Request_for_Information_FI_Janitorial_1.pdf

Bureau of Reclamation

Missouri Basin Region, Acquisition Management Division

REQUEST FOR INFORMATION (RFI) ONLY

SMALL BUSINESS CONCERNS UNDER NAICS 561720

Flatiron (FI) Janitorial Service

NOTICE: THIS IS NOT A SOLICITATION, BUT RATHER A SOURCES SOUGHT

SYNOPSIS TO DETERMINE POTENTIAL SOURCES FOR INFORMATION AND

PLANNING PURPOSES ONLY. NO FORMAL SOLICITATION FOR THIS WORK

EXISTS AT THIS TIME.

I. SMALL BUSINESS CONCERNS

This request for information is open to all interested small businesses. For the purpose of this inquiry, a small business is defined as a Small Business concern under NAICS Code 561720

“Janitorial Services”. The Small Business Size Standard is $22M. The Government shall verify all submissions meet the small business requirement per the System for Award Management

(SAM.gov) in addition to the Small Business Administration Dynamic Small Business Search website.

II. BACKGROUND

The Bureau of Reclamation, Missouri Basin Region, has a need for janitorial services at the

Flatiron Powerplant near Loveland, CO. The service will be performed at two locations:

(1) 11056 West County Road, Loveland, CO and (2) 910 Van Buren Ave, Loveland, CO.

III. SUMMARY OF WORK

The contractor shall provide janitorial services at the specified locations in accordance with the

Performance Work Statement (PWS). The work required under the contract is to keep the facilities clean for use by Reclamation employees and to have a neat indoor and outdoor appearance representing Reclamation to external customers who enter the buildings. Janitorial services shall be performed between the hours of 5:00 p.m. and 6:30 a.m., Monday thru Friday

(unless identified otherwise), holidays excluded. Exterior window washing can be performed during daytime hours with advanced coordination. Carpet and chair cleaning will need to take place on Friday after 5:00pm or Saturday, advanced notice is required.

Reclamation has estimated the number of square feet of floor space and the contractor shall make no claim against the Government for any excess or deficiency therein. There is a total of approximately 26,550 square feet.

This is a Request for Information (RFI) as defined in FAR Subpart 15.201(e). This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the

Government to contract for any supply or service whatsoever. Furthermore, Reclamation is not, at this time, seeking any proposals and will not accept any unsolicited proposals for this project.

No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of information; all costs associated with responding to this RFI will be solely at the interested party’s expense.

The Government shall not be liable for, or suffer, any consequential damages for proprietary information not properly identified. Proprietary information will be safeguarded in accordance with the applicable Government regulations. Response to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this notice are not offers and will not be accepted by the Government to form a binding contract.

Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry (GPE)

(System for Award Management (SAM.gov)). It is the responsibility of the interested parties to monitor these sites for the possibility of additional information pertaining to this requirement.

IV. REQUESTED INFORMATION

The purpose of this Request for Information is to (1) identify the socio-economic classification of interested contractors.

RESPONSES

Interested parties are requested to respond to this RFI with the following data:

a. Administrative Data:

i. Name, mailing address, phone number, Unique Entity Identifier (UEI) and e-mail of designated point of contact.

ii. Information regarding business size and/or socioeconomic designation.

iii. A statement of interest and a statement of capability. Capability may include licensing, bonding, insurance, equipment, personnel, and experience.

b. Submission:

i. Responses shall be submitted no later than 12 May 2023, 02:00 PM (MDT).

ii. Responses shall be submitted via electronic mail only to Monte Baird at mbaird@usbr.gov. Any responses after the due date and time will not be accepted.

iii. Proprietary information, if any, should be minimized and MUST BE CLEARLY

MARKED. To aid the Government, please segregate proprietary information.

Please be advised that all submissions become Government property and will not be returned.

QUESTIONS

Questions regarding this Request for Information shall be submitted in writing, through e-mail, to the Contracting Specialist, Monte Baird at mbaird@usbr.gov no later than 10 May 2023 at 2:00

PM (MDT). Verbal questions will NOT be accepted.

V. JANITORIAL SERVICE TASKS

TASK NO. 1 - AREA OFFICE

DAILY SERVICES

• Empty all trash and recycle receptacles and waste baskets into appropriate refuse containers. Wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, shower, and drinking fountains.

• Clean and disinfect toilet bowl seats on both sides.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Clean the lunchroom, kitchen area, including tabletops, microwaves (inside and out), chairs, floors, sinks, and counters.

• Keep the outside dumpster surrounding areas neat and orderly.

• Inspect and maintain all glass.

THREE TIMES WEEKLY SERVICES

• Clean and disinfect restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl, epoxy or similar.

• Wet mop all restroom floors using a disinfectant.

• Clean and dust mop lobby floor. Wet mop if necessary.

WEEKLY SERVICES

• Clean and dust all rooms, offices, areas, and cubicles.

• Clean the lunchroom, kitchen area, including cabinets, stove (inside and out), small appliances, and refrigerators (exterior).

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

• Wipe down walls and doors of elevator. Vacuum elevator floor.

• Sweep and wet mop kitchen and all non-carpeted floors in the basement.

• Clean and wet mop stairs, remove soil marks.

MONTHLY SERVICES

• Clean, wax, and buff all floor spaces identified below as vinyl or similar.

• Wet mop all epoxy flooring as identified below.

• Clean and disinfect the interior of the refrigerators.

QUARTERLY SERVICES

The tasks are anticipated to be completed in March, June, September, and December, but may be flexible at the discretion of the Contracting Officer or the designated QAE.

• Shampoo all carpets, entrance way rugs, and cloth surfaces of chairs.

