REVISED DRAFT SOW v 8-10.docx

Attachment B – Quote Cover Page

Statement of Work FCC Generator Type I Site Preventative Maintenance

August 10, 2021

SOW – FCC Generator Type I Site Preventative Maintenance

BACKGROUND

The Federal Communications Commission (FCC) must supply power to critical loads during temporary interruptions of the commercial power supply. Managing power consumption using an onsite generator, can provide significant cost savings. An onsite generator reduces the risk of power outages and low power quality and control time–of–day–related power charges. The goal of this effort is to provide regular and thorough preventive maintenance of the generator. The generator supports missions, equipment, and personnel, for real-world events. A continuous source of power is required to maintain operational readiness.

OBJECTIVE

The FCC’s objective to put in a place a Kohler Certified and SAM.gov registered Contractor (must utilize Kholer Certified technicians) to support the FCC’s Type I site generator maintenance. The FCC intends to award a firm fix price (FFP) contract/purchase order to the responsible company submitting a technically acceptable quotation at the lowest price (LPTA). This is an all-or-none requirement, partial proposals will be deemed unresponsive and will not be evaluated. The FCC intends to award contract/purchase order based on initial quotations, without holding site visits.

PERIOD OF PERFORMANCE

The period of performance is from date of award for one (1) base year with three (3) one-year option periods beginning October 1, 2021.

PLACE OF PERFORMANCE

The places of performance are:

1. Allegan, Michigan;

2. Belfast, Maine;

3. Canandaigua, New York;

4. Grand Island, Nebraska;

5. Kingsville, Texas;

6. Douglas, Arizona;

7. Kenai, Alaska;

8. Ferndale, Washington;

9. Honolulu, Hawaii; and,

10. Livermore, California.

11. Vero Beach, Florida

12. Powder Springs, Georgia (primary)

13. Powder Springs, Georgia (secondary)

SCOPE

The contractor shall provide scheduled preventative maintenance service for FCC generators located nationwide.

REQUIREMENTS

The contractor shall supply all labor, materials, equipment, and supplies to perform the functions and tasks unless otherwise specified. Contractor must be a Kohler certified technician and registered on the System for Award Management (SAM.gov) prior to award.

INSPECTIONS AND PREVENTATIVE MAINTENANCE

Semi-annual inspections will be completed in October/November (major) and May/June (minor) based on the equipment listed in PWS 6.3. Generator planned maintenance shall adhere to manufacturer/industry recommended guidelines to cover all manufacturer recommended actions, including but not limited to the following:

Table 1 - Preventative Maintenance Checklist Generator System

FUEL SYSTEM

FUEL SYSTEM CHECKS-MINOR

1. GENERAL INSPECTION OF SYSTEM INJECTION LINES, HOSE

2. DRAIN/ FUEL WATER SEPARATOR- DIESEL

3. CHECK AND RECORD FUEL LEVEL –DIESEL

4. CHECK OPERATION OF DAY TANK

5. CHECK FUEL PUMP FOR PROPER OPERATION AND LEAKS

6. CHECK FUEL PRESSURE

FUEL SYSTEM CHECKS- MAJOR [INCLUDES THE MINOR ITEMS]

7. CHANGE FUEL FILTERS PRIMARY AND SECONDARY

8. CHECK FOR WATER IN TANKS MAIN AND DAY –DIESEL

9. TAKE FUEL SAMPLE AND REPORT ON CONCERNS

10. PRIME FUEL SYSTEM BEFORE STARTING

LUBRICATION SYSTEM

LUBRICATION SYSTEM MINOR

1. CHECK AND RECORD OIL PRESSURE

2. CHECK ENGINE OIL LEVEL

3. CHECK FOR OIL LEAKS. SEALS, GASKETS, OIL PAN, ETC.

4. CHECK ENGINE OIL HEATER IF EQUIPT

5. RECORD MAKE OF OIL USED TO FILL AND AMOUNT

LUBRICATION- MAJOR [INCLUDES ALL MINOR ITEMS]

