PWS USASD Security Mgt Svc.pdf

Performance Work Statement (PWS)

USASD Security Management Services

Part 1. General: This is a non-personnel services contract to provide administrative security support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials and supervision and other items and non-personal services necessary to perform administrative security support services as defined in this Performance

Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The U.S Army Student Detachment (USASD) conducts administrative command and control activities for U.S. Army personnel attending special education, training, and skills development assignments geographically isolated from a regional command. USASD provides direct and general support to Army activities within Army Major Commands, Army Service Support Commands, and Inter-

Service training commands. The USASD supports approximately 20 internal, permanent personnel and

1,700 worldwide geographically disbursed personnel attending supported training programs.

1.3. Objectives: This non-personal service PWS establishes the requirements for contractor-provided services to the USASD Headquarters located on Fort Jackson, SC. The scope of the PWS consists of security administrative support services for in-processing, indoctrinations, debriefings, coordination with other units, sending, receiving, and creating security files, coordination with the Office of Personnel

Management (OPM) / Defense Security Service (DSS), ensuring that students have current security clearances, creating visit access requests, creating security clearance verification memorandums, Isolated Personnel Report (ISOPREP) verifications, and inputting data into the Defense Information

System for Security (DISS) such as foreign travel, security violations, etc.

1.4. Scope: Administrative security support service. The scope will include administrative security support services for in-processing, out-processing, indoctrinations, debriefings, maintaining Personnel

Security Investigation Portal (PSIP) account, coordination with other units, sending, receiving, and creating security files, coordination with the Office of Personnel Management (OPM) / Defense Security

Service (DSS), and inputting data into the DISS or current security systems. Note: DISS is used to pass clearances, check access levels, send derogatory information, and take ownership/release ownership of personnel, visit requests, and other security functions. Annual throughput for these functions is approximately 800 files in and 800 out for a total of approximately 1,600 records, annually. The scope also includes processing calls concerning SCI personnel security, physical security, information security, anti-terrorism issues from Headquarters security offices. The Contractor shall provide security expertise and assistance for new personnel relating to the Electronic Personnel Security Questionnaire (EPSQ) and

Electronic Questioner for Investigation Processing (e-QIP) documentation requirements, and general security issues for approximately 1,700 customers. Ultimate authority for all security services remains with the Government.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 9 months and 4 option years.

1.6. General Information

1.6.1. Quality Control Plan (QCP): The Contractor shall develop and maintain an effective QCP to ensure service performance in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is how the Contractor ensures that the work complies with the requirements of the contract. The

Contractor shall submit a QCP to the Contracting Officer (KO) and the Contracting Officer Representative

(COR) within thirty (30) calendar days following contract award. Thereafter, the Contractor shall submit a revised QCP within five (5) business days following any changes, if required, to the plan. The revised QCP shall provide the inspection timeline and findings and the status of all open corrective action plans (CAP) until the government closes the CAP (i.e., the discrepancy is under control), if applicable. The Contractor shall update the QCP annually. After Government approval of the QCP, the Contractor shall receive the

KO acceptance in writing of any proposed changes to his QC system.

1.6.2. Quality Assurance Surveillance Plan (QASP): The Government QASP shall be used as the objective basis for determining the Contractor’s performance during any established reporting period. This plan primarily focuses on the Government measures to ensure that the Contractor has performed IAW performance standards. The QASP is a living document that the Government may review and revise on a regular basis. The intent of the QASP is to ensure performance IAW the metrics set forth in the contract documents so that the Government receives the quality of services specified and only pays for the acceptable level of services it receives. The QASP defines application of the performance standards, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: The government does not require the Contractor to perform services on the following federally recognized holidays below unless otherwise specified in this PWS.

New Year’s Day Juneteenth Day Veteran’s Day Martin Luther King Jr.’s Independence Day Thanksgiving Day Presidents Day Labor Day Christmas Day Memorial Day Columbus Day

1.6.4. Hours of Operation: The Contractor is responsible for conducting business, during the core hours of 0900- 1500 Monday thru Friday except Federal holidays or when the Government closes due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The government will not reimburse the Contractor when the Government facility is closed for the above reasons. Normal operating hours are 0730-1630, Monday through Friday, unless otherwise purposed and accepted by the COR.

