REQUEST FOR QUOTE_N4523A22Q5702_Xray System Repair.pdf

REQUEST FOR QUOTE (RFQ)

Firm Fixed Price Purchase Order

N4523A22Q5702

Service - XRay Radiography System Repair

DEADLINE FOR QUOTE SUBMISSION:

Friday, November 12, 2021

2:00 PM Pacific Daylight Time (PDT)

The North American Industry Classification System (NAICS) code is 811219 - Other Electronic and Precision

Equipment Repair and Maintenance, with a Business Size Standard of $22 Million. The Product Service Code is

J066 - Maintenance, repair and rebuilding of equipment: instruments and laboratory equipment.

This RFQ is for commercial services, prepared in accordance with Federal Acquisition Regulation (FAR) part 12 and

13, as supplemented with additional information included in this notice. Any purchase order resulting from this RFQ will be made based on the evaluation criteria outlined below in FAR Provision 52.212-2(Evaluation--Commercial

Items (Oct 2014)).

Place of Performance: Puget Sound Naval Shipyard, Bremerton WA 98314, Building 147 and at the Contractor’s facility.

Period of Performance (POP): CLIN 0001: Within 30 days of contract award.

CLIN 0002, 0003, and 0004- All work completed NLT 28 Feb 2022

The onsite dates shall be agreed upon by the Government and the contractor, within the POP window.

Please submit quote to: Melissa Ayers, Code 434 Contracting Office, Puget Sound Naval Shipyard and

Intermediate Maintenance Facility (PSNS & IMF) via email at melissa.ayers@navy.mil and George Rutt at george.rutt@navy.mil. All questions can be sent to the above email.

Offerors shall complete the line item pricing structure below in addition to any provided quote material in company format. The contract price includes all applicable Federal, state, and local taxes and duties.

Permits and Licenses: Unless otherwise specified in this contract, the contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this requirement.

This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

2021-07, effective 09-10-2021.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

1 Each

SERVICE-XRAY SYSTEM DISMANTLE

FFP

Service-Gulmay 320 KV Xray Radiography System

Travel to PSNS and uninstall x-ray machine for shipment to the Contractor's test facility. P/O JML 12746930

Note: the Contractor awarded the OPEN/INSPECT will be awarded the follow-on repair work

See Performance Work Statement for complete description of service and specifications.

FOB: Destination

NET AMT

1 Each

SERVICE-XRAY SYSTEM OPEN INSPECT

FFP

Service-Gulmay 320 KV Xray Radiography System OPEN / INSPECT

Identify cause of malfunction and repair cost.

P/O JML 12746930

Note: the Contractor awarded the OPEN/INSPECT will be awarded the follow-on repair work

See Performance Work Statement for complete description of service and specifications.

1 Each TBN

FOLLOW-ON REPAIRS

FFP

Follow-on repair work in accordance with the PWS based on field report deliverable. This CLIN is not priced at time of award and shall only take effect via a bi-lateral contract modification based on the submitted Field Report and is to be negotiated (TBN).

PURCHASE REQUEST NUMBER: N4523A22RCX6930

Not Priced Prior to Award

1 Each TBN

FINAL TESTING AND REINSTALL

FFP

Final Testing, return shipping, and Reinstallation of repaired equipment IAW the

PWS. This CLIN is not priced at time of award and shall only take effect via a bi-lateral contract modification based on the submitted Field Report and is to be negotiated (TBN).

PURCHASE REQUEST NUMBER: N4523A22RCX6930

Not Priced Prior to Award

NET AMT $0.00

Section Descriptions and Specification

PERFORMANCE WORK STATEMENT (PWS)

Service - Troubleshoot and Repair Gulmay 320 X-ray System

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide open/inspect, repair, and test services on an x-ray machine the Government owns which is located inside the Controlled Industrial Area of Puget Sound Naval

Shipyard at building 147. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection and repair of Gulmay 320 X-ray Machine as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: One of the x-ray machines Code 135 utilizes to perform radiography inspection at PSNS is not functional and needs to be evaluated to determine the cause of the malfunction and to be repaired. The current maintenance contractor attempted to repair the x-ray machine by replacing the IGBT Drive and Sensing PCB, but this did not resolve the problem. In addition, Code 135 had the existing x-ray tube reconditioned to ensure the x-ray tube is still operating correctly after an extended period of not being energized. The entire x-ray machine with the exception of the controller is located in a vault that provides shielding from the x-rays generated while the machine is in operation.

