PWS Water Lab.pdf

DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK. The contractor shall provide all facilities, labor, equipment, tools, parts, materials and services, except as identified as Government furnished, to perform chemical testing of water and hazardous waste (HW) characterization testing for the Civil Engineering Asset Management Division at Wright-Patterson Air Force Base, Ohio. The contractor shall perform chemical testing of water samples for compliance with National Pollutant Discharge Elimination System (NPDES) Permit requirements based on Ohio Environmental Protection Agency (OEPA) Standards and the standards specified in this Performance Work Statement (PWS). The contractor shall use EPA-approved analytical methods as outlined in the Code of Federal Regulations 40 CFR 141.21 and contained in the most recent edition of “Standard Methods for the Examination of Water and Wastewater” published by the American Public Health Association for water samples. The Contractor shall provide services to support HW characterization and the HW program, specifically hazardous waste disposal as required by 40 CFR 261, Identification and Listing of Hazardous Waste.

1.1 SAMPLING REQUIREMENTS

1.1.1 SUPPLIES

1.1.1.1 ADMINISTRATIVE. The contractor shall supply all business forms and labels necessary for sample collection and analysis of NPDES, storm water, wastewater, and hazardous waste samples.

1.1.1.2 SAMPLING SUPPLIES. The contractor shall supply shipping containers, packing materials, ice/refrigerants, preservatives, labels, proper markings/identification, sample collection instructions, custody seals, and chain-of custody forms for all samples to be analyzed under this contract. The contractor shall supply all U.S. Department of Transportation (DOT) shipping labels and other labels designed to meet all regulatory shipping requirements. The contractor shall provide container labels necessary to clearly and correctly identify the type of analysis required, preservatives used, sample source, date and time sampled, name of sampler, and sample identification number.

1.1.2 SAMPLES

1.1.2.1 ROUTINE SAMPLES. Routine Samples are those samples that the Government can reasonably plan or anticipate, require a Standard Turn-around-time (TAT) and will be picked up as requested. The Government will contact the contractor for pick and communicate when a pickup will likely need to be scheduled. The contractor will accommodate a pickup request within 24 hours.

1.1.2.2 EMERGENCY SAMPLES. These are samples that are not reasonably foreseeable, require an Emergency TAT, and will require emergency pick up on other than a regularly scheduled day during other than normal working hours, 24-hours a day, 365 days a year including weekends and holidays.

1.1.3 REPORTING RESULTS. The contractor shall provide an electronic written report, preliminary or final, to be received by the Government within the specified turnaround time for each sample based on hold times and analytical procedures published by ASTM International Standards but not to exceed two weeks. Electronic reports shall be in Adobe Acrobat or PDF file format. Regardless of format (hard copy or electronic), every analytical report shall clearly associate each analytical result with the Government-assigned sample identification number. Data reports shall be reported in data packages that group the results exactly as originally grouped on the chain of custody form(s).

1.1.3.1 REPORTS RESULTS FOR CHEMICAL ANALYSES. The contractor shall not release copies of reports to any other person, office or organization unless specifically authorized in this PWS or unless authorized by the CO or Quality Assurance Personnel (QAP) designated in writing by the CO.

1.1.4 TRANSPORTATION OF WATER SAMPLES. The contractor shall pick up, package, and transport samples from Civil Engineering Asset Management Division, Bldg 19, Bay 32, Area A, Wright-

Patterson AFB, OH. Once the Chain of Custody forms are signed and the contractor has received the samples, the contractor shall be responsible for any lost or damaged samples. The contractor shall ensure all of its personnel are trained to properly handle and transport all samples in accordance with all state, Federal, and local regulations including Department of Transportation (DOT) regulations, as specified in the most current revision of Subchapter C, Chapter 1, Subtitle B of Title 49 Code of Federal Regulations.

1.1.4.1 ROUTINE SAMPLES. The contractor will pick up samples as requested by the Government within 24 hours of notification. The pickup will occur during normal hours of operation (0800 to 1600).

1.1.4.2 EMERGENCY SAMPLES. If and when requested by the Government, the contractor shall provide unscheduled and emergency sampling and analysis services during other than normal working hours 24-hours a day, 365 days a year to include weekends and holidays. Requests for emergency sampling and analysis services may be made by the QAP or CO. The Government will call the contractor-provided POC and the contractor shall pick up Emergency Samples within four (4) hours after notification by the Government. The contractor shall initiate analysis within four (4) hours after notification by the Government that an emergency analysis is required. The contractor shall report the results verbally and by e-mail to the designated Government point of contact within one (1) hour following the analysis and quality control completion.

1.2 LABORATORY REQUIREMENTS

1.2.1 VALIDATION OF QUALIFICATIONS. The Contractor shall ensure the laboratories utilized are certified by the State of Ohio Department of Environmental Protection Office of Quality Assurance and shall be in compliance with all other U.S. EPA mandated QA/QC programs applicable to the installation.

The contractor shall provide analytical certification to the QAP, 88 CEG/CEIE. The contractor shall notify the CO within 7 calendar days of changes in certification status. The contractor shall disclose any non-compliance activity cited by the OEPA during the last two years. The contractor shall inform the CO of any non-compliance activity cited by the OEPA during the life of the contract.