1.6.4.1. Crisis: Performance of services during a Crisis Declared by the National Command Authority

(NCA). The contractor shall perform services during a crisis declared by the NCA per contractual requirements. The contractor shall supply a list of personnel including name, address, and phone number of those who shall perform the services. All services shall continue unless otherwise directed by the contracting officer (KO).

1.6.5. Place of Performance: The principal place of performance for work performed on this contract is

Fort Jackson, SC. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring Contractor personnel, the Contractor shall keep in mind that workforce stability and continuity are essential.

1.6.6. Type of Contract: The Government anticipates award of a Firm Fixed Fee Level of Effort (FFP/LOE) for labor, with Cost Reimbursable (No-Fee) Travel.

1.6.7. Security Requirements: Contractor personnel performing work under this agreement must have a

Secret eligibility at agreement award and must maintain the level of security required for the term of the contract. The security requirements are in accordance with the attached DD254, Agreement Security

Classification Specification.

1.6.7.1. Secret Facility Clearance: At the time of Award, the Contractor personnel shall have the appropriate Secret security clearance. In accordance with Department of Defense (DoD) 5220.22-M

Industrial Security Manual for Safeguarding Classified Information, the Contractor shall have a Final

Secret Facility Clearance (FCL) issued by Defense Security Services (DDS) and the ability to safeguard classified information at the appropriate security level to perform work on this agreement. Failure to obtain and maintain the appropriate level of security clearance and facility clearance is justification for terminating the agreement. A DD 254 with additional security requirements is attached. Contractors requiring access to sensitive information shall adhere to the Privacy Act of 1974, Title 5 of the USC

Section 552a and applicable client agency rules and regulations. In addition, all Contractor personnel shall sign a Non-Disclosure Agreement (NDA) and submit to the KO.

1.6.8. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Contractor shall secure government facilities, equipment, and materials in accordance with (IAW) with the local Physical

Security Standard practices.

1.6.8.1. Key Control: The Contractor shall establish and implement methods to prevent loss or unauthorized use of all keys issued to the Contractor by the Government. All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall include procedures covering key control in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.6.8.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.2.1.1. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation (FAR) Subpart 42.5. The post-award orientation shall be held within 10 calendar days of award. The Contractor shall schedule and conduct this meeting, in coordination with the COR, and KO. No later than 3 business days before the orientation, the Contractor shall provide the

COR, and KO with the briefing slides. Within 3 business days after the meeting, the Contractor shall provide the minutes to the COR, and KO.

1.6.9.1. The purpose of the post-award orientation is to: 1) discuss any unique characteristics of the requirement(s); 2) identify stakeholders' roles and responsibilities; and 3) establish a common understanding of cost, schedule, and performance expectations. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the

Contractor's performance and the Contractor will apprise the Government of any problems experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Program Management Plan (PMP) shall be submitted within 15 calendar days after contract award. The PMP shall provide a resource-loaded schedule that outlines the steps that will be taken, the timeline to completion, and any associated risks with execution of the order. If/when, a project tasking is submitted to the contractor, the PMP will be updated within 15 calendar days of each new project tasking. The update shall specify estimated project start and stop dates as well as a risk mitigation plan and an expenditure plan aligned to key milestones within the project, to include any anticipated Other

Direct Costs (ODCs). The update should highlight any interdependencies within the tasks and/or the project(s) schedules. Upon acceptance and approval by the Government, the contractor shall meet the cost, schedule and forecasted delivery date of all deliverables by taking all reasonable measures to fulfill the requirement and shall report monthly status updates in the Monthly Status Report (MSR).

1.6.12. Contingency Operations Plan (COP): The contractor shall establish and maintain a complete contingency plan to ensure continuation of services during periods of emergency, such as a national wartime mobilization IAW DODI 1100.22, Policy and Procedures for Determining Workforce Mix. The

Contractor shall submit a COP by contract start date. Contractor shall submit revised COOP within (5) working days after changes occur.

1.6.13. Monthly Status Report: (MSR) The Contractor shall provide a Monthly Status Report. This report will be utilized to identify the work completed for the previous month, any issues/concerns, and open actions/decisions invoices submitted, and funds expended since the last report. This report shall be provided to the KO and COR not later than (NLT) ten (10) calendar days after the end of the previous month.

