RFI_Open Market.docx

REQUEST FOR INFORMATION/SOURCES SOUGHT:

AGENCY/OFFICE: U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), Educational and Policy Development Division.

LOCATION: The National Mine Health & Safety Academy, 1301 Airport Road, Beaver, WV.

PSC: H312 - Inspection- Fire Control Equipment Health

NAICS: 561210 - Fire Suppression Systems, Preventative Maintenance, and Repair Services

1. GENERAL INFORMATION: The mission of the Mine Safety and Health Administration (MSHA) is to administer the provisions of the Federal Mine Safety and Health Act of 1977 (Mine Act), the Miner Act of 2006 and to enforce compliance with mandatory safety and health standards as a means to eliminate fatal accidents; to reduce the frequency and severity of nonfatal accidents; to minimize health hazards; and to promote improved safety and health conditions in the Nation’s mines.

2. OBJECTIVE: The objective of this procurement is to perform quarterly inspections and repair service on Edwards 6500 Fire Alarm System as interfaced to an Edwards EST3 addressable system with voice notification.

3. SCOPE: The Contractor shall perform scheduled inspections on Edwards 6500 Fire Alarm system as interfaced to an Edwards EST3 addressable system with voice notification as outlined in Part 5 of the Statement of Work.

The Contractor shall provide service for all existing fire alarm control panels, annunciators, coded and addressable manual pull stations, alarm notification devices, duct smoke detectors, heat detectors, sprinkler flow monitor switches, sprinkler tamper monitor switches, and ceiling/wall smoke detectors.

The Contractor shall provide four (4) quarterly inspections, no-charge emergency service during normal business hours, supplies, and replacement parts without charge (except for non-repairable pieces of equipment, such as smoke detectors).

It is expected that the Contractor may need to attend a site visit for the purpose of this contract to conduct an overall assessment to determine appropriate steps. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

4. PERIOD OF PERFORMANCE: Period of performance for this requirement shall be for one 12-month base period and four 12-month option periods.

5. PLACE OF PERFORMANCE: The work to be performed under this RFI will be conducted at U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), 1301 Airport Road, Beaver, WV.

Note that this is not a request for quotes. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. This Request for Information (RFI) seeks industry comments to assist the Government in locating potential FSS sources with the ability to satisfy its requirement. Vendors that believe they can provide the needed services that fully meet the Government's requirements may submit substantiating documentation to determine capability.

5. RESPONSE:

Respondents should provide the following information:

6. A one-page cover letter that includes your company’s:

a. Applicable GSA schedule number

b. CAGE code

c. DUNS Number

d. Business size for the NAICS listed above

e. Contract Point of Contact.

Firms will need to provide a response no longer than five (5) pages which addresses each of the Performance Requirements listed in the Draft Statements of Work provided with this announcement.

Each major task requires a written explanation to assess for capability.

The major tasks include:

SPECIFIC TASKS

5.0 TASKS

5.0 REQUIREMENTS

All labor, planning, documents, materials, equipment, supervision, incidentals, permits, licensure, and cleanup shall be provided by the Contractor to complete the following tasks.

1. Maintain a local service facility that is factory authorized to service, install, and maintain Edwards fire alarm equipment for this location. The Contractor shall submit written factory documents with proposal.

2. Maintain at least two (2) local full-time service technicians who are factory certified on the “EST3” and “EST3 Networking” The Contractor shall submit written factory documents with proposal.

3. Maintain at least two (2) local full-time employees who are certified with a minimum of NICET Level II to supervise inspection and service work performed on this fire alarm/life safety system. The Contractor shall submit documents certifying NICET level with proposal.

4. Maintain local full-time employee who has at least two years of experience providing service on the Edwards 6500 fire alarm system. The Contractor shall submit a list of completed projects that includes the name of current employee/s who have provided service and certification for the Edwards 6500 system fire alarm control panels with proposal.

5. Use factory authorized software to develop a database to accurately identify each addressable device and all action codes necessary for proper operation of the existing EST3 fire alarm/life safety system. The Contractor shall be responsible for all costs involved to prepare database and perform all tests required by NFPA t to certify operation and compliance.

6. Provided that all of the above conditions are met, and upon successful completion and testing of fire alarm database as needed, the Contractor shall:

a. Provide a minimum of four (4) quarterly inspections.

b. Provide written report showing all devices tested, data and condition as tested during industry standard NFPA testing report forms.

c. Provide supplies and replacement parts (including batteries) without additional charge (except for non-repairable pieces of equipment, such as smoke detectors).

The contractor shall provide service for all existing fire alarm control panels, annunciators, coded and addressable manual pull stations, alarm notification devices, duct smoke detectors, heat detectors, sprinkler flow monitor switches, and ceiling/wall smoke detectors.

C. Firms shall also provide one page that outlines:

Past government experience (task order/contract) with tasks similar to scope of this draft requirement. Past example should include contract numbers, customer information, and identify point of contacts.

D. Documentation will be evaluated solely for the purpose of determining the availability and potential technical capability of all businesses in providing the requirement through SAM.gov.

Submissions should be organized in accordance with the instructions in this document to permit a thorough and accurate review and evaluation. Responses to this RFI must be submitted to Rose A. Goodwin, Contract Specialist via email no later than April 25, 2023, at 5:00PM, ET @ goodwin.rose@dol.gov.