RFQ_QSDLAA_A5_12_1540-SQ.docx
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- Request for Quote for Drinking Cups Federal contract opportunity
- Solicitation number
- QSDLAA-A5-12-1540-SQ
- Issued by
- GSA Federal Acquisition Service
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REQUEST FOR QUOTATION
(THIS IS NOT AN ORDER)
| THIS RFQ IS IS NOT A SMALL BUSINESS-SMALL PURCHASE SET-ASIDE (52.219-6) |
| PAGE OF PAGES |
1 | 38
| 1. REQUEST NO. |
| 2. DATE ISSUED |
| 3. REQUISITION/PURCHASE REQUEST NO. |
| 4. CERT. FOR NAT. DEF. |
UNDER BDSA REG. 2
RATING
| QSDLAA-A5-12-1540-SQ |
| 2/1/2012 |
| See Below |
| AND/OR DMS REG. 1 |
| 5A. ISSUED BY |
| 6. DELIVER BY (Date) |
GSA, FAS, Southwest Operations Supply Center, Acquisition Division (QSDLAA-A5) 819 Taylor Street, Room 6A00 Fort Worth, TX 76102-6105
30 Days ARO Best Delivery Time_____________
| 5B. FOR INFORMATION CALL: (NO COLLECT CALLS) |
| 7. DELIVERY |
| NAME |
| TELEPHONE NUMBER |
| |X| FOB DESTINATION |_| OTHER |
(See Schedule)
Lori Herrera, Contract Specialist Lori.herrera@gsa.gov
AREA CODE
NUMBER
850-8388
9. DESTINATION
To be shown on each order issued.
| 8. TO: |
| a. NAME OF CONSIGNEE |
(See Schedule)
| a. NAME |
| b. COMPANY |
| b. STREET ADDRESS |
c. STREET ADDRESS
c. CITY
| d. CITY |
| e. STATE |
| f. ZIP |
| d. STATE |
| e. ZIP |
10. PLEASE FURNISH QUOTATIONS TO THE
ISSUING OFFICE IN BLOCK 5A ON OR
BEFORE CLOSE OF BUSINESS (Date) Tuesday, February 7, 2012 (2:00 PM Central Time) IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.
11. SCHEDULE (Include applicable Federal, State, and local taxes)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
( c)
UNIT
(d)
UNIT PRICE
(e)
AMOUNT
(f)
A. This is a Request for Quote for (RFQ) for a Standing Quote Agreement (SQA) for a two-year period from DATE OF AWARD, not to exceed $150,000 or 5 years, with annual reviews. Any requests for a price increase will be a matter of negotiation at the time of the annual review. If the SQA reaches $150,000.00 before the end of the five year period, the agreement will be cancelled in its entirety at no cost to either party.
B. The requirements listed are estimates only and no guarantee is given as to the dollar amount to be purchased.
C. Award will be made in the aggregate to the offeror who represents the best value to the Government utilizing the following evaluation factors: technical acceptability, past performance, and price.
D. Inspection will be at Destination. FOB is destination.
E. The Item Purchase Description and Schedule of Items are shown on pages 5 through 8.
F. Required Clauses, applicable to all items in this Request for Quotation, are shown on pages 8 through 38.
G. This is only a request for pricing. Delivery orders will be issued pursuant to the evaluation of the quotations received. DO NOT SHIP.
H. When responding to this Request for Quotation, complete and return the entire package. If you “No Quote,” please indicate and return page 1 only.
12. DISCOUNT FOR PROMPT PAYMENT
| a. 10 CALENDAR DAYS |
| b. 20 CALENDAR DAYS |
| c. 30 CALENDAR DAYS |
| d. CALENDAR DAYS |
| % |
| % |
| % |
| NUMBER |
| PERCENTAGE |
NOTE: Additional provisions and representations |X| are |_| are not attached.
| 13. NAME AND ADDRESS OF QUOTER |
| 14. SIGNATURE OF PERSON AUTHORIZED TO |
| 15. DATE OF QUOTATION |
| a. NAME OF QUOTER |
| SIGN QUOTATION |
| b. STREET ADDRESS |
| 16. SIGNER |
| a. NAME (Type or Print) |
| b. TELEPHONE |
c. COUNTY
PHONE
| d. CITY |
| e. STATE |
| f. ZIP |
| c. TITLE (Type or Print) |
| FAX |
| AUTHORIZED FOR LOCAL REPRODUCTION | STANDARD FORM 18 (Re. 6-95) | |
| Previous edition not usable | Prescribed by GSA- FAR (48CFR) 53.215-1(a) |
QSDLAA-A5-12-1540-SQ
Schedule of Items
Use the Schedule of Items on page 4 to submit your quoted prices. Provide the unit prices per the unit of issue shown.
