RFI_M67400-23-RFI-07.pdf

Request for Information – RFI #M67400-23-RFI-07

Notice Type: Request for Information (RFI)

Opens:

10:00 AM JST, Wednesday, March 1, 2023

Closes:

10:00 AM JST, Wednesday, March 15, 2023

Title:

RFI for Combat Ready Staging Program (CRSP)

Description:

This is a request for information for the Combat Ready Staging Program (CRSP) located on Camp

Kinser, Okinawa, Japan. The Government intends to award a contract for warehousing services to a responsible offeror with proper permissions, able to operate in the country of Japan. Please reference the attached Draft Performance Work Statement (PWS). NAICS: 493110 PSC: S215

INDUSTRY RESPONSES/SUBMISSIONS:

At a minimum, responses to this notice should include:

(1) An explanation whether the company is able to support the effort as stated in the Draft

Performance Work Statement. Include and questions that may arise from the PWS.

(2) Submission of Past Performance may be required, if you have experience with the type of work requested, you could include that as part of your response.

(3) A primary point of contact, including phone number and e-mail address.

(4) If available, any publicized price lists or pricing for the same or similar service could be included as part of your response.

(5) Interested offerors can provide interested offeror capability statement, if available.

QUESTIONS FOR INDUSTRY:

(1) Is the company authorized to perform services in Japan?

NOTES:

(1) This RFI is for planning purposes only and is issued in accordance with FAR Clause 52.215-3.

No solicitation document exists at this time. Issuance of this notice does not constitute any obligation on the part of the Government to procure these items or to issue a solicitation. In addition, the Government is under no obligation to pay for information submitted in response to this RFI, and responses to this notice cannot be accepted as offers.

(2) Any information that the vendor considers proprietary should be clearly marked as such.

INDUSTRY QUESTIONS/SUBMISSIONS:

No phone calls will be accepted regarding this notice. Contractors shall email all industry questions, capability packages, questionnaires, and suggestions to jennifer.vedsted@usmc.mil and cc: krissia.avelares@usmc.mil.

Reference title and document number RFI# M67400-23-RFI-07

DRAFT

PERFORMANCE WORK STATEMENT

SECTION 1

DESCRIPTION OF SERVICES

1.0 OBJECTIVE: Provide staging services for Government-owned equipment in accordance with manufacturer’s specifications, technical publications, and United States Marine Corps (USMC)/III Marine

Expeditionary Force (III MEF) administrative storage policies.

1.1 SCOPE OF WORK: The Contractor shall provide all labor, training, management, supervision, tools, equipment, materials, and supplies (except those identified as Government-furnished) necessary to perform Military

Equipment (ME) staging services as outlined in this PWS, and in accordance with the applicable publications listed in Appendix A. Staging services include, but are not limited to: 1) acceptance inspections; 2) periodic inventory, visual inspections, operational checks, and exercise/operation of equipment; 3) maintain inventory logs and equipment records; 4) discrepancy and maintenance requirement reporting; and, 5) releasing equipment to owning unit. ME staged in the III MEF Combat-Ready Staging Program (CRSP) includes all types of: tactical, special purpose, support, and administrative wheeled and tracked vehicles; mobile communication platforms; container systems; tactical ground support and Marine Corps Aviation Prepositioning Program (MCAPP) equipment.

Appendix B illustrates the various types of ME for which the Contractor is required to perform services; this list is not all-inclusive, and the Government may approve items not listed at any time based on mission requirements.

Performance of services shall be at the III MEF CRSP complex (Camp Kinser bldg 506 and 508, Okinawa, Japan).

Appendix C provides historical quantities of equipment inducted in the program from the period of 1 October 2014 through 30 September 2017; this list is provided for contractor planning purposes only and is not an indication of future holdings.

1.2 ORDER OF SERVICES: III MEF will validate and approve all requests for ME induction into and accept/early release from the CRSP. The Contractor shall not accept, early release or extend any ME that has not been approved. The Government shall be responsible for the delivery of all approved ME to the Contractor. Once delivered, staging services will be performed by the contractor in three phases: 1) Acceptenance/Induction; 2)

Staging Period; 3) Removal. The COR and Government representative shall monitor and provide oversight of the

Contractor’s performance in all three phases.

1.2.1 Equipment Configuration: For Contractor invoicing purposes, a single asset includes the parent and all associated children as configured in the Global Combat Support System – Marine Corps (GCSS-MC).

1.2.2 Combat-Loading: From time to time the COR may direct the Contractor to “combat-load” ME (i.e., place

ME in a trailer or truck bed); this equipment is not configured in a relationship in GCSS-MC and therefore each asset is considered a separate item.

1.3 ACCEPTANCE/INDUCTION SERVICES: The COR will notify the Contractor when ME is approved for induction into the CRSP. Upon delivery, the Contractor shall perform the following; ME shall not be considered accepted or in the Contractor’s possession until all steps are complete:

1.3.1 Joint Limited Technical Inspection: The owing unit, along with the contractors shall perform a Joint

Limited Technical Inspection (JLTI) using the JLTI/Induction Checklist as provided by the COR to confirm that the items being inducted are operational, free from leaks and major damage, etc. All discrepancies shall be documented, and a copy of the form provided to the owning unit. No ME shall be rejected or inducted without COR approval.

