Redacted JA.pdf

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION FOR A FAR

PART 13 ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The Marine Corps University has a requirement for Microsoft 365 A5, Project Plan 3 and Visio Plan 2 annual licensing. Microsoft 365 A5 is a suite of office applications such as Outlook, Word, Excel, PowerPoint, OneNote, Publisher and Access. Microsoft 365 A5 also includes Services such as Exchange, OneDrive, SharePoint, Teams, Planner, Sway, Forms, Stream, and Flow. Microsoft 365 A5 will provide the MCU with seamless, integrated capabilities that can be accessed on multiple devices while providing security and protection from advanced threats for both students and faculty.

The required delivery/performance start date is 1 July 2023, or date of award, whichever is later. This requirement shall cover a period of 12-months.

Brand Name Microsoft Corporation as follows:

Manufacturer Part Number Description Quantity Microsoft Corporation

M365 A5-

FAC-1

Microsoft 365 A5 for Faculty 1 Faculty License provides 40 Student License (1,000 Faculty License will provide 40,000 Student License) Subscription Period: 1 July 2023 - 30 June 2024

1,000

Microsoft Corporation

M365 Project Plan

3-FAC-1

Microsoft 365 Project Plan 3 - Faculty License provided.

Subscription Period: 1 July 2023 - 30 June 2024

Microsoft Corporation

M365 Visio Plan

2-FAC-1

Microsoft 365 Visio Plan 2 - Faculty License provided.

Subscription Period: 1 July 2023 - 30 June 2024

Manufacturer: Microsoft, Corporation Manufacturer POC and Phone Number: Tel: 855-270-0615 Manufacturer Address: 1 Microsoft Way, Redmond, WA 98052 Manufacturer’s Dealer/Representative: Various authorized resellers

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

V 1.5 (14 March 2023)

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. ___ OTHER REASONS.

B. _X__ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

Brand Name is important to satisfy future consistency across the Marine Corps. Complete compatibility is essential and is assured by the use of Microsoft Office 365.

Specific characteristics of the Microsoft Office 365 that limit the availability to a Brand Name are:

Currently integrating into the entire Marine Corps Network In compliance with Marine Corps Enterprise Integration efforts Worldwide Web services access Engineering support and assistance only offered via Microsoft Provides the required FEDRAMP approval for Government use

Microsoft 365 Annual Subscriptions have been approved for the Marine Corps in the Department of Defense (DoD) Information Technology Portfolio Repository (DITPR)/Department of Navy (DON) Application and Database Management System (DADMS) which are the DOD and DON Information Technology Systems (ITPRAS#TECOM-23-250240).

When considering all of the above features and characteristics the particular brand name, product or feature is essential to the Government's requirements. Current research indicates no other products contain the requirements or the ability to quickly assimilate into existing environments. The cost and level of effort would be too great to transition to another system/tool set that may or may not meet the government’s business and technical needs as an organization.