Requirements Document.pdf

REQUIREMENTS DOCUMENT

Title: Tungsten Shutter Components Requesting Lab: NCNR RFO

I. BACKGROUND INFORMATION

This procurement is for the manufacture of custom tungsten alloy parts to be used as neutron beam stoppers at the NIST Center for Neutron Research (NCNR). The tungsten blocks belong in the shutter shield mechanisms, which are positioned prior to the neutron instruments in the newly configured NG7 beamline at the NCNR facility; these shutter shield mechanisms are designed to raise or lower the tungsten blocks to allow the neutron beam to enter the instrument or suppress the beam when the instrument is not in use. To achieve acceptable dose rates in the instrument area, provide adequate coverage of the beam, and to be compatible with the thruster mechanism mounting features, the tungsten alloy material must have the composition of 95%W, 3.5%Ni, 1.5%Fe (compliant with ASTM B-777), and must be machined to meet the overall dimensions and include the threaded features defined in the engineering drawings provided.

Purpose/Objective: The objective is to obtain three custom tungsten alloy parts required for the shutter shield mechanisms at the NCNR.

II. SCOPE

The Contractor shall deliver a quantity of three custom tungsten alloy parts (qty 2 of part 008-4871, and qty 1 of part 008-4884), inclusive of FOB Destination delivery and warranty.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award.

Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001: 008-4871 Description: 7” x 7” x 2” overall dimensions with tapped holes (see Attachment 008-4871) Quantity: 2

A. Technical Specifications

a. Tungsten alloy composition must be 95%W, 3.5%Ni, 1.5%Fe and adheres to

ASTM B-777

b. Dimensions, machined features, and tolerances must adhere to the drawing of the custom-designed component, found in Attachment 008-4871

i. Certain requirements may be relaxed upon vendor request with prior approval from COR

Line Item 0002: 008-4884 Description: 7” x 20” x 1.75” overall dimensions with tapped holes (see Attachment 008- 4884) Quantity: 1

A. Technical Specifications

a. Tungsten alloy composition must be 95%W, 3.5%Ni, 1.5%Fe and adheres to

ASTM B-777

b. Dimensions, machined features, and tolerances must adhere to the drawing of the custom-designed component, found in Attachment 008-4884

i. Certain requirements may be relaxed upon vendor request with prior approval from COR

IV. DELIVERABLES

CLIN Description Quantity or Format Due Date

0001 008-4871 2 NLT 20 weeks ARO

0002 008-4884 1 NLT 20 weeks ARO

Standards of Acceptance: The NIST COR shall review the deliverables and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 15 business days of receipt of deliverable. This section applies to deliverables which must be reviewed and approved for acceptances (draft plans, drawings, etc.)

V. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899 C/O Raphael Erfe, Bldg. 235, Rm. K119

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VI. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests: Parts will be inspected and must be accurate to the dimensions and tolerances specified in the drawings.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST COR to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 15 working days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VII. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of 6 months after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government.

VIII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the COR of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

4. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

IX. ATTACHMENTS

1. 008-4871

2. 008-4884

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***