The contractor shall maintain the original record until one year after the ME release.

1.3.2 Stock List – Level 3: When applicable, the Contractor, along with the owning unit shall perform an inventory of all Stock List – Level 3 (SL-3) equipment delivered with associated ME. This inventory shall be documented on the JLTI/Induction Checklist. SL-3 items are considered part of the item being inducted and will not be counted as a separate piece of equipment for invoicing. Once the inventory is complete, all SL-3 shall be secured in/on the asset being inducted.

1.4 STAGING PERIOD SERVICES:

1.4.1 ME Staging: The Contractor shall move all accepted ME to the location/bay directed by the COR. All vehicles and prime movers will be driven/parked; all other equipment will be moved with a forklift furnished by the

Government. Safety measures (e.g., ground guides, road guards, cones, etc.) shall be enforced whenever equipment is being moved or exercised. Once staged, ME will be connected to the battery preservation system (if applicable).

The Government may, from time to time, direct the Contractor to move staged ME to a different location. All ME in the Contractor’s possession shall be made available to the Government for inspection at any time.

1.4.2 Inventory Records: The Contractor shall accurately maintain an inventory control system for all ME inducted in the CRSP. Format will include but is not limited to Service Request Number (SR#), AAC, MSC, ID

Number, TAMCN, NSN, nomenclature, serial number, fuel level, discrepancy, date of discrepancy, date inducted, expected release date, CPAC category code and priority code and bay location or as directed by III MEF (COR).

The Contractor shall update the inventory control system immediately as changes occur and shall provide a report to the Government upon request.

1.4.3 Weekly Visual Inspections: The Contractor shall conduct a 100% visual inspection of all inducted ME on a weekly basis. This inspection will include a walk-around of each asset, identifying any new discrepancies (e.g., physical damage, leaks, low/flat tires, etc.); if applicable, the Contractor will take appropriate corrective action as indicated in 1.4.6 below. The results of this inspection shall be provided to the Government NLT 1600 on Friday each week via a digital format as directed by the COR.

1.4.4 Monthly Operational Inspections: The Contractor shall conduct a 100% operational inspection of all prime-movers a monthly basis. This inspection confirms current ME readiness; it consists of: 1) operational checks

(e.g., fuel levels, lights, turn signals, etc.); 2) validating JLTI/Induction Receipt Form (IRF); and, 3) engine start-up and exercise. During engine start-up and exercise, equipment will be moved outside of the facility and run for a minimum of thirty minutes or as directed by COR. Safety measures (e.g., ground guides, road guards, cones, etc.)

shall be enforced whenever equipment is being moved or exercised. If applicable, the Contractor will take appropriate corrective action as indicated in 1.4.6 below. The results of this inspection shall be provided to the

Government NLT 1600 on the last working day of each month.

1.4.5 Quarterly Physical Inventory of all ME: The Contractor shall conduct a 100% inventory/inspection of all inducted ME not later than the 15th day of each quarter and provide the results to the COR. This inspection will include a JLTI/IRF verification of each asset data plate to ensure accurate accountability and reporting. This inventory/inspection will also identify any new discrepancies (e.g., physical damage, leaks, low/flat tires, etc.); if applicable, the Contractor will take appropriate corrective action as indicated in 1.4.6 below. The results of this inspection shall be provided to the Government NLT 1600 on the 15th day of each quarter.

1.4.6 Equipment Discrepancies: The Contractor shall take the following actions whenever a discrepancy is identified on ME within the CRSP. The Contractor is NOT authorized to take any corrective actions except those described in 1.4.6.1 and 1.4.6.2.

1.4.6.1 Low/Flat Tires: The Contractor shall fill tires to the pressure as identified in the applicable TM. The

Contractor shall provide an air compressor for this. 1.4.6.3 applies if the tire(s) continue to lose air pressure.

1.4.6.2 Vehicle Will Not Start: The Contractor shall attempt to jump start any vehicle that will not start under normal battery power. A Government furnished jumper box is provided for this. 1.4.6.3 applies if the vehicle continues to require jump starting.

1.4.6.3 Discrepancy Reporting: For all discrepancies that are not immediately corrected with actions detailed in

1.4.6.1 and/or 1.4.6.2, the Contractor shall document on inventory records and immediately notify the COR and/or

Government representative.

1.4.7 Maintenance Actions:

1.4.7.1 Contact Teams: The Contractor shall provide unit contact teams access to equipment for any required operator/crew field maintenance actions. 1.4.7.2 applies if the issue cannot be immediately corrected on site.

