SQ back support.doc

DOC document 554 KB Posted Sep 16, 2011

Attached to: Lumbar, Support Small, Medium Large. X-large & XX-Large Federal contract opportunity
Solicitation number: QSDLAA-G4-11-0626-SQ
Issued by: GSA Federal Acquisition Service

About this file

From the source

Lumbar Support Small Medium Large X-Large and XX-Large

View the file

On GovTribe

Work with this file on GovTribe

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

QSDLAA-G4-11-0626-SQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ FORMCHECKBOX

IS FORMCHECKBOX

IS NOT A SMALL BUSINESS-SMALL PURCHASE SET-ASIDE (52.219-6)

PAGE OF PAGES

1 | 47

1. REQUEST NO.

QSDLAA-G4-11-0626-SQ

2. DATE ISSUED

9/16/11

3. REQUISITION/PURCHASE REQUEST NO. SEE BELOW

4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2 ( AND/OR DMS REG. 1

RATING

5A. ISSUED BY

6. DELIVER BY (Date)

30 Days ARO or Better

GSA, FAS, SW Supply Operations Center (QSDLAA-G4)

819 Taylor Street, Room 6A00 Fort Worth, TX 76102

5B. FOR INFORMATION CALL: (NO COLLECT CALLS)

7. DELIVERY

NAME

TELEPHONE NUMBER/EMAIL

FORMCHECKBOX

FOB DESTINATION FORMCHECKBOX

OTHER

(SEE SCHEDULE OF ITEMS)

Lana Tecci Contract Specialist lana.tecci@gsa.gov

AREA CODE

FAX 817

NUMBER

850-8279 574-2615

9. DESTINATION

TO BE SHOWN ON EACH ORDER ISSUED

8. TO:

a. NAME OF CONSIGNEE

(See Schedule)

a. NAME

b. COMPANY

b. STREET ADDRESS

c. STREET

c. CITY

d. CITY

e. STATE

f. ZIP

d. STATE

e. ZIP

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

9/26/11 BY 4:00 PM /Central Time IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

A. This is a Standing Quotation for purchases. The expected period of performance is for 18-months not to exceed 5-years or $150,000.00 with annual reviews.

B. This is only request for pricing. Delivery orders will be issued pursuant to the evaluation of the quotations received. DO NOT

SHIP.

C. The requirements listed are estimates only and no guarantee is given as to the dollar amount to be purchased.

D. Award will be made in the aggregate (all or none) to the offeror who represents the best value to the Government utilizing the following evaluation factors: technically acceptable, past performance and price. Pricing must be submitted for all NSNs to be considered for an award. Total Aggregate award is the sum of tables 1-5.

E. Inspection will be at Destination.

F. The Schedule of Items and Item Purchase Descriptions are shown on pages 4 through 14.

12. DISCOUNT FOR PROMPT PAYMENT (

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations FORMCHECKBOX are FORMCHECKBOX are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

15. DATE OF QUOTATION

a. NAME OF QUOTER

SIGN QUOTATION

b. STREET ADDRESS

16. SIGNER

a. NAME (Type or Print)

b. TELEPHONE

c. COUNTY

PHONE:

d. CITY

e. STATE

f. ZIP

c. TITLE (Type or Print)

FAX:

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 18 (Re. 6-95)

Previous edition not usable

Prescribed by GSA- FAR (48CFR) 53.215-1(a)

INSTRUCTIONS AND EVALUATION

G. Required Clauses, applicable to orders issued under the agreement, are shown on pages 15 through 47.

H. Specifications may be found at http://assist.daps.dla.mil/quicksearch.

A. Delivery is FOB DESTINATION. Delivery is required within 30 days After Receipt of Order (ARO) or better. However, if you can deliver sooner, please indicate your best delivery time_______________.

B. The Item Purchase Descriptions (IPDs) can be found on pages 4 -14 C. When responding to this RFQ you may submit the entire document. via fax (817) 574-2615 or PERFERABLY by email to lana.tecci@gsa.gov. The RFQ and all supporting documents must be received by the closing date and time specified in block 10 the of the RFQ. The following address can be used to submit your offer by mail:

GSA, Federal Acquisition Service (FAS)

Southwest Supply Operations Center Attn: Lana Tecci (QSDLAA-G4) 819 Taylor Street, Room 6A00

Fort Worth, TX 76102-6105

D. Evaluation Factors: Award will be in the aggregate (all or none) to the offeror who represents the best value to the Government utilizing the following evaluation factors: technical acceptable, past performance and price. Only those quotes that are determined technically acceptable will be evaluated for the past performance and price factors. Past performance and price are approximately equal in importance. As offers become more equal in non-price factos, the total aggregate price becomes more important

(1) Technical Acceptability: Technical acceptability is defined as the offered item(s) meeting or exceeding the Government’s requirements listed in the Item Purchase Description. If offering other than “Brand Name” Offerors offering other than brand name (Kare Products) identified herein shall furnish with their offer adequate information to ensure that a determination can be made as to the equality of the product offered.