1.3 Objectives:

1.3.1 Evaluate Gulmay 320 KV x-ray machine to determine cause of malfunction

1.3.2 Repair cause of malfunction on Gulmay 320 KV x-ray machine

1.4 Scope:

1.4.1 Uninstall and stage the Gulmay 320 KV x-ray machine located at PSNS Bldg. 147 for delivery to contractor test facility

1.4.2 Troubleshoot x-ray machine at test facility to identify the cause of malfunction and provide service report to Code 135

1.4.3 Repair/replace component or part causing malfunction at test facility and ensure normal operation

1.4.4 Reinstall x-ray machine at PSNS Bldg. 147, energize and ensure normal operation

1.5 Period of Performance (POP): The onsite dates shall be agreed upon by the Government and the contractor within the

POP window.

1.6 General Information

1.6.1 Quality Control: Not applicable.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on the recognized holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 - 1600

Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Puget Sound Naval

Shipyard, 1400 Farragut Ave, Bremerton WA (inside the Controlled Industrial Area) and at the contractor’s facility.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract will have to submit a

Visitor Badge Request provided by the COR to be able to get access to Controlled Industrial Area.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: Not applicable.

1.6.7.3 Lock Combinations: Not applicable.

1.6.8 Special Qualifications: Not applicable.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Senior Radiographer and Radiography Testing General Foreman. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 - 1600, Monday thru

Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11.1 Contractor technicians shall be certified by Gulmay to perform troubleshoot and repair services on

Gulmay radiography x-ray systems.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear visitor badges in the performance of this service.

1.6.13 Contractor Travel: Contractor will be required to travel CONUS and within the NCR during the performance of this contract to perform work in accordance with this PWS at Puget Sound Naval Shipyard. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: Not applicable.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In /Phase Out Period: Not applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

IGBT Insulated Gate Bipolar Transistor

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PCB Printed Circuit Board

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PSNS Puget Sound Naval Shipyard

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable.

3.2 Facilities: Not applicable.

3.3 Utilities: Not applicable.

3.4 Equipment: The contractor will be escorted to the x-ray system inside the vault in building 147, which consists of the following x-ray equipment.

3.4.1 Varian x-ray tube S/N 84803-W0, Model/Type No. NDI-320-26

3.4.2 MP1 Datalog Controller, Gulmay Inc., S/N 2712-0910, Model MP1/19, Asset No. 4523A10128

3.4.3 Power Generators: S/N 1063-0910, Model No. CP160/1 and S/N 0541-1010, Model No. CPA160/1

3.4.4 Cooler: S/N 0145, Model No. 0145, Asset No.: 4523A10129

3.4.5 Set of cooling lines

3.4.6 Set of High Voltage Cables

3.5 Materials: Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable.

4.3 Materials: Not applicable.

4.4 Equipment: Equipment necessary to troubleshoot and repair x-ray system.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for the open, troubleshoot and repair of the existing

Gulmay 320 x-ray system.

5.2. The contractor shall:

5.2.1. Technician Requirements

5.2.1.1. Provide a technician that is certified to work on Gulmay radiography x-ray systems

5.2.1.1.1. Provide proof of certification within ten (10) work days following contract award

5.2.1.2. Provide a qualified x-ray technician with a minimum of 5 years’ experience working on industrial radiography x-ray systems

5.2.2. Safety Requirements

5.2.2.1. Provide Code 135 with a hazardous energy safety plan to include Lockout/Tagout Procedure within ten (10) work days following contract award

5.2.2.1.1. Contractor shall not perform any servicing or maintenance on the x-ray machines and associated systems where the unexpected energizing, start up or release of stored energy could occur and cause injury or damage. The equipment shall be isolated in accordance with the contractor’s lockout/tagout procedures. Coordinate lockout/tagout with the building manager as necessary. Personnel shall not be considered protected until hazardous energy control procedures have been performed. Protection from electrical hazards, including arc flash, shall comply with all applicable regulatory standards and invoked methods.

5.2.2.2. Ensure the technician performing service to this PWS attends Code 135 radiography safety brief prior to each service operation.

