PWS updated v2.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

ENGINEERING TECHNICIAN VI SERVICES

1.0 Ohio Army National Guard (ANG):

Mission:

· The Ohio Army National Guard's federal mission is to maintain well-trained, well-equipped units available for prompt mobilization during war and provide assistance during national emergencies (such as natural disasters or civil disturbances). During peacetime, the combat-ready units and support units are assigned to Army commands/States to carry out missions compatible with training, mobilization readiness, humanitarian, and contingency operations.

Vision:

· The Ohio Army National Guard will meet 21st century challenges by proactively shaping our future with combat-ready, adaptable Service Personnel at our core. Together with our partners we will provide the capabilities necessary to guard America at home and defend freedom worldwide.

State Mission:

· When Ohio Army National Guard units are not mobilized or under federal control, they report to the governor of their respective state, territory (Puerto Rico, Guam, Virgin Islands) or the commanding general of the District of Columbia National Guard. Each of the 54 National Guard organizations is supervised by the adjutant general of the state or territory. Under state law, the Ohio Army National Guard provides protection of life, property and preserves peace, order, and public safety. These missions are accomplished through emergency relief support during natural disasters such as floods, earthquakes, and forest fires; search and rescue operations; support to civil defense authorities; maintenance of vital public services and counterdrug operations.

Enduring Properties:

· Secure the home front while defending the nation

· Develop adaptable Service Personnel

· Modernize our war fighting capabilities

2.0 Technical Requirements:

The following requirements define the services required, the results required by the contractor performance, and other pertinent information. The contractor is encouraged to surpass the minimum requirements, as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives. All plans, reports, and program changes/updates shall be reviewed and approved by the Contracting Officer Representative (COR) prior to release or any action by the contractor.

2.1 The Contractor Shall: Provide construction management services including construction management and project monitoring duties in support of a military installation.

2.1.1 Provide daily inspection and project management services for Sustainment, Restoration and Modernization (SRM) and MILCON projects for the duration of the contract to include but not limited to:

Current and future projects at Camp James A. Garfield Training Site during the period of fiscal years 2024-2025.

2.1.2 Project services include performing design reviews, updating as-built drawings, developing short statements of work and cost estimates and drafting sketches to support change orders and contract modifications for assigned projects. Developing short statements of work and cost estimates for local SRM projects. Perform detailed preconstruction site surveys. Review as-built drawings at the end of construction. Development of SOWs in an advisory capacity only with final review and approval to be carried out by the COR.

2.2 The Contractor Shall: Monitor contractors’ performance for compliance with contract terms and conditions.

2.2.1 Review plans and specifications and provide technical expertise and documentation to enable the government COR to ensure contractors are in compliance with all contract documents.

2.2.2 A preliminary Program of Requirements (“POR”) has been prepared by the OHARNG. The Consultant shall further develop this POR including Design Criteria relevant to the projects.

2.2.2.1The project delivery methods for these Projects shall be a combination of Design-Build and Design-Bid-Build.

2.2.3 The Construction Budget is determined for each project by the OHARNG Planning Estimator.

2.2.3.1The Field Engineer (FE) shall provide a preliminary evaluation of the State’s PORs, schedules, and construction budget requirements, each in terms of the other and in terms of the Technical Proposals. The FE shall prepare a report of evaluations and submit to the State for review and approval. The FE shall not start the next stage of design without the approval of this submittal.

2.2.4 Advise on Concept Drawings, Specifications, Cost Estimates, and supporting data based on the proposed design sufficient to describe project program requirements, applicable code requirements, published product data and other items for a complete project in sufficient detail to demonstrate compliance with the State’s POR for each project.

2.2.5 Review problems encountered and provide the Government with available options to resolve independently, assuring contractor compliance with schedules, methods, plans, and specifications. Provide findings to the Contracting Officer Representative (COR).

2.2.6 Complete Construction Inspection Record daily.

2.2.7 Participate in Pre-Construction Meetings with successful Bidders to describe and confirm the OHARNG construction requirements.

