PWS Spectrum Tech.pdf

Performance Work Statement (PWS) For

Preventative Maintenance, Calibration and Emergency Repairs of the Spectrum Technologies Laser Wire and Cable marking machines

1.0 GENERAL: This is a non-personal services contract to provide Preventative Maintenance, Calibration and Emergency on-site repair to CCAD’s Spectrum Technologies Laser Wire and Cable marking machines. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, parts and materials, supervision, quality control, and other items and non-personal services necessary to perform Preventative Maintenance, Calibration, and Emergency 0n-site Repair Service for CCAD’s Spectrum Technologies Laser Wire and Cable marking machines located in HGR 8 (B/C:T0025552,SN:NB0135) and HGR 43 (B/C:T0016664,SN:NA0035) the Assembly Repair Division defined in this PWS, except for those items specified as government furnished. The Contractor shall perform to the standards of this contract.

1.2. Background: The Spectrum Technologies Laser Wire and Cable marking machines are located at the Corpus Christi Army Depot (CCAD), HGR 8 and HGR 43, Directorate of Aircraft Production. The machines were designed and manufactured by Spectrum Technologies USA INC., 5400 Airport Freeway, Suite F, Haltom City, TX 76117. The Spectrum Technologies Laser Wire and Cable marking machines are used to support the UH 60 Recap program in the AVIMS as well as OCM platforms including the AH64, Pave-hawk UH60G and crash damage overhaul.

1.2.1 The period of performance (POP) of this contract shall be for one (1) Base plus 2 Option years, to be funded and exercised at the government’s discretion.

1.3 Description of Services: This performance work statement (PWS) describes requirements that are broken into three general categories: Scheduled Preventative Maintenance/ Calibration, Emergency on-site repair services, and Parts and Materials required in maintaining the Spectrum Technologies Laser Wire and Cable marking machines. The purpose of this acquisition is to provide the required Annual scheduled maintenance/ Calibration, Emergency on-site repair for down equipment during scheduled maintenance/Calibration and Emergency repair. It is critical that production down-time is minimized with these Coordinated Measuring Machines.

1.3.1 On-site contractor personnel will consist of Service Technician(s) with proper skill sets and in adequate numbers to complete the requirements of this PWS and to provide technical assistance to CCAD personnel with the overall goal of maximizing the full operational capability/capacity of the Spectrum Technologies Laser Wire and Cable marking machine.

1.4 Period of Performance (POP): The POP shall be one Base Year of 12 Months plus

(2) twelve month option years. The POP reads as follows:

1.4.1 Base Year: - TBD 1st option year - TBD 2nd option year - TBD

1.5 General Information

1.5.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in the Performance Requirements Summary.

1.5.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.5.4 Hours of Operation: The Contractor shall provide services between the hours of 6:00 AM to 3:30 PM Monday thru Friday, except US Holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The Contractor shall maintain at all times an adequate work force for the uninterrupted performance of all tasks defined within this PWS (SOW) when the Government facility/installation is not closed.

1.5.4.1 CCAD may schedule a “compressed work schedule” during various times of the year. The Contracting Officer may authorize a “compressed work schedule” for Contractor operations during the planned CCAD “compressed work schedule.” The

Contracting Officer will inform the Contractor of any planned CCAD “compressed work schedule” at least 7 calendar days prior to the change via email or memo.

1.5.5 Place of Performance: Performance for work under this contract shall be at Corpus Christ Army Depot, 308 Crecy St., Corpus Christi, TX. HGR 8 and HGR 43.

1.5.6 Security Requirements: See 7.2 attachment 3 and following paragraph.

Site Access: Contractor will require a Guest Sponsorship. The contractor shall provide the COR a minimum of five business days prior notice of a site visitation so that any contracted personnel can be vetted with both Navy and CCAD Security. COR will submit guest sponsorship form to Navy Pass & Tag a minimum of three business days prior to contractor arrival at CCAD. COR will coordinate CCAD badging and briefing with CCAD Security. CCAD personnel will escort contractor at all times while at CCAD.

