PWS Trash and Recycle 2.22.21.pdf

Attachment 02

PERFORMANCE WORK STATEMENT for:

Trash Disposal and Recycling Services, NIST, Boulder Site

NATIONAL INSTITUTE OF STANDARDS & TECHNOLOGY

United States Department of Commerce

325 Broadway Boulder, CO 80305

10 NOVEMBER, 2020

1.0 DESCRIPTION OF SERVICES.

This basic contract Performance Work Statement (PWS) defines the scope of the trash collection, disposal and recycling services required for the National Institute of Standards and Technology (NIST) campus at Boulder, Colorado. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision and other items and services necessary to perform the trash collection, disposal and recycling services for the site for one year. The Contractor shall perform to the standards in the contract as well as all local, state and federal laws, regulations, standards, instructions and commercial practices.

The contractor is expected to propose and implement innovative management practices throughout the service period to minimize the cost of performing trash (Municipal Solid Waste or MSW) collection and disposal and recycling services by utilizing best commercial practices which benefit both the environment and the Department of Commerce (DoC). Provide a copy of the Quality Control Plan detailing the Contractor’s strategy to provide innovative solutions to the site’s trash and recycling waste streams with the proposal. A breakdown of the costs between recycling and trash removal shall be included in the proposal. The PWS includes requirements for the quality control plan, and periodic reports to measure contract performance. An estimate of the workload is included in Attachment 02a and is based on historical data. A sketch of the site and the current locations of bins and dumpsters is also included in Attachment 02b.

1.1 COLLECTION REQUIREMENTS.

The Contractor shall establish initial vehicle routes, bin sizes and locations, and collection schedules for both trash and recyclables upon contract award. At a minimum, provide a map with routes, collection locations and bin sizes clearly annotated, with collection dates provided separately or on the map. They are to be submitted to the Contracting Officer (CO) 14 calendar days prior to start of contract performance. The Contractor may propose adjustments to the route or locations or schedule at any time to the Contracting Officer’s Representative (COR) or CO for coordination and approval. Adjustments must be justified by actual container fill data collected over a 30 day period minimum. Historical pickup frequency is located in Attachment 02b, for each location and bin. When the Contractor completes service at a location there shall be no litter, waste or recyclable material on the ground within a 10 foot radius of the container(s).

1.1.1 Trash Pickup and Disposal.

The Contractor shall furnish a sufficient number and size of trash collection containers to meet trash collection requirements for the site. The Contractor may propose adjustments to the locations, container sizes or collection schedule to ensure that all site trash is collected and disposed, while avoiding dumpster/bin overflow and utilizing the minimum amount of required pickups and trash containers. No trash compacting shall be conducted within 200 yards of any residential structure. The Contractor shall transport and dispose of all trash at a permitted off-site disposal site. The Contractor is responsible for disposal being in accordance with existing local, state and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-site disposal facilities.

1.1.1.1 Unauthorized Materials in Trash Containers.

If there is a noticeable amount of recyclables or other known unauthorized material (hazardous waste, tires, batteries, etc.) in a trash container, the Contractor shall not empty it. The Contractor shall immediately notify the COR verbally, giving the location, building number, the potentially recyclable commodity (cardboard, metal, etc.) found, or the description of the unauthorized material. Photographic evidence may also be provided electronically. The COR will contact the facility manager or responsible party and have the materials removed and properly dispositioned. The Contractor, at their discretion, may remove recyclables and dispose of them properly but shall not remove possible hazardous waste from containers.

Depending on collection schedule, the contractor may be required to return to the container the same day at no additional cost or if capacity of the container allows, collection can be performed on the next scheduled day. For informational purposes only, the Contractor shall submit with the quarterly report a summary of all unauthorized material notifications.

1.1.2 Recyclable Pickup and Disposal.

The Contractor shall furnish a sufficient number and size of recycling collection containers to meet recyclable collection requirements for the site. The Contractor may propose adjustments to the locations, container sizes or collection schedule to ensure that all site recycling is collected and disposed, while avoiding container overflow and utilizing the minimum amount of required pickups and recyclable containers. The Contractor shall transport and dispose of all recyclables at a permitted off-site disposal site. The Contractor is responsible for disposal being in accordance with existing local, state and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-site recycling facilities.

1.1.3 Unauthorized Materials in Recyclable Containers.

If a noticeable amount of non-recyclable material is observed in a recycling bin, the Contractor shall immediately notify the COR verbally, giving the location, building number, and a description of the unauthorized material. Photographic evidence may also be provided electronically. The COR will contact the facility manager or responsible party and have the materials removed and properly dispositioned. The Contractor, at their discretion, may remove non-recyclables and dispose of them properly but shall not remove possible hazardous waste from containers. Depending on collection schedule, the contractor may be required to return to the container the same day at no additional cost or if capacity of the container allows, collection can be performed on the next scheduled day. For informational purposes only, the Contractor shall submit with the quarterly report a summary of all unauthorized material notifications.