2.2.8 Construction Administration Stage requirements will be included. Attend project meetings, review of Submittals, Construction Progress Schedules, and Contractor Pay Requests related to the project. Allow for weekly attendance of construction Progress Meetings and conduct site visits to observe the progress and confirm acceptability of the Work.

2.2.9 The FE shall be present at the Site not less than twice per week whenever any Work is in preparation or progress, unless otherwise excused in writing by the OHARNG.

2.2.10 Advise Project Manager on Contractor’s Requests for Interpretation, including the issuance of Proposal Requests, review of Pricing Proposals, and issuance of approved Change Orders and Change Directives as needed to facilitate required revisions to the Construction Documents.

2.2.11 Attend pre-final and final inspections and provide options/suggestions to the government for punch list development.

2.3 The Contractor Shall: Maintain accurate electronic project folders with appropriate support documentation.

2.3.1 Review submittal documents and other contract documentation by verifying that they meet the established specifications for the COR review and approval.

2.3.2 Review “Requests for Information” from the Contractor and provide potential responses for the COR review and approval.

2.3.3 Alert the COR on known or potential engineering issues associated with the projects and prepare documentation.

2.3.4 Accurately maintain government file on contractual documentation, drawings, specifications, field notes, and inspection records.

2.4 The Contractor Shall: Perform Technical Plan and Specification services. Review plans and specifications for accuracy and completeness at various stages of development. Provide detailed report of findings and available options of technical changes to plans/specifications due to field conditions or safety requirements.

2.4.1 Attend contract bid openings, pre-construction conferences, to provide needed information to clarify technical portions of specifications and plans.

2.4.2 Provide engineering office with results of technical review for the formulation of plans and specifications for new projects to establish a starting point or point of reference.

2.4.3 Provide the COR and Contracting Officer with technical solutions, available options, and documentation to support claims. Utilize good judgment and initiative in presenting options.

3.0 Additional Requirements:

· Knowledge of Federal, DoD and State construction management regulations, policies, and procedures.

· Knowledge of Ohio Army National Guard Engineering regulations

· Knowledge of Engineering technical orders and instructions

· Knowledge of safety procedures

· Shall possess and maintain a valid driver’s license.

3.2 The Contractor shall refer to and comply with the following Government Directives:

a. Federal Acquisition Regulation (FAR)

b. Defense Federal Acquisition Regulation Supplement (DFARS)

c. Army Federal Acquisition Regulation Supplement (AFARS)

d. National Guard Federal Acquisition Regulation Supplement (NGFARS)

e. NGB Acquisition Policy Letters

g. Office Operating Instructions

h. OSHA, State, and Local safety regulations

3.3 Anticipated number of man-hours for this position will be stated in the Task Order Request for Quote (TORFQ). Work hours may vary. Time in excess of the stated work schedule must be pre-approved by the Contracting Officer.

3.4 Period of Performance (PoP): The period of performance shall be for 5 years (Base year plus 4 option years).

3.5 Recognized Holidays: the following are recognized US holidays. The contractor shall not preform services on these days:

3.6 The use of a Government vehicle is anticipated between various work sites to perform duties of this task order. Contractor shall be authorized to operate a Government vehicle provided they meet all local and state licensing and safety requirements. Contractor is not authorized the use of a Government vehicle between his/her personal residence and his/her primary office (41CFR 102-34.215; FAR 51.204). Use of a Government vehicle shall be for official use only.

3.6.1 Contractor will be provided with adequate facilities located at Camp Ravenna Joint Military Training Site (BLDG 1068) Portage County, OH to include a complete workstation and chair, telephone, expendable supplies, use of a fax machine, copier, and printer. All Government furnished supplies and equipment shall be for official use only.

3.7 Contractor shall safeguard all government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

3.8 Contractor shall provide steel-toed shoes/boots, protective eyewear, and other necessary personal protective equipment (PPE) required by this Task Order.

4.0 Security Requirements:

4.2.2 For Contractors Requiring Common Access Card (CAC): For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

4.2.2.1 Require logical access to Department of Defense computer networks and systems in either:

4.2.2.2 the unclassified environment; or

4.2.2.3 the classified environment was authorized by governing security directives.