1.5.7 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities which include turning off the water faucets or valves after using the required amount.

1.5.8 Special Qualifications: On-site contractor personnel will consist of service technician(s) with proper skill sets and in adequate numbers to provide technical assistance to CCAD personnel with the overall goal of maximizing the full operational capability/capacity of the Spectrum Technologies Laser Wire and Cable marking machines. Typical support issues include maintenance methodology, complete calibration, fault isolation, troubleshooting and test system software, maintenance and repair procedures. NOTE: The Government does not provide training to Contractors.

Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to participate at any post award conference convened by the KO in accordance with the Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government Personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.10 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager, Alternate Contract Manager and Service Technician.

The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours of operation specified on 1.5.4, Monday thru Friday, except for US holidays or when the Government facility is closed for administrative reasons.

1.5.11.1 The contractor’s Service Technician(s) shall be knowledgeable of the mechanical, electrical/electronic and software design, installation, troubleshooting, Preventative Maintenance requirements, repair and calibration of the Laselec MRO 200 UV Laser Wire and Cable marking machine. The on-site representative shall have reach-back support from their home office as required.

1.5.12 Contractor Travel: The Contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made.

1.5.13 Other Direct Costs:

Labor Regular Time:

a. Onsite service technician

Other Direct Costs:

a. Lodging

b. travel

c. Spare Parts

d. General and Administration

1.5.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission of the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does no abrogate any other Government rights.

1.5.15 Security Requirements: See attachment 8 and below paragraph

Site Access: Contractor will require a Guest Sponsorship. The contractor shall provide the COR a minimum of five business days prior notice of a site visitation so that any contracted personnel can be vetted with both Navy and CCAD Security. COR will submit guest sponsorship form to Navy Pass & Tag a minimum of three business days prior to contractor arrival at CCAD. COR will coordinate CCAD badging and briefing with CCAD Security. CCAD personnel will escort contractor at all times while at CCAD.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor does not require a CAC for network access. Contractors are not authorized to escort anyone on the installation or CCAD.

1.6.2 Reserved

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or background investigations will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control processing requirements.

The Contractor shall return installation and CCAD passes to the issuing Security office when the contract is completed or when a Contractor employee no longer requires access.

The contractor shall obtain a Defense Biometric Identification System (DBIDS) Card through Navy Pass & Tag not to exceed contract expiration. The government Contracting Officer Representative (COR) will coordinate CCAD badging and briefing with Navy and CCAD Security. CCAD personnel will escort contractor at all times while onboard CCAD unless approved in advanced by CCAD Security. Contractors are not authorized to escort anyone on the installation or CCAD.

1.6.3.1 Installation Pass Log: The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 3 calendar days after contract award Deliverable 7.2 Attachment 2. The log must at a minimum contain the following information Full Legal Name, type of access (e.g. CAC, DBIDS, base pass) and working hours. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log. Deliverable 7.2 Attachment 2.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 working days. Deliverable 7.2 Attachment 2.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 working days Deliverable 7.2 Attachment 2.

1.6.3.4 Common Access Cards (CAC) and CAC Log: N/A

1.6.4 Background Checks: (Applicable to CONUS and OCONUS requirements, the RA shall consult with the responsible Security Office and Activity Manager applicable to location(s) associated with this PWS and identify the level of background check, supported by the applicable regulation(s).)

1.6.4.1 Reserved

1.6.4.2 Reserved

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. “At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.”)

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.6.7 Safeguarding Covered Defense Information: Contractors and subcontractors are required to safeguard covered defense information that resides in or transits through covered contractor information systems by applying specified network security requirements and reporting of cyber incidents in accordance with 48 CFR 204.73.

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days as required on the AT/OPSEC Cover Sheet Deliverable 7.2 Attachment 2 after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion Deliverable 7.2 Attachment 2 for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within five (5) business days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil, (course JS-US007). Contractor personnel shall complete refresher training Deliverable 7.2 Attachment 2 every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five (5) business days after completion of the training Deliverable 7.2 Attachment 2.

