a minimum of twice annually. Terrazzo instructions specified in 7.0.

d. Trash and recycle containers shall be emptied in all offices and common areas.

e. Pavilions/East Vestibule: All trash, cigarette butts, leaves, dirt etc…shall be picked up, cleaned, or removed from sidewalks, stairs, ramps, and escalators. Trash receptacles emptied as necessary.

f. Interior high ledges on glass atriums, schedule boards, signs, displays, supply diffusers and air returns shall be dusted and cleaned as needed.

g. Elevator cab interiors cleaned and mopped. Maintained constantly.

h. Graffiti, stickers etc. removed as found, interior and exterior with proper remover for the surface being treated.

i. All Glass, Fire Extinguisher cabinets on the Concourse inside and on exterior concourse to be maintained/cleaned as needed for noticeable misuse and vandalism.

j. Busway Concourse apron shall be maintained/cleaned and kept clear of any debris including cleaning wall panels, doors, etc.

D. Monthly

a. Escalator steps shall be cleaned with all stains removed using a Cimex X-46, Clean Master Tread master, or an approved equal escalator cleaning machine, e.g., Duplex 350/550. Escalator cleaning must take place between 9:00am and 2:00pm, or 9pm and 4:00am.

E. Annual

a. All window blinds shall be removed if needed, cleaned and re-installed.

5.3 Civic Center Custodial Duties

a. Employee and public restrooms must be kept clean, sanitized and supplied at all times, with special care to be taken during peak hours 5:00am – 9:00am and 2:00pm – 6:00pm.

b. Tile floors/pavers/tiles throughout the common areas, offices, passenger loading/unloading platforms must be swept and mopped by hand or with a mechanical floor machine. No wax is to be used, only appropriate cleaners and amount for the surface to be cleaned.

c. Office and common areas clean and dusted etc… at no time will the Contractor remove or disturb anything from a desk, cabinet, case, etc…

d. Trash and recycle containers shall be emptied in all offices and common areas.

e. All entrance doors and sales office windows must have the glass cleaned daily as needed.

f. Exterior Plazas including Cheyenne Street and upper Plaza above Civic Center Station

- all trash, cigarette butts, leaves, dirt, etc…shall be picked up, cleaned, and removed from sidewalks, stairs, ramps, tree/shrub pits, planters, drain covers, etc.… Trash receptacles emptied as necessary.

g. Elevator cab interior cleaned and mopped. Lower parking garage Elevator vestibule included.

h. Graffiti removed as found, interior and exterior with proper remover for the surface being treated.

B. Weekly

a. Carpet in the ticket office shall be vacuumed and spot cleaned as necessary to remove stains.

C. Annual

a. Interior high ledges on glass atriums, schedule boards, signs,…