1.6.14. Key Personnel: The government considers the follow personnel key personnel:

1.6.14.1. Personnel Security Manager (Reference 5.2.1)

1.6.15. Qualifications for all key personnel are listed in Technical Exhibit Qualification Table (Reference

7.3).:

1.6.16. The contractor shall designate, in writing and provided to the KO, one of the key personnel as a person who shall be responsible for the performance of the work. The individual/s shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The individual/s shall be available during established work hours and days.

1.6.17. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the

Contractor shall notify the KO 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Agreement. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the KO. The vacancy should not exceed 30 days. Additional Key Personnel may be required for individual TO’s and will be added at the TO Level if required.

1.6.18. The contractor shall assume responsibility for all functions and full manning to support the PWS upon contract start date. The Daily Manning Report (DMR) will consist of a list of contractor personnel that have reported to work for that day to designated Government personnel. The report shall include

Last Name, First Name, Labor Category, and address of duty place. The contractor shall provide and maintain only properly trained, qualified, and/or certified personnel, at contract award.

1.6.19. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.19.1. The Contractor shall not hire Army employees to work on this contract unless the Army employee has coordinated the request for employment through their government supervisor and Fort

Jackson’s ethics advisor. The Army employee shall provide written authorization from the supervisor permitting them to work a second job during hours that will not interfere with their Government duties or cause a potential conflict of interest with rotating shifts or deployment. The written document will be maintained with the KO and COR for contract management.

1.6.19.2. Standards of Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The

Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles.

1.6.20. Contractor Travel: Contractor personnel may be required to travel within CONUS during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to on-site locations in support of this PWS. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All Contractor travel requires Government approval or authorization and notification to the COR in advance of travel.

1.6.20.1. Travel: Contractor invoices shall include applicable documentation to support all actual costs incurred (e.g., airfare, rental vehicle, and hotel / lodging receipts). All travel and Government required training will be billed under ODC’s. Contractors will be required to perform mandatory training at no cost to the contractor.

1.6.21. Other Direct Costs (ODC): Contractor invoices shall include applicable documentation to support all actual costs incurred (e.g., airfare, rental vehicle, and hotel / lodging receipts). All travel and

Government required training will be billed under ODCs. Contractors will be required to perform mandatory training at no cost to the contractor.

1.6.22. Proprietary Information: Contractor personnel may be required to access data and information proprietary to the Government while performing on this contract. Contractor personnel also may have information of such a nature that its dissemination or use, other than in performance of this contract would be adverse to the interest of the Government or others. Contractor personnel shall not divulge or release data or information developed or obtained in performance of this contract except to an authorized Government person or upon written approval of the COR. The Contractor shall not use, disclose, or reproduce proprietary data, other than as required in the performance of this contract. The limitations above do not apply to data or information made public by the Government. Further, this provision does not preclude the use of any data independently acquired by Contractor without such limitations or prohibit an agreement at no cost to the Government between Contractor and the data owner, which provides for greater rights to Contractor. All products produced and their associated work papers are to be considered the property of the Government. All materials supplied to the Government shall be used as the sole property of the Government and may not be used for any other purpose beyond the scope of this contract. Contractors are required to sign a Non-Disclosure Agreement (NDA) that shall be kept on file by the COR. Additional NDA may be required in support of work performed at secure work facilities.

1.6.23. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this agreement may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24. Training: This PWS requires training that is unique to the Government. The Government will not pay for contractor required training in order for contractor employees to achieve required certification levels required by the resultant contract. Any current training, remedial, refresher, maintenance, or advancement to the next certification level and all associated costs are the responsibility of the contractor. The Government may offer specific duty related training opportunities to the contractor at no cost to the Government. All such training will be coordinated with the COR and approved by the KO and charged via ODCs.

1.6.24.1. Mandatory Training: Costs for this training is at no cost to the Contractor. Training may be mandated by the Government as warranted to include but not limited to:

Annual DOD Cyber Awareness Challenge

Annual Security Refresher

Anti-Terrorism Force Protection Training

Combating Trafficking in Persons iWatch

Classification Markings

Operations Security (OPSEC) Annual Training

Threat Awareness Reporting Program

Cybersecurity (CS)/Information Technology (IT)/Information Assurance (IA) Training

1.6.24.2. Antiterrorism Considerations: In accordance with DFARS 225.372 Antiterrorism/force protection, and DoD Instruction O-2000.16, Volume 1, DoD Antiterrorism Standards, the contractor is hereby advised that it shall comply with the policies and procedures of the U.S. Antiterrorism Officer

(ATO) at each installation where work is being performed. A modification to the contract will be the instrument of notification for this action. The contractor may submit a request for an equitable adjustment for any directly incurred costs for compliance with these policies and procedures, following the modification incorporating the policy and procedures guidance. Equitable adjustment requests shall be in compliance with clauses.

