Rev RFQ 36C24823Q1163.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24823Q1163 06-05-2023

Michael A Shook michael.shook@va.gov 813 927 7566 06-23-2023

14:00 EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

10,000 Bay Pines Blvd Bay Pines FL 33744

X 100

X

Y

811210

$34 Million

N/A

X

MCC: 90D

Department Of Veteran Affairs C.W. Bill Young VA Medical Center Bldg 100 Warehouse 10,000 Bay Pines Blvd.

Bay Pines FL 33744

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd.

Bay Pines FL 33744

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

The VA has a requirement for Circuit Breaker Testing, Repair and Maintenance at C.W. Bill Young Veterans Medical Center.

Please refer to block 6 and 8 of this page for solicitation date and time information.

Thursday the 22nd of June after 11:00a.m., Contact Steve Mcculley via email at Steven.Mcculley@va.gov.

See CONTINUATION Page

X X

36C24823Q1163

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

B.4 Performance Work Statement (PWS)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 26

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 32

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

52.212-2 ADDENDUEM EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 10,000 Bay Pines Blvd Bay Pines FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] In arrears after completion of all services.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus.

Line item 1 includes items 1,049 jobs.

Contract Period: Base POP Begin: 06-30-2023 POP End: 06-29-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H359 - Inspection - Electrical and Electronic Equipment Components

31.00 JB __________________ __________________

and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus. Line item 2 includes items 1002AA, transformers, A001-A031.

Contract Period: Base POP Begin: 06-30-2023 POP End: 06-29-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

71.00 JB __________________ __________________

and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus. Line item 3 includes items 1003AA, protective relays, A001-A006.

Contract Period: Base POP Begin: 06-30-2023 POP End: 06-29-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, Line item 4 includes 26 jobs.

Contract Period: Base POP Begin: 06-30-2023 POP End: 06-29-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus.

Line item 1 includes items 1,049 jobs.

Contract Period: Base POP Begin: 06-30-2024 POP End: 06-29-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus. Line item 2 includes items 1002AA, transformers, A001-A031.

Contract Period: Base POP Begin: 06-30-2024 POP End: 06-29-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus. Line item 3 includes items 1003AA, protective relays, A001-A006.

Contract Period: Base POP Begin: 06-30-2024 POP End: 06-29-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, Line item 4 includes 26 jobs.

Contract Period: Base POP Begin: 06-30-2024 POP End: 06-29-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus.

Line item 1 includes items 1,049 jobs.

Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus. Line item 2 includes items 1002AA, transformers, A001-A031.

Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus. Line item 3 includes items 1003AA, protective relays, A001-A006.

Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, Line item 4 includes 26 jobs.

Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus.

Line item 1 includes items 1,049 jobs.

Contract Period: Base POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus. Line item 2 includes items 1002AA, transformers, A001-A031.

Contract Period: Base POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus. Line item 3 includes items 1003AA, protective relays, A001-A006.

Contract Period: Base POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, Line item 4 includes 26 jobs.

Contract Period: Base POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus.

Line item 1 includes items 1,049 jobs.

Contract Period: Base POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus. Line item 2 includes items 1002AA, transformers, A001-A031.

Contract Period: Base POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus. Line item 3 includes items 1003AA, protective relays, A001-A006.

Contract Period: Base POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision

Equipment Repair and Maintenance and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, Line item 4 includes 26 jobs.

Contract Period: Base POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: C.W. BILL YOUNG VA MEDICAL

CENTER

10000 BAY PINES BLVD.

BAY PINES, FL 33744

USA

1.00 06/29/2024

MARK

FOR:

Steven MCCulley

(727) 398-6661 steven.mcculley@va.gov

0002 SHIP TO: C.W. BILL YOUNG VA MEDICAL

CENTER

10000 BAY PINES BLVD.

31.00 06/29/2024

FOR:

Steven MCCulley

0003 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

71.00 06/29/2024

FOR:

Steven MCCulley

0004 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

1001 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

1002 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

1003 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

1004 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

Steven MCCulley

2001 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

2002 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

2003 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

2004 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

3001 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

3002 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

3003 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

3004 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

4001 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

4002 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

4003 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

Steven MCCulley

4004 SHIP TO: C.W. BILL YOUNG VA MEDICAL

10000 BAY PINES BLVD.

FOR:

Steven MCCulley

B.4 Performance Work Statement (PWS)

1.GENERAL: C.W. Bill Young VA Medical Center, FACILITIES MANAGEMENT SERVICES (FMS), 10000 Bay Pines Blvd, Bay Pines, FL. 33744, has a requirement for circuit breaker testing and maintenance.