1.23.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract Deliverable 7.2 Attachment 2. Verification of the training shall be provided to the COR within five business days after completion of the training Deliverable 7.2 Attachment 2.

OPSEC Level I training is available at https://securityawareness.usalearning.gov. Contractor personnel must complete refresher training every 12 months Deliverable 7.2 Attachment 2.

Verification of the training shall be provided to the COR within five (5) business days after completion of the training Deliverable 7.2 Attachment 2.

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within five (5) business days after new employees commence contract performance, with the results reported to the COR within five (5) business days after the contract is awarded and within thirty (30) calendar days} after new employees commence contract performance Deliverable 7.2 Attachment 2. Verification of the training shall be provided to the COR within five (5) business days after completion of the training Deliverable 7.2 Attachment 2.

1.23.4 DoD Cyber Awareness Training

1.23.4.1 N/A

1.23.4.2 N/A

1.23.4.3 N/A

1.23.5 Personally Identifiable Information (PII): N/A

1.23.6 Controlled Unclassified Information (CUI): N/A

1.24 Safety Requirements:

1.24.1 Safety: The contractor shall follow all applicable Federal, State, and local safety regulations during the performance of this project.

1.24.2 The Contractor shall provide an Site-Specific Safety and Occupational Health Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA).

1.24.2.1 Site-Specific Safety and Occupation Health Plan Accident Prevention Plan (APP): The Contractor shall develop, promulgate, and enforce a written site-specific safety and occupational health plan (Herein referred to as safety plan). The safety plan shall identify protocols and procedures to ensure a safe and healthful workplace. The safety plan shall be reviewed and deemed acceptable by the COR before beginning any on-site activities.

1.24.2.2 Activity Hazard Analysis (AHA). The Contractor shall identify in sequence the activities being performed, the specific anticipated hazard, equipment, materials, and the control measures to implemented to eliminate or minimize each hazard to an acceptable level of risk.

The contractor shall use the more stringent standard when standards are different. The names of the competent and qualified person required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA) shall be identified and included in the activity hazard analysis, as well as proof of their competency and qualification.

The analysis shall be reviewed and deemed acceptable by the COR before beginning any on-site activities.

1.24.3 Service Condition. No part of the services covered by the McNamara-O’Hara Service Contract Act of 1965 will be performed in buildings or surroundings or under working conditions, provided by or under the control or supervision of the Contractor or any Subcontractor, which are unsanitary or hazardous or dangerous to the health or safety of service employees engaged to furnish the services.

1.24.4 Notification. The installation laser safety officer is to be notified and conformation of notification received prior to performing on-site service or maintenance of class 3b and Class 4 laser system.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who cal legally bind the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURACNE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCAD Corpus Christi Army Depot CFR Code of Federal Regulations CMR Contracting Management Report CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 Receiving Report DD254 Department of Defense Form 254 Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OEM Original Equipment Manufacturer PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide office space within the Hanger 8 or Hanger 45 Area. CCAD will provide initial general office equipment, local telephone service and janitorial service for the office.

3.2 Utilities: The Government will provide all utilities available in the facility for the Contractor’s use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2.1 Any Government Furnished Property (GFP) findings or discrepancies requiring attention shall be reported immediately to the CCAD Contract Officer Representative (COR). CCAD will provide initial general office equipment, local telephone service and janitorial service for the office. The offeror should propose/negotiate any additional government-provided equipment and/or services, i.e., type of computer access and/or access to long distance telephone service within his/her proposal.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

4.2 Materials/Equipment: refer to 1.1

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Basic Services: The contractor shall provide services for CCAD’s Spectrum Technologies Laser Wire and Cable marking machines. The requirements are broken into three general categories: 1.Scheduled Preventative Maintenance/ Calibration, 2.

