Request for Proposal 75D301-21-R-71848.doc

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

2. CONTRACT NO.

3. SOLICITATION NO.

75D301-21-R-71848

4. TYPE OF SOLICITATION

X

NEGOTIATED (RFP)

5. DATE ISSUED

04/28/2021

6. REQUISITION/PURCHASE NO.

000HCPCG-2021-50326

Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

2900 Woodcock Blvd, MS TCU-4

Atlanta, GA 30341-4004

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and handcarried, in the depository located in CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Tonya S. Justice

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-3282

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(x)

DESCRIPTION

(x)

DESCRIPTION

X

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CODE

FACILITY

16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

2900 Woodcock Blvd, MS TCU-4

Atlanta, GA 30341-4004

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE

Prescribed by GSA

FAR (48 CFR) 53.214©

Section B - Supplies Or Services And Prices/Costs

Services are to be performed as outlined in the Statement of Work (SOW) and as specifically ordered through individual task orders.

Estimated Period of Performance:

09/01/2021 – 08/31/2026

The total cumulative ceiling price for this Indefinite Delivery/Indefinite Quantity (IDIQ) contract is $1,500,000.00.

B.1 Purpose The purpose of this contract is to provide services that fall within the scope of the work specified in Section C for the project entitled, “DNA Plating and Storage Services IDIQ”. The Contracting Officer (CO) will request the work through the issuance of task orders during the ordering period as specified in in the Section B chart. The Government intends to make a single award as a result of this Request for Proposal (RFP).

B.2 Contract Type and Services

This is a Full and Open competitive procurement. This acquisition is issued in accordance with FAR Part 15 - Contracting by Negotiation. The NAICS Code is 541990 (All Other Professional, Scientific and Technical Services) with a business size standard of $16,500,000.00.

This is an Indefinite- Delivery Indefinite- Quantity contract (IDIQ) utilizing individual task orders to provide support services for Scientific, Technical and Programmatic Support for NCEH. As defined in FAR Part 16, Type of Contracts, the Government will issue task orders with contract line item numbers (CLINs) that are Fixed-Price (FP).

Obligation of funds will be done by the issuance of individual task orders by the Contracting Officer in accordance with the clause titled “Award of Task Orders” in Section H and FAR clause 52.216-18 titled “Ordering” in Section I. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer.

In addition, the Contractor shall not commence work until a task order or other written notification for a specific assignment is issued by the Contracting Officer. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract. The Government is not obligated to reimburse the Contractor for any costs that it incurs before issuance of a task order or other written notification by the Contracting Officer. At the time of award, the Government shall issue one task order (see Attachments J2 and Section L herein) upon award of this IDIQ. The task order will be issued with a specific performance period.

B.3 Performance-Based Preference

Pursuant to FAR 37.102(a) (1), the Contracting Officer will use performance-based acquisition methods to the maximum extent practicable. The government anticipates making a single award.

B.4 Minimum and Maximum Ordering Amounts

Minimum Single Order Amount: $5,000.00

Maximum Single Order Amount: $300,000.00 The ceiling price for this contract (i.e. cumulative value of all task orders) is $1,500,000.00 B.5 Minimum Guarantee

This contract guarantees that task order(s) amounting to a minimum of five thousand dollars ($5,000) will be issued during the first 12 months of the contract period of performance. In the event the contractor receives obligations of less than this minimum, during the first 12 months, the Government will fund the difference between the actual obligation and the guaranteed minimum. Once a task order is issued for $5,000 or more in the first 12 months of the period of performance, the government has satisfied its minimum guarantee.

B.6 Maximum Contract Value

The aggregate maximum value of all combined awards made under this solicitation shall not exceed $1,500,000.00. If the Government's requirements for services set forth in the solicitation do not result in orders in the amounts described as “maximum," the event shall not constitute the basis for an equitable price adjustment under this contract.

B.7 Task Order Pricing

Task orders issued under this contract will be Fixed-Price.

