R16PS01492.pdf

U.S. Department of the Interior Bureau of Reclamation August 2016

Request for Quotes (RFQ) Solicitation No. R16PS01492

ELEVATOR MAINTENANCE

Canyon Ferry Dam - Montana

This Page Intentionally Left Blank

Elevator Maintenance Canyon Ferry Dam, Canyon Ferry

Montana

FOREWORD

Contractor to inspect, maintain and repair the elevator at Canyon Ferry Dam in a manner that will ensure continuous and safe operation. The elevator is primarily for the use of Reclamation personnel to transport equipment, and on occasion, may be used by visitors. The elevator was replaced in 2015/2016 with a gearless traction passenger elevator along with the controls and doors. The elevator has a travel distance of 150 feet with six stops. The elevator has 2500 pounds full load capacity and travel speed is 350 feet per minute. The work site is located approximately 18 miles east of Helena, Montana.

EMAIL INQUIRIES REGARDING THIS SOLICITATION SHOULD BE MADE TO:

Contractual Matters: Contracting Officer Attention: Michael Birkland Billings, Montana Email: mbirkland@usbr.gov

OFFEROR’S NOTES

QUOTE DUE DATE AND TIME: FOR DATE AND TIME OF REQUEST FOR

PROPOSALS, SEE "SOLICITATION, OFFER, AND AWARD," STANDARD FORM 1442.

ORAL INFORMATION: In accordance to provision 52.214-06 of the Federal Acquisition Regulation, oral explanations, information, or instruction given before the award of the contract will not be binding.

SAFETY AND HEALTH MANUAL: for information regarding bureau of reclamation's publication "reclamation safety and health standards" (RSHS) November 2009 Edition, which is applicable to work under this contract, see clause WBR 1452.223-81 (Safety and Health) of the solicitation. The electronic version of the publication can be found at: http://www.usbr.gov/safety/RSHS/rshs.html

SAM: Effective July 29, 2012, any contractor interested in doing business with the federal government must register in the System for Award Management (SAM) database prior to award of a contract or agreement. SAM is a federal government owned and operated free website, which consolidates the central contractor registration (CCR), the online representations and certifications application (ORCA), and the excluded parties list system (EPLS).

DUNS: The vendor's DUN & Bradstreet number and banking information are required for registration. Contractors may obtain information on registration and annual confirmation requirements via the SAM website accessed through https://www.sam.gov/portal/public/sam/ or by the federal service desk at 1-866-606-8220.

http://www.usbr.gov/safety/RSHS/rshs.html https://www.sam.gov/PORTAL/PUBLIC/SAM/

IPP: Payment requests for the anticipated purchase order must be submitted electronically through the U.S. Department of the Treasury’s Internet Payment Platform system (IPP). The IPP website address is: https://www.ipp.gov. The contractor must use the IPP website to register access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting the ipp production helpdesk via email ippgroup@bos.frb.org or phone

(866) 973-3131. If the contractor is unable to comply with the requirement to use ipp for submitting invoices for payment, the contractor must submit a waiver request in writing to the contracting officer with its proposal or quotation.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

Document No.

R16PS01492

Document Title

Canyon Ferry Elevator Maintenance

Table of Contents - 1

TABLE OF CONTENTS

PART 1 – THE SCHEDULE

SECTION A – Solicitation, Offer, and Award Form (SF 1442)

SECTION B – Supplies or Services and Prices

SECTION C – Performance Work Statement

SECTION D – Not Used

SECTION E – Inspection and Acceptance E.1 Material and Workmanship E.2 Inspection of Construction

SECTION F – Deliveries or Performance F.1 Commencement, Prosecution, and Completion of Work F.2 Suspension of Work

SECTION G – Contract Administration Data G.1 Authorities and Delegations G.2 Electronic Invoicing and Payment Requirements

SECTION H – Special Contract Requirements H.1 Site Security

PART II – CONTRACT CLAUSES

SECTION I – Contract Clauses I.1 Clauses By Reference I.2 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements I.3 Commercial and Government Entity Code Maintenance I.4 Minimum Wages Under Executive Order 13658 I.5 Buy American Act – Construction Materials I.6 Payments Under Fixed-Price Construction Contracts I.7 Prompt Payment for Construction Contracts I.8 Differing Site Conditions I.9 Permits and Responsibilities I.10 Cleaning Up I.11 Accident Prevention I.12 Preconstruction Conference I.13 Changes and Changed Conditions I.14 Liability Insurance I.15 Safety and Health I.16 Protecting Federal Employees and the Public from Exposure to Tabacco Smoke in