Emergency on-site Repair Services. 3. Parts and Materials required in maintaining the Laser Wire and Cable marking machine. The purpose of this acquisition is to provide the required scheduled Annual Preventative Maintenance/Calibration to this machine, provide Emergency on-site repair maintenance and provide all parts and materials necessary during performance of scheduled maintenance/ Calibration and repair. It is critical that production down-time is minimized with the Spectrum Technologies wire marking machines. On-site contractor personnel will consist of Service Technician(s) with proper skill sets and in adequate numbers to complete the requirements of this PWS and to provide technical assistance to CCAD personnel with the overall goal of maximizing the full operational capability/capacity of the Spectrum Technologies wire marking machines.

5.2 Task/Requirement Heading: All onsite contractors shall be United States citizens and shall be proficient at speaking, writing and understanding the English language. All documentation generated shall be in English. The Contractor shall provide to the COR a Field Service Report at the completion of required services provided for each visit. The Field Service Report will give a description of the scope of work completed, any problems encountered, corrective actions taken, and any immediate action items to be addressed by CCAD.

5.2.1 The contractor shall provide this service when scheduled and as required during a 40 hour work week on regular workdays excluding federal holidays or when the government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings. After normal working hours emergency services will also be required and must be approved by the COR prior to commencement of work.

5.2.2 A complete safety check shall be conducted by the contractor during each visit to ensure proper and secure operating conditions of the Laselec wire marking machines OEM standards.

5.2.3 The contractor shall notify the COR at least 10 days in advance of any new visitors to the depot in order for the COR to obtain required personnel information and security office to authorize the visit.

5.2.4 The contractor shall invoice CCAD within thirty (30) days of the completion of each visit via the WAWF database. Terms of payment are Net 30 days.

5.3 Scheduled Preventative Maintenance/Calibration

5.3.1 The contractor shall provide a scheduled Annual Preventative Maintenance along with a factory certification/ Calibration visit for the Spectrum Technologies Laser Wire and

Cable marking machines specified in this PWS. The contractors Field Service Department shall coordinate each scheduled PM/Calibration visit at least 20 days in advance in order to allow for CCAD the opportunity to adjust their production schedule.

The PM and factory certification/calibration shall be conducted collectively IAW OEM standards for each machine at time of scheduled visit.

5.3.2 The contractor shall perform all ongoing preventative maintenance procedures by providing equipment inspections, cleaning, lubrication, adjustment, parts replacement, and testing.

5.3.3 CCAD will ensure that all equipment is accessible to the contractor’s service technician at time of visit.

5.3.4 The contractor shall identify any Preventative Maintenance (PM) requirements needed to support the Laselec operations and equipment service life IAW OEM standards.

5.3.5 Prescheduled PM/ Calibration and repairs will be first coordinated with COR for sponsorship purposes.

5.3.6 The contractor shall present the COR with proof of Calibration with the Spectrum Technologies Laser Wire and Cable marking machines Accuracy Verification report, including Calibration Certificate and immediately place a calibration sticker on the equipment upon completion of each calibration visit and before contractor’s service Technician departs CCAD’s facility.

5.3.7 The following identified Laselec wire marking machine shall be covered under this agreement:

BAR CODE S/N Model

T0016664 NA0035 NOVA840I

T0025552 NB0135 N50-101I

5.3.8 The contractor shall perform the following checks, machine maintenance and software assistance:

Site visit to carry out routine maintenance and calibration of the laser wire marking system, to include but not limited to the following checks:

- Clean area around laser head and cable handler

- Inspect optical system and clean as required

- Check cable handler guides for wear and adjust as required

- Clean marking slot

- Measure laser output power and adjust for correct mark contrast

- Replace drive and encoder tyres then check operation of cable handler

- Check cutter operation

- Check operation and speed of coil pan

- Replace fan filters and check operation of fans

- Check all dereeler stations operate correctly

- Check interlock and emergency stop operate correctly

- Carry out wire marking tests

This package also includes a post visit report and 12 month calibration certificate.

