RFB - E40915.xls
XLS spreadsheet 114 KB Posted
- Attached to
- Power Poles State and local contract opportunity
- Solicitation number
- E40915
- Issued by
- Mendocino County, California
About this file
This document is a Request for Bid (RFB) issued by the City of Ukiah, California's Electric Utility Department for wood utility poles. The solicitation seeks 20 45-foot Class 3 poles, 20 50-foot Class 3 poles, 5 60-foot Class 3 poles, 3 60-foot Class 1 poles, and 4 70-foot Class 2 poles. All poles are to be full-treat Douglas Fir with radial pre-drilling at the butt, in accordance with the City's 2011 utility pole specifications. Bids are due by 1:30 p.m. on September 15, 2025, and can be submitted via email, fax, or hand delivery to the buyer, Dave Mendez, at 1320 Airport Road.
The solicitation includes a local vendor preference provision allowing Mendocino County-based businesses a 5% bid advantage up to $2,500, provided they meet specific local business criteria. Delivery is limited to Monday through Thursday between 7:30 AM and 3:30 PM, with no Friday deliveries accepted. Payment terms are Net 30, and vendors must provide Material Safety Data Sheets (MSDS) at the time of delivery. The City reserves the right to reject any or all bids and to award based on price, terms, delivery point, and delivery date. Bids must remain open for 60 days from the bid due date, and in the event of a tie, the local vendor will be awarded the contract.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Utility Pole Spec 2011 (002).doc | DOC document |
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Text version
PURCHQUO
| PAGE 1 OF 1 | ||||||||
| REQUEST FOR BID | ||||||||
| 300 SEMINARY AVENUE | ||||||||
| UKIAH, CALIFORNIA 95482 | ||||||||
| P: (707) 467-5774, F: (707) 313-3831 | ||||||||
| DATE: | 9/4/25 | |||||||
| Bids may be emailed, faxed, or hand delivered, to the contact information listed | REQ. NO. | E40915 | ||||||
| herein, and by the specified deadline, or the bid will be rejected. | ||||||||
| BIDS WILL BE RECEIVED UNTIL | ||||||||
| Submitted by: | 1:30 p.m., September 15, | 2025 | ||||||
| (Company Name | AT THE OFFICE OF THE BUYER II | |||||||
| & Address) | 1320 AIRPORT ROAD. CITY of UKIAH | |||||||
| BY: | Dave Mendez | |||||||
| Email: dmendez@cityofukiah.com | ||||||||
| BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: | ALL BIDS SHALL BE F.O.B. UKIAH, CA. | |||||||
| QUANTITY | DESCRIPTION | LEAD TIME | UNIT PRICE | EXTENDED PRICE | ||||
| 20 | (P-45) POLE, WOOD, 45 FT. CL3 | |||||||
| 20 | (P-50) POLE, WOOD, 50 FT. CL3 | |||||||
| 5 | (P-60) POLE, WOOD, 60 FT. CL3 | |||||||
| 3 | (P-60-1) POLE, WOOD, 60 FT. CL1 | |||||||
| 4 | (P-70-2) POLE, WOOD, 70 FT. CL2 | |||||||
| *** | ALL POLES TO BE FULL TREAT DOUGLAS FIR | |||||||
| AND INCLUDE: RADIAL PRE-DRILLING BUTT OF | ||||||||
| THE POLES PRIOR TO TREATMENT | ||||||||
| *** | PER CITY OF UKIAH ELECTRIC UTILITY DEPARTMENT | |||||||
| SPECIFICATIONS WOOD UTILITY POLES 9/2011 | ||||||||
| *** | MSDS SHEETS MUST BE BE PROVIDED AT TIME OF DELIVERY | |||||||
| *** | PLEASE STATE "IN STOCK" OR WHEN AVAILABLE | |||||||
| *** | DELIVERY HOURS: MONDAY - THURSDAY | |||||||
| 7:30 AM - 3:30 PM NO FRIDAY DELIVERIES ACCEPTED | ||||||||
| Please make sure your carriers are aware of this. | ||||||||
| Tax (8.875 %): | ||||||||
| Shipping: | ||||||||
| TOTAL: | ||||||||
| Payment Terms: | N30 | |||||||
| SIGNATURE: | DATE: | LEAD TIME ARO : | ||||||
| PRINT NAME: | PHONE: | EMAIL: | ||||||
| TERMS: | ||||||||
| 1. LOCAL PREFERENCE: Local Vendors shall be given an allowance of five percent (5%), up to a maximum allowance of $2,500, on any bid for | ||||||||
| supplies, equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which, 1) conducts business in an | ||||||||
| office or other business premises with a physical location in Mendocino County, 2) holds a valid business license issued by Mendocino County | ||||||||
| or one of the cities in Mendocino County for that business location, and 3) has conducted business in compliance with 1) and 2) for not less than | ||||||||
| six (6) months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it | ||||||||
| may receive the local preference. In the event that there is a tie bid, where one bidder is local, the other is not, and the bid is equal in price and | ||||||||
| quality, the award shall go to the Local Vendor. | ||||||||
| 2. Right is reserved to reject any and all bids. | ||||||||
| 3. Right is reserved to accept separate items unless specifically denied by bidder. | ||||||||
| 4. Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. | ||||||||
| 5. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased | ||||||||
| costs. | ||||||||
| 6. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. | ||||||||
| 7. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless | ||||||||
| a different time period is specified in RFB. | ||||||||
| 8. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above. |
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