Document Title

Canyon Ferry Elevator Maintenance

Table of Contents - 2 the Federal Workplace I.17 Equipment Ownership and Operating Expense I.18 Other Contracts I.19 Preservation of Cultural Resources I.20 Security Requirements I.21 Modification Proposals

PART III – DOCUMENTS, EXHIBITS, AND OTHER

SECTION J – List of Documents, Exhibits, and Other Attachments

1- Wage Determination 2- Company Experience Reference List

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – Representations, Certifications and Other Statements of Offerors K.1 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements K.2 Annual Representations and Certifications

SECTION L – Instructions, Conditions and Notices to Bidders L.1 System for Award Management L.2 Commercial and Government Entity Code Reporting

L.3 Submission of Offers in the English Language L.4 Submission of Offers in U.S. Currency L.5 Construction Wage Rate Requirments L.6 Notice of Requirement for Affirmative Action to Ensure Equal Employment

Opportunity for Construction L.7 Notice of Buy American Requirement L.8 Use and Disclosure of Proposal Information L.9 Notice of Intent to Acquire Metric Products and Services L.10 Authorized Workers Notice to Potential

SECTION M – Evaluation Factors for Award M.1 Evaluation Factors for Award M.2 Notice of World Trade Organization Government Procurement Agreement Evaluations

PART I – TABLE OF CONTENTS

AND

THE SCHEDULE

SECTION A

SOLICITATION, OFFER, AND AWARD

(STANDARD FORM 1442)

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

0040266150

Bureau of Reclamation

Great Plains Region

Regional Office PO Box 36900

R60

Billings MT 59107

Bureau of Reclamation

2021 4th Ave North Billings MT 59101

Michael Birkland 406-247-7646

108/12/2016

R16PS01492

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Elevator Maintenance, Canyon Ferry Dam, Canyon Ferry Montana

The range of this project is $25,000 - $100,000

This Acquisition is Full and Open Competition

The North American Industry Classification System (NAICS) code is 238290

Taxpayer Identification Number (TIN): ____________________________________

Data Universal Number System (DUNS): ____________________________________

Commercial and Government Entity Code: ______________________________________

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 0 calendar days and complete it within ________________ ________________ calendar days after receiving

Paragraph F.1

08/26/2016

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Bureau of Reclamation Great Plains Region

Regional Office PO Box 36900

R60

Billings MT 59107

Michael L. Birkland

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

R16PS01492

00010

00020

1 AU

00030

1 AU

00040

1 AU

00050

1 AU

Elevator Maintenance - Base Year

Elevator Maintenance - Option Year One

(Option Line Item)

Elevator Maintenance - Option Year Two

(Option Line Item)

Elevator Maintenance - Option Year Three

(Option Line Item)

Elevator Maintenance - Option Year Four

(Option Line Item)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

1 AU

See Continuation of Section B (CLINS 1-5)

SECTION B

THE SCHEDULE

Schedule

B - 1

CONTINUATION OF

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Elevator Maintenance Canyon Ferry Dam

Canyon Ferry Montana

B.1 PRICE SCHEDULE

(a) Offers will be considered for award on the following Price Schedule but no offer will be considered for award on only a part of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) Definitions:

(1) CLIN - Contract Line Item Number

CLIN* Section Work or Materials Quantity and Unit

Unit Price Amount

1 PWS Base Year For the lump sum of $

2 PWS Option Year One For the lump sum of $

3 PWS Option Year Two For the lump sum of $

4 PWS Option Year Three For the lump sum of $

5 PWS Option Year Four For the lump sum of $

TOTAL FOR PRICE SCHEDULE $

END OF SCHEDULE

SECTION C

Perormance Work Statement

PERFORMANCE WORK STATEMENT

FOR

ELEVATOR MAINTENANCE AND REPAIR

CANYON FERRY DAM

STATEMENT OF WORK

FOR

ELEVATOR MAINTENANCE AND REPAIR

INTRODUCTION: The Bureau of Reclamation (Reclamation) is seeking vendors to provide a full service elevator maintenance and repair program for a passenger elevator located at Reclamation’s Canyon Ferry Dam. Canyon Ferry Dam is located approximately 18 miles east of Helena, Montana

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to inspect, maintain and repair the elevator at Canyon Ferry Dam in a manner that will ensure continuous and safe operation. The elevator is primarily for the use of Reclamation personnel to transport equipment, and on occasion, may be used by visitors. The elevator was replaced in 2015/2016 with a gearless traction passenger elevator along with the controls and doors. The elevator has a travel distance of 150 feet with six stops.

