Case SQ.docx

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS-SMALL PURCHASE SET-ASIDE (52.219-6)

PAGE OF PAGES

1 | 56

UNDER BDSA REG. 2

RATING

GSA, FAS, Southwest Supply Operations Center Acquisition Branch I (QSDLAA-P7) 819 Taylor Street, Room 6A00 Fort Worth, TX 76102

60 Days ARO

patricia.mcelroy@gsa.gov

FOB DESTINATION OTHER

TO BE SHOWN ON EACH ORDER ISSUED AGAINST THE STANDING QUOTE AGREEMENT

AREA CODE

FAX 817

NUMBER

850-8106 574-2615

9. DESTINATION

SEE BELOW

8. TO:

a. NAME OF CONSIGNEE

(See Schedule)

a. NAME

b. COMPANY

b. STREET ADDRESS

c. STREET ADDRESS

c. CITY

d. CITY

e. STATE

f. ZIP

d. STATE

e. ZIP

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

07/19/11 12:00 p.m. CST

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This a Request for Quotation (RFQ). If awarded, it will become a Standing Quotation Agreement (SQA) for the purchase of FSC 8460 – Dispatch Case, and Briefcases beginning date of award through a five (5) year period (with annual reviews), not to exceed $150,000.

NOTE: Additional provisions and representations are are not attached.

c. COUNTY

AREA CODE

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

1. Period of performance for Standing Quotation Agreement (SQA) will be date of award through a 5 year period or $150,000, whichever comes first (with annual reviews).

1. The Estimated Peak Monthly Requirements, and Estimated Requirements have been retrieved from historical data, and represent no guarantee to the volume of purchases to be placed under any resulting SQA.

1. Method of Award: Award will be in the aggregate by NSN (all items listed under a particular NSN. Award shall be made to the Offeror, with the best value to the Government.

1. FOB terms are FOB Destination.

1. Inspection will be made at Destination.

1. The Schedule of Items on page 13 is to be used in submitting price quote information.

Please provide prices in the schedule of items. Provide the unit prices per the unit of issue shown (i.e EA = Each)

G. The Item Purchase Descriptions (IPDs), pages 5-12 are included in this RFQ. If exceptions are taken to any characteristics listed in the attached IPD, a full explanation must be disclosed and accompany the RFQ response.

H. Required clauses, applicable to all items in the Request for Quotation, are shown on pages 14-55.

I. This is ONLY a request for pricing. Delivery orders will be issued pursuant to the evaluation of the quotations received. DO NOT SHIP on this RFQ.

J. The Government intends to award on initial quotations and advises offerors to submit their best terms and prices in their initial quotations.

Offers must be IAW (a) in full text as follows:

(a) Offerors are responsible for submitting offers, so as to reach the Government office designated in the RFQ by the time specified (See Block 10). It is preferred that each offer package be submitted as an attachment to the RFQ response on e-Buy; however, email is acceptable.

K. FOB Terms: The resultant Standing Quotation Agreement (SQA) will be awarded FOB Destination, and all delivery orders issued against the SQA will be firm fixed price.

L. Delivery is required within 60 Days ARO. What is your best delivery time you can offer________________?

M. SUPPLEMENTAL DOCUMENTATION REQUIRED:

**THE FOLLOWING MUST ACCOMPANY YOUR OFFER, FAILURE TO PROVIDE THE REQUIRED INFORMATION COULD RESULT IN YOUR OFFER NO LONGER BEING EVALUATED/CONSIDERED FOR POSSIBLE AWARD.**

1. Commitment Letter. If the offeror is not the manufacturer, please provide a letter of commitment on your own behalf and one from your supplier. The commitment letters must be typed on the your letter head (your letter) and your supplier’s letterhead, dated, and have as a minimum, the following:

1) Reference Request for Quotation number QSDLAA-P7-11-1377-SQA.

2) Identify which NSNs and the corresponding brand name and part number that is being supplied.

3) The commitment letter must be signed by an officer of the company who is authorized to commit their company in this matter;

4) A statement of conformance to specification, standard or item purchase description;

5) Verification that all packaging, marking and palletization requirements will be met;

6) A statement that the supplier will provide the entire 5-year quantity and can meet the Estimated Peak Monthly Requirement within the delivery time required of 45 days ARO.

7) A statement as to the country of origin of the item;

8) The commitment letter will be submitted with the offer.

9) The commitment letter must include a signature on the supplier’s letterhead, title of the signee, a direct telephone number and e-mail address.

N. EVALUATION CRITERIA: Award will be made in the Aggregate by NSN (all items listed under a Particular NSN). A best value determination will be made based on the lowest price, technically acceptable offer.