B.7.1 Firm Fixed Price (FFP)

Pursuant to FAR 15.4, Pricing, and FAR 16.2, Fixed-Price Contracts, the Firm-Fixed Price for each task order will be negotiated based on the price to complete the work. After acceptance of a fixed price task order by the Contractor, the task order price will only be adjusted to reflect changes in scope or conditions.

B.8 Travel Pricing (All Ordering Types) Travel, if necessary, will be determined at the task order level. Travel will be reimbursed at actual cost in accordance with the limitations set forth in FAR 31.205-46. Profit shall not be applied to travel costs. Contractors may apply G&A to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2. Travel expenses may be identified under a separate CLIN which will be a cost reimbursable CLIN on the specific task order.

B.9 Place of Work and Government-Furnished Equipment

Work under the contract may be performed on-site at CDC locations in Atlanta, Georgia OR may be conducted off-site at Contractor locations. On-site meetings with CDC staff may be required. Each task order will specify the location requirements.

If the work is to be performed primarily on-site at a CDC location, due to the nature of the work, CDC will provide IT equipment (i.e., desktop computer), telephone, and other office equipment and supplies as needed for the Contractor to perform required tasks.

If the work is to be performed primarily off-site at the Contractor’s locations, where the Contractor needs to access CDC’s network, the CDC will not provide IT equipment. The computers used by Contractor personnel shall meet CDC’s standard software and security configuration before logging onto CDC’s network. Computers used by Contractor personnel shall meet CDC’s standard software and security configuration before logging onto CDC’s network.

B.10 Non-Personal Services Contract Statement

This is a non-personal services contract as defined in Federal Acquisition Regulation (FAR) 37.101. The Government will evaluate the quality of support services provided but the Contractor retains control over its employees or agents. The Contractor is solely responsible and liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees.

B.11 Service Contract Act

The DNA Plating and Storage Services contract labor categories are considered professional labor and is generally exempt from the Service Contract Act. However, each task order will be reviewed for applicability.

B.12. Contract Structure The basic contract will establish the general scope and ordering period for task orders to be issued against this contract. The term of this IDIQ contract is 60 months. It is anticipated that multiple task orders will be issued to the contractors to work on areas identified in the Scope of Work. Each task order shall have a discrete period of performance independent of the basic contract and no task order shall extend more than twelve (12) months beyond the expiration date of the basic contract.

B.13 Task Orders

Task orders specify and authorize work to be accomplished by the Contractor to satisfy the Government’s requirements. They specify the scope of work, schedule for completion, technical requirements, deliverable product(s) and/or services, milestone payment schedule, QASP/performance standards, acceptance criteria for deliverable products and/or services, the total price/cost of the work/service to be performed and all other items that this contract has specified will be determined at the task order level. Each individual task order issued will indicate applicable security and/or confidentiality requirements or any other clearance requirements. Individual task order will further specify Government Furnished Property, References, and Deliverables.

The Contracting Officer’s Representatives (COR) are officials of the CDC organization requiring the work who are responsible at the task order level for technical oversight of the work under that task order. CORs will be designated in writing for each individual task order.

It is anticipated that multiple task orders will be issued to the contractors to work in both areas identified in the Scope of Work. Each task order shall have a discrete period of performance independent of the basic contract and no task order shall extend more than twelve (12) months beyond the expiration date of the basic contract. All tasks orders will be solicited by email.

B.14 Award of Task Orders

After the IDIQ contract is awarded by the Government, services will be ordered by the issuance of individual task orders. Each task order will be priced and structured as appropriate depending on the nature of the services/deliverables required.

1. Task Orders

a. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract.

b. A written Task Order, in accordance with the terms and conditions set forth herein, shall be the only basis for acquisitions of services under this contract. Oral task orders are not authorized.

c. After the IDIQ contract is awarded, services will be ordered by the issuance of Individual Task Orders.

d. The Contractor shall be responsible for performance in accordance with the terms and conditions of the contract when a Task Order is placed by a CDC Contracting Officer.

e. In accordance with FAR Subpart 5.202, Task Orders placed under any resultant contract need not be synopsized.