The elevator has 2500 pounds full load capacity and travel speed is 350 feet per minute.

1.1. MAINTENANCE SERVICES. Contractor shall perform all monthly, quarterly, semi-annual, and annual inspection and preventive maintenance items identified in FIST Volume 2-10, Appendix B. Weekly inspection and maintenance outlined in FIST 2-10 Appendix B will be performed by Reclamation personnel. Contractor will also conduct full load testing as periodicity or condition requires. All inspections shall be performed in accordance with FIST Volume 2-10 and the current edition of ASME A17.1, ASME A17.2 and all subsequent updates. Deficiencies discovered during testing shall be corrected as part of the test. A copy of Facility Instructions Standards and Techniques (FIST) 2-10 will be provided to the successful bidder. It is also included as Appendix A of this statement of work. A copy can be downloaded at http://www.usbr.gov/power/data/fist/fist2_10/fist2-10.pdf The contractor shall perform preventive maintenance during each monthly inspection to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the elevator in safe and reliable operating condition until the next scheduled maintenance.

1.1.2. The contractor shall prepare and submit a written report within ten business days of the monthly inspection. The report shall identify maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the elevator. If repairs require work considered over and above routine maintenance work, the contractor shall notify the Government Contracting Officer for appropriate decision and action. The contractor shall complete the checklist provided in Appendix B of this statement of work which corresponds to the service interval being performed (i.e. monthly, quarterly, semi-annual, or annual). Copies of completed checklists shall be submitted to the Power Plant Supervisor or Contracting Officer’s Representative within five business days of each completed inspection or maintenance.

1.1.3. Contractor shall maintain a work log listing required maintenance actions, time intervals, and notations indicating the work done. Log book shall be located in the machine room where it can be accessed by Reclamation personnel.

1.2. REPAIR SERVICE CALLS.

1.2.1. Routine Calls. Service calls will be classified as routine when the work does not qualify as an emergency call. The contractor shall respond to and begin work on routine service calls within 24 hours after receipt of the call. Routine service call work will normally be performed during the government’s regular working hours. The contracting officer or his designated representative will notify the contractor of repairs to be made from the inspection report or service call. The contractor shall report to the work location, survey the repair, and provide to the contracting officer an estimated time to repair and cost of repairs not covered in the basic service contract. The contractor shall commence repair work after notification from the contracting officer. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. Downtime of the elevator will be kept to an absolute minimum. The contractor must notify the customer of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written report within 7 business days after the routine repairs are completed. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs.

1.2.2. Emergency Calls. Service calls will be classified as emergency when system failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity operations or mission. Examples include personnel “trapped” inside an elevator, a fire or electrical defect which could cause fire or shock. For emergency service calls, the contractor shall provide a mechanic at the site and on the job ready to service the elevator within 2 hours during normal working hours, and within 4 hours at all other times, 24 hours a day, seven days a week. After beginning work, the contractor shall work continuously until the emergency situation is arrested. After arresting the emergency condition, any remaining work required to restoring safe, continuous and reliable equipment operation shall be performed as a routine service call. The contractor shall prepare and submit a written report within 7 business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs.

1.3 INSPECTION SERVICES. The contractor shall provide inspection of the elevator systems. All inspections shall be performed in accordance with FIST Volume 2-10 and with the current edition of ASME A17.1, ASME A17.2 and all subsequent updates.

2. SERVICE SUMMARY.

PERFORMANCE OBJECTIVE SOW

PARA

PERFORMANCE

THRESHOLD

Perform Preventive Maintenance.

Elevator is fully operational.

1.1. Elevator is operational at all

times. No more than 2 customer complaints per year.

Service Call Repairs.

Repairs are made in a timely manner;

Customers are informed of expected repair time. Response and repair is made within the specified time.

1.2. Response to and repairs of

service calls are timely 100% of the time. No more than 2 customer complaints per year.

Perform Inspection Services 1.3 Perform with 0 discrepancies.

Submit Maintenance and Repair Reports.

Accurate reports are delivered within two business days.

1.1.2., 1.2.1., 1.2.2.