1.6.24.3. Antiterrorism and Force Protection (AT/FP): AR 350-1, Army Training and Leadership

Development, Section II, G-3/5/7, Antiterrorism and Force Protection (AT/FP). Specific Army standards for AT/FP training are listed in chapter 5, AR 525-13. Individual AT/FP training is mandatory for all soldiers, Department of the Army civilians (DAC), and DOD contractors and is strongly recommended for family members prior to travelling outside the 50 United States and its territories and possessions for any reason, including mobilization, temporary duty, permanent change of station, and leave. There is also an AT/FP training requirement for personnel stationed outside the United States. Individual AT/FP training is valid for one (1) year and must be documented.

1.6.24.4. Anti-Terrorism (AT) Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT

Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the

COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

1.6.24.5. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity

Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.24.6. For Contractors Requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following:

1.6.24.6.1. Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely

1.6.24.6.2. remote access, via logon, to a DoD network using DoD-approved remote access procedures or

1.6.24.7. physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.24.8. For Contractors that Do Not require Common Access card (CAC) but Require Access to a DoD

Facility or Installation: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13);

comply with applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

1.6.24.9. AT Awareness Training for Contractor Personnel Traveling Overseas: This standard language requires U.S. based contractor employees and associated subcontractor employees to make available and to receive Government-provided area of responsibility (AOR)–specific AT and other security awareness training as directed by AR 525-13 and FAR 2-101. The combatant commander directs specific http://jko.jten.mil/

AOR training content, with the unit protection program security representative being the local point of contact.

1.6.24.10. iWatch Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.24.11. Threat Awareness Reporting Program (TARP) Training: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.6.24.12. For Contract Requiring Performance or Delivery in a Foreign Country: DFARS Clause 252.225-

7043, Antiterrorism/Force Protection for Defense Contractors Outside the US . The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’ compliance with combatant commander and subordinate task force commander policies and directives.

1.6.24.13. Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States (DFARS Clause 252.225-7043).

1.6.24.13.1. Obtain and comply with the most current antiterrorism/force protection guidance for

Contractor and subcontractor personnel (DFARS Clause 252.225-7043).

1.6.24.14. For Contracts that Require an Operations Security (OPSEC) Program: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per

AR 530-1.

1.6.24.14.1. For Contracts the require Operations Security (OPSEC) Training: Per AR 530-1, Operations

Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.24.14.1.1. The Contractor shall not release sensitive information to the general public without prior written approval from the KO. All contractor requests to release sensitive information shall be in writing and clearly explain the necessity for release of the information and consequences if approval is not granted.

1.6.24.14.1.2. All material produced by the contractor which will be released to the general public will be subject to OPSEC and Security reviews from OPSEC Officer, Security Officer and Public Affairs Office prior to release.

1.6.24.14.1.3. The Contractor shall destroy all sensitive program material at the completion of the contract to ensure the information cannot be accessed or utilized for any purpose. The Contractor will also notify the KO in writing of its destruction. These same requirements will flow down to all subcontractors working on or provided any sensitive information related to the contract.

1.6.24.15. Army Training Certification Tracking System (ATCTS) Registration for Contractor Employees

Who Require Access to Government Information Systems: All contractor employees with access to a

Government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information system and then annually thereafter.

1.6.24.16. Information Assurance / Information Technology Training: All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.6.24.16.1. Information Assurance (IA) / Information Technology (IT) Certification: Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award.

1.6.25. For Contracts That Require Handling or Access to Classified Information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified

“Confidential”, “Secret”, or “Top Secret” and requires contractors to comply with (1) The Security

Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD

5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.6.25.1. If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

1.6.25.2. The Contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

1.6.25.3. Classification Review for Public Release: It is DoD policy that any official DoD information intended for public release that pertains to military matters, national security issues, or subjects of significant concern to the Department of Defense shall be reviewed for clearance prior to release.

References cited should be DoD 5230.09 (Clearance of DoD Information for Public Release, 25 Jan 19), AR 360-1 (Army Public Affairs Program, 25 May 11), and DoDI 5230.29 (Security and Policy Review of

DoD Information to the Public, with Change 1, 14 Apr 17).