2. Ordering Procedures

(a) Task Order Proposals - When the Government identifies a specific requirement for work to be performed under this contract, the Contracting Officer may issue a written Request for Task Order Proposal (RFTOP). The RFTOP will include, but is not limited to, (1) Statement of Work (SOW) or Statement of Objectives (SOO) that identifies the Government's requirement, (2) instructions to the contractors for responding to the RFTOP and (3) evaluation criteria and award factors (as necessary). RFTOPs will be sent in writing by electronic mail (email) and responses will be required in writing via email using Microsoft Word and Microsoft Excel.

(b) Task Order Evaluation Procedures – Contractors must submit their proposals to the CDC Contracting Office by the due date and time stated in the RFTOP. Contractors responding to a RFTOP shall provide a technical proposal and profile of the personnel assigned or to be assigned to the task order and indicate for each proposed labor position, the number of man-hours subdivided by the specific components of the task. Responses shall also include a budget detailing the cost of each major subtask identified within the proposal. The offeror, in response to a RFTOP, will be evaluated on both technical and cost merits. The Government, may at its discretion, use past performance on previous projects as an evaluation factor. Evaluation criteria will be specified in the RFTOP. Evaluation criteria may vary for each RFTOP depending upon the emphasis of the project. For urgent/emergency task requests, a response of 5 calendar days or less may be required.

Awarded task orders will be issued to the Contractor by the Contracting Officer. Task order awards will include written specifications detailing and describing the nature of the work to be performed. Contractor will be authorized to commence work only upon receipt of specific signed Task Order awarded by the Contracting Officer.

CDC reserves the right to award individual task orders on the basis of “initial offers” without discussions; therefore, the proposal should contain the offeror's best terms from a cost/price and technical standpoint. Upon receipt of the Contractors' proposal, the Government will evaluate the proposal to determine if it is technical acceptable and if the price proposed is a fair and reasonable price. The Government and the contractor will negotiate a final price for the individual tasks.

Price will be an evaluation factor in all RFTOPs but will not be scored quantitatively. The information contained in the proposals and any additional information needed will be analyzed and evaluated to determine the validity and reasonableness of the price proposed.

Section C - Description/Specification/Work Statement Title of Project: DNA Plating and Storage Services IDIQ

I. BACKGROUND

The National Health and Nutrition Examination Survey (NHANES) is a program of studies designed to assess the health and nutritional status of adults and children in the United States. The survey is unique in that it combines interviews and physical examinations. NHANES is a major program of the National Center for Health Statistics (NCHS). NCHS is part of the Centers for Disease Control and Prevention (CDC) in the Department of Health and Human Services (DHHS) and has the responsibility for producing vital and health statistics for the nation. NHANES is overseen by the Division of Health and Nutrition Examination Surveys (DHANES). In 1991, a DNA biorepository was developed to maintain DNA samples for future research studies that would allow genetic and/or biologic information to be combined with other NHANES data.

As part of the NHANES physical exam, blood is collected from participating sample persons. Beginning with the NHANES III Phase II survey (1991-1994) and in certain subsequent NHANES survey cycles (1999-2002, 2007-2012), a blood sample was collected from participants for extracting DNA. The DNA from the NHANES III participants was extracted from immortalized cells (transformed with EBV) created from a blood sample not from whole blood as in subsequent survey cycles. For subsequent survey cycles two tubes of blood were collected from participants and DNA isolated from each primary and secondary tube. DNA sets were established as follows: 1999-2002 (combines NHANES survey cycles 1999-2000 and 2001-2002), 2007-2008, 2009-2010, 2011-2012.

To ensure continued quality, NHANES III samples had DNA concentration measured and DNA degradation and contamination was assessed. Previously, 1% of samples from the NHANES 1999-2002, 2007-2008, 2009-2010 and 2011-2012 were run on agarose gels to assess DNA degradation. All samples had high molecular DNA present, and none showed any significant signs of degradation. These samples were normalized based on their measured concentrations prior to electrophoresis and the DNA band intensities were similar indicating accurate concentrations. In addition, an assay that detects short tandem repeat (STR) from 8 regions of the genome was run on the same 1% of NHANES 1999-2012 samples to test for contamination. None of the samples showed any evidence of contamination with a 5% limit of detection.

