PWS REVISION 01-04-23.pdf

SUMMARY OF CHANGES

STATEMENT OF WORK

CONTRACT WORKING DOG DETECTOR TEAMS SERVICES

United States Army Garrison, West Point, NY 10996

1. INTRODUCTION: Contractor provides Contract Working Dog (CWD) teams in Explosive and Drug Detection in services at United States Army Garrison, West Point, including the

Visitor Control Center, Camps Buckner and Natural Bridge on a scheduled basis, for special events and for emergency response. The contractor provides all management, supervision, personnel, materials, equipment, and supplies. The contractor plans, schedules, and coordinates effective performance of these services.

2. SERVICES REQUIRED: The contractor must provide two to eight (2-8) trained and certified

CWD Explosive Detector Dog (EDD) Teams and two to four (2-4) CWD Drug Detector Dog

(DDD) Teams (IAW AR 190-12, DTD 23 OCT 2019, 7-6) to the USAG West Point as described below. Each team is comprised of one dog and one handler. One handler can work multiple dogs; however, they must be certified on each dog as a team. Contractor shall have (30) thirty days after the award of the contract to complete the Department of the Army Certification according to Army Regulation 190-12, Chapter 6; The contractor will not be allowed to actively work on West Point until they have completed the above-mentioned certification. It is the responsibility of the contractor to provide certified teams to meet the parameters of the contract.

Teams failing certification will have replacement teams in place within 48 hours of failure.

3. DUTIES OF CWD Teams:

a. Scheduled Access Control Point Inspection Program: These teams shall inspect incoming vehicles with special emphasis on cargo vehicles at three primary and five alternate access control points:

(1) Primary:

(a) Thayer Gate

(b) Stony Lonesome Gate

(c) Washington Gate

(2) Alternate:

(a) South Post

(b) Visitor Control Center

(c) Camp Buckner/Camp Natural Bridge during Cadet Basic Training/Cadet Field

Training/Commissary and Post Exchange

(d) Grant/606 Turn Around ACP

(e) Arvin Gym ACP

b. The CWD Team’s schedule shall be integrated into the Installation Random Anti-Terrorism

Program by conducting searches in conjunction with the guard or inspection forces that are performing access control duties.

c. Frequency: The Contracting Officer’s Representative (COR) will provide the contractor a monthly work schedule which will be provided no less than seven days and no more than thirty days prior to the last day of the previous month. The schedule will include the following:

(1) Dates and locations of the mandated weekly training, IAW AR 190-12, DTD 23 OCT 2019

(2) Random Anti-terrorism Measures (RAM) schedule

(3) Special events requiring CWD Team services

(4) ACP location for searches

d. When the Installation Force Protection condition is raised and at the advice of the COR and the direction of the Contracting Officer, the contractor shall staff certified CWD Teams to meet the additional security requirements. The frequency will be increased or decreased based upon direction from the following:

(1) COR

(2) Director of Emergency Services (DES)

(3) Provost Marshal (PM)

(4) DES Sergeant Major (SGM)

e. Emergency Response:

(1) Contractor shall provide immediate response (responding within five (5) minutes or less) if there are certified CWD Teams on the installation.

(2) If certified CWD Teams are not on the installation, a one hour response with one CWD

Team of both detection types is required unless mutually agreed upon by both parties in advance or at the time of notification/request. The type of emergency will dictate the type of CWD

Team required and requested.

(3) If the contractor has a certified CWD Team working on the installation, the COR or designated official will request that the team respond to the scene via cell phone and/or radio notification. Radio will be provided by West Point Directorate of Emergency Services.

(4) If the contractor does not have a certified CWD Team working on the installation and is requested to provide an emergency response, the certified CWD Team shall be required to be at the installation access control point within one hour or less, from the time of the call.

4. QUALIFICATIONS OF CERTIFIED CWD Teams:

a. Each Contractor EDD and DDD team shall be comprised of one certified dog and one certified handler that are certified as a team and highly trained and experienced in conducting detection sweeps for the full range of drug or explosive odors that are outlined in AR 190-12, DTD 23 OCT 2019, for explosives, Chapter 5, para 5-7 referencing the Canine Explosive Scent

Kit (CESK). For drugs, Chapter 5, para 5-8, Drug Training Aid Accountability Guide

(DTAAG). Contact POC listed in p. below.

b. CWD Teams shall conduct sweeps of vehicles, persons, and facilities, in urban and rural settings, and sometimes around other animals.