PRODUCT CONFORMANCE. The products provided shall meet the salient characteristics of this description, conform to the producer's own drawings, specifications, standards, and quality assurance practices, and be the same product offered for sale in the commercial market. The Government reserves the right to require proof of such conformance. Please have a sample ready for overnight delivery if needed.

(2) Past Performance: Past performance is evaluated as an indicator of an offeror’s ability to perform the contract successfully. Past performance evaluation is accomplished as pass/fail assessment rating based on accessing offeror’s past performance history. GSA may use any credible information available on the contractor, or any of its proposed subcontractors, including GSA’s own experience with the contractor, in evaluating past performance. The Government will also use the Past Performance Information Retrieval System (PPIRS), if reports exist for the offeror. The website for PPIRS is www.ppirs.gov. An offeror with no record of past performance of the same general nature or for whom GSA has no information available, is not evaluated favorably or unfavorably on past performance, but will be given a neutral rating.

(3) Lowest Evaluated Price: Pricing will be evaluated based on the item’s total price submitted in the block titled “Total Standing Quote Price” for each Table, 1 through 5 in the Schedule of Items located on pages 6, 8 10. 12 and 14..

E. SUPPLEMENTAL DOCUMENTATION REQUIRED.

Commitment Letters. If the offeror is not the manufacturing production and/or inspection point, please provide a letter of commitment from each manufacturing production and inspection point. The commitment letters must be typed on the supplier’s letterhead, dated, and address the following:

1. Reference the solicitation number QSDLAA-G4-11-0626-SQ

2. Identify which NSN and the corresponding brand name and part number that is being supplied.

3. The commitment letter must be signed by an officer of the company who is authorized to commit their company in this matter.

4. A statement of conformance to the item purchase description including packaging, marking and palletization requirements;

5. A statement that the supplier will provide the entire 1-YEAR quantity and can meet the estimated peak monthly requirement within the delivery time required of 30 days ARO or better;

6. A statement as to the country of origin of the item;

7. The commitment letter must include a signature, on the supplier’s letterhead, title of the signee, a direct telephone number and e-mail address.

8. Product literature must be provided for each NSN at time of offer submission.

This procurement is not set-aside for small business concerns.

F. METHOD OF AWARD

METHOD OF AWARD – Award will be made in the aggregate (all or none) to the offeror who represents the best value to the Government utilizing the following evaluation factors: technical acceptability, past performance, and price. The low offeror will be determined by multiplying the unit price submitted on each item by the quantity specified, and adding the resultant extensions. In order to qualify for an award, prices must be submitted for each delivery point. To be technically acceptable, the item must meet or exceed the Item Purchase Description(s).

(* Please complete the Supplier’s name, TIN and DUNS number for each NSN if different.)(Note: “Supplier” refers to the company providing you the product if you are not the manufacturer.)

Request for Quotation # QSDLAA-G4-11-0626-SQ Fill in:

A. Taxpayer Identification Number (TIN):

B. Data Universal Numbering System (DUNS):

C. Point of Contact:

Phone Number:

Fax:

E-Mail Address:

D. Supplier Name*:

Point of Contact*:

Supplier DUNS*:

Supplier TIN*:

E. The following is how you can obtain specifications:

FED Specs – GSA Federal Supply Service Specifications Section, Ste. 8100, 470 E. L’Enfant Plaza, SW, Washington, DC 20407 [Telephone 202-619-8925, Fax 202-619-8978] http://assist.daps.dla.mil/online/start/ Click on “Quick Search” (left side of screen). Type the document in the “Document ID” field and hit submit. You do not need a password.

MIL Specs – Department of Defense Single Stock Point (DoDSSP), Bldg. 4, Section D, 700 Robbins Ave., Philadelphia, PA 19111-5094 [Telephone 215-697-2667/2179, Fax 215-697-1462] Web Site www.dsp.dla.mil Click on “Online Specs” or http://assist.daps.dla.mil.online/start/ Click on “Quick Search” (left side of screen). Type the document in the “Document ID” field and hit submit. You do not need a password.

ANSI Standards – American National Standards Institute, Inc., 11 West 42nd Street, 13th Floor, New York, NY 10036 [Telephone 212-642-4900]

ASTM – American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959 [Telephone 610-832-9585, Fax 610-832-9555] Web Site: www.astm.org, email: service@astm.org. (ASTM does charge for their services.)