2.BACKGROUND: Circuit breaker testing and maintenance service is needed to ensure the safety and performance of all buildings, equipment, and services that rely on a properly maintained circuit breaker system.

3.PURPOSE: C.W. Bill Young VA Medical Center FMS department needs the contractor to perform all testing, maintenance, and repairs pertaining circuit breaker system in all locations as provided within this performance work statement.

4.SCOPE: C.W. Bill Young VA Medical Center FMS department will require the contractor to meet the performance requirements as listed below in sections 5-22 and the sub sections contained within. For a period of one base year and 4 options years as needed and determined by the requiring service.

5. BREAKER TESTING

a. The work to be performed under this specification shall consist of furnishing all labor, tools and specialized equipment required for complete testing, maintenance, and inspection of electrical equipment and systems as further described in this specification.

b. The contractor shall be responsible for securing all manufacturers’ information, curves, data, procedures, and any other information necessary to conduct specific tests on equipment and systems.

c. The contractor shall be responsible for maintaining coordination between the station supervisory personnel and test personnel for scheduling shut-downs, system tests, tests on system components, etc.

d. The contractor is to provide a Qualified Field Engineer and a qualified Electrician to perform the work outlined in these specifications. A qualified Field Engineer is defined as a Graduate Electrical Engineer with at least two years of experience in the inspection and testing of Power Distributions Systems. A qualified electrician is defined as an electrical Journeyman with at least two years of electrical testing experience on Power Distribution Systems.

e. The Department of Veterans Affairs will provide a staff electrician to work with the contractor in the detailed scheduling of work, planning power outages and performing equipment de-energizing or switching operations as required only.

f. The work is to be performed in such a manner as to interrupt the hospital normal operation as little as possible.

g. The contractor shall provide a written schedule of the dates and times when it is necessary to have the items listed in Appendix D de-energized.

h. A written schedule must be received by the Contracting Officer 30 calendar days in advance of the date the work is to begin so that the services and areas may be notified.

Failure to provide the required written advance notification may be cause for disapproval to perform the work on the date and time scheduled. No claim for extension of time will be granted for the contractor's failure to provide the advanced written notification. Once the testing work has begun it will continue without interruption and completed within ten (10) workdays.

6. SAFETY:

a. It shall be the responsibility of the contractor to take such steps as to assure the prevalence of the highest degree of safety while on the job. The contractor shall provide adequate safety equipment, PPE, and instructions to protect his employees, owner's employees, and property. The Contractor will follow the procedures in NFPA 70E. It shall also be the responsibility of the contractor to coordinate this work with the station supervisory personnel.

b. Lock out/Tag Outs will be used to secure circuit breakers and switches from closing during inspections and testing.

c. All maintenance and testing will be done on apparatus de-energized from the commercial A.C. service. Where temporary feed for power is required to keep vital circuits in continuous operation, provision shall be made to isolate these circuits from the equipment being serviced. Isolation of these circuits will be done only with prior approval of a facility’s representative familiar with the system. Prior to any testing, all incoming power cables will be checked to determine that all electrical power has been removed and determine that the temporary leads ARE NOT BACKFEEDING into the equipment being serviced.

d. Contractor shall have an experienced supervisor available on job site during testing.

Contractor shall provide all safety equipment deemed necessary by its safety practices to adequately protect its personnel. A ground lead of proper size shall be connected to all test apparatus prior to its use. There shall be available sufficient fire extinguishers.

e. The contractor shall keep the premises free from accumulations of waste material or rubbish caused by his work. At the completion of the work, he shall remove all his rubbish from and about the building. All tools and surplus material shall be removed and he shall leave his work "BROOM CLEAN" unless more exactly specified. Clean up work shall include the entire site and any repairs in splash beds, driveways, fences, gates, grounds, or adjoining property that may be damaged by the contractor. Any material for which the contract is responsible which is blown or landed on adjacent areas shall be removed.

f. The contractor shall be responsible for all damage or injury to property of any character resulting from any act, omission, neglect or misconduct in his manner or method of executing said work, or at any time to defective work or materials and said responsibility shall not be released until the work shall have been completed and accepted.

g. When or where any damage or injury is done to public or private property including roads, streets, etc., all on account of any act, omission, neglect, or misconduct, and the execution of the work, or in consequence of the non-execution thereof on the part of the contractor he shall restore, at his own expense, such property to a condition equal to that existing before such damage or injury was done. He shall repair, rebuild or otherwise restore all properties as may be directed. He shall make good such damage or injuries in an acceptable manner.