1.6.25.4. DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171, is incorporated by reference and requires the contractor to protect from disclosure and public release any

Controlled Unclassified Information (CUI).

1.6.26. Phase-In/Phase-Out Activities:

1.6.26.1. Phase-In Activities: The transition period shall minimize any interruption of services and to prevent possible negative impacts on additional services from previous contract, the Contractor shall have the key personnel on board for the entire duration of the forty-five (45) calendar days phase-in / phase-out periods. During the phase-in period, the Contractor shall become familiar with performance requirements to commence full performance of services forty-five calendar days after award

(Deliverable: A009 – Phase-In-Activities).

1.6.26.1.1. The contractor shall plan and perform, at a minimum, the following activities during the phase-in period:

1.6.26.1.2. Submit requests for physical and network access at performance locations.

1.6.26.1.3. All CMEs will be In/Out processed by the respective COR, with the assistance of information provided by FSO.

1.6.26.1.4. The contractor shall be eligible to receive a CAC. The contract COR will provide instructions and assistance on how to obtain a CAC as needed. Prior to the arrival of the personnel, all DISS information must be provided to the COR. Prior to working at the site assigned, all contractor personnel must schedule and complete in-processing with the SSO at their assigned locations within 72 hours of being assigned to the contract.

1.6.26.1.5. All CMEs must be Read-On/Read-Off by a Security Specialist.

1.6.26.1.6. CMEs will NOT be Read-On/Read-Off and facility access will NOT be granted if required information has not been provided prior to arrival and prior to departure. In the instance of Out

Processing, this may affect Contractor Performance Assessment Reporting System (CPARS) reporting on your organization.

1.6.26.1.7. FTEs will complete Information Assurance (IA) Training (required for Government systems access) and obtain a completion Certificate prior to entry on duty (EOD). The completion Certificate will be sent to the responsible COR to confirm compliance prior to EOD. FTEs must obtain a CAC prior to EOD.

1.6.26.2. Phase-Out Activities: The Contractor shall provide the Government with an outgoing transition plan no later than sixty (60) calendar days prior to the end of the contract that provides for conveying all work and associated materials in his possession to the Government. The outgoing transition plan shall include the proposed date of ending the Contractor’s billable contract work. The outgoing transition plan shall also include the date of terminating network access, date of submitting all related security access badges, and out-processing procedures at the secure work facilities. The COR shall review and approve the outgoing transition plan prior to its execution (Deliverable: A010 – Phase-Out-Activities).

1.6.26.2.1. The contractor shall plan and perform, at a minimum, the following activities during the phase-out period:

1.6.26.2.2. Ensure all services and performance objectives required by the PWS and contract are met throughout the phase-out period.

1.6.26.2.3. Transfer Data: Provide copies of all unclassified and classified instructions, records, databases, contract performance metric data, vendor points of contact, and all other procedures developed by the contractor in the performance of this contract to the Government COR.

1.6.26.2.4. Inventory the Organization’s IT Equipment: Update and validate the authoritative IT equipment (hardware and software) list with the Government and the successor.

1.6.26.2.5. Inventory and Inspect Government Furnished Equipment (GFE): Perform joint inventories and inspections of all GFE, facilities, and property with the Government and the successor.

1.6.26.2.6. Return GFE: Turn over to each organization’s COR all GFE and supplies.

1.6.26.2.7. Turn-in Access Badges, Common Access Cards, and Official Passport: Relinquish access badge(s), Common Access Card, and official passport (if issued) to the organizations COR or appropriate security administration personnel or office and follow the organization’s procedures for removal of access to all networks.

1.6.27. Official Passport and VISA: As defined by the organization, the contractor shall obtain an official passport and if required, VISA for travel during the performance of duties.