1. TECHNICAL ACCEPTABILITY. Technical acceptability is based on meeting or exceeding the Government’s Item Purchase Description for each item offered in response to this RFQ and compliance with the required delivery schedule.

2. LOWEST EVALUATED PRICE. The total SQA price (“Per Unit SQA Price” or “Per Unit Destination SQA Price” multiplied by the “Estimated 5-Year Quantity) will be considered for award. Pricing must be submitted for both locations for every National Stock Number (NSN) to be considered for award.

O. When responding to this Request for Quotation (RFQ), you may submit the complete RFQ via fax, at 817- 574-2615 or via email to patricia.mcelroy@ gsa.gov. The RFQ must be received by the closing date and time specified.

GROUP I - NSN: 8460-00-782-6726

CASE, DISPATCH, MOLDED PLASTIC: Shall be a molded plastic attaché style dispatch case, 18 1/4 inches ( 1 inch) X 12 1/4 inches (minimum) X 5 1/4 inches ( 1/2 inch), color – black. Shall have the following characteristics:

1.1 Case design. The finished briefcase shall be hard molded, box type, with a partial or full tongue and groove or overlapping valence (frame or console). The length and height dimensions shall include the frame but no other components. The thickness dimension shall be an exterior measurement measured at a point 1 1/2 inches (+/- 1/8 inch) in from the top corner on a diagonal line connecting either top corner with the opposite bottom corner of the case.

1.2 Frame (valence). The lid and bottom sections forming the case frame shall be corrosion resistant steel, aluminum alloy glass reinforced plastic, or other suitable commercial material at the contractor's option.

Corners of metal frames shall have a 90-degree bend with a radius. Mitered corners shall not be acceptable. The perimeter of the top and bottom sections of the frame shall be of a full or partial tongue and groove, or overlapping construction. When drop tested the frame shall not be deformed, abraded, or gouged to the extent that any operation of the briefcase is hindered. The frame shall not crack, puncture or fracture when drop tested.

Aluminum alloy frames shall be constructed of extruded aluminum, finished with either a chemical satin or caustic etch with a clear or black anodized finish, or chemically bright dipped and coated with polyvinyl acetate resin or epoxy powder for corrosion resistance. Glass reinforced plastic or other material frames shall be either silver or black in color.

1.3 Lid and bottom plastic shells. Both the lid and bottom shells of the case shall be molded of the same material. The material shall be a suitable high impact strength plastic. The method of attachment to the frame shall result in complete adherence of the shells to the frame. The shell shall show no evidence of cracking or crazing. When drop tested the shells shall show no cracking, corner dimpling, fractures, or punctures, and the shells shall not separate from the frame in any fashion.

1.4 Exterior shell finish. The exterior finish of the plastic shells shall be uniformly coarse-grained and the exterior color of the case shall be black.

1.5 Handle. The case handle shall be either plastic, metal or a combination of both and the same color as the case. The handle shall be securely fastened to the frame. When the handle is tested as specified, it shall not be permanently deformed, or become loosened or detached.

1.6 Hardware. The hardware finish shall match the finish of the frame and may be either painted, chrome or copper/nickel plated. When the briefcase is drop tested, the hardware shall not crack, fracture, or become loose or detached from the assembly. When drop tested, the latches shall remain closed and shall operate as designed. After completion of the lock, latch and hinge test, none of the components shall be cracked, fractured, loosened or deformed to the extent that the case does not operate in the same manner and function as before the test.

Hardware shall consist of a minimum of the following:

Exterior hinges as described 2 Interior hinges or stays 4 Feet or bumpers, plastic

NSN: 8460-00-782-6726

2 Latches, recess mounted 1 Central lock or 2 locks integral with latches 2 Keys (if locks are key operated)

1.6.1 Hinges. There shall be one continuous exterior hinge extending at least 75% of the width of the case. At the option of the contractor, two 1.75 +/- 0.15 inch wide exterior hinges may be used in lieu of one continuous hinge. There shall be two interior hinges or stays. The interior hinges shall be a positive stop-type to hold the lid in the open position. All hinges shall be securely fastened to the case and either partially or completely mounted through the frame.

1.6.2 Latches and locks. There shall be two latches, integral within the frame and recess mounted on the exterior. Pushbutton and slide latches shall fit flush with the frame (exterior). There shall be either 1 centrally mounted lock, or two locks integral with the latches. The lock(s) may be either key or combination type. If combination type, the combination shall be changeable. If key type the case shall be provided with two keys, each shall open all locks on the case. There shall be some indication, clearly marked, located on either the latch, frame, or case shell that notes the proper opening direction of the case.