5.4 Emergency On-Site Repair

5.4.1 Emergency on site repair service shall be provided as part of this agreement and shall be as needed to diagnose and repair equipment breakdowns. The contractor shall be notified via telephone or email for request of services and shall respond within 24 hours after notification and have a technical/qualified representative respond on-site within 2 business days after notification to determine the nature of the malfunction and ready to initiate required repairs with KO approval.

5.4.2 Call-Out Procedures and Invoicing. Contractor will be notified by the COR via telephone or email for request of services. All repairs require authorization from the COR or designated alternate. Contractor will assume responsibility for repairs not authorized by the COR or designated alternate.

5.4.3 After initial on-site evaluation Contractor will furnish estimated cost of repair (in writing) to the government representative, to include estimated labor hours, estimated completion date (ECD), replacement parts, freight, etc.

5.4.4 After repairs are completed, Contractor service representative shall submit a service report to COR on job completion for approval and signature, service report should include the following information:

Date/time of arrival at the Depot Hours spent on repairs Itemized materials used Description of problem(s) Corrective action Date/time completed Signature Contractor Signature of Government COR or COR alternate

5.4.5 Contractor shall submit billing invoice within 20 working days after completion and acceptance of work performed from COR or alternate of said job. Billing invoice shall be itemized, descriptive of work performed on each piece of equipment and include all costs incurred. Invoice shall be submitted to CCAD, Contracting Office Representative prior to WAWF submission.

5.4.6 The contractor shall provide the COR with an emergency phone number to contact for equipment breakdowns within 30 days after contract award.

5.5 Parts and Materials Support.

5.5.1 Repair Parts. The contractor shall furnish all labor, materials, necessary support equipment, and transportation required to repair the production equipment to OEM standards/specifications. Replacement parts need to be “brand name or “equal quality”.

Contractor shall respond to service calls and pre-scheduled work fully tooled and ready to perform work on equipment referenced.

5.5.2 Parts that are not available locally are to be shipped by the most cost-effective method unless the COR or COR alternate requests expedited freight.

5.5.3 Replacement parts requiring special order due to non-availability will be justified in writing to the COR and approved by the COR. The written justification shall list the non-available part(s) required, company/manufacturer where part is being ordered, the estimated delivery date, the means of shipment, and the estimated completion date.

The Contractor shall make every effort to expedite purchase and delivery once approved by COR or alternate.

5.5.4 CCAD has implemented a program that requires that only non asbestos containing parts, materials, or equipment be purchased for use at our facility. If non-asbestos containing parts, material, or equipment is not available, please provide CCAD with the percentage and type of asbestos materials used in the part, material, or equipment per 29 CFR 1910.1001, Asbestos Standard for CCAD approval.

5.5.5 Original Design of Equipment. Original design of equipment or equipment systems shall not be changed or modified from their original size, design, and configuration without prior approval of the Contracting Officer’s Representative or Industrial Equipment Engineer.

5.5.6 Warranty. The contractor shall warranty its repair work for parts, labor, etc. to the limit of the scope of the repair for a period of thirty (30) days on the labor and six (6) months on parts from the date of the completion of the repair work. The contractor shall not be responsible for breakdowns of the equipment not related to its prior repair work.

5.5.7 Technical Manuals. The Government will make available to the Contractor any and all books/manuals that are available for the affected equipment. Books/manuals will not be removed from Government property without notification to the COR.

Books/manuals required by the Contractor and not available from the Government will be obtained by the Contractor and will become Property of the U.S. Government if purchased by Government. Contractor shall provide all original technical information and manuals on new parts and equipment if applicable.

5.6 Contractor Personnel

5.6.1 The contractor shall provide a Contract Manager and Alternate Contract Manager who shall be responsible for the performance and scheduling of work. The name of this person and alternate, who shall act for the contractor when the Contract Manager is absent, shall be designated in writing to the contracting Officer (KO). The contract Manager and/or Alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this agreement.