100% of all reports are timely and accurate. . No more than 2 customer complaints per year.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will furnish the following utility services at existing outlets for use in those facilities provided by the government and as may be required for the work to be performed under the contract: electricity and fresh water. The contractor shall provide and maintain, at his/her expense, the necessary service lines from existing government outlets to the site of work.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The government evaluator shall have a specific quality control inspector to notify in case of customer complaints.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Performance Plan.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

4.4. HOURS OF OPERATION. Normal working hours are between the hours of 7:00 a.m. to 5:30 p.m. Monday through Thursday, excluding Federal Government holidays and weekends. If necessary, work under this contract may be performed outside normal working hours, but must be coordinated with the Canyon Ferry Division Office at least 48 hours in advance. Shutdowns for repairs and maintenance shall be coordinated with and approved by Reclamation. Contractor will contact the Power Plant Supervisor at 406-475-3900

4.5. SECURITY REQUIREMENTS. Contractor employees or any representative of the contractor entering the government installations shall comply with all dam and power plant security measures implemented at all times. All contractor employees shall carry contractor photo identification at all times. The Contractor will allow Reclamation personnel to examine materials and equipment used by the contractor and allow Reclamation personnel to observe all contractor operations at the work site.

4.5.1 Access. Contractor service technicians will check in with the Power Plant Supervisor, acting Power Plant Supervisor, or Power Plant Operator upon their arrival and check out with them before leaving the site. Service Contractor managers or service technicians will meet directly with the Power Plant Supervisor prior to leaving the job site. The purpose of this meeting is to update the Supervisor regarding any minor or major concerns, what work was performed, update the status of the elevator, and insure that activities are properly documented in the power plant logbook.

4.6. SPECIAL QUALIFICATIONS. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators. Work shall be performed by trained and qualified personnel directly employed and supervised by the Service Contractor or the Service Contractor’s service manager.

Contractor is required to abide by all applicable codes, regulations and standards.

4.6.1 Licenses and Permits. Contractor is responsible for obtaining and submitting all necessary licenses and standard operating permits. Contractor will provide any licensing or certificates required to be displayed in the elevator.

4.7. SAFETY AND HEALTH STANDARDS. Contractor shall initiate and maintain programs to comply with the provisions of the Reclamation Health and Safety Standards and the Occupational Safety and Health Standards Act. A copy of the Reclamation Health and Safety Standards will be provided to the contractor upon award of contract. Copies of the Reclamation Safety and Health Standards 2009 (RSHS) may be downloaded at http://www.usbr.gov/safety/RSHS/rshs.html

APPENDIX A

Facility Instructions Standards and Techniques (FIST) 2-10

APPENDIX B

Minimum Preventive Maintenance Requirements for Electric Traction Elevators

PERFORMED ON A MONTHLY BASIS:

Initials Date 1 Check and adjust car door operation. Lubricate hangers, rollers, gibs, linkages, and pivot points.

2 Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten door drive system points.

3 Check selector. Clean, adjust, and lubricate components as required.

4 Check the car telephone and alarm operations. Repair the alarm system if required.

5 Check the operation of the limit and safety switches in hoist way and car.

6 Check the oil level in the car and in the counterweight oil buffers. Add oil as required.

7 Check the motor brushes and commutators. Check the brushes for tension, seating, and wear (replace or adjust as required). Check commutators for finish, grooving, eccentricity, and mica level - clean, turn, or refinish as required.

8 Check the car emergency light.

9 Check the car ventilation system and heater.

10 Initiate the Phase I firefighter recall service and check for proper operation to a minimum of two floors under Phase II service.

Minimum Preventive Maintenance Requirements for Electric Traction Elevators

PERFORMED ON A QUARTERLY BASIS:

Initials Date 1 Check for proper car leveling operation. Adjust if required.

2 Check and clean the door switch contacts.

3 Check the door speed control switches.

4 Inspect the condition of resistors and mounting assemblies.

5 Check car top and hoist way for loose covers, vanes, or components.

6 Inspect the traveling cables for damage.

7 Inspect the brake linings.

8 Inspect all ropes for wear and lubrication (do not lubricate the governor rope) - replace or lubricate the ropes if required. Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.

9 Check the car position sensor drive wheel.

10 Check decelerations, advances, and accelerations to ensure all cars are matched.

11 Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.

PERFORMED ON A SEMI-ANNUAL BASIS:

Comprehensive inspection - see Section 3.2 of FIST 2-10 Appendix B.