c. Canine handlers shall possess the following traits: temper control, patience, self-discipline, maturity, and neatness. A common uniform and appearance shall be required by all CWD

Teams. Work clothes such as golf shirts and cargo pants are acceptable as long as they are neat, clean and uniform. Handlers will meet the criteria established in AR 190-12, DTD 23 OCT

2019. Hair and facial hair will be neatly groomed and have a professional appearance.

d. Each handler must have a minimum of four (4) years of law enforcement or security (military or civilian) and have a minimum of two (2) years detection working dogs in law enforcement and/or security experience.

e. Handlers must be graduates of a recognized military (341 Training Squadron, Lackland AFB training), police or commercial certified canine school. When contracted by Department of the

Army the CWD Teams must be certified according to AR 190-12, DTD 23 OCT 2019 standards, re-certified annually thereafter or upon new assignment of a dog or handler.

f. Canines must be trained for drug or explosive detection only. Canines trained as dual-use or patrol dogs shall not permitted.

g. Canines must maintain a calm temperament at all times and be suitable to be in and around large groups of people.

h. Contractor must have (30) thirty days after the award of the contract to complete the

Department of the Army Certification according to Army Regulation 190-12, Chapter 6. It is the contractors’ responsibility after award to procure, properly and safely store and ensure utilization of the DOD approved training aids IAW AR 190-12, DTD 23 OCT 2019

i. All CWD teams are required to conduct training per team each week in accordance with AR

190-12, DTD 23 OCT 2019, Chapter 5, para 5-2. All training must be recorded on DA Form

3992. Mandated training for only one hour during the day of standard utilization for the team being utilized will be at Government expense. The contractor must ensure all additional training required to fulfill the per team per week requirement is met. Training will be focused on detection to achieve and maintain the 95% and 90% find rate, Explosives and Drugs respectively. Contractor will provide copies of DA Form 3992 documentation and the COR will maintain records for one year and provide copies to the Contracting Officer or Army

Certification Authority upon request

j. All training at the Government’s expense must be conducted on West Point under the supervision of the COR and must be conducted in concurrence with Random Anti-

Terrorism Measures (RAM) operations and RAM locations.

k. In accordance with AR190-12 and AR 700-81 (AFI31-126), explosives training must be conducted using the same explosives found in the CESK.EDDs must maintain a detection proficiency of 95 percent or better on each of the odors found in the most current CESK.

l. In accordance with AR 190-12, AR700-81 (AFI31-126), drug training must be conducted using the drug training aids found in the most current DTAAG. All DDDs must maintain a detection proficiency of 90 percent or better on each of the odors.

m. Validation testing will also be required quarterly, with oversight by the COR, IAW AR 90-

12, DTD 23 OCT 2019, Chapter 5-5, to verify the quality and effectiveness of initial training and sustainment training. Validation will also be used to verify the accuracy rates that are recorded on the DA Form 3992. (Explosives Detector Dog Training and Utilization Form). At any time a

CWD Team’s working performance is in question, validation testing will be required at the

COR’s discretion. Any team not certified to DA standards must first undergo validation prior to recommending the CWD Team for certification. A Memorandum for Record (MFR) will be provided to the Army Certification Authority prior to 1st day of certification that CWD teams listed have meet the validation requirement and are familiar with the Army Certification

Standard outlined in Chapter 6.

n. CWD Team handlers will follow local commanders’ protection and safety directives and policies.

o. Fulltime CWD Teams will have a physical exam and veterinary medical record review performed with the West Point Military Veterinarian semi-annually to ensure the overall health and routine, preventive medical care of the CWD Teams meets requirements for working on the

West Point Military Reservation. Documentation of visit will be provided to the COR for record keeping. Semi-annual physical examination will be performed at cost to the contractor.

Examination costs are determined by the Global Veterinary Medical Practice. All costs associated with the veterinary care on and off the military installation are the contractor’s responsibility.

p. Point of contact for all certification and validation standards is the IMCOM MWD

Program Manager, Dave Barnes at 210-466-0513 or david.l.barnes5.civ@army.mil.

5. SCHEDULING:

a. Scheduled Access Control Point Program: The COR will dictate the “random” schedule for this portion of the contract.

b. Special Events: Additional CWD Teams may be required to support security at numerous special events. Special events include but are not limited to: football games, graduation, Reception Day, Cadet march-back, Ring weekend, VIP dinners and gatherings, Band Concerts

(at the outdoor amphitheater), cadet briefings, VIP visits, etc. Special Events will be scheduled by the COR with the contractor approximately one (1) month in advance of event when possible.