A. FOB is DESTINATION.
B. The Item Purchase Description(s) (IPDs) for National Stock Numbers (NSNs) 7350-01-256-1093 Cup Drinking, can be found on pages 5 through 8.
C. When responding to this RFQ, you may submit the entire document via email lori.herrera@gsa.gov. The full document must be received by the closing date and time. The following address can be used to submit your offer by mail:
| GSA, FAS, Southwest Operations Supply Center |
| Acquisition Division |
Attn: Lori Herrera (QSDLAA-A5) 819 Taylor St. Rm6A00 Fort Worth, TX 76102-6105
D. FAR 52.212-1, Instructions to Offerors – Commercial Items (JUN 2008)(FAR12.301(b)(1), is incorporated by reference. Tailor the clause in paragraph (b), Submission of Offers, to specify the requested information needed pertaining to the commitment letter and product literature. See item F. (3) Commitment Letters below.
Paragraph (h), “Multiple awards.” is replaced with a “Single award agreement.” to be issued as a result of this RFQ. Replace the entries showing “SF 1449” references with “SF 18” references for this RFQ.
E. . Evaluation Factors: Award will be made in the aggregate to the offeror who represents the best value to the Government utilizing the following evaluation factors: technical acceptability, past performance, and price. Only those quotes that are determined technically acceptable will be evaluated for the past performance and price factors. Past performance and price are approximately equal in importance. As offers become more equal in non-price factors, the total price becomes more important.
| (1) Technical Acceptability: Technical acceptability is defined by the offered item(s) meeting or exceeding the Government’s requirements listed in the Item Purchase Description(s) found on pages 5 through 8. | |
| Provide GSA with the specification sheet for each item with your quote. |
(2) Past Performance: Past performance is evaluated as an indicator of an offeror’s ability to perform the contract successfully. Past performance evaluation is accomplished as pass/fail assessment rating based on accessing offeror’s past performance history. GSA may use any credible information available on the contractor, or any of its proposed subcontractors, including GSA’s own experience with the contractor, in evaluating past performance. The Government will also use the Past Performance Information Retrieval System (PPIRS), if reports exist for the offeror. The website for PPIRS is www.ppirs.gov. An offeror with no record of past performance of the same general nature or for whom GSA has no information available, is not evaluated favorably or unfavorably on past performance, but will be given a neutral rating.
(3) Lowest Evaluated Price: Pricing will be evaluated based on the item’s total price submitted in the block titled “Total Standing Quote Price” in the schedule of items on page 4.
F. SUPPLEMENTAL DOCUMENTATION REQUIRED (FAR 52.212-1(b) Clause as follows.)
(1) Sample. A sample of the product you are offering may be requested, if necessary. Please have a sample available for overnight delivery if needed for evaluation purposes.
(2) List of Exceptions. If exceptions are being taken to any characteristic listed in the attached IPD(s) or requirements listed in this solicitation, a full explanation of the exception must accompany the response of this request for quotation.
(3) Item Description. Please provide a detailed item description as this will be used to determine technical acceptability. The Government will make no assumptions concerning the offeror’s intent. Clear identification is the sole responsibility of the offeror and documents for the products offered are required at the time of offer.
Failure to provide any of the requested information or documents may cause your offer to not be considered for award.
G. The following is how you can obtain specifications:
FED Specs – GSA Federal Supply Service Specifications Section, Ste. 8100, 470 E. L’Enfant Plaza, SW, Washington, DC 20407 [Telephone 202-619-8925, Fax 202-619-8978] http://assist.daps.dla.mil/online/start/ Click on “Quick Search” (left side of screen). Type the document in the “Document ID” field and hit submit. You do not need a password.
