PWS-Propane Delivery- 24.pdf

Performance Work Statement

(PWS)

For

Propane Delivery Service

Mountain Home AFB (MHAFB), ID

5 Jan. 2023

Propane Delivery Service

Performance Work Statement (PWS)

1. GENERAL INFORMATION.

1.1. Description of Work. The contractor shall provide all personnel, equipment, tools, materials, supervision or other items and services necessary to perform propane delivery as defined in this PWS to Mountain Home AFB (MHAFB), ID and designated off base locations.

All work shall be accomplished in accordance with this PWS, attached specifications, all applicable federal, state, local laws, regulations, manufacturer’s specifications, and commercial practices.

1.2. Contract Changes/Additional Work. At future dates, the government reserves the right to incorporate, add, remove, and/or modify quantities of work within the scope of this requirement.

At times, due to the nature of work, it may be necessary to modify this requirement on an as-needed basis. Additionally, there may be a need for ‘one-time’ requirements or special sub-contracting opportunities in order to fulfill the requirement needs. Any future changes to this requirement will be negotiated and incorporated in the contact via contract modification, whether by negotiation, or based on priced line items currently incorporated within the contract.

1.3. Publications. The contractor shall perform all work associated with this requirement detailed within this PWS, in accordance with the applicable publications below. The latest editions of the following publications and standards shall apply:

1.3.1. Federal Department Of Transportation regulations as they pertain to the transportation, storage and delivery of Liquefied Petroleum Gas.

1.3.2. State of Idaho Department of Transportation Commercial Driver’s License (CDL) rules and regulations.

1.3.3. Contractor shall follow all OSHA regulations as they pertain to the transportation, storage, delivery and usage of liquid propane or propane gas, more specifically 1910.110 - Storage and

Handling of Liquefied Petroleum Gases.

1.4. Hours of Operation. The contractor shall be available between Monday through Friday

7:00 am to 4:30 pm (local) time (MST), with the exception of federal holidays.

1.4.1. Holidays. The contractor shall not be required to provide normal delivery services during federal holidays. Federal holidays are defined as follows:

New Year’s Day Independence Day (July 4th) Thanksgiving Day

Martin Luther King’s Birthday Labor Day Christmas Day

President’s Day Columbus Day Juneteenth

Memorial Day Veteran’s Day

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday.

1.4.2. Military Exercise. The contractor shall not be held liable for non-accomplishment, late, or behind-schedule of routine workloads and repair services, or responses to service calls if the government delay was related to the military exercise.

1.5. Delivery. The vendor shall provide propane for MHAFB only at designated locations listed in Appendix A. Propane shall only be requested and furnished to 366 Civil Engineer Squadron

(CES) POC’s or the Contracting Officer(s) (CO).

2. REQUIREMENTS. The contractor shall perform all work associated with the requirement based on this section. The contractor shall provide propane at volumes consistent with federal and state regulations in addition to the tanks rated capacity. The contractor shall follow standard industry practices with regard to filling to ensure safety and proper volumes in conjunction with climate conditions at time of delivery. The contractor shall notify the Range Squadron

Maintenance Operations Center (MOC) at 208-828-6826 or when servicing Saylor Cr range/

Juniper Butte 208-828-0120 if leaks are found. If generators or other equipment require discontinuation of operation to conduct a leak test following repairs, the contractor shall make notification prior to turning off equipment, unless an emergency dictates an immediate cessation of operation to protect life and property.

2.1. Volume. The estimated total volume to be delivered is 38000 gallons per year.

2.2. Emergency Maintenance/ Repair. Tanks belonging to MHAFB shall be the responsibility of the government for routine repair. The contractor shall make any necessary emergency repairs during routine fill visits to protect life and property. The contractor shall notify the POC following any emergency repairs requiring additional invoicing.

2.3. Scheduling. The contractor shall fill tanks on a revolving basis based on site usage to ensure that tanks remain full to the maximum extent possible. Maintain tank levels at no less than 25% level per each tank. The contractor shall notify the site owner of scheduled deliveries

1 week prior to the delivery date, at a minimum 2 hours, to prevent the contractor sustaining unnecessary trips and delays, also to ensure equipment that may be in use at any site does not conflict with the dispensing of fuel and, pose a safety hazard to either the military personnel or the contractor employee.

