PWS Water System Service .pdf

USDA Performance Work Statement

UNITED STATES DEPARTMENT OF AGRICULTURE

BELTSVILLE AGRICULTURAL RESEARCH CENTER

FACILITIES SERVICE

ENGINEERING AND CONSTRUCTION BRANCH

BUILDING 426A, BARC-EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

PERFORMANCE WORK STATEMENT AND SPECIFICATION

TO

PROVIDE MAINTENANCE AND REPAIR SERVICES TO PURE WATER SYSTEMS

LOCATED AT

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

November 2021

PERFORMANCE WORK STATEMENT FOR

MAITNENTANCE AND REPAIR SERVICES OF PURE WATER SYSTEMS

1.0 BACKGROUND

The Beltsville Agricultural Research Center (BARC) is part of the Agricultural Research Service (ARS), U.S. Department of Agriculture (USDA). BARC is situated about 15 miles northeast of Washington, D. C., in Beltsville, Maryland. Maintenance and repair services are required for pure water systems at this facility. These systems include Reverse Osmosis (RO) System and deionized water systems with distribution systems.

1.1 SCOPE OF WORK

The contractor shall furnish all personnel, materials, equipment, supplies and transportation necessary to perform pure water maintenance and repair services on the systems indicated in the contract. Attachment 1 provides specific information for each system including type, brand and model number and location of the system. The pricing schedule for base and option years shall be submitted as part of your proposal.

1.2 PERIOD OF PERFORMANCE (Dates are Approximate)

Base Period Six Months: May 1, 2022 through October 31, 2022.

Option Periods (if exercised) shall be as follows:

Option Period I November 1, 2022 through October 31, 2023

Option Period II November 1, 2023 through October 31, 2024 Option Period III November 1, 2024 through October 31, 2025 Option Period IV November 1, 2025 through October 31, 2026

2.0 PERFORMANCE REQUIREMENTS

2.0-1 Supplies, Materials, and Equipment The contractor shall furnish all labor, supplies, materials, equipment, and transportation necessary for the performance of the work specified in the contract. The contractor shall have and maintain on hand locally, at all times, an ample and complete stock of spare parts sufficient for normal maintenance and repair of the Reverse Osmosis and Deionization distribution systems. Submit inventory list of spare parts.

2.0- 2 Maintenance Work Schedules The contractor shall submit with their proposal a maintenance work schedule for each building pure water system. The contractor work schedule shall identify a monthly frequency per system and shall identify the performance tasks for maintaining each specific system for that month/quarterly/semi-annual/annual.

2.0-3 Contract Switch Over

Contractor shall inspect all systems within the first 10 days of award of to ensure pure water systems are in proper working order and notify the COR of any deficiencies in writing within the first month of award. The tank switch over required by this contract shall be coordinated with the COR and the former contractor.

2.0-4 Quality Control Plan The contractor shall maintain and administer a quality control plan. The Quality Control Plan shall address the following, at a minimum:

1. An inspection/maintenance/repair system covering all required performance tasks; a method of identifying deficiencies in the quality of services performed;

and a list of corrective action or measures used to prevent deficient or unsatisfactory performance.

2. The contractor shall maintain a logbook system at each site for maintaining a record of all inspection reports/notes. The contractor shall submit a hard copy of all inspection/maintenance/repair reports to the government COR. The reports shall be hand delivered to the government’s COR’s office.

The Quality Control Plan shall be submitted as part of your proposal.

2.0-5 Emergencies

Emergencies are defined for the purpose of this contract as events that occur outside of normal working hours that require immediate attention (i.e. situations involving research, large system leaks, other items identified by the COR as emergencies). The contractor shall respond to emergency requests made by telephone by the COR or an alternate within 2 hours during normal working hours.

2.0-6 Maintain water quality at 10 Megohm-Cm on all Reverse Osmosis and Deionization Systems.

