Repair HVAC Bldgs. #8 #8A SOW.docx

Statement of Work

Repair HVAC System Bldg. #8 #8A Asset ID: 640200B008

USDA-ARS

Stoneville, Mississippi

Prepared by:

Kevin Magee January 2024

Table of Contents

Statement of Work Page 3

Location Map

Statement of Work: Provide labor, equipment, materials, and supervision to repair damage to building 8 & 8A HVAC System.

Project Objective: The objective of this Project is to replace faulty HVAC components in Building 8 & 8A that were damaged during extreme cold temperatures. In the B-8 penthouse, 2 variable frequency drives are damaged and heat trace tape, insulation and jacketing needs to be installed on a water supply pipe. At the B-8A Air Handling Unit, chilled water coils, a controller, check valve and pipe insulation need replacing and heat trace tape install on all lines exterior to the building. This Project is located at USDA-ARS JWDSRC, 141 Experiment Station Rd. in Stoneville, MS.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be obtained through:

www.sam.gov Site Visit: Bidders are encouraged to visit the site, if needed, and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in Stoneville, MS.

Utilization of Bio-Based Products: The contractor shall make every effort to utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base Bid: Provide all equipment, labor, materials, and supervision necessary to perform the following:

B-8 Penthouse:

1. Replace in kind or equivalent 2 Yaskawa HV 600 Variable Frequency Drives that serve Hot Water Pumps #1 & 2 and integrate them into the present HVAC System.

Figure 1Yasakawa HV600 VFDs for HWP 1 & 2

2. Install heat trace tape, insulation, and jacketing on approximately 25’ of water supply pipe to include all valves and fixtures.

Building 8A Trane Air Handling Unit

1. Replace Chilled Water Coils on the B-8A Trane AHU and integrate into the present HVAC system.

2. Remove existing exterior pipe insulation, install heat trace tape, replace insulation and jacketing in kind to match existing.

3. Replace chilled water check valve on the B-8A AHU with a direct replacement or equivalent.

4. Replace existing Trane Controller/VFD in kind or equivalent to match existing and integrate into present HVAC system.

5. Integrate all components into present control system and perform a factory startup to verify all work has been successfully integrated and is operating per design. Startup shall be coordinated to include ARS Stoneville Facilities Maintenance and Facilities personnel.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base Bid.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed onsite.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the research facility, its workers, or the on-going research housed in buildings 8 & 8A.

6. Contractor must always have a Foreman on the job while working onsite on this project.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Prosecution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

Once completed, a government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 3 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 30 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Contract Officer Lynn Hults Lynn.hults@usda.gov 912-464-9723 image1.png image2.jpg image3.jpg image4.jpeg image5.jpeg image6.jpeg image7.png image8.jpeg image9.jpeg image10.jpeg