NHANES requires a DNA repository to prepare and distribute DNA samples to researchers. This capability is required for research to be conducted on existing NHANES DNA samples. This Statement of Work (SOW) is part of an acquisition plan for the government to acquire these services.

II. PURPOSE

The purpose of this performance-based work statement (PBWS) is to receive and store DNA samples from approximately 28,650 NHANES participants, and to prepare and ship DNA plates to researchers, as needed. Additionally, inventory management and reporting, receiving returned DNA sample, and destruction of returned or unneeded or unusable sample as requested are required.

III. JUSTIFICATION

NHANES DNA samples are the only nationally representative U.S. collection of stored DNA samples. DHANES has a program to make these samples available to approved researchers for future research studies that would allow genetic and/or biologic information to be combined with other NHANES data. Currently about 70,000 of these NHANES DNA samples from certain NHANES survey cycles (beginning with the NHANES III cycle) are stored under another contract. A new five-year contract is required so the storage and plating services can continue without interruption, and researchers will be able to receive and analyze the samples for future studies.

IV. SCOPE OF WORK

The contractor shall perform all work necessary to receive, store, process, plate, inventory, record, ship, and/or dispose of NHANES DNA samples in a manner that preserves their research value and allows the DNA to be used for research purposes. The contractor shall implement procedures to ensure high quality laboratory practices.

V. WORK BREAKDOWN STRUCTURE

There are nine task areas in the base year:

Task Area 1: Requires the contractor to arrange for the receipt of DNA samples from the current contract stored specimen facility. This is likely to involve working with the facility to ensure proper shipping and inventory recording. The storage facility will be required to ship samples in accordance with all applicable regulations. Notifications of receipt and inventory must be sent to the Contracting Officer Representative (COR) as soon as shipped sample arrives.

Task Area 2: Requires the contractor to store DNA samples. DNA samples must be stored at -70 or -80 degrees Celsius or in liquid nitrogen.

Task Area 3: Requires DNA samples to be normalized to a concentration and volume specified by NCHS as needed and in appropriate container for long term storage.

Task Area 3.1: Requires the contractor to prepare a second set for quality control of normalized DNA samples from 5% of the master or secondary collection as specified by the COR that will be blinded to researchers.

Task Area 4: Requires the contractor to prepare 96-well plates of normalized DNA samples from the appropriate NHANES DNA collection as specified by the COR (according to the research protocol).

Task Area 4.1: Requires the contractor to prepare 96-well plates representing a partial set of normalized DNA samples (custom set) from the appropriate NHANES DNA collection as specified by the COR (according to the research protocol).

Task Area 5: Requires the contractor to ship the plated DNA samples to the researcher. Shipping will be performed in accordance with all applicable regulations. The contractor shall provide receipt and inventory of DNA samples electronically. Notification of inventory and shipping must be sent to the COR as soon as the plated DNA ships. See Appendix A for shipping procedures.

Task Area 6: Requires the contractor to arrange for the receipt of DNA samples back from the researcher. This will involve working with the researcher to ensure proper shipping and inventory recording. Samples should be shipped in accordance with all applicable regulations. Notifications of receipt and inventory must be sent to the COR as soon as shipped sample arrives.

Task Area 7: Requires the contractor to maintain an accurate inventory of DNA samples at all times and perform periodic quality assurance checks if deemed appropriate by the COR and reporting to the COR.

Task Area 8: Requires the contractor to prepare and provide end-of-year report on inventory, including start and final inventory.

Task Area 9: Requires the contractor to dispose of DNA samples as requested by the COR. Prior to disposing of the samples, the contractor shall provide a cost proposal for the work required to the COR and not perform work without having written approval from the COR. If approved by the COR, the Contract will be modified to add the necessary funding.