7. MECHANICAL INSPECTION OF EQUIPMENT:

Outdoor and indoor substations, switches, motor control centers, panelboards, breakers, meters, and relay panels, etc., shall be visually inspected using the following basic format:

a. Visual Inspection - Interior and Exterior.

b. Vacuum Cleaning - Interior and Exterior.

c. Lubricate all hinges and lock on panels and substations.

d. Check for loose breaker termination nuts, bolts, screws, fittings, hardware, wire terminations.

e. Check for loose broken, cracked, chipped, missing, discolored, fatigued, pitted, worn hardware, sliding tracks, fittings, catches, hinges, safety catches, barriers, handles, levers, blades, contracts, mechanical linkage, hydraulic linkage, shafts, bearings - Interior and Exterior.

f. Check for loose broken, cracked, chipped, missing, discolored, fatigued, pitted, worn insulation, insulating tapes, insulated epoxy coatings, insulating fittings, bushings, coverings, cases, insulated handles, etc.

g. Inspect and clean main arcing contacts in accordance with manufacturer's instructions and recommendations and check for proper, smooth operation.

h. Inspect and test key-type interlocking mechanism for designed function.

i. Circuit breakers are subject to several disabling factors that can render them unfit to perform the protective service normally expected. Some of these more common faults are listed below in their approximate order of importance and the testing cycle should be oriented to their most effective method of detection and correction:

(1) Frozen contacts and/or mechanisms - will not open automatically or manually.

(2) Improper calibration - trip too fast or too slow. (600AMP and larger)

(3) High contact resistance.

(4) Open contacts or series elements.

(5) Low leakage resistance - terminals to mounting parts (ground).

(6) Broken or cracked arc chutes.

(7) Excessive force required to operate manually.

(8) Manually open all breakers and test for continuity. (Listed in breaker test schedule)

8. ELECTRICAL TESTING PROCEDURES AND TEST EQUIPMENT:

The contractor shall be responsible for testing and maintaining all equipment and systems as delineated in accordance with approved maintenance procedures and procedures set forth in this specification.

A. DOCUMENTATION OF RESULTS:

The following test results, visual inspections and calibrations shall be recorded on standard printed data forms to be provided by contractor:

(1) Circuit Breaker Inspection and Electrical Tests

(2) Protective Relay Inspection and Electrical Tests

B. TESTING EQUIPMENT

Equipment Requirements:

(1) All tools, manufacturer's specifications and maintenance data, information, curves, procedures, labor, solvents, cleaning agents, and lubricant.

(2) For checking and testing switchgear, outdoor substation equipment, transformers, circuit breakers, protective relays, cables, meters, and associated electrical equipment the contractor shall be equipped with and furnish the following test equipment or equal: (Contractor shall furnish written statement that all equipment has been calibrated within the past year).

a) Multi-Amp Circuit Breaker Test Set - Model CB-225-66 equipped with #62 synchronous timer and stabs or cables; (Mrf. Multi-Amp Corporation, Cranford, N.J.)(Or equal).

b) Multi-Amp Circuit Breaker Test Set - Model MS-1; (Mfr. Multi-Amp Corporation, Cranford, N.J.)(Or equal).

c) Multi-Amp Relay Test SET Model SR-51 equipped with #62 Synchronous timer; (Mfr. Multi- Amp Corporation, Cranford, N.J.)(Or equal).

d) Heavy duty industrial vacuum cleaner with insulated hose and nozzle attachments.

e) e. State of the art test equipment for testing of transformer coolant.

f) f. State of the art test equipment for infrared test equipped with camera capable of taking hot spot pictures.