4.2.2.4 Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

4.2.2.5 While visiting or performing work on installation(s)/

4.2.2.6 Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled T1 with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

4.2.3 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements:

The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them, and them and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form, at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward it to the Joint Force Headquarters Ohio (JFHQ-OH) Personnel Security office who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing Application (eAPP) system. Upon completion of the eAPP form and submission of all required documents, including fingerprint card to the security office, the National Background Investigation Service (NBIS) background investigation (BI) will initiate the investigation. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e- mail, or via a government system. The contractor is cautioned that the entire process from submission of the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, and failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

4.2.4 Trusted Associate Sponsorship System (TASS): The contractor shall process CAC applications through the TASS, the procedures for which are described below. Although there is no requirement for the contractor to designate a Corporate Facility Security Officer (FSO) to serve as its single point of contact for the BI, the TASS application process and other CAC and security-related matters, such designation facilitates these processes. If a Corporate FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

4.2.5 The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA). The TASS TA for this requirement will be SSG Daniel Yeboah, Education Services Officer.

4.2.6 The Government will establish a TASS application account for each CAC Request and will provide each contractor employee a user ID and password, via email, to the contractor’s FSO or contractor employee. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://tass.dmdc.osd.mil/tass/. The contractor’s FSO or contractor employee shall follow up to ensure that the TA is processing the request.

4.2.7 The Government will inform the contractor's applicant, via email, of one of the following:

4.2.7.2 Approval: * Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

4.2.7.3 Rejection: * The Government, in separate correspondence, will provide reason(s) for rejection.

4.2.7.4 Return: Additional information or correction to the application required by the contractor employee. The contractor shall maintain records of all approved and rejected applications.

4.2.8 Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

4.2.9 During the performance period of the contract, the contractor shall: The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

4.2.9.2 Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing Government official.

4.2.9.3 Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access.

4.2.9.4 Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

4.2.9.5 Report lost or stolen CACs in accordance with local policy/directives.

4.3 The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR.

4.4 Failure to comply with these requirements may result in withholding of final payment.

4.5 The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a Government computer network. Note: If employees of a contractor lose the privilege to access AKO, they lose the ability to renew their CAC. Therefore, it is critical that contractor employees maintain their AKO accounts.

4.6 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

4.7 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.8 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher training (Security Administration) are both available on the ADLS website.

Task Order Objective: The objective of this contract is to provide Engineering Technician VI Services at the Camp Ravenna Joint Military Training Site and associated tenet units. Portage County, OH.

2.4, 2.4.4

2.1 – 2.2.4

2.2.3

2.2.4

· Project folders reflect records of regular contractor monitoring 95% of the time.

· Day to day construction management issues are analyzed thoroughly; appropriate courses of action are selected effectively, with timely execution in a clear, accurate, and professional manner 98% of the time.

· Construction Inspection Record (AF IMT 1477) is completed daily, with 98% accuracy and final within two days 98% of the time.

· Pre-final and final inspections are coordinated, and punch lists are developed with three days of inspections 95% of the time.

Periodic Inspection/Spot Checks/Customer Complaints/ Monthly/ By Customers and COR

2.2.2, 2.4.3

· Scope of work is accomplished within established time frame 98% of the time.

· Encountered problems are reported with possible solutions to the COR within two business days 90% of the time.

Periodic inspection of work order log / Monthly / COR

2.4 2.4.3

· Project folders are maintained with accurate and proper documentation 90% of the time.

· Responses to "Requests for Information” are accurate and provided within five days of request, meeting 90% of suspense’s.

Periodic Inspection/Spot Checks/ By COR

2.5, 2.5.2, 2.5.4 2.5.1, 2.5.3 2.5, 2.5 2

· Issues are documented thoroughly; appropriate options are provided by established deadlines 95% of the time.

· Information is clear, accurate and presented in a professional manner 95% of the time.

· Technical reviews of designs are performed to confirm compliance with applicable technical directives and general constructability, meeting 90% of suspense dates.

Periodic Inspection/Spot Checks/ By COR

PERFORMANCE REQUIRMENT SUMMARY (PRS)

Field Engineer This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

DELIVERABLES SCHEDULE

Field Engineer

4.4.4 / OPSEC

Training