MIL Specs – Department of Defense Single Stock Point (DoDSSP), Bldg. 4, Section D, 700 Robbins Ave., Philadelphia, PA 19111-5094 [Telephone 215-697-2667/2179, Fax 215-697-1462] Web Site www.dsp.dla.mil Click on “Online Specs” or http://assist.daps.dla.mil.online/start/ Click on “Quick Search” (left side of screen). Type the document in the “Document ID” field and hit submit. You do not need a password.
ANSI Standards – American National Standards Institute, Inc., 11 West 42nd Street, 13th Floor, New York, NY 10036 [Telephone 212-642-4900]
ASTM – American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959 [Telephone 610-832-9585, Fax 610-832-9555] Web Site: www.astm.org, email: service@astm.org. (ASTM does charge for their services.)
Recycled Material – Two sites for information related to the Comprehensive Procurement Guidelines and Recovered Materials Advisory Notices: www.epa.gov/cpg.
Commercial Item Descriptions – http://assist.daps.dla.mil/online/start/ Click on “Quick Search” (left side of screen). You do not need a password.
H. METHOD OF AWARD – Award will be made item-by-item. The low offeror will be determined by multiplying the unit price submitted on each item by the quantity specified, and adding the resultant extensions. In order to qualify for an award, prices must be submitted for each delivery point. To be technically acceptable, the item must meet or exceed the Item Purchase Description(s).
NOTE****FAILURE TO PROVIDE ALL REQUIRED DOCUMENTATION AT TIME OF OFFER MAY RESULT IN YOUR OFFER NO LONGER BEING EVALUATED OR CONSIDERED FOR AWARD. PRODUCT SPECIFICATION SHEETS AND COMMITMENT LETTERS ARE REQUIRED WITH YOUR OFFER.
____________________________________Schedule of Items ___________________________________
1. NSN 7350-01-256-1093, Cup, Drinking
(NAICS 327112) (500 Employees) PROVIDE SPECIFICATION SHEET(S) WITH OFFER.
Item No.
Destination
1-YEAR STANDING QUOTE
| Brand Name and Part Number Being Offered |
| Est’d |
Orders (1-Year) Est’d Peak Monthly Req’t Est’d 1-Year QTY
| Unit of Issue |
| Unit Price |
| Total Price (1-Year Qty x Unit Price) |
1a
BURLINGTON, NJ (N3)
NSN: 7350-01-256-1093
Cup, Drinking IPD Attached
| 108 |
| 396 |
| BX |
| 1b |
| French Camp, CA (S3) |
NSN: 7350-01-256-1093
Cup, Drinking IPD Attached
| 4 |
| 108 |
| 324 |
| BX |
| COUNTRY OF ORIGIN (country where item is manufactured): ____________________ TOTAL STANDING QUOTE PRICE: |
| $ |
Request for Quotation # QSDLAA-A5-12-1540-SQ Dated 2/1/12 Best delivery time: ____DARO
· Taxpayer Identification Number (TIN): _____________________
· Data Universal Numbering System (DUNS): ______________________
· Name of Contact: ______________________ E-Mail Address: _______________________
· Phone Number: _______________________ Fax: __________________________
· Supplier Name*: ___________________________
· Name of Contact*: __________________________ (*Note: “Supplier” refers to the company providing you the product, if you are not the manufacturer.)
ITEM PURCHASE DESCRIPTION
NSN: 7350-01-256-1093
CUP, DRINKING (MUG): Shall have the following characteristics:
Unit of Issue – BX (box of 36 cups)
Color sample required.
Design and construction. The base materials shall consist of clay, feldspar, flint, nepheline syenite, and metallic oxide of a quality customarily used for the manufacture of commercial china. The dinnerware shall be a nonporous, fullyvitrified china. The dinnerware shall have a maximum water absorption of 0.4 percent when tested in accordance with ASTM C 373 (except the test specimens shall be glazed ware). The dinnerware shall conform to the design and dimensional requirements shown on the drawing below. Each piece of dinnerware shall sit securely on a flat surface without rocking.
Dimensional variances. The out of roundness of the dinnerware items shall not exceed 1/8 inch while remaining within the overall diameter tolerance limits.