C. TESTING PROCEDURES: TESTING

a) Record all required data such as primary feeder number, transformer number and all nameplate data.

b) Visually inspect all mechanical connections for looseness and/or evidence of corrosion.

Clean, tighten and/or replace parts as necessary noting all work on the appropriate forms.

c) Check all accessible current-carrying parts for evidence of overheating or pitting and correct as necessary.

d) Inspect all gaskets for evidence of oil leaks and check for the proper operation of any breathing devices.

e) Clean with Insulbrite all exposed insulators and bushings which will be included in the test.

9. LIGHTNING ARRESTER TESTING (BREAKER TESTING AREAS ONLY):

Lightning arresters are generally sealed components, free of maintenance except for an occasional cleaning and mechanical inspection. Arrester will be cleaned thoroughly when inspecting the transformer. Tightness of all bolted connections to ground will be checked and retightened as necessary. Megger (1000v.) test value should read infinity unless internal resistors are used in the manufacture of the lightning arrester. Low reading or grounded arresters should be reported.

10. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR TRANSFORMERS

(BREAKER TESTING AREAS ONLY):

a. Clean primary, secondary and ground connections.

b. Clean and inspect bushings.

c. Inspect bushing clamps and gaskets.

d. Inspect cover and hand hole gaskets.

e. Check for oil leaks and broken mounting brackets.

a) Check liquid level gauge for accuracy.

b) Check temperature gauge for accuracy.

c) Check overload indicator lamp (if used).

d) Check lightning arrestors and discharge gaps.

e) Check external protection, fuses, cutouts, etc.

f) Check internal protection, fuses, and protective links.

g) Inspect load break disconnect (if used).

h) Check low voltage circuit breaker.

i) Inspect tap changer externally for tightness of taps and bushings and any internal inspections as possible through the inspection plates.

j) Check for broken wire strands and poorly made terminal connections.

11. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR LOW VOLTAGE

DRAW-OUT POWER BREAKERS (BREAKER TESTING AREAS ONLY):

a. Remove from cubicle.

b. Remove arc chutes.

c. Inspect and clean arc chutes.

d. Vacuum and clean breaker.

e. Inspect breaker for defects or damage.

f. Inspect for arc damage and deteriorated insulation.

g. Inspect for burned and poorly mated contacts.

h. Replace damaged contacts. (Government furnished)

i. Check contact alignment, overtravel and contact pressure.

j. Adjust contacts as necessary.

k. Inspect all current carrying parts for overheating.

l. Check operating mechanism for friction.

m. Check for excessive wear and defective parts.

n. Check trip mechanism for ease of operation.

o. Check manual close, latch and trip operation.

p. Check trip-free operation.

q. Remove hardened lubricants.

r. Re-lubricate as recommended by manufacturer.

s. Check all auxiliary coils, trips, etc., for proper operation.

t. Electrically test series trip units utilizing high current test device to verify that long time current tripping characteristics, short time current tripping characteristics and instantaneous current tripping characteristics conform to manufacturer's curves.

u. On electrically operated breakers, check electrical closing and tripping.

12. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR MOLDED CASE

CIRCUIT BREAKERS SELF-CONTAINED OR IN PANELBOARDS (BREAKER

TESTING AREAS ONLY):

a. Clean and inspect cover and case.

b. Inspect for signs of overheating.

c. Check for broken or loose terminals.

d. Tighten terminal hardware.

e. Operate manually and check operation.

f. Test for contact resistance.

g. Electrically test trip units utilizing high current test device to verify that long time and instantaneous tripping. Characteristics conform to manufacture’s curves on molded case circuit breakers 225 amp and larger and all rack in Sub-Station Breakers.

Manually operate and check contact opening on all other main and branch circuit breakers.

13. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR LOW VOLTAGE

FEEDER CABLES:

a. Low voltage feeder cables shall be visually inspected for signs of arcing insulation breakdown or wear.

14. TESTING, MAINTENANCE, AND INSPECTION OF EMERGENCY POWER

EQUIPMENT: (BREAKER TESTING AREA ONLY)

a. Perform Mechanical Inspection of equipment as outlined in Paragraph 3. This inspection is limited to generator end only.

b. Perform Low Voltage Power Breaker Tests where applicable.