Please note, the services indicated in the Task Areas above are repeated for each option year.

VI. GOVERNMENT FURNISHED MATERIALS

The government shall provide DNA samples in the appropriate receptacles. No other government furnished materials are required for or shall be provided on this contract.

(a) Government-Furnished Property (GFP). The Government reserves the right to supply the Contractor, as Government-furnished property, any additional supplies, equipment, and materials determined by the Contracting Officer to be necessary and in the best interest of the Government in the performance of this contract provided the property is furnished, or the Contractor is notified of the Government’s intent to furnish it, prior to the Contractor’s commitment to acquire such items.

(b) Contractor-Acquired Property (CAP). Regardless of the place of performance, when the costs of such items will be charged to the contract, the Contractor must receive written consent from the Contracting Officer prior to purchase of any item which requires such consent under FAR 52.244-2 (see Section I, FAR 52.244-2, paragraphs (c), (d) and (e)).

(c) If performance of this contract is within and on Government facilities, and the Government-furnished property or contractor-acquired property is for use only within or on the Government facilities, the control and accountable record keeping for such property shall be retained by the Government (see FAR 52.245-1, Property Records). The Contractor shall remain accountable for loss or damage, but will not be required to submit an annual inventory or place its own bar codes on the items. The Government will provide property labels and other identification for contractor-acquired Government property under this paragraph.

(d) If performance of this contract is not within Government facilities, and there is either Government-furnished property or contractor-acquired property being used in performance of the work, the Contractor shall be responsible for the control and accountable record keeping for such property in accordance with FAR Subpart 45.5 as supplemented by HHS Publication (OS) 74.115 entitled "Contractor’s Guide for Control of Government Property," a copy of which will be provided upon request.

(e) The Chief of Material Management Branch, OAS, Centers for Disease Control and Prevention (CDC), is hereby designated as the Property Administrator for this contract. The Contractor agrees to furnish information regarding the Government property under this contract to the Property Administrator, an authorized representative, or a duly designated successor(s). The Contractor shall identify each item of equipment furnished by the Government to the Contractor or acquired by the Contractor using contract funds, with a suitable decal, tag, or other marking, as prescribed by the Property Administrator, and shall follow the guidance set forth in the “Contractor’s Guide for Control of Government Property.”

VII. PERIOD OF PERFORMANCE

The period of performance is for this IDIQ contract is 60 months. It is anticipated that multiple task orders will be issued to the contractors to work on areas identified in the Scope of Work. Each task order shall have a discrete period of performance independent of the basic contract and no task order shall extend more than twelve (12) months beyond the expiration date of the basic contract.

VIII. DELIVERABLES

Specific deliverables will be determined at the task order level.

IX. PERFORMANCE BASED MATRIX

A Performance Based Matrix will be used to ensure that systematic quality assurance methods are used in the administration of the Performance-Based Service Contract (PBSC) standards included in this contract.

The contractor is responsible for management and quality control actions necessary to meet the quality standards set forth in the task order. The Performance Standards and Surveillance Activity Checks defined in the Performance Based Matrix at the task order level shall be used by the COR in technical administration.

X. OTHER CONTRACT REQUIREMENTS

Government Data Rights

The Government shall have unlimited rights in all data, software and supporting materials acquired under this contract. Under no circumstances shall the contractor place a copyright that will in any way limit the Government’s use of any of the materials for which the contractor develops, provides and/or receives payment under this contract. The Contractor shall not provide any government data, documents, information, or licensed material in any form to sources not authorized by NCHS without written approval during the period of performance of this requirement and any time afterwards. Execution of non-disclosure statements will be required.

Identification and Disposition of Data The Contractor guarantees that no data collected under this contract will be used for purposes other than those specified in the contract unless approved by the NCHS COR. The contractor guarantees that it will not tabulate, analyze, release or use the data without prior written approval of the COR and the NCHS Confidentiality Officer. The Contractor will release all tabulations and reports solely to the Contracting Officer Representative (COR) or designee. All data collected, records, files (interim and final), and tables remaining in the custody of the Contractor at the close of this contract shall be returned to the custody of the responsible COR or designee, and no copies (either preliminary, interim or final) shall be maintained by the Contractor, with the exception of quality control data. Copies of quality control data may be maintained in the contracting office. If method development is done as part of this project, the Contractor may keep that data.