6. CHANGE OIL FILTERS

7. LUBRICATE GOVERNOR LINKAGE AND REPLACE OIL

8. CHANGE ENGINE OIL

9. OIL SAMPLE WITH REPORT ON ISSUES

GENERAL ENGINE

ENGINE MINOR AND MAJOR

1. CHECK ALL BELTS REPORT AND PICTURES OF ISSUES

2. CHECK PILLOW BLOCK BEARINGS FOR WEAR

3. CHECK ENGINE MOUNTS

4. VISUALLY CHECK THE ANNUNCIATOR

5. RUN GEN UNDER TEST

6. RECORD ALL READINGS

7. VERIFY PANEL IS IN AUTO

8. VERIFY BREAKERS ARE RESET

COOLING SYSTEM

COOLING SYSTEM MINOR

1. CHECK WATER PUMP, FOR LEAKS AND WEEP HOLE

2. CHECK FOR ADEQUATE AIR FLOW, REMOVE OBSTRUCTIONS

3. CHECK RADIATOR CORE AND CLEAN AS NEEDED

4. CHECK ALL COOLING HOSES

5. CHECK LOUVERS AND ADJUST AS NEEDED

6. CHECK COOLANT LEVEL AND TOP OFF WITH CORRECT FLUID

7. CHECK FOR LEAKS REPORT ANY ISSUES FOUND

8. CHECK BLOCK HEATER FOR PROPER OPERATION AND LEAKS

9. RECORD OPERATING TEMPS

10. CHECK BELTS

11. CHECK CONDITION OF FAN HUB

12. VISUALLY CHECK THE EXPANSION CAP

COOLING SYSTEM MAJOR [INCLUDES ALL MINOR ITEMS]

13. CHANGE COOLANT FILTER

14. TEST ANTIFREEZE ADD ANHIBITOR

15. RECOMMEND ANTIFREEZE CHANGE BASED ON ENGINE OEM SPEC

EXHAUST SYSTEM

EXHAUST SYSTEM MAJOR AND MINOR

1. GENERAL CONDITION OF SYSTEM, RUST, CORROSION, CRACKS

2. INSPECTION OF TURBO

3. CHECK FOR EXHAUST LEAKS

4. DRAIN CONDENSATION LINE

5. CHECK RAIN CAP

6. CHECK FOR WET STACKING

7. CHECK EXHAUST MANIFOLD FOR LEAKS

CONTROL SYSTEM CHECKS

CONTROL MINOR AND MAJOR

1. CHECK/UPDATE FIRMWARE (UPON REQUEST)

2. CHECK FOR PROPER OPERATION OF ALL GAUGES AND METERS

3. CHECK/ADJUST/ RECORD VOLTAGE

4. CHECK/ADJUST/ RECORD FREQUENCY

5. CHECK SHUTDOWN SYSTEM

6. CHECK ALL INDICATOR PANELS AND LAMPS

7. RECORD AMPERAGE WITH LOAD AS REQUIRED**

8. CHECK CONTROL OPERATIONS

9. CHECK PREALARMS

10. CHECK AND RECORD

11. CLEAN THE CONTROL CABINET

12. CHECK WIRES FOR RODENT DAMAGE

AIR INTAKE SYSTEM

AIR INTAKE SYSTEM MINOR

1. CHECK BREATHER TUBE

2. CHECK AIR SYSTEM PIPING

3. CHECK HOSES AND CLAMPS

4. CHECK CONDITION OF AIR FILTER AND REPORT

AIR INTAKE SYSTEM MAJOR [INCLUDES ALL MINOR ITEMS]

5. CHECK AIR INLET RESTRICTION

6. SERVICE OIL BATH CLEANER

BATTERY AND STARTING SYSTEM

BATTERY AND STARTING SYSTEM MINOR

1. CHECK CONDITION OF BATTERY

2. REPORT ON DATE CODE RECOMMEND 4 YEARS REPLACEMENT

3. CHECK AND CLEAN THE BATTERY CABLES

4. ADD DISTILLED WATER

5. CHECK THE OPERATION OF THE CHARGER

6. CHECK THE START SOLENOID FOR CORROSION

7. CHECK ALTERNATOR CHARGING

8. CHECK BATTERY VOLTAGE UNDER LOAD

BATTERY AND STARTING SYSTEM MAJOR [INCLUDES ALL MINOR ITEMS]

9. CHECK SPECIFIC GRAVITY

10. REPLACE SPARK PLUGS

11. REPLACE POINTS, CONDENSERS, POINTS AS REQUIRED

ALTERNATOR CHECKS GENERATOR

ALTERNATOR CHECKS GENERATOR MINOR

1. CHECK CIRCUIT BREAKERS

2. CHECK ELECTRICAL CONNECTIONS FOR CORROSION

3. VISUAL INSPECTION OF ALTERNATOR FOR RODENTS

4. CHECK CONTROL PANEL RELAYS

ALTERNATOR CHECKS GENERATOR MAJOR [INCLUDES ALL MINOR ITEMS]