2.4. Invoicing. The contractor shall invoice the government each calendar month for each fiscal year beginning on the first day of the month and ending on the last day of each month unless otherwise specified by the CO. The invoice shall reflect the location of deliveries, the volumes delivered, the price per gallon delivered and a total for all deliveries for the month. Invoicing shall be done using Wide Area Work Flow, https://piee.eb.mil/.

3. SURVEILLANCE & QUALITY ASSURANCE.

3.1. Service Summary.

Performance Objective: PWS Ref.: Performance Threshold:

https://piee.eb.mil/

Maintain tank levels at no less than 25% level per each tank.

Para. 2.3 No more than, One (1) Valid customer complaint monthly.

Annually: Four (4) complaints

Provide delivery tickets within 24 hrs of delivery for each site

95% of the time

3.2. Quality Control. The contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall employ quality control procedures that address the areas identified in Para. 3.1., Service Summary. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4. GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT, AND

SERVICES. The government will not provide government services and equipment on this agreement or any contract attached therein. All tanks are government furnished.

5. CONTRACT ADMINISTRATION. During performance under contract, the contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

5.1. Administrative, Management, & Oversight Tasks. Administrative tasks include communication with the POC and contracting office via telephone interchanges, and email, as well as face-to-face meetings. The contractor is encouraged to reasonably respond to phone calls, emails, and other contractual requests within a reasonable period, and maintain communication and a positive working relationship with the government.

5.2. Contract Management. The contractor shall identify in writing to the Contracting Officer a primary and alternate site manager who has the authority to act on all contractual matters relating to daily operations. The manager and/or alternate(s) shall be available during normal duty hours and able, within 30 minutes, to meet on the installation with Government personnel to discuss problem areas. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

5.3. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance, and be easily identified as a contract employee. The contractor shall obtain base identification and vehicle passes for all employees who make frequent visits to, or perform work on Mountain Home AFB in accordance with the current installation access/entry requirements. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name(s). The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

5.4. Interferences. The contractor shall not unduly interfere with regular scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the issue, to include the name of the government personnel involved to the POC immediately. The contractor shall notify the POC verbally of disputes with customers or other base contractors and follow-up in writing.

5.5. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. In accordance with DFARS 237.76, Continuation of

Essential Contractor Services, the Government has determined that Propane Delivery requirement are essential contractor services in support of a mission-essential function that must continue during crisis situations. (i.e.; crises declared by the President or Secretary of Defense, contingencies, emergencies, and/or periods of increased force protection) in accordance with

DFARS Clause 252.237-7023, Continuation of Essential Contractor Services and DFARS

Provision 252.237-7024, Notice of Continuation of Essential Contractor Services.

5.6. Records Management. The contractor shall create, handle, and maintain records for the

Air Force, regardless of medium, in accordance with the requirements established in AFRIMS

Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of

Records. Full text versions of these publications are available for free download at http://www.e-publishing.af.mil. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the Mountain

Home Records Management Office at 366 CS/SCOKR, Bldg. 512; Mountain Home AFB, ID, 83648.

5.7. SAFETY Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA safety and health requirements. The contractor shall provide a verbal report to the POC as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

The contractor shall provide a completed copy of required accident investigation reports to the

POC within five calendar days of each occurrence. The contractor may be held liable for reimbursement, replacement, and repair of damage to government property.

6. ENVIRONMENTAL CONTROLS.

6.1 Hazardous Material Inventory and Safety Data Sheets: SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program

Manager (366 CES/CEIE) at 208-828-1684/6351 for a determination of whether or not a product is a hazardous material (HAZMAT) and what additional requirements may be applicable/necessary. Approval is required before bringing any HAZMAT onto the installation. The government (HAZMART personnel) will inventory all chemicals that the

Contractor brings on to Mountain Home AFB or any property under the control of Mountain

Home AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in

Subpart C of 40 CFR, Part 261.

6.2 Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes HAZMAT.

6.3 Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire

Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons will be recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal in accordance with the installations hazardous waste procedures. Contact the Environmental Office

(208-828-6351) for guidance. All spills, regardless of size, must be immediately reported to the

Environmental Office (208-828-6351) by the responsible party. The liability for the spill or release of such substances rests solely with the contractor and its agent.