Recycled Material – Two sites for information related to the Comprehensive Procurement Guidelines and Recovered Materials Advisory Notices: www.epa.gov/cpg.

Commercial Item Descriptions – http://assist.daps.dla.mil/online/start/ Click on “Quick Search” (left side of screen). You do not need a password.

NOTE: Failure to provide ALL of the required documentation at time of offer submission may result in your offer no longer being evaluated ore considered for award.

SCHEDULE OF ITEMS

Item 1a/b NSN: 6515-01-411-0626

SUPPORT, LUMBAR: Shall be Kare Products back support belt P/N 525-XXL, or equal, with the following salient characteristics:

Back support belt designed for moderate lifting

Belt shall accommodate waist size 46 to 56 inches at a minimum. Belts that cover a wider range (i.e. 44 to 58 inches) will be acceptable.

Belt tapers from back to front

Elastic fabric for comfortable fit

Open mesh for ventilation

Non-conductive flexible stays

Hook and loop closure

1-1/4 inch (minimum) wide adjustable suspenders

Washable

Color: Black

Unit of Issue shall be EA (one each belt to a package).

PRODUCT CONFORMANCE: The products provided shall meet the salient characteristics of this purchase description, conform to the producer’s own drawings, specifications, standards, and quality assurance practices and be the same product offered for sale in the commercial market. The government reserves the right to require proof of such conformance.

PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed in accordance with the latest revision of ASTM D 3951, Standard Practice for Commercial Packaging. Copies of ASTM standards are available from the American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959. Phone: 610-832-9585, Fax: 610-832-9555, Web site: www.astm.org, e-mail: service@astm.org.

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

PALLETIZATION: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton Locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.

STACKING: A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.

MATERIALS: All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.

UNITIZATION: For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.

UNITIZATION OF PALLET LOAD: The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items shall be placed in a suitable pattern to form a stable and balanced load. Vertical, horizontal or filler reinforcement shall be added as necessary to meet the stacking strength requirements. A palletized load shall be secured to the pallet by shrink or stretch wrapping, and/or, by steel or nonmetallic strapping. When steel or nonmetallic strapping is used, edge protectors shall be provided to prevent damage to the cartons when tensioning the strapping. As a minimum, two straps shall run lengthwise, two straps shall run widthwise, and two straps shall run around the girth of the palletized load. A palletized load shall be capable of protecting the products against damage in a multiple handling, transportation, and storage environment having distribution warehouses with rack systems that support the load/s overhead of warehouse personnel.

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, “Guidelines for Regulating Wood Packaging Material in International Trade”. Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

GSAM 511.104-70

NOTICE

If you offer other than brand name items identified in this solicitation, you must provide adequate information for GSA to determine the equality of the product(s) offered.

Manufacturer’s Name________________________________________________

Brand_______________________________________________________________

Model or Part No.____________________________________________________

NSN 6515-01-411-0626

Table 1 Item

No.

Destination

Brand Name and Part Number Being Offered

Est’d

Orders

(1-Year) Est’d Peak

Monthly Req’t Est’d

1-Year QTY

Unit of Issue

Unit Price

Total Price (1-Year Qty x Unit Price)

BURLINGTON, NJ (N3)

120

270

FRENCH CAMP, CA (S3)

COUNTRY OF ORIGIN (country where item is manufactured): ____________________ TOTAL STANDING QUOTE PRICE:

Item 2a/b NSN: 6515-01-411-0627

SUPPORT, LUMBAR: Shall be Kare Products back support belt P/N 525-XL, or equal, with the following salient characteristics:

Back support belt designed for moderate lifting

Belt shall accommodate waist size 42 to 52 inches at a minimum. Belts that cover a wider range (i.e. 40 to 54 inches) will be acceptable.

Belt tapers from back to front

Elastic fabric for comfortable fit

Open mesh for ventilation

Non-conductive flexible stays

Hook and loop closure

1-1/4 inch (minimum) wide adjustable suspenders

Washable

Color: Black

Unit of Issue shall be EA (one each belt to a package).

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

GSAM 511.104-70

NOTICE

If you offer other than brand name items identified in this solicitation, you must provide adequate information for GSA to determine the equality of the product(s) offered.

Manufacturer’s Name________________________________________________

Brand_______________________________________________________________

Model or Part No.____________________________________________________

NSN 6515-01-411-0627

Table 2 Item

No.