Cup, drinking (mug)
Dimensions:
| Outside diameter | (A) – 3-19/32 inches maximum | |
| Height | (B) – 3-1/2 inches maximum | |
| Bottom thickness | (C) – 3/16 inch minimum | |
| Brimful capacity | - 10.5 ounces minimum |
Performance requirements. The dinnerware items shall meet the impact strength and chipping resistance requirements indicated when tested in accordance with Testing paragraph. The dinnerware shall show no crazing or thermal shock of the body after testing for three cycles at 300 degrees Fahrenheit in accordance with Testing paragraph. The release of heavy metals from the dinnerware shall comply with the Federal Food, Drug, and Cosmetic Act.
IMPACT STRENGTH AND CHIPPING RESISTANCE
Impact Chipping
| Article | ft-lb. (Joule) | |
| Cup, drinking (mug) | 0.25 (0.34) rim |
Finish. The entire surface of the china dinnerware items shall be covered by a uniform and continuous hard impervious glaze which is cleanable and retains this quality except for the following exceptions. Three pin marks no larger than 1/4 inch in diameter from the refractory used to support the ware during firing, four spindle marks no larger than 3/32 inch wide and 3/32 inch up each side of the foot if the foot is glazed, or a dry foot ring shall be allowable on the bottom surface of the ware. If the refractory leaves a mark on the ware, any protrusion will be dulled in such a manner that the skin can not be cut when rubbed across the protrusion. If the refractory support has removed a piece of ware at the support point, the resultant depression in the surface shall be no larger than 1/4 inch in diameter and 1/32 inch deep. The color of the dinnerware shall approximately match one of the following color numbers of FED-STD-595: 17886, 27780, or 27778. If specified, the color shall be judged against a standard sample by the procuring office or agency. The color shall be considered a "close match" provided it is closest in appearance to the required color number than any other color number.
Workmanship. The dinnerware shall be constructed uniformly within the tolerances specified and free from defects as defined in referenced table.
Classification of defects Classification
| Inspection | Defect | Major | Minor | ||||
| Appearance | Kiln dirt (unground) 0.03 inch or larger | X | |||||
| Kiln dirt (unground) less than 0.03 inch or glaze | |||||||
| Grinding mark: | |||||||
| Four or more on face | X | ||||||
| Five or more on back | X |
| Workmanship | Cracks; one or more | X | ||||||||
| Chips, gouges, or creases; one or more (a glazed over | ||||||||||
| chip from any surface less than 1/16 inch in diameter | ||||||||||
| is not a defect. A glazed over or unglazed chip from | ||||||||||
| the foot less than 1/8 inch in length is not a defect.) | X | |||||||||
| Lack of uniformity in texture and finish (includes speckles | ||||||||||
| and bulges) | X | |||||||||
| One spot 1/16 inch diameter or larger on face or two | ||||||||||
| spots larger than 1/16 inch on back | X | |||||||||
| Four or more spots less than 1/16 inch in diameter | ||||||||||
| on the face | X | |||||||||
| Five or more spots less than 1/16 inch on the back | X | |||||||||
| Pinhole or pimple larger than 0.02 inch | X | |||||||||
| Four or more pinholes or pimples smaller than 0.02 inch | ||||||||||
| in diameter on the face | X | |||||||||
| Five or more pinholes or pimples smaller than 0.02 inch in | ||||||||||
| diameter on the back | X | |||||||||
| Any unglazed area on the face greater than 0.03 inch in | ||||||||||
| diameter | X | |||||||||
| Any unglazed area on the back greater than 0.03 inch in | ||||||||||
| diameter except: | ||||||||||
| Pin and spindle marks per Finish paragraph | X | |||||||||
| Mold mark on face | X | |||||||||
| Sharp edge on rim | X | |||||||||
| Blister; one or more | X | |||||||||
| Heavy glaze resulting in open air bubbles or greenish | ||||||||||
| Glaze | X |
| Construction | Warpage, piece rocks on its foot | X | |||
| Misplaced handle on hollowware, one that detracts from the | |||||
| appearance and/or function of the cup | X | ||||
| Design not as specified | X | ||||
| Dimensions not as specified | X |
Marking Not as specified X
Water absorption test. The sample dinnerware items shall be tested for water absorption in accordance with ASTM C 373 except the test shall be performed on glazed dinnerware. Water absorption values greater than 0.4 percent shall be justification for rejection.
Testing. Testing of china samples shall be conducted at the beginning of each new contract or every five (5) years, whichever comes first.