Confidentiality Concerns

NCHS data accessed under this task order are collected under confidentiality statutes including the Privacy Act of 1974 (5 U.S.C. 552a) and Section 308(d) of the Public Health Service Act [42 U.S.C. 242m(d)] which prohibits NCHS from using any personal information for any purpose other than what was described during the informed consent process and from sharing that information with anyone not clearly identified during the informed consent process. Additionally, NCHS data are protected by Title III, the Confidential Information Protection and Statistical Efficiency Act (CIPSEA), of the Foundations for Evidence-Based Policymaking Act of 2018 which was codified in 2019 (Pub. L. No. 115-435, 132 Stat. 5529). CIPSEA provides for stiff fines and imprisonment for violations of confidentiality. Persons who willfully disclose the NCHS confidential information accessed under this contract in any manner to a person or agency not entitled to receive it, shall be guilty of a class E felony and imprisoned for not more than 5 years, or fined not more than $250,000, or both. CIPSEA reinforces laws such as the Privacy Act and Section 308(d) of the Public Health Service Act, which guarantees that data provided to CDC\NCHS shall not be disclosed without the respondent’s consent.

The tasks outlined in this Statement of Work comply with the Confidential Information Protection and Statistical Efficiency (CIPSEA) Act Implementation Guidelines (https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/inforeg/proposed_cispea_guidance.pdf, page 32). This is the most recent CIPSEA implementation guidance published by the Office of Management and Budget. The guidance includes an Appendix A entitled, Requirements for Contracts and Written Agreements for Agents Acquiring or Accessing Confidential Information under CIPSEA. It states that federal contracts that require the collection of confidential information must contain certain details about how the confidential information will be handled. All data collection, handling, transmittal, and storage procedures must comply with CDC/NCHS regulations for the protection of subjects. A Designated Agent Agreement (DAA) between NCHS and the contractor may be required.

The contractor (and any subcontractor) may be required to ensure that all such staff complete NCHS Confidentiality training at https://www.cdc.gov/nchs/training/confidentiality/training/ and sign the NCHS Nondisclosure Affidavit annually. The contractor (and any subcontractor) may be required to prepare and submit a memo to the NCHS Contracting Officer (COR) that lists all persons who have completed NCHS Confidentiality training and have also signed the NCHS Nondisclosure Affidavit. The contractor (and any subcontractor) may be required to send the COR paper and electronic copies of the NCHS Confidentiality training certificates with each person’s name on it and the date the training was completed as well as the signed copies of the Nondisclosure Affidavits. After the first memo is submitted, the contractor (and any subcontractor) may be required to submit a memo bi-annually, as specified by the COR, listing all persons completing tasks under the contract and the dates they completed NCHS Confidentiality training and signed the NCHS Nondisclosure Affidavit.

If electronic reports are provided by the vendor, then the following is applicable:

Electronic and Information Technology Accessibility Notice

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.21, .22, .31, and .41. In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://hhs.gov/web/508.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

APPENDIX A:

PACKING AND SHIPPING PROCEDURES

Packing and shipping of NHANES DNA sample must comply with Federal regulations (Federal Register, 49 CFR 173.199 for Category B biological substances). Link is provided below.

https://ecfr.io/Title-49/Section-173.199

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 Inspection and Acceptance

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the COR/Project Officer) at the destination of the articles, services or documentation.

(End of Clause)

E.2 Acceptance:

Final acceptance will be based on the completion of each deliverable.

(End of Clause)

Section F - Deliveries Or Performance

F.1 Period of Perfomance The period of performance for this IDIQ contract shall be 60 months from the date of award.