1.4.7.2 Temporary Release. Whenever authorized by the COR, the Contractor shall temporarily release ME to maintenance personnel or an Intermediate Maintenance Activity (IMA) for troubleshooting, repairs, or installation of equipment modifications. The Contractor shall perform a JLTI with the unit when temp-releasing ME, and again when the equipment is returned (1.3.1 applies). The Contractor will maintain all records for a period of one year after final release of ME. During this time, ME will remain on the CRSP inventory for invoice purposes. In instances where maintenance requirements are substantial, the COR shall notify the Contractor that the temporary release is cancelled, and the item shall be dropped from the CRSP inventory immediately.

1.4.7.3 Corrosion Repair Facility: Whenever directed by the COR, the Contractor shall deliver ME to, and receive

ME from the III MEF Corrosion Repair Facility (CRF). While at the CRF, ME is considered in a Temporary

Release status for invoice and reporting purposes. The Contractor shall utilize the JLTI provided by the CRF in these cases.

1.4.7.4 Corrosion Service Team: Whenever directed by the COR, the Contractor shall provide the III MEF

Corrosion Service Team (CST) access to ME in order to conduct organizational corrosion prevention and control actions.

1.5 REMOVAL SERVICES: The COR and/or Government representative will notify the Contractor when

ME is approved for release from the CRSP. When the owning unit arrives to withdrawal assets from the CRSP, the

Contractor shall perform the following steps:

1.5.1 Remove Equipment from CRSP Buildings: The Contractor shall move all ME from the CRSP to a

Staging Area for retrieval by the owning unit. Safety measures (e.g., ground guides, road guards, cones, etc.) shall be enforced whenever equipment is being moved or exercised.

1.5.2 Release Inspections: The owing unit, along with the Contractor shall perform a JLTI (1.3.1 applies). The original JLTI shall be maintained by the contractor for a period of one year after the release, a copy shall be provided to the owning unit.

1.6 CONTRACTOR KEY PERSONNEL: The following Contractor positions are considered key for the performance of this contract. The Contractor shall identify each of these positions by name and ensure the

Government is apprised of any changes throughout the period of performance. Key personnel may be contacted by the Government in off-duty hours for emergency situations and/or emerging III MEF operational requirements. All key personnel shall be fluent in English (speaking, reading, and writing).

1.6.1 Program Manager: The Contractor’s Program Manager assumes overall responsibility for all Contractor activities. He or she must have the authority to act on behalf of the Contractor on all matters pertaining to this PWS, including but not limited to: contract performance, dispute management, and the immediate removal of personnel if requested by the Government. The Program Manager is not expected to be on site at all times; however, he/she shall be available to the COR on request.

1.6.2 Site Supervisor: The Contractor shall identify a primary and alternate Site Supervisor as full-time employees supporting this PWS. These individuals are responsible for executing the Contractor’s work in support of this PWS and the Contractor’s Quality Control Plan. The Site Supervisor manages and directs daily operations, and the Contractor’s labor force. A Site Supervisor must be on site at all times throughout the workday. The

Primary Site Supervisor may also be designated as the Alternate Safety Supervisor (1.6.3).

1.6.3 Safety Supervisor: The Contractor shall identify a primary and alternate Safety Supervisor as full-time employees supporting this PWS. The Safety Supervisor is responsible to maintaining a safe working environment in compliance with the Contractor’s Safety Plan, and local laws and regulations. A Safety Supervisor must be on site at all times throughout the workday. The Primary Safety Supervisor may also be designated as the Alternate Site

Supervisor (1.6.2).

1.6.4 Forklift Operators: A minimum of two (2) forklift operators will be present during operational hours.

(This is due to high operational tempo needing a 4k and 15k driver present to fulfill operational requirements).

These operators from theContractor’s labor force must possess a valid forklift operator’s permit for up to 15K.

SECTION 2

PERFORMANCE REQUIREMENT SUMMARY

2.0. The Contractor’s performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, performance requirements must be in substantial compliance with applicable performance standards. The

Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Task Performance

Objective

PWS

Reference

Performance

Standard

AQL

Surveillance

Method Remedy Incentive

Acceptance

Inspections

Perform JLTI and associated inventories with owning unit as ME is delivered.

1.3

1.3.1

1.3.2

1.4.7.2

1.4.7.3

JLTI/Induction

Form accurately completed.

-100% complete;

-95% accuracy

100%

Inspection

Immediately correct errors.

CPARS

Report

(Positive or

Negative)

Visual

Inspections

Perform walk-through visual inspection of all inducted

ME.

1.4.3 Complete; all

records and discrepancies accurately reported to the

COR/COTR

NLT Friday each week.

-100% complete;

-95% accuracy

100%

Inspection

Immediately correct errors.

CPARS

Report

(Positive or

Negative)

Operational

Inspections

Perform operational inspection, engine checks, validate

JLTI/IRFs, and exercise of all prime-movers.

1.4.4 Complete; all

records and discrepancies accurately reported to the

COR/COTR

NLT last working day of the month.

-100% complete;

-95% accuracy

100%

Inspection

Immediately correct errors.

CPARS

Report

(Positive or

Negative)

Corrective

Action

When required;

perform appropriate corrective actions as discrepancies are identified.