2.0-7 Reverse Osmosis membranes shall be replaced at the contractor’s expense, when reject rate drops below 85 percent.

2.0-8 Pure water systems shall be maintained in accordance with the manufacturer’s instructions.

2.0-9 Replace mixed bed Deionizers in the building systems when required.

2.0-10 Replace carbon beds in carbon filters when required.

2.0-11 Sanitize reverse osmosis and deionization storage tanks and distribution systems yearly or as needed.

2.0-12 Replace ultraviolet lights when needed.

2.0-13 Replace pre-filters when needed.

2.0-14 Replace final filters when needed.

2.0-15 Keep water softener brine tanks full with salt as needed.

2.0-16 Replace storage vent filters when needed.

2.0-17 Service Calls Contractor shall respond to requests made by telephone by the COR within 4 hours during normal working hours.

2.0-18 Perform bacteria counts and total organic counts (TOC). TOC sampling will be performed either online or via a grab sample. Grab sample shall use low TOC certified vials or containers certified to less than 10 ppb TOCs. On-line and grab samples will be taken after a flush cycle to assure that a representative sample is taken. Samples will be analyzed using a broad range analyzer that is routinely used to measure deionized water. Analyzer will be capable of providing a measurement within 1 % of the IC value and will be capable of providing accurate results in the 10-100 ppb TOC range.

2.0-19 Monitor permeate and reject water quality.

2.0-20 Test feed and product water for total dissolved solids, calcium hardness, ph, iron, and colloidal material and record.

2.0-21 Repair Work

A. The contractor shall provide unit prices for all parts, materials, and associated labor costs used in repairs or maintenance of pure water system for government approval as part of the bid document.

B. The contractor shall be responsible for any individual repair and/or replacement part or equipment including pumps, motors, and reverse osmosis circuit board that needs to be made to the pure water system up to $1,000.00.

This shall include parts, materials, supplies, shipping, and labor necessary to fix the system and put it into full operation.

C. The contractor shall notify the COR of any equipment and individual repairs needing to be made and expected to exceed $1,000.00 prior to purchase and submit a written proposal to the COR. The COR shall notify the CO.

D. Individual repairs anticipated to be greater than $1,000.00 shall be provided by the contractor on a negotiated basis, meaning the contractor must submit three quotes obtained from three different sources for any repairs and/or equipment that is over $1,000.00 dollars. The Government will consider the lowest priced technically acceptable quote however in the event the lowest priced quote is not from the contractor’s recommended source, the contractor must submit with their recommended quote a written justification stating why the lowest price quote is not acceptable. The Government will only be responsible for costs over and above $1,000.00. The contractor shall be responsible for the first $1,000.00 portion of the cost.

E. The contractor shall notify the COR within 24 hours or sooner, if possible, replacement part or equipment is not available (i.e. discontinued item or no substitute available). The contractor shall prepare temporary means of operation, where applicable, to keep system running until shipment, delivery, and installation can be made.

F. The contractor shall repair or replace all equipment/parts on the pure water systems without additional cost to the Government including pumps, motors, and reverse osmosis circuit boards for a complete operational system. The contractor shall take special note that some building systems require polypropylene pipe and fittings that require heat fused socket connections. This material shall be included for repair and maintenance work.

Building 010A and Building 001 are examples where this material is part of existing systems.

The intent of the government is to have the contractor responsible for each system, starting immediately after the building water supply valve, up to and including the distribution valve after the system. The contractor shall be responsible for the following parts and equipment. This list may not include all associated parts, equipment, materials, and other supplies, but is a representative list for each pure water system:

1. System piping and connectors, tees and elbows, tubing, hoses, and drain lines

2. All floats and float switches

3. All valves, gauges, fittings

4. Storage tank floats, relays, tubing and other related parts

5. Some systems have stainless steel storage tanks located in building attics for gravity feeding. The contractor shall be responsible from water supply line to tank to system feed line to the building.