5.2.3. Open/Inspect

5.2.3.1. Uninstall x-ray machine at PSNS bldg. 147 vault for Code 135 to ship to facility identified by contractor

5.2.3.1.1. Ensure all components integral to x-ray machine operation are staged and tagged for shipment

5.2.3.1.2. Complete uninstall and component staging/identification within two (2) work days, no later than one month following contract award.

5.2.3.2. Perform troubleshoot to determine the cause of malfunction upon receipt of all x-ray machine components

5.2.3.2.1. Inform COR via e-mail of receipt of all x-ray machine components

5.2.3.3. Provide COR with field report identifying defective part/component. Field report shall include:

5.2.3.3.1. Explanation why part identified is cause of malfunction

5.2.3.3.2. Cost of replacement parts/components

5.2.3.3.3. All costs associated with follow-on repairs, to include final test and re-installation of equipment at PSNS IAW 5.2.5 of the PWS, including return shipping by the contractor.

5.2.3.4. Complete troubleshoot service and submit field report within ten (10) work days following receipt of complete x-ray system

NOTE: 5.2.4 REPAIR/TEST AND 5.2.5 FINAL TEST SHALL BE PRICED WITH THE FIELD REPORT

DELIVERABLE AND NOT PRICED PRIOR TO AWARD. SECTIONS 5.2.4 AND 5.2.5 WILL ONLY

BECOME APPLICABLE UPON A BI-LATERAL MODIFICATION INCORPORATING REPAIR

AND FINAL TEST WORK UNDER CLINs 0003 and 0004 Respectively.

5.2.4. Repair/Test

5.2.4.1. Accomplish repair and interim test at contractor facility to provide maximum assurance that x-ray machine will function in accordance with paragraph 5.2.5.2.

5.2.4.1.1. N/A

5.2.4.1.2. Perform repairs identified during the open inspection and field report requirements of the contract.

5.2.4.1.3. Notify COR via e-mail when all parts are received and when x-ray machine has been repaired.

5.2.4.1.4. Ship x-ray machine components back to PSNS within ten (10) work days following completion of repair/test in preparation for reinstall and final test phase

5.2.5. Final Test

5.2.5.1. Reinstall x-ray machine at PSNS bldg. 147 vault

5.2.5.2. Test x-ray machine to ensure equipment operates in accordance with manufacturer specifications and requirements to include

5.2.5.2.1. X-ray machine can be powered up to max kV and mA without any error codes

5.2.5.2.2. Troubleshoot and correct any error codes encountered during functional test

5.2.5.3. Complete reinstall and functional testing of x-ray machine within two (2) work days no later than two weeks following receipt of x-ray machine components at PSNS

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): Not applicable.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

The contractor shall provide services to uninstall x-ray system and stage for shipping to contractor facility, PWS para.

5.2.3.1

X-ray system uninstalled and staged for shipping within 2 work days one month following contract award.

Contractor is allowed up to (5) work days past performance standard.

100% Inspection

Customer

Feedback

PRS # 2

Contractor shall provide services to troubleshoot and identify cause of malfunction on x-ray system via field report to COR, PWS para. 5.2.3.2

Report identifying cause of malfunction shall be submitted to COR within ten

(10) work days following receipt of x-ray system.

to five (5) work days past performance standard to identify malfunction.

Contractor field report received by

COR

PRS # 3

Contractor shall provide services to repair and verify proper operation of x-ray machine at contractor facility, PWS para

5.2.4.1

Complete repair and proper operation within five (5) work days following receipt of repair parts.

past performance standard to repair x-ray system.

Contractor e-mail confirming repair completion received by COR

PRS # 4

Contractor shall provide services to ship complete x-ray system back to Govt installation, PWS para. 5.2.4.1.4

Complete x-ray system shall be delivered to Govt installation within ten (10) work days following repair completion date.

past performance standard to complete delivery of x-ray system.

Monitoring by

COR

PRS # 5

Contractor shall provide services to reinstall and test x-ray system at Govt installation to ensure it operates in accordance with manufacturer specifications, PWS

5.2.5

X-ray system should function as designed and within manufacturer specifications.