Impact strength and chipping resistance test. The sample dinnerware items shall be tested in accordance with ASTM C 368. The test items shall be visually inspected for damage. If the dinnerware cracks or chips at an average value for the sample lot less than that specified, the lot shall be rejected.
Thermal shock test. The sample dinnerware items shall be tested in accordance with the procedure defined in ASTM C 554. The sample(s) shall be tested for three cycles using a test temperature of 300 degrees Fahrenheit. The sample pieces shall be examined after completion of the test and any indication of glaze or thermal shock shall constitute failure.
`PRODUCT CONFORMANCE. The products provided shall meet the salient characteristics of this description, conform to the producer's own drawings, specifications, standards, and quality assurance practices, and be the same product offered for sale in the commercial market. The Government reserves the right to require proof of such conformance.
MARKING. Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DoD) shall be marked in accordance with MIL-STD-129.
PREPARATION FOR DELIVERY. The item(s) shall be packaged and packed in accordance with the latest revision of ASTM D 3951, Standard Practice for Commercial Packaging. Copies of ASTM standards are available from the American Society for Testing and Materials, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959. Phone: 610-832-9585, Fax: 610-832-9555, Web site: www.astm.org, e-mail: service@astm.org.
Palletization: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.
Stacking. A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.
Materials. All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.
Unitization. For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.
Unitization of pallet load. The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items shall be placed in a suitable pattern to form a stable and balanced load. Vertical, horizontal or filler reinforcement shall be added as necessary to meet the stacking strength requirements. A palletized load shall be secured to the pallet by shrink or stretch wrapping, and/or, by steel or nonmetallic strapping. When steel or nonmetallic strapping is used, edge protectors shall be provided to prevent damage to the cartons when tensioning the strapping. As a minimum, two straps shall run lengthwise, two straps shall run widthwise, and two straps shall run around the girth of the palletized load. A palletized load shall be capable of protecting the products against damage in a multiple handling, transportation, and storage environment having distribution warehouses with rack systems that support the load/s overhead of warehouse personnel.
Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, “Guidelines for Regulating Wood Packaging Material in International Trade”. Countries endorsing the IPPC Guidelines can be found at the USDA.gov web site. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.
END OF ITEM PURCHASE DESCRIPTION
Section CI Commercial Item Section
| 52.212-4 | CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (JUN 2010) 12.301(b)(3) | ||
| (a) | Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. | ||
| (b) | Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract. | ||
| (c) | Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. | ||
| (d) | Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. | ||
| (e) | Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. | ||
| (f) | Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. | ||
| (g) | Invoice. | ||
| (1) | The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include – | ||
| (i) | Name and address of the Contractor; | ||
| (ii) | Invoice date and number; | ||
| (iii) | Contract number, contract line item number and, if applicable, the order number; | ||
| (iv) | Description, quantity, unit of measure, unit price and extended price of the items delivered; | ||
| (v) | Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; | ||
| (vi) | Terms of any discount for prompt payment offered; | ||
| (vii) | Name and address of official to whom payment is to be sent; | ||
| (viii) | Name, title, and phone number of person to notify in event of defective invoice; and | ||
| (ix) | Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. | ||
| (x) | Electronic funds transfer (EFT) banking information. | ||
| (A) | The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. | ||
| (B) | If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer Other Than Central Contractor Registration), or applicable agency procedures. | ||
| (C) | EFT banking information is not required if the Government waived the requirement to pay by EFT. | ||
| (2) | Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315. | ||
| (h) | Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings. | ||
| (i) | Payment. | ||
| (1) | Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. | ||
| (2) | Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315. | ||
| (3) | Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause. | ||
| (4) | Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made. | ||
| (5) | Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall – | ||
| (i) | Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the – | ||
| (A) | Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment); | ||
| (B) | Affected contract number and delivery order number, if applicable; | ||
| (C) | Affected contract line item or subline item, if applicable; and | ||
| (D) | Contractor point of contact. | ||
| (ii) | Provide a copy of the remittance and supporting documentation to the Contracting Officer. | ||
| (6) | Interest. | ||
| (i) | All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid. | ||
| (ii) | The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract. | ||
| (iii) | Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if | ||
| (A) | The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days; | ||
| (B) | The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or | ||
| (C) | The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2). | ||
| (iv) | If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment. | ||
| (v) | Amounts shall be due at the earliest of the following dates: | ||
| (A) | The date fixed under this contract. | ||
| (B) | The date of the first written demand for payment, including any demand for payment resulting from a default termination. | ||
| (vi) | The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on | ||
| (A) | The date on which the designated office receives payment from the Contractor; | ||
| (B) | The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or | ||
| (C) | The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. | ||
| (vii) | The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract. | ||
| (j) | Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: | ||
| (1) | Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or | ||
| (2) | Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination. | ||