Special Events vary widely in scope and depth and shall require one to ten (1-10) CWD Teams working for a short term of approximately four (4) hours, or a long term of approximately twelve

(12) hours, often in various locations on the installation.

6. TOOLS AND EQUIPMENT SUPPLIED BY THE CONTRACTOR:

a. All teams shall be equipped with a contractor-supplied cell phone for communications with the COR and Military Police Desk Sergeant.

b. All teams shall have a contractor-supplied vehicle capable of transporting the CWD Team both on and off the installation.

c. CWD Teams shall be self-sufficient and not require any additional support from USAG

West Point.

d. Care, training, feeding, watering, and housing of the canine shall be the contractor’s responsibility.

e. Severe weather gear for the CWD Teams shall be the responsibility of the contractor.

7. RANDOM TESTING:

mailto:david.l.barnes5.civ@army.mil.

a. The Government reserves the right to test the awarded contractor’s response time to emergencies. Testing may be made at any time during the term of the contract, without prior notice to the contractor.

8. ESTIMATED QUANTITIES:

a. Mandated training IAW AR 190-12, DTD 23 OCT 2019: 312 hours

b. Standard work schedule and RAMs: 1238 hours

c. Special Events (football, concerts): 445 hours

d. Emergency Response: 50 hours

Total Hours = 2045 hours

References:

AR 190-12, DTD 23 OCT 2019: Military Working Dog Program

ATP 3-39.34: Military Working Dogs; Chapter 8; Appendix E: Contract

Working Dogs

AR700-81 (AFI31-126): DOD MILITARY WORKING DOG (MWD)

PROGRAM

RFI #1

1. Reference: SOW, Section 8, pg. 20. Question: Is the estimated hours provided a Total estimated hours per year to be performed by the multiple teams CWD Teams or is the estimate a per Team estimate? The estimated quantities are for the total contract not for each team.

2. Reference: SOW, Section 8, pg. 20. Question: Are Teams on the current contract considered full-time supporting West Point? During scheduled shifts they would be expected to work solely for West Point on federal property. The estimated hours do not reflect 40hrs of utilization a week. There is not an expectation that West Point is the only entity for which they can work. However, the contractor is still expected to meet the requirements of paragraph 3.e.

3. Reference: SOW, Section 5, pg. 19. Question: Can an example monthly schedule be provided for review? Each month is different given special Academy events, football and utilization scheduling around those events.

4. Reference: SOW, Section 6, pg. 19. Question: Will the government provide storage capability for contactor explosive training aids or will the government provide the explosives for mandated training? The government will not provide storage or the training aids. It is the contractor’s responsibility to provide trained and certified working dog teams and to maintain that training/certification. The POC for certification is Mr.

David Barnes (david.l.barnes5.civ@army.mil)

5. Reference: SOW, Section 4.o, pg. 19. Question: this section mentions CWD Teams will have a quarterly check-up performed by the West Point Veterinarian. Question: Will this be a no-charge cost to the contractor? No this will be at the expense of the contractor.

6. Please refer to page 20 in the contract. Do these hours apply for line item 0001 thru

0005? ESTIMATED QUANTITIES:

a. Mandated training IAW AR 190-12, DTD 23 OCT 2019: 312 hours

b. Standard work schedule and RAMs: 1238 hours

c. Special Events (football, concerts): 445 hrs

d. Emergency Response: 50 hrs

Total Hours = 2045 hours

Yes total work. Example schedule is provided.

7. Please confirm that the total Annual contract hours for 8 Explosive Detection Canines plus 4 Drug Detection Canines is 2045 hours annually, total all teams. This is correct.

The number of dogs sought is to guarantee available K9 coverage for special events and

“routine” work at ACPs.

8. Reference: 52-212-1 Addendum, pg. 96. Question: Instructions state quote content will only include a General section with a couple provisions completed, Past

Performance, and Price. Are there any other content requirements? No. Please submit in accordance to the referenced addendum.

9. Reference: 52-212-1 Addendum, pg. 96 and PPQ, pg 98. Question: Do PPQs need to be returned directly to the Contracting Officer or return to the contractor to include in our proposal submission? Please provide clarification of submission of PPQs. PPQ’s should be submitted directly to the KO and a copy should be submitted with the contractor proposal.

(End of Summary of Changes)