6. Control boxes and operational components

7. All electrical connections within system and fuses

8. Meters, gauges, and other measuring devices

9. Filters for ultra-systems

10. UV light tubes and UV fixtures

11. System cords, plugs, switches

12. Any filters and filter holders, and other associated parts

13. Vent filters

14. Solenoids, relays, and all other control components

Upon request by the COR, the contractor shall furnish a price to replace any of this equipment which is not on the schedule of prices to be submitted with the bid.

Contractor shall notify COR within 24 hours or sooner if possible if a replacement part is not available (i.e. discontinued item or no substitute available).

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2.1 DEVLIVERABLE SCHEUDLE

3.0 KEY PERSONNEL

Project Manager

The contractor shall designate a Project Manager to ensure that all work required complies with the government’s terms and conditions. The Project Manager shall be the government‘s primary point contact and shall have full authority to act on matters pertaining to performance of services required. The Project Manager shall be available by all acceptable modes of communication i.e., telephone, email etc. during regular working hours.

Project Manager Alternate The contractor shall designate a Project Manager Alternate. The alternate will have the same responsibilities and authorities as the Contractor’s primary Project Manager in the event of his/her absence.

The contractor shall provide the Project Manager/alternate’s name and phone number to the COR within 10 days after contract award.

3.0-1 Qualifications of Contractor

A. The contractor is regularly engaged in the specified work and shall have been in business for a minimum of one (1) year. The technicians performing testing, maintenance, adjustment, and inspection shall have at least one (1) year experience in reverse osmosis and deionizer water systems. The technicians performing repairs shall have at least five (5) years’ experience in reverse osmosis and deionizer water systems. Supply resume.

Item No. Deliverable(s) Anticipated Due Date 1 Maintenance Work Schedule Submit with Proposal

2 Quality Control Plan Submit at Award

3 Price List Submit with Proposal

4 Maintenance Log Submit at Award 5 Inspection Report Submit at Award

B. Contractor’s Project Manager/alternate is required to read, write, and communicate in English. The Project Manager/alternate shall possess at least 2 years of recent experience in directing the maintenance and repair of pure water systems of the same type as covered in this contract. Supply resume

4.0 MISCELLANEOUS INFORMATION

A. Government Furnished Property

The government shall furnish water and electric service at each location. The contractor shall make all connections from existing water and electric service. The government shall supply domestic water to pure water systems.

The contractor shall make any water connections/valves needed for the pure water system. The government shall furnish electric/outlets to pure water systems. The contractor shall make any electric connections needed for the pure water systems.

B. Quality Assurance

The COR will monitor and conduct quality assurance of contractor’s performance in accordance with the standards set forth in this Performance Work Statement and based on the Acceptable Quality Levels specified in Attachment 2. The government may inspect any of the pure water systems at any time.

C. Plumbing

All plumbing equipment pertaining to the pure water system shall be maintained and adjusted by the contractor. This includes repairs or replacements, if needed, to the damaged or leaking piping, pipe fittings, hoses, unions, pressure gauges, solenoid valves, check valves, relief valves, and strainers. The control valves and level controls pertaining to the storage tanks and pumps (to include the lubrications) are to be adjusted as needed to keep the pure water system in satisfactory operation. The contractor shall be responsible for all piping on the reverse osmosis except for the circulating piping. Any defects in plumbing equipment shall be repaired or replaced by the contractor at no additional cost to the government.

D. Electrical

All electrical equipment including control box functions, protection devices, interlocks, pressure switches, timers and wiring shall be maintained and adjusted by the contractor. Any defects in electrical equipment shall be repaired or replaced by the contractor at no additional cost to the government.

Notification and Scheduling: 24 hours notification shall be given to the COR before any pure water system is shut down for maintenance or repairs.

Notification shall also be given to the COR 24 hours prior to sanitizing the Reverse Osmosis System (RO).