1.6.3 Feet. The case shall have four feet (minimum) on the hinge face on which it will stand upright and be stable with the case closed. The feet may be molded as part of the case, formed as part of the hinges, or be separate metal or plastic attachments. Color shall match the exterior color of the case or exterior hardware.

1.7 Interior finish. The interior of the case shall be lined with a suitable fabric of a color harmonious with the case shells and shall include an apron that covers the entire hinged area of the interior. All raw perimeters of the lining and apron shall be either bound with material and lock stitched or concealed within the frame. The lining shall be securely bonded, lie smoothly in the case, and be free of wrinkles and bubbles.

1.8 Pockets. The interior of the lid shall have a file pocket with a minimum of two tiered full-size compartments, two exterior compartments and two adjustable retaining straps.

Each full-size compartment shall open to a minimum of 14 1/2 inches by 9 inches with the retaining straps attached. A suitable binding shall be placed around the outermost folio pocket edge. The pockets shall be completely enclosed on the front, bottom, and sides except that a space on the sides at the bottom, not to exceed 3 inches, may be open. The pockets shall be held closed by 2 retaining straps, one on each side near the top. The file pocket shall have a minimum of two small accessory pockets and two pen loops on the outer surface. An additional small accessory pocket may be substituted for the pen loops.

1.9 Marking. The cases shall be marked with the manufacturer's name, trade name, or known trademark. A printed tag within or attached to the case shall be acceptable.

1.10 Workmanship. The completed case shall present a neat, finished appearance both inside and outside, and shall exhibit no evidence of sharp, jagged, or rough frame crimping or other unfinished components. There shall be no sharp edges or points on the exterior or interior. The case shall be free from defects that may affect durability, serviceability, or appearance.

1.11 Product conformance. The products provided shall meet the salient characteristics of this description, conform to the producer's own drawings, specifications, standards, and quality assurance practices and be the same product offered for sale in the commercial market. The Government reserves the right to require proof of such conformance.

2.0 Tests.

2.1 Drop test. An assembled case shall be filled with pillows or bags, loaded with sand or vermiculite or some similar substances, to attain the test load and at the same time fill from 50 to 75 percent of the interior to allow for load shifting. The net load shall be 25 pounds ( 1/2 pound). The case shall be closed and remain unlocked during the test. The weighted case shall then be dropped 15 times to a concrete floor or steel plate from a height of 36 inches (plus or minus 1 inch, measured from the lowest point of the case): 5 times so that it lands on its feet or bottom bumpers, 5 times so that it lands on one side end and 5 times so that it lands on the opposing side end. Upon completion of the test, the case shall be examined to insure that none of the components are cracked, fractured, perforated, loosened or deformed to the extent that the case is inoperable. After performance of the that do not effect the function of the case shall not be considered defects. The failure of any sample to pass this test shall constitute failure of the lot.

2.2 Handle test. Support the case in an upside down position so that the handle will face the floor and swing freely. Attach directly to the handle a 150 pound (plus or minus 5 pounds) weight, evenly distributed over the length of the handle and leave suspended for 30 minutes. Remove the weight and check attachment of handle to the case for loosening and/or pull-through of rivets or other attaching hardware. At completion the handle shall remain securely fastened to the case and shall not be deformed and shall show the same freedom of movement as before the test. The failure of any sample to pass this test shall constitute failure of the lot.

2.3 Lock, latch and hinge test. An assembled case shall be unlatched, opened to completely engage the stay, closed, and latched for 10,000 cycles. The above procedure shall be considered one cycle when tested in the sequence cited. Upon completion of the test, the case shall be examined to insure that none of the components are cracked, fractured, loosened or deformed to the extent that the case is inoperable. Deformation, abrasion, or gouging of the frame is permitted only to the extent that it does not, at the same time, deform the shell and/or result in binding of the mating frame sections.

UNIT OF ISSUE - EA (each)

IMAGE IS REPRESENTATIONAL AND INTENDED ONLY AS A GUIDE.

PRODUCT CONFORMANCE: The products provided shall meet the salient characteristics of this description, conform to the producer's own specifications, standards, and quality assurance practices and be the same product offered for sale in the commercial market. The Government reserves the right to require proof of such conformance.

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed in accordance with the latest revision of ASTM D 3951, Standard Practice for Commercial Packaging. Copies of ASTM standards are available from the American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959. Phone: 610-832-9585, Fax: 610-832-9555, Web site: www.astm.org, e-mail: service@astm.org.

Palletization: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.

Stacking: A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.

Materials: All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.

Unitization: For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.