5.6.2 The Contract Manager or alternate(s) shall be available during normal duty hours within 48 hours after notification to meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas.

5.6.3 If the Contractor stores materials, tools and equipment within the work-site of equipment being repaired, it is at his own risk. The Contractor shall coordinate with the COR prior to this action. The Government is not responsible for theft, damage, etc., of this property.

5.6.4 Housekeeping. Contractor will clean repair site and dispose of used materials/parts daily from the work site. Contractor shall maintain good housekeeping practices to reduce the risk of fire, damage, and personal injury.

5.6.5 Employees. The Contractor personnel shall be easily recognized by wearing distinctive clothing and /or badges bearing the name of the company and employee name.

5.6.6 Fire Protection. All welding, hot work and burning operations shall be accomplished in strict compliance with the National Fire Codes and Navy/Army safety regulations. Prior to brazing, soldering, welding, burning, and/or cutting operations, the Contractor shall obtain a “burn permit” from the Navy Fire Department (361-961-3491) on a daily basis. All permits shall be retained at the project site until work is completed.

These permits are the only acceptable authorization for brazing, soldering, welding, burning, or cutting. The Contractor shall furnish their own fire extinguishers and made available at each location where welding, burning, or cutting is being performed or as directed by fire inspector. Fire extinguishers must meet NAS CCAD Fire Marshall approval prior to usage.

5.6.7 Safety. The Contractor shall be responsible for providing and placing barricades, warning signs and safety devices during work performance. The Contractor shall be responsible for obtaining confined space clearance and all required permits. The Contractor shall be responsible for obtaining support equipment permits as in crane and high lifts. The Contractor shall follow applicable OSHA standards, rules, and regulations. The Contractor shall be responsible for obtaining and wearing the appropriate safety personal protection devices.

5.6.8 Asbestos Containing Material (ACM): The Contractor shall stop all work in the event that suspect ACM – (Asbestos-containing material) or other carcinogen materials are encountered that were not initially identified in the project scope of work. The Contractor shall immediately notify the COR in writing on the location the suspect material. The Government will make the determination on the sampling protocol of the suspect material and removal protocol if the material is determined to be ACM by accredited laboratory results.

5.6.9 Air Quality Management: Toxic vapor generating equipment is regulated under the Clean Air Act. Therefore, the service Contractor must comply with the Depot’s Title

V Federal Operating Permit and all other permits operating under this umbrella. The Contractor and Contract COR must consult with the Air Program Manager to ensure the contract, including individual task orders/projects are executed IAW state requirements.

5.6. N/A

5.6.11 Environmental Management System (EMS). The contractor shall operate in full compliance with Federal, State, local, and Depot environmental regulations, laws and programs. In accordance with Executive Oder 13423 and 13514 (http://www.ofee.gov/eo/EO_13423.pdf, http://www.ofee.gov/eo/EO_13514.pdf, the Office of the Federal Environmental Executive Implementing Instructions http://www.ofee.gov/eo/eo13423_instructions.pdf, http://www.ofee.gov/eo/eo13514_instructions.pdf), the contractor shall develop, implement and maintain an Environmental Management System (EMS) or adhere to the existing requirements of the Depot’s EMS, being, a structured plan-do-check-correct system to ensure environmental compliance. The Depot’s EMS framework is IAW 14001 ISO Standard and is expected to be certified with ISO 14001 in FY13. The Depot’s EMS is “fence-to-fence” and includes all service contracts.

The contractor’s EMS or adherence to the Depot’s EMS shall be performance based and established so that both operator behaviors/activities and management behaviors/techniques target defined outcomes to include compliance, reduced impact/unnecessary waste, and risk control. The government’s expectation from the Contractor’s Implementation of such an EMS is that consistent control of impacts, improvements in business operations and mission enhancement will result. Moreover, the government’s expectation is that the Contractor’s system will be primarily based on performance and secondarily based on documentation. Additional information on ISO 14001 based Environmental Management Systems is available from the CCAD Environmental Division Chief and/or EMS Manager.