E. Documentation Maintenance Log: Contractor shall keep an accurate maintenance log of all checks and maintenance performed on each system. This maintenance log shall be submitted to the government within 3 days of the maintenance being performed.

Repair Service Ticket: Contractor shall keep an accurate record of all repair actions taken to maintain the system in proper working order. This repair service ticket shall be submitted to the government within 3 days of the maintenance being performed.

Water Test Documentation: Contractor shall keep an accurate record of all water tests performed on each system and submit these water tests to the government within 3 days of the tests being performed.

All documentation shall be submitted to the COR.

F. Other Requirements

All systems shall have the following minimum service:

1. All water filters and pre-filters shall be replaced every six months.

2. All tank filters shall be replaced once a year.

3. Mixed bed Deionizers shall be replaced every 6 months

4. Carbon Tanks shall be replaced every 6 months

5. Sanitize the Reverse Osmosis and the Deionization Storage Tanks and Distribution System each year

6. Building 010A, Building 001 and Building 200 Reverse Osmosis System are high quality water systems which require higher minimum standards. These systems need to be sanitized at least every 3 months. Building 200 needs its mixed bed deionizer, pre-filters to be replaced every 3 months.

Prior to commencing work, the contractor is required to obtain vehicle permits, and identification badges. These can be obtained from the Engineering and Construction Branch office, Building 426A, BARC-East, Beltsville, Maryland. The contractor shall return the identification badges at the end of the contract.

Non-Citizens of the USA must fill out non-citizen data sheet Form ARS-230

The contractor shall report all damage to Government property, personal injuries, and/or hazardous conditions to the COR immediately, after such occurrence.

G. Hours of Service All work shall be performed between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, exclusive of federal holidays. Any services performed outside of these hours shall be coordinated with the Contracting Officer’s Representative (COR). The following are federal holidays to be observed by the contractor. Work is not to be scheduled on these days.

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Juneteenth Columbus Day Veterans Day Thanksgiving Day Christmas Day

Attachment 1: BARC Pure Water Systems

The Contractor shall use this listing as a guideline only for existing pure water system equipment. Some equipment might be changed and identification numbers are different, as well as quantities and sizes. The contractor shall verify all equipment in the field. Upon award on contract the contractor shall update this list for an accurate accounting of on-site equipment.

Building 001: System is located in the mechanical room on the first floor Water Softener

(2) 20-inch five-micron prefilters Hydromax 2-2.5x25 Reverse Osmosis System Activated Carbon Bed . Size of Carbon tanks is 12-inch x 36 inch 2 banks of 2 Mixed bed DI ( total of 4 tanks). Size of tanks is 12-inch x 36 inches Mighty pure Model MP59 UV Storage Tank Filter Webtrol Model H20B7S16 Circulating Pump Salt tank

Building 002: System is located in the mechanical room on the first floor

(2) -10-inch 5-micron filter Park International Model RT844 Water Softener Crane Environmental Reverse Osmosis System Activated Carbon Filter. Size of tank is 8-inch x 44 inch.

Storage Tank Filter Webtrol Model H5B85 Circulating Pump Mixed Bed DI. Size of tanks is10 inch x 54 inch.

Ultra Model S-15 UV 20 inch (.2 micron) final Filter Salt tank

Building 004: Building is located in the mechanical room on the first floor Water Softener Hydromax Model 1000-SL-CA RO System Activated Carbon Bed . Size of tank is 12-inch x 48 inch Mixed bed DI . Size of tank is 12-inch x 48 inch Mighty pure Model MP59 UV Storage Tank Filter

(2) Webtrol model M10B5S16 circulating pump

Building 006: System is located in the mechanical room in the basement 10-inch 5-micron prefilter Water Softener Zyzatech Reverse Osmosis System Tank Filter 10-inch .2-micron Final Filter Glasco UV System Webtrol Model H15B9S16 Circulating pump