Two (2) work days are allowed to complete installation and correct any discrepancies

100% Inspection

Customer feedback

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Gulmay certification for technician to work on Gulmay x-ray systems, PWS

5.2.1.1.1

Within 10 business days following contract award

One Electronic copy for each technician that will work on x-ray system at PSNS

PDF Format

COR e-mail address

Lockout/Tagout procedure, PWS

5.2.2.1

Within 10 business days following contract award

Electronic copy PDF or MS Word

Format

COR e-mail address

Field Report identifying faulty part/component, PWS 5.2.3.3

Within 10 business days following receipt of x-ray system at contractor facility

Electronic Copy PDF or MS Word

Format

COR e-mail address

Section Inspection and Acceptance

INSPECTION AND ACCEPTANCE

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

Section Deliveries and Performance

DELIVERIES AND PERFORMANCE

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 19-NOV-2021 TO

19-DEC-2021

N/A PUGET SOUND NAVAL SHIPYARD

ROBERT OTERO

BLDG 514 RECEIVING OFFICER PSNS

1400 FARRAGUT AVE

BREMERTON WA 98314

360-627-2495

N4523A

0002 POP 19-NOV-2021 TO

28-FEB-2022

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 19-NOV-2021 TO

N/A PUGET SOUND NAVAL SHIPYARD

RECEIVING OFFICER.

BLDG 514 RECEIVING OFFICER PSNS

1400 FARRAGUT AVE

BREMERTON WA 98314

360-476-3734

0004 POP 19-NOV-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

Section Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

52.204-2 Security Requirements MAR 2021

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-17 Ownership or Control of Offeror JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

AUG 2019

52.204-26 Covered Telecommunications Equipment or Services--

Representation.

DEC 2019

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (OCT 2018) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.219-1 Alt I Small Business Program Representations (Sept 2015)

Alternate I

SEP 2015

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.245-1 Government Property SEP 2021

52.245-9 Use And Charges APR 2012

52.247-34 F.O.B. DESTINATION NOV 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7003 Item Unique Identification and Valuation MAR 2016

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010

252.223-7999 (Dev) Ensuring Adequate COVID-19 Safety Protocols for Federal

Contractors (Deviation 2021-O0009)

OCT 2021

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7009 Mandatory Payment by Governmentwide Commercial

Purchase Card

MAY 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property JAN 2021

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

252.223-7999 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

(DEVIATION 2021-O0009) (OCT 2021)

(a) Definition. As used in this clause –

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for

Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR

50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently

Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition

Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (DEVIATION 2018-O0018) (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding the micro-purchase threshold and offers at any dollar value if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The

Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique

Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional

SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government intends to award a single purchase order on the basis of the lowest priced, technically acceptable quote meeting or exceeding the acceptability standards for all the below listed technical and past performance factors. Each technical factor below has a submission requirement that must be included with the quote.

Technical Evaluation Factors

Evaluation Criteria Submission Requirement

Technical Factor 1-

The prospective offeror must demonstrate specific experience providing inspection and repair of a

Gulmay X-ray Radiography System of the complexity similar to or exceeding the scope identified in the

Performance Work Statement (PWS) through a narrative of one (1) contracts within the last two (2) years.

The narrative portion of the Corporate Experience Data

Sheet has sufficient explanation how the referenced contract relates to inspection and repair of a Gulmay

X-ray Radiography System identified in the attached

PWS.

Offerors are required to provide a completed Corporate

Experience Data Sheets (see attachment) on one (1) of the firm’s recently completed contracts (not to exceed two years older than date of solicitation) that demonstrate experience providing inspection and repair of a Gulmay X-ray Radiography System. The narrative portion of the data sheet must be clear, coherent, and prepared in sufficient detail for effective evaluation.

Altered or substituted data sheets may not be evaluated.

Past Performance Evaluation Factor

Evaluation criteria Submission Requirements

Evidence of successful past performance that demonstrates performance relevant to X-ray

Radiography System projects similar to or exceeding the work required in the PWS.

Past performance information shall be obtained from established systems such as the Contractor

Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity

Information System (FAPIIS), Electronic Subcontract

Reporting System (eSRS), or other databases. Past performance information may also be obtained from other sources available to the Government, such as the

Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, Fee

Determining Officials.

NOTE: In the case of an Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably

Offerors are not required to submit any additional documentation in support of this evaluation criterion.

assigned, the Offerors may not be evaluated favorably or unfavorably on past performance (see FAR 15.305

(a)(2)(iv)). Therefore, the Offerors shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

(b) Options. If options are included in this solicitation, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (OCT 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)

(41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment

Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41

U.S.C.