1.1.4 Over and Above Requirements.

The Contractor shall provide a separate price listing for weekly and monthly rental and cost per pickup of the following sized containers (in cubic yards, CY) for both trash and recyclables: 3 CY bin: WITH 2 BEAR PROOF CONTAINERS, 6 CY bin, ONE 8 CY BEAR PROOF bin, 20 CY dumpster and 30 CY dumpster. Prices are to be included for out-years as well. See Appendix C for the pricing schedule. Requests for additional services shall be awarded as a separate item designated as Indefinite Delivery/Indefinite Quantity (ID/IQ); the contractor shall be compensated in according to the unit prices when these services are requested. The CO or COR will provide written requests for all over and above requirements with locations, dates and container(s) sizes. In addition to the established scheduled collections, the CO or COR may request the Contractor make unscheduled additional collections and disposals using this price listing. The Contractor shall respond within 24 hours of notification.

1.1.5 Container Relocations.

Occasionally containers will need to be relocated for various reasons (construction, roadwork, road closures, etc.). The CO or COR will provide written request to the Contractor when relocation is required. Relocation is to be accomplished on the next scheduled collection day for the affected containers.

1.1.6 Inclement Weather and Site Shutdown.

The Contractor shall collect trash and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has ended, unless authorized additional time. In the event of a site shutdown, all missed collections shall be performed within 24 hours after site re-opening unless authorized additional time.

1.1.7 Route and Collection Parameters

The Contractor shall enter the site from the Broadway Gate entrance. All vehicles are subject to search and potential delays.

Collection shall be made during a two-hour period, from 06:30 to 08:30, on Tuesdays through Saturdays only, excluding federal holidays. No compaction of trash shall be done within 200 yards of any residence. Routes and bin locations on site are subject to change due to construction and other temporary conditions.

1.1.8 Points of Collection.

Current container locations for trash and recyclable material are shown in Appendix A. The Contractor shall position containers for customer ease in depositing materials, to minimize interference with parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other obstructions. The quantity, capacity size, and type of container at designated locations will be determined by the Contractor and approved by the CO or COR.

1.1.9 Government Approval of Containers

Containers used in the collection of trash and recyclable materials shall be provided by the Contractor and approved by the CO or COR. Containers shall be maintained by the Contractor and shall remain in good, workable condition with no leaks.

The Contractor shall provide appropriate means of ensuring the containers remains securely closed during all weather conditions, including high winds. Contractor shall provide signage on the trash bins, stating that no recyclables are to be placed within them. Recycling containers are to be clearly marked with the recycling symbol and labeled for specific material to be placed within (e.g. cardboard, paper, plastic). Containers must be easy to use by the customers. If needed, containers shall include instructions on usage on the container. Cleaning and painting of containers shall be accomplished off site at least once per year or as deemed necessary by the CO or COR in order to maintain a clean and sanitary condition.

1.1.10 Bulk Containers.

Containers shall be able to accommodate bulk items and capacity of supplied containers shall be 20 or 30 cubic yard. Covers are not required. Trash compacting bulk containers shall be self-contained and not open to the elements.

1.1.11 Collection Areas.

The contractor shall return containers to their original locations after servicing, in an upright condition with any lids securely closed. Several container areas are fenced and gated enclosures; the Contractor will be required to open and close all gates.

The Contractor is responsible for cleaning up any spills, debris or other detritus caused by their operations. If access to a collection area is blocked, the Contractor shall verbally notify the COR to have the access restored. If delayed, pickup may be rescheduled to the next normal day for the containers in the location. The Contractor shall notify the CO or COR of locations where trash and recyclables are frequently placed outside of containers so they may notify the facility managers to correct the situation. The Contractor can adjust the container sizes or pickup frequency with the CO or COR approval.

Current locations and sizes of bins are in Appendix A.

1.2 EQUIPMENT MAINTENANCE

The Contractor shall maintain all containers and vehicles so that they are free of unpleasant odors, dirt, debris and pests. All containers must be in good, workable condition, with no leaks. They must be easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-site unless approval from the CO is granted.

Trucks used for collection and hauling shall comply with hauling and transportation laws such as covered or lidded to prevent spillage or loss of material. Should any vehicles or other equipment have leaks, the Contractor is responsible for cleanup.

The Contractor shall furnish replacement containers for any containers removed from the site for maintenance.

1.3 REPORTS AND RECORDS

The Contractor shall provide quarterly summary reports detailing total weights of trash and recyclable material (by category paper, cardboard, plastic), all requested services performed and notifications of unauthorized materials to the COR. Reports are due no later than the 10th of the month following the end of the full quarter-year.

Report format shall be:

Summary page by quarter and yearly roll-up with total weight of trash disposed, total weight of recyclable material by category, and all IDIQ for the requests for the quarter broken out by category and size containers.

2.0 SERVICES SUMMARY (SS).

The contract service requirements are summarized in Performance Objectives that relate directly to contract essential items.

The Performance Thresholds briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s internal Quality Control Plan (QCP) provide information on contract requirements, the expected level of performance and the method of Government validation and confirmation of services provided.