Unitization of pallet load: The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items shall be placed in a suitable pattern to form a stable and balanced load. Vertical, horizontal or filler reinforcement shall be added as necessary to meet the stacking strength requirements. A palletized load shall be secured to the pallet by shrink or stretch wrapping, and/or, by steel or nonmetallic strapping. When steel or nonmetallic strapping is used, edge protectors shall be provided to prevent damage to the cartons when tensioning the strapping. As a minimum, two straps shall run lengthwise, two straps shall run widthwise, and two straps shall run around the girth of the palletized load. A palletized load shall be capable of protecting the products against damage in a multiple handling, transportation, and storage environment having distribution warehouses with rack systems that support the load/s overhead of warehouse personnel.

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, “Guidelines for Regulating Wood Packaging Material in International Trade”. Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

GROUP II - NSN: 8460-01-411-8605

BRIEFCASE: Double briefcase with detachable lower section; Black artificial leather, combination locks, brass-finished hardware, reinforced handles, 18" X 13" X 6" overall (each separate compartment is approximately 18” X 13” X 3”). Briefcase section includes expandable file pockets, pen loops, business card pockets, etc. Shall be Summit Travelware, P/N SU-8605 or MBA Office Supply, P/N 7200BK or equal.

UNIT OF ISSUE -EA (each)

PRODUCT CONFORMANCE: The products provided shall meet the salient characteristics of this description, conform to the producer's own specifications, standards, and quality assurance practices and be the same product offered for sale in the commercial market. The Government reserves the right to require proof of such conformance.

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed in accordance with the latest revision of ASTM D 3951, Standard Practice for Commercial Packaging. Copies of ASTM standards are available from the American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959. Phone: 610-832-9585, Fax: 610-832-9555, Web site: www.astm.org, e-mail: service@astm.org.

Palletization: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.

Stacking: A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all

GROUP II - NSN: 8460-01-411-8605

the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.

Materials: All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.

Unitization: For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.

Unitization of pallet load: The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items shall be placed in a suitable pattern to form a stable and balanced load. Vertical, horizontal or filler reinforcement shall be added as necessary to meet the stacking strength requirements. A palletized load shall be secured to the pallet by shrink or stretch wrapping, and/or, by steel or nonmetallic strapping. When steel or nonmetallic strapping is used, edge protectors shall be provided to prevent damage to the cartons when tensioning the strapping. As a minimum, two straps shall run lengthwise, two straps shall run widthwise, and two straps shall run around the girth of the palletized load. A palletized load shall be capable of protecting the products against damage in a multiple handling, transportation, and storage environment having distribution warehouses with rack systems that support the load/s overhead of warehouse personnel.

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, “Guidelines for Regulating Wood Packaging Material in International Trade”. Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

GROUP III - NSN: 8460-01-412-2611

BRIEFCASE: Shall have the following characteristics and requirements:

OVERALL SIZE - 18" X 13" X 6" (nominal) (each separate compartment is approximately 18” X 13” X 3”)

This is an executive type, double section briefcase that has a detachable lower section (see illustration below). The interior of the briefcase is lined with artificial leather and includes three (3) 15 inch wide, expandable file pockets, various pen loops and pockets for items such as business cards.

detachable lower section shown above)

UNIT OF ISSUE - EA (each)

PRODUCT CONFORMANCE: The products provided shall meet the salient characteristics of this description, conform to the producer's own specifications, standards, and quality assurance practices and be the same product offered for sale in the commercial market. The Government reserves the right to require proof of such conformance.

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed in accordance with the latest revision of ASTM D 3951, Standard Practice for Commercial Packaging. Copies of ASTM standards are available from the American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959. Phone: 610-832-9585, Fax: 610-832-9555, Web site: www.astm.org, e-mail: service@astm.org.

GROUP III - NSN: 8460-01-412-2611

Palletization: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.

Stacking: A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.

Materials: All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.

Unitization: For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.

Unitization of pallet load: The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items

QSDLAA-P7-11-1377-SQA

Supplies, or Services and Price Lists

SCHEDULE OF ITEMS/GROUPS:

5 –Yr. Estimate

Yr. Qty.

Case

REQUEST FOR QUOTATION #QSDLAA-P7-11-1377-SQA DATED 06/27/11

****COMPLETED PAGES 1-31 MUST BE RETURNED WITH YOUR OFFER (SF18)****

EMAIL ADDRESS: ___________________________________________________

TAXPAYER IDENTIFICATION NUMBER (TIN): ______________________________

DATA UNIVERSAL NUMBERING SYSTEM (DUNS): __________________________

52.212-4 Contract Terms and Conditions -- Commercial Items (Jun 2010) As prescribed in 12.301(b)(3)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to Government Contracts paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) Central Contractor Registration (CCR).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)

(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to:

(A) Change the name in the CCR database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor’s CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757.

(End of Clause)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2011) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit,…