Q-1C.pdf

NASA Armstrong Flight Research Center

PROCUREMENT QUALITY REQUIREMENTS

Approved 14 Aug 2019

Section C: Certification of Conformance As part of each shipment, the supplier/manufacturer shall certify contract/order conformance to the Government.

Supplier shall provide traceability from the source or manufacture on all items shipped.

The Certification of Conformance shall:

a. Confirm that the supplier/manufacturer has verified the acceptability of all articles before shipment – by completion of the necessary inspections, tests, audits, process controls and records reviews.

b. Identify the contract / order number, and relevant line item number.

c. Identify the manufacturer’s part number, and heat, batch or serial number (when applicable).

d. Identify the shipped quantity and unit of measure.

e. Be signed by a duly authorized officer or quality representative of the supplier/manufacturer – whose name and title shall be legible.

52.246–15 Certificate of Conformance. As prescribed in 46.315, insert the following clause in solicitations and contracts for supplies or services when the conditions in 46.504 apply: CERTIFICATE OF CONFORMANCE (APR 1984) (a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government’s right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred. (b) The Contractor’s signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment. (c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor’s expense. (d) The certificate shall read as follows: ‘‘I certify that on _____ [insert date], the _____ [insert Contractor’s name] furnished the supplies or services called for by Contract No. _____ via _____ [Carrier] on _____ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.’’

Date of Execution: ________________________

Signature: _______________________________

Title: ___________________________________

NASA Armstrong Flight Research Center

PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS

PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS

• The Prime Supplier must ensure that the release of all products and services have competent and qualified persons handling aircraft parts.

• NASA Armstrong Flight Research Center (AFRC) will maintain interaction with Prime Supplier regarding the control and monitoring of the Prime Supplier’s performance as well as any verification or validation activities that the Prime Supplier or its customer, intends to perform at an external provider’s premises.

• If the Prime Supplier is using a Sub-Tier Supplier the Prime Supplier must ensure that NASA AFRC quality requirements are flowed down to external providers.

• The Prime Supplier must have, or ensure that their Sub-Tier Supplier has, a quality management system (e.g. AS9100, AS9120, ISO 9001, AS5553, AS6081).

• NASA AFRC will monitor external provider performance via Supplier Assessment System (SAS), Government-Industry Data Exchange Program (GIDEP), ERAI,

• Documentation of incoming Non-Conformance Reports, and Procurement Quality Assurance Database as applicable.

• Contractor shall retain records in accordance with Federal Acquisitions Regulation (FAR) subpart 4.7.