1.2.2 EMERGENCY SAMPLING QUALIFICATIONS. The contractor shall be certified and operationally capable of performing chemical analysis for organic or inorganic materials, as required by the Government during routine or emergency situations. The contractor shall inform the QAP if the contractor does not have state certification to run the sample for a particular constituent. The contractor shall ensure subcontractors used in the performance of this contract are state-certified, when the OEPA requires certification for compliance samples. The contractor shall provide the CO with written documentation of certification for any subcontractors used in the performance of this contract.

1.3 CONFIDENTIALITY. The contractor shall strictly observe the confidentiality of Air Force information and records and shall comply with all laws and regulations governing disclosure, including Federal Privacy Act 5 U.S.C. 553A. The contractor shall be held liable in the event of breach in confidentiality.

2. GOVERNMENT PROVIDED SUPPLIES AND SERVICES. None

3.0 GENERAL INFORMATION

3.1 CONTRACTOR PERSONNEL

2.1.1 POINT OF CONTACT. The contractor shall designate in writing to the Contracting Officer (CO) ten (10) working days before the contract start date a primary and alternate point of contact (POC) responsible for the performance of the work. The contractor shall provide in the written designation a telephone number and e-mail address for the POCs. The POC, and alternate when acting in place of the primary, shall have full authority to act for the contractor on all matters relating to performance of this contract.

3.1.2 AVAILABILITY. The contractor shall be available for normal service and to provide technical advice pertaining to water sampling and analysis Monday through Friday, 7:30 A.M. until 4:30 P.M. The following are observed Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.1.3 Ten (10) working days before the contract start date, the contractor shall provide the CO with the names, phone numbers, pager numbers, or other means of contact, of its POCs for unscheduled and emergency sampling and analysis services.

3.2 GOVERNMENT QUALITY ASSURANCE. The CO will designate in writing individual(s) from the Civil Engineering Asset Management Division as QAPs to assist the CO in the technical administration of the contract to include evaluation of contractor performance.

3.3 CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DoD) CONTRACTOR SERVICES DURING CRISIS. In accordance with Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During a Crisis, and Air Force implementation thereof, it is determined that the contractor shall be required to perform during crisis situations. Service may be required to support an activation or exercise of contingency plans outside normal working hours.

3.4 BASE CLOSURES. The Installation Commander may determine that it is necessary to close the base due to adverse weather, disasters, security issues or other events. Information regarding base closures is reported to the radio and television stations listed below. In addition, base status information related to weather can be obtained by calling (937) 656-7669 (i.e. 656-SNOW) or via internet at http://www.wpafb.af.mil. The contractor shall obtain base status information by calling the phone number listed above, going to the website listed above and by monitoring the radio and television stations listed above. The contractor shall notify its own employees accordingly. The contractor will not receive any other form of notification of a base closure from the Government.

http://www.wpafb.af.mil/

WORKLOAD ESTIMATES

ANALYSIS EPA Method

Annual Estimated Quantities

Routine TAT Hours

Emergency

TAT

NPDES

Table 1 - PERMIT PARAMETERS

PFAS/PFOA 537; LC/MS/MS 24 0

CBOD 5210 10 0

Oil & Grease EPA 1664 12 0

COD 5220D-1997/EPA 410.3 24 0

TSS SM 2540D 4 0

Zinc 6010/EPA 200 4 0

Aluminum 6010/EPA 200 4 0

Lead 6010/EPA 200 4 0

Copper 6010/EPA 200 4 0

Propylene Glycol 8015/8015 24 0

Waste/Storm Water Table 1 -METALS

Dayton WWTP Metals, as a Group (As, Cd, Cr, Cu, Cyanide, Pb, Hg, Mo, Ni, Ag, Zn, Phosphorus)

6010, 6020, 7470, Hg 245.1, Cyanide 9012A, Phosphorus SM4500 P E-2011 10 1

Fairborn WWTP Metals as a Group (As, Cd, Cr, Cu, Pb, Hg, Mo, Ni, Se, Zn) 6010, 6020, 7470, Hg 245.1 5 1 Oil & Grease EPA 1664 12 1 pH 9040, 9045 10 1

ANALYSIS EPA Method

Annual Estimated Quantities

Routine TAT Hours

Emergency

TAT

Hazardous Waste Table 1 - MCL INORGANICS

Total RCRA Metals (Arsenic, Barium, Cadmium, Chromium, Lead, Mercury, Selenium, Silver) 6010, 7470/7471 (Mercury) 60 0 TCLP RCRA Metals (Arsenic, Barium, Cadmium, Chromium, Lead, Mercury, Selenium, Silver) 6010, 7470/7471 (Mercury) 10 1

PCB

Oils - 600/4-81-045 Solids - 1668/8082 20 0

Flashpoint 1010 or 1020 35 1

% Copper 6010 4 0 pH 9040, 9045 35 1

VOC 8240/8260 2 0

SVOC 8240/8270 2 0

Organochlorine pesticides, herbicides, and dioxins 8080/8150 1 0