• Clean chairs (all non-cloth surfaces).

• Clean all baseboards.

SEMI-ANNUAL SERVICE

The anticipated period of performance is every April and September but may be flexible at the discretion of the Contracting Officer or the designated QAE.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior light fixtures inside and out.

• Clean all interior air vents (not required to remove them from walls / ceiling).

YEARLY SERVICES

The anticipated period of performance is every June but may be flexible at the discretion of the

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and from those floor surfaces that can be exposed by the removal of non-fixed furnishing once a year.

DEFINITION OF FLOORS FOR THE AREA OFFICE

Approximate Area Square Footage Type of Flooring

• Main Floor o Offices, cubicles, hallways, etc. 8385 Carpet o Lobby 375 Tile o Restrooms (3) 370 Vinyl

• Miscellaneous o Stairways 195 Vinyl o Elevator 50 Carpet

• Basement o Offices and conference room 2400 Carpet o Kitchen, lunchroom and hallway 1325 Epoxy o Restroom/shower 125 Vinyl

• Upstairs o Offices, cubicles, hallways, etc. 2250 Carpet

TASK NO. 2 – BUILDING A

DAILY SERVICES

containers and wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains.

• Clean and disinfect toilet bowl seats on both sides.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Clean the lunchroom, kitchen area, including tabletops, microwaves (inside and out), chairs, floors, sinks, and counters.

THREE TIMES WEEKLY SERVICES

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl or similar.

• Clean and dust mop all floor spaces identified below as cement.

• Clean the lunchroom, kitchen area, including cabinets, stove (inside and out), small appliances, and refrigerators (exterior).

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

• Wet mop kitchen area using a disinfectant.

• Clean, wax and buff all floor spaces identified below as tile floors and vinyl or similar.

The tasks are anticipated to be completed in March, June, September, and December.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

• Clean chairs (all non-cloth surfaces) discretion of the Contracting Officer or the designated QAE.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior air vents (not required to remove them from walls / ceiling).

YEARLY SERVICES

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and

DEFINITION OF FLOORS FOR BUILDING A.

• Main Floor o Offices, cubicles, hallways, etc. 2860 Carpet o Restrooms 285 Vinyl o Kitchen Area 525 Cement o Union Meeting Room 500 Vinyl

TASK NO. 3 – BUILDING F

TWO TIMES WEEKLY

containers and wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces.

Maintain these areas free of soil marks, stains, and spills.

• Keep the outside dumpster surrounding areas neat and orderly.

• Inspect and maintain all glass.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean all floor spaces identified below as vinyl or similar.

• Wet mop all restroom floors using a disinfectant.

• Clean and dust all rooms, offices, areas, and cubicles.

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and

The tasks are anticipated to be completed in March, June, September, and December but may be flexible at the discretion of the Contracting Officer or the designated QAE. All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

ANNUAL SERVICES

Contracting Officer or the designated QAE.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior air vents (not required to remove them from walls / ceiling).

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and

DEFINITION OF FLOORS FOR BUILDING F.

• Main Floor o Offices 830 Carpet o Restrooms 200 Vinyl o Hallways & Upstairs Room 350 Vinyl

TASK NO. 4 – FLATIRON MODULAR OFFICES

DAILY SERVICES (Monday – Thursday) containers and wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Clean the lunchroom, kitchen area, including cabinets, tabletops, microwaves, stove, small appliances, refrigerators, chairs, floors, sinks, and counters.

TWO TIMES WEEKLY SERVICES

Maintain these areas free of soil marks, stains, and spills.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl or similar.

• Clean the lunchroom, kitchen area, including cabinets, stove (inside and out), small appliances, and refrigerators (exterior).

• Wet mop kitchen.

• Clean, wax, and buff all floor spaces identified below as and vinyl or similar.

• Clean and disinfect the interior of the refrigerators. Two-week advanced coordination with Reclamation staff is required.

flexible at the discretion of the Contracting Officer or the designated QAE. All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

discretion of the Contracting Officer or the designated QAE.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior light fixtures inside and out.

• Clean all interior air vents (not required to remove them from walls / ceiling).

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and

DEFINITION OF FLOORS FOR FLATIRON MODULAR OFFICES.

• Main Floor o Offices, cubicles, hallways, etc. 3619 Carpet o Restrooms and kitchen area 701 Vinyl

TASK NO. 5 – FLATIRON MACHINE SHOP

DAILY SERVICES (Monday – Thursday) containers and wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains.

• Clean and disinfect toilet bowl seats on both sides.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Wipe down washer, dryer, benches, and outside of lockers.

TWO TIMES WEEKLY SERVICES

Maintain these areas free of soil marks, stains, and spills.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl or similar.

• Clean, remove stains, and disinfect all surfaces of shower.

• Clean, wax, and buff all floor spaces identified below as tile floors and vinyl or similar.

flexible at the discretion of the Contracting Officer or the designated QAE. All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

SEMI-ANNUAL SERVICES

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and

DEFINITION OF FLOORS FOR FLATIRON MACHINE SHOP.

o Restrooms 240 Vinyl o Changing Room 380 Carpet

TASK NO. 6 – FLATIRON POWERPLANT

TWICE WEEKLY SERVICES

containers and wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains.

• Clean and disinfect toilet bowl seats on both sides.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces.

• Keep the outside dumpster surrounding areas neat and orderly

• Clean, wax, and buff all floor spaces identified below as tile floors and vinyl or similar.

SEMI-ANNUAL SERVICES

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and

DEFINITION OF FLOORS FOR FLATIRON POWERPLANT.

o Control Room 700 Vinyl o Restroom 50 Vinyl