Additionally, note the following specific items:

Initials Date 1 Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.

2 Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.

3 Check all of the timers in the system and reset if necessary.

4 Inspect guide rails, cams, fastenings, and counterweights in hoist ways.

5 Test all of the terminal limit switches. Lubricate the limit switch roller pins.

6 Inspect the sheaves to verify that they are tight on the shafts, and sound their spokes and hubs with a hammer to inspect for cracks. Repair as necessary.

7 Lubricate the guide shoe stems.

PERFORMED ON AN ANNUAL BASIS:

Conduct Category 1 tests (and Category 5 tests, if due) per FIST 2-10 Appendix B Initials Date 1 Brakes: a. Remove, clean, and lubricate the brake cores.

b. Inspect the brake linings for wear – clean or replace if necessary.

c. Adjust the brakes to wear evenly if necessary.

2 Motors: a. Inspect the armatures of hoist motor and motor-generator (if equipped).

b. Check the electrical connections.

c. Drain, flush, and refill the oil reservoirs.

d. Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.

e. Lubricate the bearings.

f. Vacuum the carbon and dust.

g. Clean the screens.

3 Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.

4 Drain, flush, and refill the gearing lubricant.

5 Test the car emergency light for required illumination.

6 Test and adjust dispatching, scheduling, and emergency service of the group

Supervisory Control system (if equipped).

7 Check the compensation rope tension.

8 Lubricate the sheave bearings and check for leaky seals.

9 Clean the hoist way.

10 Vacuum the dust from controllers and relays.

SECTION E

INSPECTION AND ACCEPTANCE

E - 1

SECTION E -- INSPECTION AND ACCEPTANCE

E.1 52.236-05 MATERIAL AND WORKMANSHIP APR 1984

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract.

References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer's approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer's approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

E.2 52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

(a) Definition - "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not -

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

E - 2

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may -

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

SECTION F

DELIVERIES OR PERFORMANCE

F - 1

SECTION F -- DELIVERIES OR PERFORMANCE

F.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION

OF WORK

APR 1984

The Contractor shall be required to:

(a) Commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) Prosecute the work diligently, and

(c) Complete the entire work ready for use not later than 365 calendar days after the date the Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

F.2 52.242-14 SUSPENSION OF WORK APR 1984

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed -

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

SECTION G

CONTRACT ADMINISTRATION DATA

G - 1

SECTION G -- CONTRACT ADMINISTRATION DATA

G.1 1452.201-70 AUTHORITIES AND DELEGATIONS SEP 2011

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph

(e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

G - 2

G.2 DOI-AAAP-

ELECTRONIC INVOICING AND PAYMENT

REQUIREMENTS - INVOICE PROCESSING PLATFORM

(IPP)

APR 2013

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

• Construction Invoice (GP Form 04 2016)

• Monthly Certificate of Labor Conformance (GP Form 04 2016)

• Subcontractor / Supplier Payment Summary (GP Form 04 2016)

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H - 1

SECTION H -- SPECIAL PURCHASE ORDER REQUIREMENTS

H.1 GP-7 SITE SECURITY FEB 2004

(a) At least 10 days prior to arriving at the worksite, the contractor shall submit a list to the Contracting Officer (CO) of the names of all contractor employees that will be on-site initially. Additional employee names must be provided to CO prior to additional employees arriving on-site. The list(s) must include a legible photocopy of each employee's driver's license. In the absence of a driver's license, provide an alternate source of official identification that includes: First, Middle, Last Name; date and place of birth; and place of residence. All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card or Resident Alien Card authorizing them to work in the U.S.

(b) The contractor is hereby notified of the following:

The Government may perform background checks on any or all workers. If the Government performs background checks, workers shall be required to submit additional personal and work history information. The Government may deny access to any worker at any time, based on information discovered during the background check. Information related to criminal matters (e.g., outstanding arrest warrants) that is discovered during a background check will be reported to the appropriate authorities.

(c) At least 10 days prior to arriving at the worksite, the contractor shall submit an initial list to CO of all contractor vehicles to be brought to the worksite. A supplemental list shall be provided to CO before additional vehicles are brought on-site. For each vehicle the list shall include the year, make, model and color; and license plate numbers and state of issuance when applicable.