15. INFRARED TEST (THE COMPLETE MEDICAL CENTER):

a. When a hot spot is detected, a picture will be taken as to how the infrared equipment sees it and a picture as how the eyes see it. The building number, panel number and breaker or part number will be on the test report along with the pictures.

b. The contractor will remove all panel covers and dead fronts, and transformer covers in the building or buildings that the breaker test is being performed. In the building or buildings that the breaker test is not being performed, the scanning will continue with the dead fronts and panel covers on.

16. TRANSFORMER OIL TEST:

a. Dielectric breakdown voltage: ASTM D 877 and/or ASTM D 18 16.

b. Acid neutralization number: ANSI/ASTM D 974

c. Specific gravity: ANSI/ASTM D 1298

d. Interfacial tension: ANSI/ASTM D 971 or ANSI/ASTM D 2285

e. Color: ANSI/ASTM D 1500

f. Visual condition: ASTM D 1524

g. Water in insulating liquids: ASTM D 1533

h. Power factor or dissipation factor in accordance with ASTM D 924

i. Remove a sample of insulating liquid in accordance with ASTM D 3613 and perform Dissolved Gas Analysis (DGA) in accordance with ANSI/IEEE C57.104 or ASTM D 3612.

17. TESTING EQUIPMENT:

Tools to make these tests will be the best tools of the art for infrared testing, dielectric strength testing, water testing and picture testing.

18. REPORTS:

a. The contractor's engineering department shall submit three copies of a complete detailed written report noting any equipment or system deficiencies. The report shall refer to any individual data sheets that further delineate any abnormality or deficiency.

b. Where any deficiency was found to exist, the contractor will submit an immediate proposal to the contracting officer furnishing a complete description of the repair or replacement of equipment or parts necessary as well as the cost. No work will be accomplished without the prior written authorization of the contracting officer.

19. EMERGENCY REPAIR:

The contractor shall have a qualified repair personnel on site within twenty-four (24) hours of an emergency repair call. The contractor shall provide an emergency contact phone number. Once on site, the contractor shall remain on site until the problem is resolved. A firm fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. Contractor will not proceed with any emergency repair and/or any labor outside the scope of this contract without the authority of the Contracting Officer.

20. EMERGENCY SERVICES:

In Accordance with the PWS. The contractor will provide the contracting officer with a quote for repair. The fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. The labor category and rate shall be in accordance with the tables within this contract. All Emergency Services must be approved by a Contracting Officer prior to their start.

22. Performance Summary

Requirement Performance Objectives Performance Threshold

Method of Surveillance

Performance Standard Remedy

Successful Performance of the infrared testing and inspection in accordance to the

PWS.

Successful Performance of the infrared testing and inspection, achieving performance within the agreed schedule

Quarterly Inspection by the COR

No more than two scheduled tests missed per quarter.

Payment equal to correctly provided services in accordance with the PWS

Successful Performance of the recalibration of the protective relays in Building 100 in d ith th

Successful Performance of the recalibration of the protective relays, achieving

No more than two scheduled calibrations missed per quarter.

provided services in accordance ith th PWS Successful Performance of the breaker testing in accordance with the

PWS

Successful Performance of the recalibration of the protective relays, achieving

No more than two scheduled breaker testing jobs missed per quarter.

provided services in accordance with the PWS

Emergency Repair Response Time

Contractor responds within the specified response time for Emergency Service Calls

Monthly Inspection by the COR

95% within time frame established in the PWS

Payment equal to correctly provided services in accordance with the PWS

Invoicing Submission of timely, complete and accurate invoices

Monthly Inspection and certification of the invoices by the

COR

95% Complete and Accurate Invoice Submittals

Payment equal to correctly provided services in accordance with the PWS

Customer Satisfaction

Timely resolution of issues that may arise during the contract

Monthly Inspection by the COR

No more than two complaints relating to timely resolutions of issues that may arise under the contract

Payment equal to correctly provided services in accordance with the PWS

23. RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Bay Pines VA Healthcare System records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Bay

Pines VA Healthcare System contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Bay Pines VA Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of Bay Pines VA Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Bay Pines VA Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Bay Pines VA Healthcare System control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Bay Pines VA Healthcare System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Bay Pines VA Healthcare System policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

24. Place of Delivery and Service: C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd , Bay Pines, FL. 33744

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the…