1.4.6

1.4.6.1

1.4.6.2

1.4.6.3

Report discrepancy and results of action taken to

COR/COTR

NLT COB on date of occurrence.

100% complete 100%

Inspection

Immediately correct errors.

CPARS

Report

(Positive or

Negative)

Release

Inspections

Perform JLTI and associated inventories with owning unit when

ME is released from

CRSP.

1.5

1.5.2

1.4.7.2

1.4.7.3

JTI/Induction

Form accurately completed.

-100% complete;

-95% accuracy

100%

Inspection

Immediately correct errors.

CPARS

Report

(Positive or

Negative)

General

Staging

Services

Safely conduct all services as required by this PWS.

1.3

1.4

1.5

Continuous;

comply with all instructions, directions, policy, and laws.

100%

Implementation.

No Safety violations or vehicle mishaps

100%

Inspection

Immediately report

MISHAP

and take appropriate corrective actions.

CPARS

Report

(Positive or

Negative)

Repair cost recovered by

Government

SECTION 3

GOVERNMENT FURNISHED PROPERTIES AND SERVICES

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government will provide the facilities, equipment, materials, and services as listed in this section.

3.1 GOVERNMENT-FURNISHED FACILITIES: The Government shall furnish or make available facilities listed below. Government facilities have been inspected for compliance with the Occupational Safety and

Health Act (OSHA). No hazards have been identified. Should a hazard be identified after award, the Government shall correct according base-wide Government-developed and approved plans of abatement. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists. The facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor.

Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities. Before any modification of the facilities performed by the Contractor at his/her expense, the Contractor must furnish the Contracting Officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without the specific written permission from the Contracting Officer. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used in performance of this Contract. The Contractor is responsible for keeping the facilities listed below and surrounding areas in a clean and orderly condition. All Contractor’s property, equipment, and supplies shall be removed within 48 hours of Contract expiration.

Combat Ready Staging Program Facilities

Camp Kinser

Bldg Numbers 506 and 508

Okinawa, Japan

3.1.1 CRSP Facilities: The Government may add or remove space from the CRSP at any time. Square footage of the facilities is listed below:

Building Bay Number Bay Square Footage Bldg Total Square Footage

1 40,924

163,697

2 40,924

3 40,924

4 40,924

508 2 40,924 40,924

508 3 40,924 40,924

TOTAL 245,545 245,545

3.1.2 Smoking: Smoking is not permitted in any Government building or work area. Smoking is authorized only in designated areas.

3.1.3 Cleaning: The Contractor shall be responsible for the cleanliness of all staging areas, restrooms and the

Contractor’s office space. Staging areas include all interior warehouse space, break rooms, storage rooms, restrooms, and all surrounding areas within 30 feet of each warehouse.

3.1.4 Key Control: The Contractor shall establish and implement methods of ensuring that all keys issued to the

Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the

Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of

Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

3.2 GOVERNMENT-FURNISHED EQUIPMENT: The Contractor is responsible for maintaining all

Government-furnished equipment. The Government shall provide the following equipment:

Name Quantity

Jumper Boxes 2

3.2.1 GFE Inventory: The Contractor and the COR shall conduct a joint inventory of GFE at the start and at expiration of this contract.

3.2.2 Replacement of GFE: The Government shall replace GFE when necessitated by normal wear and tear.

The Contractor shall submit requests for replacement of GFE to the COR for processing. The Contractor shall be responsible for replacement of equipment in the event of loss, damage, or negligence.

3.3 GOVERNMENT-FURNISHED MATERIALS: The Government assumes all responsibilities for ordering and maintaining an inventory of Government-furnished materials as listed below.

3.3.1 Spill Response Kits: The Government will supply an adequate number of spill kits to address the maximum volume and type of material which could potentially spill within a given area. Spill kits will be stationed in each CRSP facility, and a mobile spill response kit will be available for use in any other area. The Contractor shall notify the COR when spill kits need to be replenished.

3.4 SERVICES: The Government will provide the following services; any required services not listed herin shall be borne at the Contractor’s expense:

3.4.1 Utilities: Water, sewage service, and electricity. All utilities shall be used in a responsible manner (i.e., lights/water faucets turned off when not needed, etc.).

3.4.2 Refuse Collection: The Government will provide the Contractor with refuse collection services, as well as approved refuse collection containers and receptacles for garbage, debris, and recyclable materials, located in or near the CRSP.

3.4.3 Industrial/Hazardous Waste Collection and Disposal: The Government will provide the Contractor with industrial waste collection services, as well as approved collection containers and receptacles, which will be located in or near the CRSP.

3.4.4 Telephone: The Government will provide Contractor a Class-C Government phone line (On-base calls only) for communication between the Government and the Contractor in regards to performance of this requirement.

The telephone is located in the CRSP office and shall be used for official business relating to the performance of the contract.