Destination

Brand Name and Part Number Being Offered

Est’d

Orders

(1-Year) Est’d Peak

Monthly Req’t Est’d

1-Year QTY

Unit of Issue

Unit Price

Total Price (1-Year Qty x Unit Price)

BURLINGTON, NJ (N3)

150

600

FRENCH CAMP, CA (S3)

120

COUNTRY OF ORIGIN (country where item is manufactured): ____________________ TOTAL STANDING QUOTE PRICE:

Item 3a/b NSN: 6515-01-413-9293

SUPPORT, LUMBAR: Shall be Kare Products back support belt P/N 525-L, or equal, with the following salient characteristics:

Back support belt designed for moderate lifting

Belt shall accommodate waist size 35 to 44 inches at a minimum. Belts that cover a wider range (i.e. 33 to 46 inches) will be acceptable.

Belt tapers from back to front

Elastic fabric for comfortable fit

Open mesh for ventilation

Non-conductive flexible stays

Hook and loop closure

1-1/4 inch (minimum) wide adjustable suspenders

Washable

Color: Black

Unit of Issue shall be EA (one each belt to a package).

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

GSAM 511.104-70

NOTICE

If you offer other than brand name items identified in this solicitation, you must provide adequate information for GSA to determine the equality of the product(s) offered.

Manufacturer’s Name________________________________________________

Brand_______________________________________________________________

Model or Part No.____________________________________________________

NSN 6515-01-413-9293

Table 3

Item

No.

Destination

Brand Name and Part Number Being Offered

Est’d

Orders

(1-Year) Est’d Peak

Monthly Req’t Est’d

1-Year QTY

Unit of Issue

Unit Price

Total Price (1-Year Qty x Unit Price)

BURLINGTON, NJ (N3)

240

1,120

FRENCH CAMP, CA (S3)

120

240

COUNTRY OF ORIGIN (country where item is manufactured): ____________________ TOTAL STANDING QUOTE PRICE:

Item 4a/b NSN: 6515-01-418-5404

SUPPORT, LUMBAR: Shall be Kare Products back support belt P/N 525-M, or equal, with the following salient characteristics:

Back support belt designed for moderate lifting

Belt shall accommodate waist size 32 to 38 inches at a minimum. Belts that cover a wider range (i.e. 29 to 40 inches) will be acceptable.

Belt tapers from back to front

Elastic fabric for comfortable fit

Open mesh for ventilation

Non-conductive flexible stays

Hook and loop closure

1-1/4 inch (minimum) wide adjustable suspenders

Washable

Color: Black

Unit of Issue shall be EA (one each belt to a package).

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

GSAM 511.104-70

NOTICE

If you offer other than brand name items identified in this solicitation, you must provide adequate information for GSA to determine the equality of the product(s) offered.

Manufacturer’s Name________________________________________________

Brand_______________________________________________________________

Model or Part No.____________________________________________________

NSN 6515-01-418-5404

Table 4 Item

No.

Destination

Brand Name and Part Number Being Offered

Est’d

Orders

(1-Year) Est’d Peak

Monthly Req’t Est’d

1-Year QTY

Unit of Issue

Unit Price

Total Price (1-Year Qty x Unit Price)

BURLINGTON, NJ (N3)

300

1,400

FRENCH CAMP, CA (S3)

150

300

COUNTRY OF ORIGIN (country where item is manufactured): ____________________ TOTAL STANDING QUOTE PRICE:

Item 5a/b NSN: 6515-01-463-5340

SUPPORT, LUMBAR: Shall be Kare Products back support belt P/N 525-S, or equal, with the following salient characteristics:

Back support belt designed for moderate lifting

Belt shall accommodate waist size 24 to 33 inches at a minimum. Belts that cover a wider range (i.e. 22 to 35 inches) will be acceptable.

Belt tapers from back to front

Elastic fabric for comfortable fit

Open mesh for ventilation

Non-conductive flexible stays

Hook and loop closure

1-1/4 inch (minimum) wide adjustable suspenders

Washable

Color: Black

Unit of Issue shall be EA (one each belt to a package).

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

GSAM 511.104-70

NOTICE

If you offer other than brand name items identified in this solicitation, you must provide adequate information for GSA to determine the equality of the product(s) offered.

Manufacturer’s Name________________________________________________

Brand_______________________________________________________________

Model or Part No.____________________________________________________

NSN 6515-01-463-5340

Table 5 Item

No.

Destination

Brand Name and Part Number Being Offered

Est’d

Orders

(1-Year) Est’d Peak

Monthly Req’t Est’d

1-Year QTY

Unit of Issue

Unit Price

Total Price (1-Year Qty x Unit Price)

BURLINGTON, NJ (N3)

220

784

FRENCH CAMP, CA (S3)

COUNTRY OF ORIGIN (country where item is manufactured): ____________________ TOTAL STANDING QUOTE PRICE:

END OF ITEM PURCHASE DESCRIPTION

Section CI

Commercial Item Section

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (JUN 2010) 12.301(b)(3) (a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include –

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer Other Than Central Contractor Registration), or applicable agency procedures.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall –

Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the –

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number,…

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2017.