Reuest for Quote (RFQ) FA910125QB091.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER

EDWARDS AIR FORCE BASE CALIFORNIA

One AFMC…Powering the World’s Greatest Air Force

13 January 2026

COMBINED SYNOPSIS/SOLICITATION

FROM: AFTC/PZIA

Arnold Engineering Development Complex

100 Kindel Drive, Suite A332

Arnold AFB, TN 37389

SUBJECT: Request for Quotation (RFQ) FA910125QB091, Laser Marking Machine

This is a combined synopsis/solicitation. The subject requirement is for a commercial product; as such, this solicitation is prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR)

Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is not an authorization to begin performance, and in no way obligates the Government for any costs incurred by the vendor associated with developing a quote. The Government reserves the right not to award a contract in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the

Contracting Officer with appropriate consideration established.

The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular, FAC 2025-06 dated 01 October 2025, Department of Defense Federal Acquisition

Regulation (DFARS) Change 11/10/2025 effective 10 November 2025, and Department of the Air Force

Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024 effective 16 October 2024.

The North American Industry Classification System (NAICS) code for this acquisition is 333515, Cutting

Tool and Machine Tool Accessory Manufacturing, with a size standard of 500 employees. The Product

Service Code (PSC) is 3455, Cutting Tools for Machine Tools.

This requirement is set aside 100% for small business participation. As such, only quotes received from vendors that qualify as a small business under NAICS code 333515 will be considered.

The purpose of this solicitation is for the Government to procure one, large Laser Marking Machine in accordance with Attachment 1 - Laser Technical Specifications, to be installed at Arnold Air Force Base’s

(AFB) Model Shop. Delivery is required to Arnold AFB in Tennessee.

Provided below are the anticipated Contract Line-Item Numbers (CLINs), Product Descriptions, Quantities, and Unit of Measure (UOM):

CLIN Product Description Quantity UOM

0001 Laser Marking Machine (to include Rotary Axis with Chuck and

Installation Kit)

1 EA

0002 Installation 1 EA

0003 Training 1 EA

(Option)

Automated Tag System with tag sizes up to 3” x 4” with minimum thickness of .02

1 EA

CLIN 1001 is an unfunded option CLIN. See FAR clause 52.217-5, Evaluation of Options, and FAR clause

52.217-6, Option for Increased Quantity, contained in RFQ Attachment 2 – Provisions and Clauses.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

(Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its proposal firm for 30 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the proposal.”

RFQ due date: 20 January 2026

RFQ due time: 12:00 P.M. Central Time

Email to: bailey.deason@us.af.mil and brooke.vandeman@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system

All questions regarding this RFQ must be emailed to bailey.deason@us.af.mil and brooke.vandeman@us.af.mil no later than 12:00 P.M. Central Time 15 January 2026.

Please provide the following with your quote:

1. Technical quote/solution meeting all requirements outlined in RFQ Attachment 1 – Laser Technical

Specifications.

2. Expected delivery date for each line item after receipt of order (ARO).

3. Statement that the total quoted price includes all costs associated with delivery to Arnold AFB.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions are provided in Attachment 2 –

Provisions and Clauses.

*FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

Basis of Award:

Contracts awarded under FAR part 13 are not subject to FAR subpart 15.3 procedures. Accordingly, award of a contract under this RFQ, should an award be made, shall follow the procedures outlined in FAR part

12 and part 13, as supplemented.

A purchase order may be awarded to the vendor who is deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the RFQ's requirements and is judged to represent the technically acceptable quote mailto:bailey.deason@us.af.mil mailto:brooke.vandeman@us.af.mil mailto:bailey.deason@us.af.mil mailto:brooke.vandeman@us.af.mil with the lowest complete and reasonable price. First, the Government will calculate the Initial Total

Evaluated Price (I-TEP) for each quote as the sum of the total price for each CLIN (inclusive of the option

CLIN). Next, the Government will rank the quotes which conform to the RFQ's requirements from lowest priced I-TEP to highest priced I-TEP. Then, the Government will evaluate the lowest priced I-TEP for technical acceptability as follows: :

Technically acceptable – The quote meets all the requirements of the RFQ.

Technically unacceptable – The quote does not meet all the requirements of the RFQ.

If the quote with the lowest price is determined technically acceptable and the price is complete and reasonable, this vendor’s quote represents the best value to the Government and award will be made to that vendor. If the lowest priced quote requires resolution of minor or clerical errors to any aspect of the quote, including technical or price, the Government will consider the correction potential and may enter interchanges with that vendor. If, after interchanges to resolve minor or clerical errors with that vendor, the quote is technically acceptable and remains the lowest priced, the order will be awarded to that vendor. If the Government deems the quote not easily correctable, or if at any time the quote becomes other than the lowest priced, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of the price to verify reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. After any interchanges, if necessary, the Government will evaluate the Final TEP (F-TEP). If interchanges do not occur, the I-TEP will become the F-TEP. The F-

TEP be evaluated in terms of completeness and reasonableness. Applicable definitions are outlined below:

Completeness - The vendor’s price will be reviewed to determine the extent to which all the price elements have been addressed. The vendor’s price quote will be evaluated to ensure continuity and traceability of prices to the technical quote and between the initial quote and any revisions. The review will determine the adequacy of the contractor’s quote in addressing and fulfilling the RFQ requirement.

Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine price fair and reasonable using one or more of the price analysis techniques at FAR 13.106-3(a).

This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition). The Government intends to make an award based on the initial quote submissions without conducting interchanges.

Therefore, each quote should contain the vendor’s best terms from a price and technical standpoint.

However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting

Officer (CO) and the Offerors that may address any aspect of the quote, including technical and price, and may or may not be documented in real time. Vendor responses to INs will be considered in making the order selection decision.

*FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and

Commercial Services (Alternate I) (Oct 2025) applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of proposal submittal.

FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quoted terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders -- Commercial Products and Commercial Services (Oct 2025), is applicable to this acquisition.

For the FAR clauses cited in FAR clause 52.212-5 that are applicable to this acquisition see Attachment 2

– Provisions and Clauses. For additional FAR provisions and clauses not referenced specifically in this document that apply to this acquisition, see Attachment 2 – Provisions and Clauses. Likewise, for DFARS and DAFFARS provisions and clauses that are applicable to this acquisition, see Attachment 2 – Provisions and Clauses. The full text of these clauses and (*) provisions may be assessed electronically at the website acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

Bailey Deason

AFTC/PZIA (Arnold)

Contract Specialist

Brooke Z. Vandeman

AFTC/PZIA (Arnold)

Contracting Officer

Attachments:

Attachment 1 – Laser Technical Specifications

Attachment 2 – Provisions and Clauses