3.4.5 Emergency Services: Should emergency services be required, the following telephone numbers are provided:

Camp Emergency Provost Marshall Fire Protection Safety Office

Camp Kinser 911 637-3500 637-1263 637-1457

Note: Off-Base access to on-base operator assistance: 098-911-5111

SECTION 4

GENERAL INFORMATION

4.0 GENERAL INFORMATION:

4.1 INSPECTION AND ACCEPTANCE:

4.1.1 Acceptance:

The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the

Government.

4.1.2 Government Performance Assessment:

Each phase of services rendered under this contract is subject to Government inspection, during the Contractor’s operations and after completion of the tasks. The Government will employ a variety of inspection methods and frequencies in order to assess the degree to which all service deliverables conform to contract performance standards. The Government may vary these inspection methods/frequencies as dictated by actual performance status.

4.1.3 Quality Control:

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with the Government’s requirements and accepted practices as specified in the Performance Work Statement (PWS) and publications listed in Appendix A. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section 2 Performance Requirement Summary of the PWS. The Contractor shall designate a Quality Control Representative in writing who must be available in the event deficiencies are found by the Contracting Officer Representatives (COR). The Contractor shall provide a quality control plan for Government review and acceptance provided to the Contracting Officer no later than 30 days after receipt of contract award or at the Post Award Orientation Conference. Records of all inspections conducted by the Contractor, and corrective action taken, shall be made available to the Government upon request.

4.1.4 Quality Assurance:

The Government will evaluate the Contractor’s performance each time service is performed through appointed personnel, primarily the COR, to monitor performance to ensure services are received. The COR will also evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program.

The COR may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will periodically inspect the environmental condition of selected buildings and locations to ensure compliance with regulatory standards.

4.2 PERFORMANCE OF SERVICES:

The period of performance in accordance with the specifications of this contract are as follows:

Base Year: 01 Jul 2018 through 30 Jun 2019.

Option Year 1: 01 Jul 2019 through 30 Jun 2020.

Option Year 2: 01 Jul 2020 through 30 Jun 2021.

Option Year 3: 01 Jul 2021 through 30 Jun 2022.

Option Year 4: 01 Jul 2022 through 30 Jun 2023.

4.3 HOURS OF OPERATION:

The contractor shall ensure continuous availability of CRSP services from 7:30 through 16:30 Monday through

Friday, to coincide with the Base's normal day-to-day business hours. In the event of an emergency, or an unforeseen increase in workload, the contractor may be required to work extended and/or weekend hours, but will be notified in advance.

4.4 RECOGNIZED HOLIDAYS:

The contractor is not required to provide service on the following Federal Holidays*:

New Year's Day **1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day **4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans' Day **11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day **25 December

Notes:

* In addition to these Federal Holidays, if the President of the United States issues an executive order closing the federal government that date shall be considered a recognized federal holiday. (reference

Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States.)

**If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a

Sunday, it will be observed on the following Monday.

4.5 TYPHOON READINESS:

The Contractor shall depart military bases when Tropical Cyclone Condition of Readiness (TCCOR) One Caution

(1C) or TC-1C is declared by Military Weather Station authorities. The Contractor shall depart military bases and monitor radio/television until it changes to TCCOR Storm Watch (SW) or TC-SW. When TC-SW is declared by

Military Weather Station authorities, the Contractor shall restart the service within 2 hours. In the case where TC-

SW is called after normal hours of operation, services will begin the next normal workday at 7:30am.

4.6 SAFETY REQUIREMENTS:

4.6.1 Contractor Safety Plan and Program:

As part of the Contractor’s Quality Control Plan the contractor shall also develop a Safety Plan, establish an onsite

Safety Program, and appoint a designated on-site Safety Supervisor. The plan shall address the Occupation Safety and Health requirements listed in Section 4.8.1, and those applicable safety regulations listed in Appendix A. The

Contractor shall maintain a safe working environment at all times. The Contractor shall be briefed at the beginning of the contract performance period regarding all safety prevention programs established by the COR and implement those programs as part of his or her safety program. The Contractor shall be responsible to provide this information to all employees on a continuous basis, and during weekly safety briefings. The Contractor shall address his or her safety concerns to the COR as soon as they are identified by the Contractor or Contractor employees. The

Contractor’s safety plan shall include, but not be limited to the following:

- Safety and the handling of hazardous material, storage, clean up, and disposal

- Fire Evacuation Layouts of the CRSP and where the designated exits are located

- Proper use of government-provided fire extinguishers located throughout the CRSP

- Location and use of contractor-provided First Aid kits for minor injuries

- Proper use of government-provided Hazardous Material Spill Response Equipment

4.6.2 Safety Briefing:

As part of the Contractor’s Safety Program, the Contractor shall conduct a weekly safety briefing at the beginning of the first duty day of each week. Contractor shall ensure employees are briefed regarding Contractor’s safety program and any safety deficiencies identified by the COR.

4.6.3 Emergency Response Plan:

The Contractor shall include an emergency response plan into the safety plan. This information shall be displayed in a conspicuous place for quick reference that lists points of contact, telephone numbers, and location of services both on and off site to include, but not limited to:

An emergency response plan that lists points of contact, telephone numbers, and location of services both on and off site to include but not limited to:

(i) On Site Safety Supervisor (Name, Title, and Phone Number)

(ii) Employee gathering point to conduct an accountability of all workers.