5. CHECK BRUSHES AC AND DC

6. VACUUM DEBRIS FROM ALTERNATOR ASSEMBLY

7. CHECK CONDITION OF BEARINGS

8. PERFORM NON-CONTACT TEMP MEASUREMENTS

9. CHECK ROTATING DIODES

GENERAL CHECKS

GENERAL CHECKS MINOR AND MAJOR

1. NOTIFY CUSTOMERS OF ISSUES

2. CLEAN INSIDE THE ENCLOSURE

3. FILL OUT REPORT ON FINDINGS

4. TAKE BEFORE AND AFTER PICTURES

5. CLEAN DEBRIS FROM AROUND THE GENERATOR

TRANSFER SWITCH

TRANSFER SWITCH MINOR

1. VISUAL INSPECTION

2. VACUUM DEBRIS

3. CHECK LIGHTS

4. VISUAL CHECK OF CONTACTS AND CORROSION

5. PERFORM NON-CONTACT TEMP MEASUREMENTS

TRANSFER SWITCH MAJOR [INCLUDES ALL MINOR ITEMS]

6. PERFORM TRANSFER TEST

LOAD BANK AS REQUIRED

BATTERY REPLACEMENT

As a part of the preventative maintenance program, the contractor shall replace seven (7) batteries (and dispose of old batteries) the following schedule:

· Base Year: 7 replacements – Locations: TBD

· Option Year 1: 7 replacements – Locations: TBD

· Option Year 2: 7 replacements – Locations: TBD

· Option Year 3: 7 replacements – Locations: TBD

DISPOSAL

Contractor shall ensure proper disposal of all liquid (i.e. oils, gas, diesel and filters, etc.). Contractor shall endeavor to reduce generation of waste materials to minimize risks to the environment, customer, the general public, and its personnel and to comply with all federal and environmental laws and regulations.

EQUIPMENT LIST AND LOCATIONS:

All services must be conducted in accordance with all applicable manufacture’s maintenance services, schedules and recommendations, National/ State/ Local codes, regulations, and acceptable engineering and safety standards.

Safety. The Contractor shall provide all safety equipment in accordance with OSHA standards including personnel wearing reflective gear at staging areas and installation sites during periods of limited visibility.

The vendor shall perform services listed in PWS Section 6 for the following equipment:

Table 2 - Generator Information

**Serial Numbers to Be Provided after award.

SUFFICIENT OVERSIGHT

The Contractor shall provide a single point of contact (POC) who will provide sufficient oversight to ensure that all personnel are functioning in accordance with their designated labor categories and at acceptable levels of professional performance; all activities performed are covered by this SOW; positions called for by contract CLINs are filled promptly and kept filled with qualified, competent, and trained personnel. The Contractor shall control the activities of Contractor and subcontractor personnel at all sites.

The name and contact of the single POC and an alternate who shall act for the contractor when the POC is absent shall be designated in writing to the Contracting Officer.

The designated POC shall be available to coordinate all related service questions and/or problem resolution. Program Lead duties include:

· Working with the COR

· Receiving and relaying detailed instructions

· Reporting on or verifying any information related to any FCC order request

· Contract status updates

· Status of funds for task orders

· Notification of any changes/updates related to performance

DELIVERABLES/DELIVERY SCHEDULE

The contractor shall deliver and install all consumables required to maintain the generators. The contractor must include in the proposal any required functions, not provided by the contractor.

The contractor is required to have back up battery to test current battery when performing preventive maintenance inspection. The contractor shall provide inspection report and specific list of repairs and services.

In addition, the contractor must provide a checklist of all items observed during every maintenance visit. The contractor must receive proper authorization prior to repairing any item found during maintenance assessment. All reports and repair authorization should be coordinated with Mr. Robert Smalley via email at bob.smalley@fcc.gov or via phone at 770.222.423. Any repairs initiated or completed without FCC’s/Robert Smalley’s prior approval will not be covered under this contract. Contractor shall provide employees and company name to Robert Smalley 24 hours prior to visits.

STATUS REPORTS

The contractor shall be responsible for performing preventative maintenance and inspection of the mechanical and electrical components of the generators. The contractor shall report the operating status the unit(s) to the COR or the designated government representative. Contractor will make recommendations and provide a quote outlining the costs and timeline to perform any recommended repairs for any deficiencies that require repair. Status reports shall be submitted to the COR at the completion of each site visit during the month of which the inspection, preventative maintenance and/or emergency service occurred. The Status Report shall denote all applicable details and quality control measures implemented.

Base Year

Discount Total Price

Option Year 1

Discount Total Price

Option Year 2

Discount Total Price

Option Year 3

Discount Total Price

Attachment A – Pricing Sheet

(To be included in the body of the introductory email)

Company Name:

Company Representative for GSA Orders:

Contact Phone:

Contact E-mail:

Payment Terms:

GSA Schedule Number and expiration date:

Indicate Business Size/Economic Status:

TIN or SSN:

DUNS #:

NAICs Code:

Complete Mailing Address:

Other Pertinent Information:

Quotation Effectiveness Period (no less than 60 days from due date of quote):

Name and Title of Person Authorized to Sign Quotation:

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