Part 2. Definitions and Acronyms

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SPECIAL ACCESS PROGRAMS (SAP). Security protocols that provide highly classified information with safeguards and access restrictions that exceed those for regular (collateral) classified information.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. Acronyms

AFARS Army Federal Acquisition Regulation Supplement AKO Army Knowledge Online AR Army Regulation AT Antiterrorism ATCTS Army Training Certification Tracking System ATO Antiterrorism Officer AWG Asymmetric Warfare Group CAC Common Access Card CAP Corrective Action Plans CCE Contracting Center of Excellence CE Computing Environment CFR Code of Federal Regulations CI Communications Intelligence CME Contractor Manpower Equivalent CONUS Continental United States (excludes Alaska and Hawaii) COOP Contingency Operations Plan COR Contracting Officer Representative CPARS Contractor Performance Assessment Reporting System DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DES Director of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DISS Defense Information System for Security DMDC Defense Manpower Data Center DMR Daily Manning Report

DOD Department of Defense DSS Defense Security Service EOD Entry on Duty EQIP Electronic Questioner for Investigation Processing ESPQ Electronic Personnel Security Questionnaire FAR Federal Acquisition Regulation FCL Facility Clearance FFP/LOE Firm Fixed Fee Level of Effort FP Force Protection FPCON Force Protection Condition FSO Facility Security Officer FY Fiscal Year GFE Government Furnished Equipment HQDA Headquarters Department of the Army HCS Humint Control System IA Information Assurance IT Information Technology IAW In Accordance With JTR Joint Travel Regulation KO Contracting Officer MSC Major Subordinate Command MSR Monthly Status Report NACI National Agency Check with Inquiries NCA National Command Authority NCIC-III National Crime Information Center Interstate Identification Index NDA OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC OPM Office of Personnel Management OPSEC Operations Security PIPO Phase In/Phase Out PMO Provost Marshal Office PMP Program Management Plan POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SAP Special Access Program SCI Sensitive Compartmented Information SOP Standard Operating Procedure SSO Special Security Office TAD Technical Applications Division TARP Threat Awareness and Reporting Program TE Technical Exhibit TK Talent Keyhole

TS Top Secret

Part 3. Government Furnished Items and Services

3.1. Services: N/A

3.2. Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3. Utilities: The Government will provide all utilities in the facility and will be made available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: The Government will provide computers, scanners, printers, shipping materials and necessary postage.

3.5. Materials: The Government will provide basic office supplies and materials consistent with the task required and deliverables listed.

Part 4. Contractor Furnished Items and Responsibilities

4.1. General: The Contractor shall furnish all services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance: The contractor shall possess and maintain a SECRET (S) facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET (S) security clearance from the Defense Industrial Security

Clearance Office. The DD 254 is provided as Attachment.

4.3. Materials: N/A

4.4. Equipment: N/A

Part 5. Specific Tasks

5.1. Basic Services: The contractor shall provide services for Administrative Security Support Services for the USASD and its customers. Generally, the scope will include support services for in-processing, indoctrinations, debriefings, coordination with other units send/receive files and coordination with the

DSS, and inputting data into the DISS. (Note: DISS is used to pass clearances, check access levels, send derogatory information, and take ownership/release ownership of personnel by the SSO, for security.)

Annual throughput for these functions is approximately 800 files in and 800 out for a total of approximately 1600 records. This also includes processing calls concerning SCI personnel security, physical security, information security, anti-terrorism issues from Headquarters security offices, security expertise and assistance for new personnel relating to the Electron Personnel Security Questionnaire

(ESPQ) documentation requirements, and general security issues for over 1600 customers. Ultimate authority for all security services remains with the Government.

5.2. Security Tasks:

5.2.1. Personnel Security

5.2.1.1. Data Collections: The Contractor shall review requests for security clearances, interview nominees, apply regulations regarding the type of personnel security investigation needed and request investigations from the appropriate organization. The Contractor will review and determine the adequacy of investigations and other data collected and finalize packets for submission. Each packet will take no longer than 7 working days to finalize and be submitted electronically.

5.2.1.2. Clearance Investigation Support: The Contractor shall initiate PSIP EQIP/SF86 for submission to

OPM/DSS for all initial investigations and periodic reinvestigations. Each initiation shall be completed in

24 hours from request.

5.2.1.3. Coordination Support: The Contractor shall submit “compelling need” justifications for personnel who need Interim SCI access; initiate “Transfers in Status” for incoming personnel; process security clearance / SCI access certifications, country clearances, indoctrination assistance; and conduct foreign travel briefings for all individuals traveling overseas for both personal and official duties.

5.2.1.4. Indoctrination Support: The Contractor shall schedule indoctrination appointments, coordinating indoctrination (read on), and debriefing (read off) requests, preparing and coordinating badge requests and other personnel security documents for appropriate Government approval.