(iii) Emergency/First Aid Equipment.

(iv) Fire Protection Equipment.

(v) Hazardous Material Spill Response Equipment.

(vi) Police/Security Personnel

(vii) Fire Department

(viii) Medical Services.

Medical Support (Emergency Contacts in case of personal injury):

i) Medical Facilities: U.S. Naval Hospital, Camp Lester

Dial: 911 (On Base) / 098-893-7911 (Off-Base)

ii) Off-Base Emergency Dial: 911

4.7 ENVIRONMENTAL:

4.7.1 Compliance with Laws and Regulations:

The contractor shall ensure compliance with Japan Environmental Governing Standards (JEGS) and MCBJO

P6280.2C, Used Oil and Hazardous Waste Management. (See Appendix A.) In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.7.2 Notification of Hazardous Spills:

The contractor shall notify the COR immediately of any hazardous material spill and shall use the government-provided spill response kits located throughout the CRSP. Upon completion of cleaning the spill the contractor shall dispose of all debris in the specifically marked government-furnished containers. All spills will be cleaned up in accordance with MCBJO P6280.2C.

4.7.3 Disposal of Hazardous Waste:

The contractor shall remove hazardous waste in specifically marked government-furnished containers.

4.7.4 Environmental Management System (EMS):

The Contractor shall participate in MCB Butler Environmental Management System (EMS) program, if the

Contractor’s performance may significantly impact the environment. Contractors/Vendors working aboard MCB

Butler shall:

• Conduct job responsibilities in compliance with environmental regulations and in conformance with EMS requirement.

• Complete all applicable environmental training and maintain associated records.

• Complete EMS and general environmental awareness training, and be aware of and understand the MCB

Butler Environmental Policy.

Prior to the beginning of work, all Contractor personnel is required to complete both general environmental awareness and EMS training at the level necessary for the Contractor’s job function. Anyone who works under this

Contract at any point during the period of performance must complete this training in accordance with the following guidance and training packages. (See Appendix A for the Reference.)

Guidance:

• FE Letter 5090 F/EAB/28203 – Contractor/Vendor Training Packet Updated (26 Aug 2014) in Appendix A.

• EMSP 06.8 (EN) Version 1, Contractor/Vendor Environmental Management System and Environmental General Awareness

Training Guide (Aug 2014) in Appendix A.)

Training Packages:

• EMSP 06.8.1 (EN) General Environmental Awareness Training for Contractors and Vendors Version 1

(Aug 2014) in Appendix A.

4.8 OCCUPATION SAFETY AND HEALTH:

4.8.1 Personal Protective Equipment:

The contractor shall be responsible for providing the following types of personal protective equipment:

• Foot Protection: Contractor shall provide foot protection in accordance with 29 CFR Part 1910.136, and as referenced in Appendix A.

• Head Protection: Contractor shall provide head protection in accordance with 29 CFR

Part 1910.135, and as referenced in Appendix A.

• Hearing Protection: Contractor shall provide hearing protection in accordance with 29 CFR Part 1910.95, and as referenced in Appendix A.

• Vests, Flashlights w/cones: Contractor shall provide flashlights with cones for ground guiding and train personnel in ground guiding with one set of signals to prevent miscommunication between operator and guide in accordance with 29 CFR 1910.132(a)(c)(f), and as referenced in Appendix A.

4.9 GENERAL DEFINITIONS:

4.9.1 Contracting Officer: US Government official authorized to enter into, make changes to, or terminate

Contracts on behalf of the US Government. Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

4.9.2 Contracting Officer's Representative: Due to onsite requirements to monitor, inspect and evaluate contract performance, the CRSP manager is the appointed COR. The COR provides onsite contract oversight, ensuring contract compliance. Per requirement, the COR shall perform inspection and acceptance for the

Government assuring performance/delivery is in accordance with contract/order requirements, terms and conditions.

If applicable, the COR may ensure the hours worked by the contractor are the hours billed in the contractor’s invoice. The COR will evaluate the Contractor’s performance through on-site inspections of the Contractor’s quality control program and receipt complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the

Government may decrease the number of quality control inspections if merited by performance.

4.9.3 Defective Service: A service output that does not meet the standard of performance specified in the

Contract for that particular service.

4.9.4 Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

4.9.5 Quality Assurance: A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this Contract, quality assurance refers to actions by the Government.

4.9.6 Quality Control: Those actions taken by a Contractor to control the production outputs to ensure that they conform to the Contract requirements.

4.9.7 Service Delivery Summary: A listing of the service outputs under the Contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the standards of the listed outputs.

4.9.8 Standard: The point that divides acceptable and unacceptable performance of a task according to the

Service Delivery Summary. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable.

4.10 TECHNICAL DEFINITIONS:

4.10.1 Combat Ready Staging Program : The facility located at Camp Kinser, Building

508, Marine Corps Base Camp Smedley D. Butler..