Performance Objectives PWS Paragraph Performance Threshold

Collect trash 1.1-1.1.1.1 No more than 2 customer complaints per month

Collect Recyclables 1.1.2-1.1.3 No more than 2 customer complaints per month

Transport and Dispose of trash/recyclables 1.1.1, 1.1.2 No more than 1 customer complaint per month

Perform Over and Above IDIQ requests 1.1.4 No more than 1 customer complaint per month

Maintain equipment and vehicles 1.2 No more than 2 customer complaints per month

Provide quarterly reports 1.3 No deficiencies permitted

2.1 QUALITY CONTROL.

The Contractor shall develop and maintain an internal quality control program to ensure that the trash and recycle collection and disposal is performed in accordance with commonly accepted commercial practices, provides innovative solution formulation to address site specific disposal and recycling streams and the terms of this contract. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum the Contractor’s quality control program shall address the areas identified in paragraph 2.0 Service Summary. Should the Contractor’s performance be significantly deficient, the CO may require that the Contractor modify the Quality Control Plan to implement corrective actions to address deficiencies.

2.2 QUALITY ASSURANCE.

The Government shall inspect and evaluate the Contractor’s performance periodically to ensure that the services received are in accordance with the contract requirements. The COR shall inspect by validating actual work performance, visually inspecting equipment and vehicles, checking quarterly reports, investigating customer complaints, obtaining feedback from facility managers or otherwise inspecting the tasks or the results to determine whether or not performance is meeting the standards contained in the contract. The COR will document surveillance or validation results. Any unsatisfactory inspection result shall be recorded, and the Contractor shall re-perform the service after notification by the COR.

When a Performance Threshold has exceeded allowable limits as stated in the SS or Contractor performance has not been accomplished, the COR will initiate a corrective action report for issuance to the Contractor. The Contractor shall respond in regard to the report to the CO and COR within three (3) business days of receipt. Failure to meet a Performance Threshold as outlined in the SS of these Performance Objectives for any two months of a performance period will result in an immediate meeting with the CO and COR to discuss corrective actions to be taken by the Contractor and amendments to the Contractor’s Quality Control Plan.

3.0 GENERAL INFORMATION.

3.1 Period of Performance.

The services included in this PWS are to be performed for a one-year period from 1 JULY 2021 to 31 JUNE 2022, with options to renew on a yearly basis for up to four follow-on years.

3.2 Site Access.

The Contractor is responsible for ensuring its personnel meet all site access requirements. Provide a list of all anticipated employees at least two weeks in advance of their working on site. All employees must fill out specified background check forms for review by NIST Security before security badges will be issued. These forms will be typed. Contractor personnel will cooperate with NIST Police and Security regarding site security requirements. Speed limit on site is 20 MPH.

3.3 Damage to Government Property.

The Contractor is responsible for correcting any damage caused to the NIST Boulder site and field sites as a result of their operations and returning the site to previous conditions at no cost to the Government.

3.4 Federal Holidays and Closures.

The Contractor is not required to provide routine services on the following approved holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on a Sunday, the following Monday will be observed. Work scheduled but not accomplished due to site closure will be accomplished as soon as possible after site reopening.

3.5 Contractor Work Schedule

The Contractor shall submit a schedule for all services described in this PWS, Appendices and Attachments to the CO for approval at the post award conference. The schedule shall include bins sizes, routes, pickup points, and days that pickup will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted and approved by the CO prior to implementation. The schedule shall be validated as necessary for accuracy. Occurrence based schedule changes due to customer requests or temporary site access issues shall be submitted to the COR for approval.

3.6 Safety.

The Contractor shall perform work in a safe manner as required by Occupational Safety and Health Administration (OSHA) requirements. Safety is the responsibility of the Contractor. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease or adverse environmental impact. Provide a written copy of an accident report to the CO within 5 calendar days of each incident.

4.0 Government Furnished Equipment

No Government furnished equipment will be provided to the Contractor. Keys to fenced collection points may be provided to assist in container pickups. Electrical power for trash compacting roll-offs will be furnished.

5.0 REFERENCE STANDARDS

A. Construction or repair services shall be undertaken in accordance with all applicable provisions of specified codes and standards listed in this SOW and attached specifications.

1. International Building Code – IBC 2012

2. International Electric Code Administrative Provisions – IEC 2012

3. US Department of Labor OSHA Regulations - 29 CFR 1910 & 1926

4. US Environmental Protection Agency Regulations – 40 CFR

5. State of Colorado Department of Public Health & Environment Regulations for Air Quality Control of Stationary

Sources

6. State of Colorado Department of Labor and Employment Division of Oil & Public Safety – C.R.S. § 9-4-101

1.2 DELIVERABLE SCHEDULE

TASK PWS PARAGRAPH

REFERENCE

DELIVERY DUE DATE DELIVER TO WHO

CONTRACTOR WORK

SCHEDULE

1.1, 1.1.7, 3.5 14 DAYS PRIOR TO

START OF CONTRACT

CO

QUARTERLY SUMMARY

REPORT

1.3 10TH DAY OF THE MONTH

FOLLOWING END OF

QUARTER

COR

ACCIDENT REPORT 3.6 5 DAYS AFTER INCIDENT CO

END OF PERFORMANCE WORK STATEMENT

1.2 DELIVERABLE SCHEDULE