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS:

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below: NONE

PART 7

ATTACHMENTS

7.0 Attachment List:

7.1 Attachment 1: Performance Requirements Summary

ATTACHMENT 1 / TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine Contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.3.1, 5.3.2, 5.3.4, 5.3.5, 5.3.6, 5.6.3, 5.6.4, 5.6.6

On-site Annual Calibration and Preventative Maintenance to Spectrum Technologies Laser Wire and Cable marking machines specified in PWS.

The Contractor shall perform on-site Annual Calibration and Preventative Maintenance to Spectrum Technologies Laser Wire and Cable marking machines 100% of the scheduled time.

0% failure to perform on-site Annual Calibration and Preventative Maintenance support within the established timeframe.

100% Inspection COR will review annual Calibration and Preventative Maintenance completion.

5.4.1, 5.4.2, 5.4.3, 5.4.4, 5.4.5, 5.4.6, Emergency onsite proper support as specified in PWS.

provide call out routine repair request, Re-location requirements and Emergency service support 98% of each occurrence.

2% failure to provide required Call out Emergency support within the established timeframes each occurrence.

100% Inspection COR will review Call out Routine Request, Re-location requirements and Emergency service support during each occurrence.

5.5.1, 5.5.2, 5.5.3, 5.5.4, 5.5.5, 5.5.6, Parts and materials support as specified in PWS

The Contractor shall provide 98% parts and materials support when needed to support down equipment during PM, calibration and repair services.

2% failure to provide parts support when required to support down equipment during PM, calibration, and repair service.

100% Inspection – COR will review on site when parts and materials are required

1.5.6, 5.6.6, 5.6.7, 5.6.9, 5.6.10, 5.6.11

Adherence to CCAD regulations (Safety, security, fire and environmental).

be in Adherence to CCAD regulations (Safety, security, fire and environmental) 100% of the time at each visit.

0% failure to Adherence to CCAD regulations (Safety, security, fire and environmental)

100% Inspection – COR will review on site adherence to regulations at

7.2 Attachment 2: Deliverables Schedule

Attachment 2/ Deliverables Schedule

Deliverable Frequency Number of

Medium/Format Submit To copies

Cost Estimate

After Initial on-site evaluation for Repair One

Email or Hard Copy COR

Service After completion of on-site visits One

Hard Copy COR

Report for Calibration, PM and Emergency

Repairs.

Accuracy

Verification After completion of on-site One

Report, to Calibration visit (Original and Hard Copy COR include one copy)

Calibration

Certificate

Submit when non-

Special order availability of replacement one

E-mail or COR

Justification parts Hard Copy

7.2 Attachment 3: Security Requirements

CAO: April 2019

SECURITY REQUIREMENTS FOR ALL CONTRACTS PERFORMED AT CORPUS

CHRISTI ARMY DEPOT

Place these security requirements in all Statement of Works (SOW’s) and Performance Work Statements (PWS’s) for contracts performed at Corpus Christi Army Depot

(CCAD).

******************** This document is a brief overview of rules and regulations of Naval Air Station Corpus Christi (NASCC) and Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014–05 (or its successor) Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public Affairs Program AR 380-5, Department of the Army Information Security Program AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program AR 380-67, Personnel Security (PERSEC); AR 530-1, Operations Security (OPSEC) AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R 525-13, AMC Force Protection Program DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution Statements on Technical Documents DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation 5200.2 Personnel Security Program DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1 October 2013 DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED

FACILITIES CRITERIA (UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals DoDD 5400.11, Department of Defense Privacy Program, October 29, 2014 DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI

5200.02 DoD Personnel Security Program 2 DoDM 5200.02 Procedures for the DoD Personnel Security Program Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12," July 31, 2008Federal Acquisition Regulation (FAR), March 2005

1. Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources”, the NAS commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission. In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations. Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, the prime Contractor is responsible for Subcontractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subcontractor.