4.10.2 Material Safety Data Sheet (MSDS): Lists chemical components, toxicity levels and personnel safety, medical and response procedures.

4.10.3 Table of Allowance Material Number: The number assigned to a specific piece of equipment under

Government Tables of Allowance.

(End of Performance Work Statement)

APPENDIX A:

Publications

Publication/ MRC Description of Publication Date Ref:

JEGS

Japan Environmental Governing Standards

(JEGS)

Apr-16 a) & b)

Base Order (BO) 5100.31B Ground Occupational Safety and Health (GOSH)

Program

26 Feb 13

a) & c)

Marine Corps Order (MCO)

5100.29B Marine Corps Safety Program 28 Jul 2011 a) & d)

MCIPACO 5100.4A Marine Corps Installations Pacific-MCB Camp

Butler Safety Program

08 May 2017

a) & c)

MCIPACO 11320.1 Fire Protection Regulations & Instructions for

MCIPAC

12-Mar-13

a) & c)

Industrial Safety and Health

Law Industrial Safety and Health Act , Act No. 57 08-Jun-72 e)

OPNAVINST 5100.23G, CH 1

Navy Occupational Safety and Health Program

Manual 21 Jul 2011 a) & f)

United States 29 CFR 1910 standards

Occupation Safety and Health Act (OSHA)

Standards 01-Jul-17 g)

United States 29 CFR 1926 standards Safety and Health Regulations for Construction 01-Jul-17 g)

National Fire Protection

Association (NFPA)

National Fire Codes 2018 Edition

a) & h)

Unified Facilities Criteria

(UFC) 3-600-01

Fire Protection Engineering for Facilities

08 Aug 2016

Change 1 28 Nov

a) & i)

Department of Defense (DOD)

Directive 5500.37 Standards of Conduct 29 Nov 2007 a) & j)

DOD 5500.7-R Joint Ethics Regulation

30 Aug 1993

(Change 7, 17 Nov

2011)

a) & k)

EMP 6.1 Hazardous Waste

Management Plan Hazardous Waste Management Plan Oct- 2009 a)

FE Letter 5090 F/EAB/28203 Contractor/Vendor Training Packet 26 Aug 2014 a)

EMSP 06.8 (EN) Version 1

Contractor/Vendor Environmental Management

System and Environmental General Awareness

Training Guide

Aug 2014 a)

EMSP 06.8 (EN) Version 1 General Environmental Awareness Training for

Contractors and Vendors ver 1 Aug 2014 a)

References:

Ref a): Hard Copy available upon request.

Ref b): http://www.usfj.mil/Portals/80/Documents/Other/2016%20JEGS.pdf

Ref c): https://intranet.mcipac.usmc.mil/G1_Administration/Adjutant/BASE_ORDERS.aspx

Ref d): http://www.marines.mil/News/Publications/ELECTRONIC-LIBRARY/

Ref e): http://www.mhlw.go.jp/

(Home Page for “Ministry of Health, Labor and Welfare”) http://www.usfj.mil/Portals/80/Documents/Other/2016%20JEGS.pdf http://www.mhlw.go.jp/

Ref f):

https://doni.documentservices.dla.mil/allinstructions.aspx?Paged=TRUE&p_FileLeafRef=3900%2e44%2epdf&p_I

D=2015&PageFirstRow=501&&View={CD83A2AC-33E0-4EF2-B888-8820A1D38AC8}

Ref g): http://www.osha.gov/

Ref h): http://www.nfpa.org/

Ref i): https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-600-01

Ref j): http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodd/550007p.pdf

Ref k): http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/550007r.pdf

Note: If Contractor is unable to access the listed sites, please notify RCO.

https://doni.documentservices.dla.mil/allinstructions.aspx?Paged=TRUE&p_FileLeafRef=3900%2e44%2epdf&p_ID=2015&PageFirstRow=501&&View=%7bCD83A2AC-33E0-4EF2-B888-8820A1D38AC8%7d https://doni.documentservices.dla.mil/allinstructions.aspx?Paged=TRUE&p_FileLeafRef=3900%2e44%2epdf&p_ID=2015&PageFirstRow=501&&View=%7bCD83A2AC-33E0-4EF2-B888-8820A1D38AC8%7d http://www.osha.gov/ http://www.nfpa.org/ https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-600-01 http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodd/550007p.pdf

APPENDIX B:

Examples of Equipment by Size Categories

Ultra Light Equipment - Between 0 to 300 Cubic Feet

Nomenclature TAM Number

Air Conditioner B0001

Air Conditioner B0002

Air Conditioner B0003

Air Conditioner B0004

Air Conditioner B0005

Air Conditioner B0006

Air Conditioner B0014

Loader Multi-Terrain B0040

ECU 9000 BTU B0074

Bucket, General Purpose B0215

Decon Apparatus B0465

Flood Light Set KWA365 B0640

MEP-831A Generator B0730

MEP-803A Generator B0891

MEP-813A Generator B0921

MEP-805A Generator B0953

MEP-815A Generator B0971

MEP-531A Generator B0980

MEP-816A Generator B1016

MEP-806A Generator B1021

MEP-007B Generator B1045

Pump Assembly B1570

Refer, Pre-Fabricated B1690

Refer, Unit 630 B1700

TWPS Tactical Water Purification System B2605

M1102 Trailer, Cargo D0016

M1102 Trailer, Chassis Flat D0017

624 KR Cab, Armored U0014

Light Equipment - Between 300 to 1000 Cubic Feet

M1022 Mobilizer A0000

Communication Central A0305

GRC-160 Radio Set A1815

MRC-110 Radio Set A1930

MRC-138 Radio Set A1935

AN/MRC-142 Radio Set A1920

MRC-145 Radio Set A2183

GRM-86 Maintenance Shelter A2320

GRM-32 Shop Electronic A2355

GRM-98 shop Electronic A2362

Bath Shower B0055

Bath Unit B0060

Containerized Batch LaCundry B0066

Winch, Attachment, Single Drum B0081

250 CFM Compressor B0395

Line Charge Trlr Mtd B1298

Mixer Concrete Kwic B1325

Six Con Fuel/Water 900 Gal B1580

Storage Tank Module Pump B2085

Storage Tank Module, Water B2086

Hobart Welding Machine B2680

Common #22 C7905

HPLU Lube & Service Unit C7908

M-1151A1, HMMWV D0030

M-1165, Truck Utility HMMWV D0031

M-152A1, HMMWV, Armored D0033

M-1165A1, Truck Utility, Armored, CMD & CNTRL D0034

M-353 Trailer D0080

Ambulance, 4-Liter, Armored D1001

Ambulance, Soft top,2- Liter D1002

M-105 Trailer D0860

M-149 Water Tank Trailer D0880

M-1123, Truck Utility, Cargo D1158

M-1043A2, Truck Utility, Armored Carrier D1159

Internally transportable Vehicle, Light Strike Variant (ITV) D1161

Medium Equipment - Between 1000 to 2000 Cubic Feet

10ft X 20ft Shelter A2336

AN/TSQ-131 10ft X 20ft Shelter A2337

Tool Kit, MTL B0076

7 ½ ton Crane B0446

Tractor Full Tracked 1150E B2460

1155 Dozer B2464

Backhoe Loader B2483

EBFL Forklift B2561

Engineer Equipment Trailer (EET) B2565

Forklift, RT, Light 5 K B2566

Shop Equipment Container Ordnance C7007

Common #30 C7930

MTVR, MK-23, Armored D0003

MTVR, MK-25, Armored D0004

MTVR, MK-29, Dump Truck, Armored D0007

MTVR, MK-31, Tractor D0009

MTVR, AMK-31, Tractor, Armored D0013

MTVR, MK-23/25 Short Bed D0198

MK-48 LVS Power Unit D0209

MK-14 LVS Trailer D0876

MK-15 LVS Wrecker D0877

MK-16 LVS 5th Wheel Trailer D0878

MTVR, MK-27/28, Long Bed D1062

MTVR, MK-29/30, Dump D1073

Electro-optical, Maintenance Shelter E0067

Mobile Maintenance Facilities Not Available

Heavy Equipment - Between 2000 to 3500 Cubic Feet

TGC-37 Communication Central A0268

Medium Crawler Tractor B0060

Loader Scoop Type Tram B0063

Excavator B0590

TAFDS Fuel Dispensing System B0675

Shop Equipment Truck B1951

M-970 Refueler, 5000 Gal D0215

G5T Tank Transporter D0220

M-172 Trailer, Low Bed D0230

M-870 Trailer, Low Bed D0235

M-750 Shop Van 6 Ton D0270

M-313 Shop Van Expandable D0290

M-349 Van Refer, 7 ½ Ton D0300

P-19A Fire Truck D1064

M-198 Howitzer E0665

All AAV’s Not Available

All Light Armored Vehicle Variants Not Available

Oversized Equipment - Between 3500 to 6000 Cubic Feet

Kalmar (RT240) B0392

ACE, Tractor, Full Track B0589

Road Grader B1082

Scraper, Tractor B1922

APPENDIX C:

Historical Government Workload Estimates

Month / Year Inductions Release Removal PEI in Storage

Beginning Max Ending

Jan 2022 8 35 2 1003 989 973

Feb 2022 24 24 0 973 977 973

Mar 2022 38 19 0 967 992 992

Apr 2022 15 18 0 992 1001 989

May 2022 0 28 0 989 989 961

Jun 2022 2 54 0 955 955 909

Jul 2022 6 11 0 909 909 904

Aug 2022 43 38 0 904 928 909

Sep 2022 27 6 0 909 930 930

Oct 2022 11 31 0 920 922 910

Nov 2022 18 26 0 910 916 902

Dec 2022 52 12 0 902 942 942

Note: Estimated quantities are based on historical workload data, during 2022, and are subject to change based on mission requirements.