| (k) | Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. | ||
| (l) | Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided. | ||
| (m) | Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. | ||
| (n) | Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. | ||
| (o) | Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. | ||
| (p) | Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items. | ||
| (q) | Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. | ||
| (r) | Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity. | ||
| (s) | Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) the schedule of supplies/services; (2) the Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to Government Contracts paragraphs of this clause; (3) the clause at 52.212-5; (4) addenda to this solicitation or contract, including any license agreements for computer software; (5) solicitation provisions if this is a solicitation; (6) other paragraphs of this clause; (7) the Standard Form 1449; (8) other documents, exhibits, and attachments; and (9) the specification. | ||
| (t) | Central Contractor Registration (CCR). | ||
| (1) | Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. | ||
| (2) | (i) | If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name. | |
| (ii) | If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. | ||
| (3) | The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract. | ||
| (4) | Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. | ||
| 52.252-2 | CLAUSES INCORPORATED BY REFERENCE (FEB 1998) |
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
The IBR clauses (clauses incorporated by reference) are now accessible on-line. The address for the FAR is http://www.arnet.gov.far and the address for GSAM is http://www.arnet.gov/GSAM/gsam.html .
THE FOLLOWING CLAUSES ARE INCORPORATED BY REFERENCE:
52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (May 2011)
| 52.204-6 | DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER (APR 2008) | |
| 52.209-6 | PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (DEC2010) | |
| 52.212-1 | INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUN 2008) |
52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)
52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991)
52.222-38 COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING REQUIREMENTS (SEP 2010)
552.223-70 HAZARDOUS SUBSTANCES (MAY 1989)
552.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (SEP 1999) (Deviation FAR 52.252-6) (Applicable)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items. (Jan 2012) 12.301(b)(4)
(a) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).
___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).
(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).
__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).
__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)
_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).
__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).
_X_ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).
__ (7) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).
__ (8) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).
_X_ (9) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
__ (10) [Reserved] __ (11)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).
__ (ii) Alternate I (Nov 2011).
__ (iii) Alternate II (Nov 2011).
__ (12)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).
__ (ii) Alternate I (Oct 1995) of 52.219-7.
__ (iii) Alternate II (Mar 2004) of 52.219-7.
__ (13) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).
__ (14)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).
__ (ii) Alternate I (Oct 2001) of 52.219-9.
__ (iii) Alternate II (Oct 2001) of 52.219-9.
__ (iv) Alternate III (Jul 2010) of 52.219-9.
__ (15) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).
__ (16) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).
__ (17) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).
__ (18)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).
__ (ii) Alternate I (June 2003) of 52.219-23.
__ (19) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).
__ (20) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).
__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).
__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)).
__ (23) 52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business Concerns (Nov 2011).
__ (24) 52.219-30 Notice of Set-Aside for Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Nov 2011).
_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).
_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126).
_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).
_X_ (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).
_X_ (29) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).
_X_ (30) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).
_X_ (31) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).
__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).
__ (33) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)
__ (34)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
__ (35) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).
__ (36)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).
__ (ii) Alternate I (Dec 2007) of 52.223-16.
_X_ (37) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).
__ (38) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).
_X_ (39)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138).
__ (ii) Alternate I (Jan 2004) of 52.225-3.
__ (iii) Alternate II (Jan 2004) of 52.225-3.
__ (40) 52.225-5, Trade Agreements (Nov 2011) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).
_X_ (41) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
__ (42) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).
__ (43) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).
__ (44) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).
__ (45) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).
_X_ (46) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).
__ (47) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).
__ (48) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).
__ (49) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).
_X_ (50)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).
__ (ii) Alternate I (Apr 2003) of 52.247-64.
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
[Contracting Officer check as appropriate.] __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).
__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).
__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).
__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).
__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).
__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).
__ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).
__ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).
(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.
(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract.
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