Building 007 basement RO system:

E2 Osmonics 0750 Prefilters PX 202 x 0510 Mixed Bed 8 x 36 tanks (2) Webtrol Pump H10B8S Dayton #K090B pump for RO Carbon bed tanks 12 x 38 (2) Storage Tank Filter FPN021CGS Attic has SS storage tank and equipment

Building 010, Headhouse 5 10-inch 5-micron prefilter 8-inch x 44 inch Activated Carbon Filter

(2) 8-inch x 44-inch Mixed Bed DI tank

Building 010A: Located in the basement mechanical room

(2) 10-inch 5-micron prefilters Water softener 12-inch x 36 inch activated carbon filter 10 Mixed Bed DI. Size of mixed bed DI is 14 inches x 47 inches 5 Carbon beds. Size of Carbon Beds is 14 inches x 47 inches Environmental Product Model 1500 Reverse Osmosis System Storage Tank Filter

(1) 20-inch Osmonic .2-micron final filters

(2) Webtrol H60B3S Circulating Pumps Glasco Model G-70 UV Salt tank

Building 010B: Located in the mechanical room Water Softener Ecodyne Reverse Osmosis System

(2) Webtrol Circulating Pump Model # H35B9S16 Storage Tank Filter Ultra dynamics Model #1500 UV 3 Carbon Tanks 6 Mixed Bed DI

Building 011, Hallway of Headhouse 3 Water Softener 8 inch x 44 inch Activated Carbon Filter Myron L Reverse Osmosis System H5B4S16 Webtrol Circulating Pump

(2) 8 inch x 44 inch Mixed Bed DI one 20 inch .2 micron Final Filter Double star DS-10 UV

Building 011, Hallway of headhouse 18 Aqua Solutions Mod # RO202 Ser # 031592 Carbon filter CC1050 RO Cartridge CR1812h (2) RO Pump RO-10p RO Tank ROT042 Salt tank

Building 200: Located in the basement mechanical room Culligan Water Softener 8-inch x 44 inch activated carbon Filter servicing the Reverse Osmosis System EPRO 600 Reverse Osmosis System 8x44 inch activated Carbon Filter prior to mixed bed Deionizer

(3) Mixed Bed Deionizer. Size of tanks is 9-inch x 44 inch Webtrol Circulating Pump Aquafine Model SL-1 UV Storage Vent Filter

(2) Post filters Salt tank

Building 306: Located in the basement mechanical room E4 GE Osmonics Reverse Osmosis System Webtrol H10B3 Circulating Pump

(2) Multistage Distribution Pump

(4) .2 Micron, 20” Post Filters Salt Tank UV Lights Storage Tank Filter

Building 307B: Located in the basement mechanical room Hydromax Deionizer MVDI 735 pp 34 12 x 48 carbon filter ac 6600 1248 12 x 48 water softener WS-6600 Hydromax RO system pro-441 EW1C12T PSHD-20/PSHP-20 filter (1 Micron) Hydromax Model BP – 4F07S10 WS-6600 Control Valves

Storage Tank Filter Salt tank

Building 307C: Located in the basement mechanical room Hydromax Deionizer MVDI 735 pp 34 12 x 48 carbon filter ac 6600 1248 12 x 48 water softener WS-6600 Hydromax RO system pro-441 EW1C12T PSHD-20/PSHP-20 filter (1 Micron) Hydromax Model BP – 4F07S10 WS-6600 Control Valves Storage Tank Filter Salt tank

Building 308: Located in the basement E2 Osmonic Reverse Osmosis System 8x44 inch activated carbon Filter servicing the Reverse Osmosis System Storage Tank Filter Webtrol H10B8S Circulating Pump

Building 308C: Located in room E2-2535DLX-6 Reverse Osmosis Machine Storage tank Dayton ¾ HP 4T829 recirculation pump March pump Carbon tank 9 x 44

-End of PWS-