Redacted LSJ.pdf

DEPARTMENT OF THE TREASURY

LIMITED-SOURCES JUSTIFICATION

This acquisition is conducted under the authority of the Multiple Award Schedule Program (see FAR 8.401)

Treasury Standard Form – 1012 (Rev 5/18)

Prescribed by Treasury: DTAP 1008.405-6

1. Identification of the agency and the contracting activity:

The requiring activity is the Department of the Treasury, Bureau of Engraving and Printing, Office of Critical Infrastructure & IT Security (OCIITS), and the contracting activity is the Department of the Treasury, Internal Revenue Service (IRS), BEP Acquisition Branch.

2.a Nature and/or description of the action being approved:

BEP is replacing its CCTV with a Digital Video Recording System at the direction of DOJ.

The replacement system will provide an additional layer of security protection for BEP mission of producing currency. The limited source justification is for a logical follow-on to the incumbent TIC Security. The Period of Performance will be one year from date of award

(DOA).

2.b Name of the vendor: TIC Security 2.c Requisition No.: XXXXX 2.d Bridge contract: ☐ Yes ☒ No 2.e Brand name: ☐ Yes ☒ No 3.a A description of the supplies or services required to meet the agency’s needs:

The purpose of this task order is to acquire professional support services for Total DVRS Replacement Project. The contractor shall provide all resources necessary to accomplish the requirements described in the Performance Work Statement (PWS). Specifically, the scope of services required in the following area: Operations and Maintenance at ECF, Landover, and WCF facilities. This limited source follow-on action will result in a Firm-Fixed Price (FFP) Task Order. The Period of Performance will be one year from date of award (DOA).

3.b Includes IT: ☒ Yes ☐ No Product Service Code 7J20; NAICS Code 561621

3.c IGCE/Estimated dollar value: XXXXX 4.a Identification of the authority being used (Check the appropriate box that applies).

☐ FAR 8.405-6(a)(1)(i)(A) – An urgent and compelling need exists and following the procedures would result in unacceptable delays.

☐ FAR 8.405-6(a)(1)(i)(B) – Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

☒ FAR 8.405-6(a)(1)(i)(C) – In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order or BPA provided that the original order or BPA was placed in accordance with FSS procedures in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

☐ FAR 8.405-6(b) – Items peculiar to one manufacturer.

4.b Supporting Rationale:

The proposed contractor TIC Security has been successfully providing the existing services to BEP; therefore, the proposed source has the unique technical and other resources required for this acquisition; The unique technical advantages TIC Security has is that they configured and installed BEP systems, so they understand the complexity of all connecting sub-systems. The sources that TIC Security has in place allows them to be proactive in meeting BEP requirements and also being able to deploy vendors because of the already established relationships and vendor knowledge of BEP systems due to already previously executing associated tasks at BEP. The impact of not awarding TIC Security this follow-on contract would cause BEP to not meet the requirement of no video loss due to not having the expertise on hand to support the hardware, software of the various system/sub-systems. They are the

This acquisition is conducted under the authority of the Multiple Award Schedule Program (see FAR 8.401) only vendor that can provide the support during this requested timeframe without causing additional burden to the government. They have cleared staffed and ready to support the mission. They already have active vendor support agreements in place to finalize system configurations. Attempting to transition to a new vendor during this short period would not be feasible or cost effective to the government.

5. A determination by the ordering activity Contracting Officer that the order or BPA represents the best value consistent with FAR 8.404(d):

The Contracting Officer has determined that a sole source logical follow on is the best value consistent with FAR 8.404(d) and the lowest overall cost alternative (considering price, special features, administrative costs) to meet the Government’s needs. The CO will determine what is fair and reasonable on a new award.

6. A description of the market research conducted among schedule holders and the results or a statement why market research was not conducted:

Due to the nature of acquisition and the unique qualifications of the proposed contractor as described in section 5 above the Government market research was not conducted.

7.a Any other facts supporting this justification:

The IGCE, Acquisition Plan and Market Research support this justification 7.b Attachments: ☐ Yes ☒ No

8. A statement of the actions, if any, the Requiring Activity and Contracting Activity may take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for the supplies and services is made:

TIC Security is the vendor who was awarded the contract for the previous phases and has knowledge and experience with the project that no other company possesses, and which accrues to the benefit of the government. A different contractor would have to work to catch up to perform the logical follow-on, which would cost time and increase project cost, schedule, or performance risk. There would be no transition/start-up costs, inefficiencies at start-up, nor the learning through performance. A different vendor would have trouble meeting staffing requirements at proposed prices, plus a different vendor may not understand the entire job tasks. As a result, approval of this sole source provides the Government the necessary time to complete the evaluation process and make a new award.

9. Certifications and Approvals:

9.a Program Office Certification (Requiring Activity). I hereby certify that any supporting information and data provided (e.g., the Government’s minimum needs or requirements, or other rationale for the limited sources) and which form the basis for this justification for an exception to fair opportunity, are accurate and complete to the best of my knowledge and belief.

Name: Date:

Signature:

9.b Contracting Officer Certification and Approval. I hereby determine the circumstances of this acquisition support the justification to acquire these supplies or services on a limited source basis. I also certify this limited-sources justification is accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the authorized contracting officer for this acquisition, I hereby approve the processing of this requirement on a limited-source basis.

This acquisition is conducted under the authority of the Multiple Award Schedule Program (see FAR 8.401)

Name: Date:

Signature:

10. Additional Reviews and Approvals (As applicable):

10.a Bureau Chief Information Officer or Authorized Designee (for IT requirements that are over $5 million, but not exceeding $68 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief, and representative of the Government’s need. Therefore, I hereby consent to the approval of this justification. (Note: The Bureau CIO may delegate their authority for proposed contracts over $5 million, but not exceeding $13.5 million to the Associate Bureau CIO(s).)

Name: Date:

Signature:

10.b Advocate for Competition (if over $750,000, but not exceeding $13.5 million) (Contracting Activity). I have reviewed this limited-sources justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the ordering activity’s Advocate for competition, I hereby approve this limited-sources justification.

Name: Date:

Signature:

10.c Head of the Procuring Activity or Authorized Designee (if over $13.5 million, but not exceeding $68 million) (Contracting Activity). I have reviewed this limited-sources justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the head of the procuring activity or authorized designee, I hereby approve this limited-sources justification.

Name: Date:

Signature:

10.d Treasury Chief Information Officer (for IT requirements that are over $68 million).

I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief, and representative of the Government’s need. Therefore, I hereby consent to the approval of this justification.

Name: Date:

Signature:

10.e Senior Procurement Executive (if over $68 million) (Contracting Activity). I have reviewed this limited-sources justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, I hereby approve this limited-sources justification.

Name: Date:

This acquisition is conducted under the authority of the Multiple Award Schedule Program (see FAR 8.401)

Signature:

Treasury Standard Form – 1012 (Rev 7/22)