F.3 Place(s) of Performance

Places of performance shall be determined at the task order level (End of Clause)

Section G - Contract Administration Data G.1 CDCA_G001 – Invoice Submission (March 2021)

(a) The Contractor shall submit the original contract invoice/voucher to the address shown below:

The Centers for Disease Control and Prevention

Office of Financial Resources (OFR)

P.O. Box 15580 Atlanta, GA 30333

Or – The Contractor may submit the original invoice via facsimile or email: Fax: 404-638-5324

Email: cpbapinv@cdc.gov

NOTE: Submit only one Invoice in PDF format per attachment.

(b) Subject Line must contain the word “Invoice” Example: Subject: Invoice SAM12345 for Contract 75D3012********

(c) The content/details of the email must include the below information provided in the body of the email:

· Contract or PO Number:

· Invoice Number:

· Amount:

· Vendor Name:

Only one invoice can be sent to the mailbox with the above relevant details in the body (multiple invoices need to be sent in multiple emails)

(d) The contractor shall submit 2 copies of the invoice to the cognizant contracting office previously identified in this contract. These invoice copies shall be addressed to the attention of the Contracting Officer.

(e) Do not send Links, Zip Files, or .DAT files containing PDF Invoices

(f) The Contractor is , is not X required to submit a copy of each invoice directly to the Contracting Officer’s Representative (COR) concurrently with submission to the Contracting Officer.

(g) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Office of Financial Resources is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(h) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

(14) Electronic funds transfer (EFT) banking info

For the status of invoices, please contact the OFR Service desk at ofrservicedesk@cdc.gov

NOTE: If your invoice has supporting documents, please combine the invoice and supporting documents as one PDF file. Do not submit the invoice and its supporting documents separately.

G.2 CDC0_G008 Contracting Officer’s Representative (COR) (Jul 2017)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

Michelle Poulos, Contracting Officer’s Representative (COR)

Division of Health and Nutrition Examination Surveys

National Center for Health Statistics

Centers for Disease Control and Prevention

3311 Toledo Road, Room 4313

Hyattsville, MD 20782

Telephone: 301-458-4443 As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

(End of Clause)

G.3 CDCP_G009 Contracting Officer (Jul 1999)

Tonya S. Justice, Contracting Officer

Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

2900 Woodcock Blvd, MS TCU-4

Atlanta, GA 30341-4004

Telephone: 770-488-3282

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause) G.4 CDC0_G018 Payment by Electronic Funds Transfer (Feb 2018)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-34 requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Office of Financial Resources at 678-475-4510.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR)

P.O. Box 15580 Atlanta, GA 30333

Or – Fax copy to: 404-638-5342

(End of Clause)

G.5 CDCP_G010 Contract Communications/Correspondence (Jul 1999) The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

(End of Clause)

G.6 CDCA_G031 Personnel Rates Table (Jul 2017)

The “fully burdened“ labor rates (Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit) listed below will be utilized for submission of business proposals.

Section H - Special Contract Requirements

H.1 HHSAR 352.239-74 Electronic and Information Technology Accessibility (Dec 2015)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) supplies and services developed, acquired, or maintained under this contract or order must comply with the “Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR part 1194. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the Statement of Work or Specification or Performance Work Statement. The contractor must provide any necessary updates to the submitted HHS Product Assessment Template(s) at the end of each contract or order exceeding the simplified acquisition threshold (see FAR 2.101) when the contract or order duration is one year or less. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) The Section 508 accessibility standards applicable to this contract will be defined in each task order.

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found under Section 508 policy on the HHS website: (http://www.hhs.gov/web/508). If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include EIT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found at http://www.hhs.gov/web/508. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(End of clause)

H.2 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (Apr 2015)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

H.3 CDCA_H004 Identification of Data (May 1998) The Contractor shall identify the technical data delivered to the Government as required by this contract with the number of the contract and the name and address of the Contractor or subcontractor that generated the data.

(End of Clause)

H.4 CDCA_H009 Key Personnel (Jul 2017)

The key personnel cited below are considered essential to the work performed under the contract.