(d) Reclamation will provide keys and/or locks to gates and doors, etc. as necessary for contractor personnel to access points within the scope of this project. Any duplication of keys or substitution of locks is strictly prohibited. Contractor shall be accountable to secure and return all keys and/or locks provided by the Government, and shall immediately notify the CO of the loss or misplacement of any provided key and/or lock.

(e) All drawings, plans, and other sensitive documents issued to the contractor shall remain under their direct control at all times. These sensitive documents shall not be reproduced or copied or further distributed without approval from CO.

(f) All firearms and dangerous weapons are prohibited in Federal facilities for all persons not specifically authorized by Title 18, United States Code, Section 930. A license to carry a concealed firearm issued under state law is not an exception to this prohibition. This prohibition shall apply to all areas within the construction worksite and contractor use area.

(g) In case of an emergency situation, the contractor shall follow emergency instructions provided by CO.

(h) Unless exempted by CO, the contractor shall comply with all security requirements already in place at the site, i.e., those security requirements that have been adopted as standard operating procedures at the site.

(i) The contractor shall report to the CO all incidents of criminal and/or suspicious activity observed by their employees on or adjacent to the construction site.

H - 2

(j) Reclamation reserves the right to change or modify security requirements as mandated by the Office of Homeland Security and/or as deemed necessary by Reclamation security staff.

(k) Any violations of Reclamation security requirements and/or restrictions may result in Reclamation denying the contractor personnel access to the worksite.

(l) Cost - Include cost incurred for General Security Requirements in prices offered in the schedule for other items of work. In the event Reclamation changes of modifies these requirements after the contract is in place, increased Contractor costs will be paid for under the Contract Change Clause.

(m) Contractor shall notify the CO at least 24 hours in advance of any material delivery to worksite. Material may only be delivered to areas approved by CO.

PART II– CONTRACT CLAUSES

THIS PAGE INTENTIONALY LEFT BLANK

SECTION I

CONTRACT CLAUSES

I - 1

SECTION I – PURCHASE ORDER CLAUSES

I.1 52.252-02 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following addresses:

FAR Clauses - https://www.acquisition.gov/far/

CLAUSE TITLE DATE

52.204-09 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

OCT 2015

52.204-13 System for Award Management Maintenance JUL 2013 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015 52.219-04 Notice Of Total Small Business Set-Aside NOV 2011 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-03 Convict Labor JUN 2003 52.222-06 Construction Wage Rate Requirements MAY 2014 52.222-07 Withholding of Funds MAY 2014 52.222-08 Payrolls and Basic Records MAY 2014 52.222-09 Apprentices and Trainees JUL 2005 52.222-10 Compliance with Copeland Act Requirements FEB 1988 52.222-11 Subcontracts (Labor Standards) MAY 2014 52.222-12 Contract Termination-Debarment MAY 2014 52.222-13 Compliance with Construction Wage Rate Requirements and Related

Regulations

MAY 2014

52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-15 Certification of Eligibility MAY 2014 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity APR 2015 52.222-27 Affirmative Action Compliance Requirements for Construction APR 2015 52.222-36 Equal Opportunity for Workers With Disabilities JUL 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-05 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-18 Encouraging Contractor Policies to Ban text Messaging While

Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.227-04 Patent Indemnity-Construction Contracts DEC 2007 52.232-23 Assignment of Claims MAY 2014 52.232-33 Payment by Electronic Funds Transfer-- System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-01 A1 Disputes - Alternate I DEC 1991 https://www.acquisition.gov/far/

Document Title

Canyon Ferry Elevator Maintenance

I - 2

52.233-03 Protest After Award AUG 1996 52.233-04 Applicable Law for Breach of Contract Claim OCT 2004 52.236-03 Site Investigation and Conditions Affecting the Work APR 1984 52.236-06 Superintendence by the Contractor APR 1984 52.236-09 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

APR 1984

52.236-10 Operations and Storage Areas APR 1984 52.236-11 Use and Possession Prior to Completion APR 1984 52.244-06 Subcontracts for Commercial Items FEB 2016 52.249-01 Termination for Convenience of the Government (Fixed-Price) (Short

Form)

APR 1984

52.249-10 Default (Fixed-Price Construction) APR 1984 52.253-01 Computer Generated Forms JAN 1991

I.2 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS (DEVIATION)

FEB 2015

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) (1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to comply with the provisions of this clause.

I.3 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2015

(a) Definition - As used in this clause—

“Commercial and government Entity (CAGE)” means—

Document Title

Canyon Ferry Elevator Maintenance

I - 3

(1) An…