6.4 Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. Do NOT remove any soil from base until authorized by Environmental at 828-

6351. If hazardous wastes are generated, the contractor will be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a

RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on

Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer and Environmental. Consult with the Hazardous Waste Program

Manager (366 CES/CEIE) at 208-828-1684/6351 prior to disposal of any waste.

6.5 ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (iv).

Asbestos may be located in facilities which contain Asbestos Containing Material (ACM) or

Potential ACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

6.6 Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act

(NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366 CES/CEIE Cultural Resources Manager

(828-8003/6351) is required prior to implementation.

7.0 SECURITY REQUIREMENTS.

7.1 Safeguarding. The contractor shall be responsible for safeguarding all government property provided for contractor use. When unoccupied, all government facilities, equipment, and materials shall be secured. The contractor shall establish and implement methods to ensure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor’s PM shall be responsible for complying with the on-site security requirements as established by the 366th Fighter Wing Commander. The contractor shall support annual government security inspections and unscheduled spot inspections. A spot inspection is defined as any unscheduled security inspection.

7.2. Installation Access The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the CO within five (5) business days following contract award. After approval, the CO shall notify the Contractor of completion of background checks.

The contractor shall notify their employees of background check completion and advise to proceed to obtain their installation access ID at the MHAFB Main Gate Visitor’s Center.

7.3. Identification Media. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e.

terminated for cause, retirement, etc.

7 4. Traffic Regulations. The Contractor and their employees shall comply with base traffic regulations.

7.5. Weapons, Firearms, or Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on MHAFB.

7.6. FOIA. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of

Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

7.7. Threat to Security. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of

DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

7.8. Restricted/Controlled Areas. The Contractor must request specific access to

Restricted/Controlled Areas through the appropriate government representative at least 2 weeks prior to requiring access. The government representative shall ensure access to

Restricted/Controlled Areas is approved by owning agency and that any required training and

Entry Authority Lists (EALs) are completed prior to contractor personnel entering the

Restricted/Controlled Area. The Contractor is responsible for ensuring all personnel accessing the Restricted/flightline Controlled Area meet all access requirements. The contractor will be provided a format for the EAL as needed.

7.9. Driving Training. Any work within the within the flightline Controlled Area will require all personnel to receive the appropriate flightline driving training. The Contractor shall be issued a

“Drop Arm” access code by 366 CES or 366 SFS. The contractor shall be responsible to ensure only authorized personnel have access to this code.

7.10 IAW Department of Defense Instruction (DoDI) 3020.37. Continuation of Essential contractor Services During Crisis, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined WWTP services under this

PWS are essential and must be performed during a crisis. The contractor shall continue providing service to the requesting organization 24 hours a day until the crisis is over. The contractor shall submit a contingency plan for operating under said conditions. This plan is due to the CO and COR within 30 days after contract award and shall include how the contractor will ensure continuation of services, contain the employee’s name, address, home phone number, cell phone number, social security number, security clearance, and duty title. Contractor employees, with approved background checks will be allowed unescorted access to the installation for performance of work in a FPCONs except “Delta”. The CO, PM, or COR shall notify the contractor of a “Delta” condition as soon as possible after security conditions have been implemented.

8.0 ANTITERRORISM REQUIREMENTS.

8.1. Level I Antiterrorism (AT) Awareness Training. IAW DFARS 252.204-7004 and

Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program

Implementation. Contractor personnel who require routine physical access to MHAFB shall complete Level I Antiterrorism (AT) Awareness Training within 30 days of requiring access and annually thereafter IAW the unit AT program. Training shall be completed through a DoD-sponsored/certified computer or, web-based distance learning instruction or, under the instruction of a Level I AT Instructor. Routine physical access is defined as any contractor issued a CAC, any contractor having installation access for a year or more, any contractor requiring a security clearance, or any contractor requiring access to specific secure areas (e.g., SAP, SCIF, etc.).

8.1. DoD Level I AT Training site Contractor personnel can complete DoD Level I AT Training at https://jko.jten.mil/. If the Contractor has personnel who can’t access the DoD Level I AT

Training site, they notify the Contracting Officer Representative (COR) to arrange for access to the training site or to coordinate other Level I AT Training.

8.2. Certificates of Completion. Initial and annual training shall be maintained by the prime contractor and, shall be readily available for review upon request All Certificates of Completion shall be maintained by the individual and the Unit AT Representative (UATR). .

8.3. All personnel, to include contractors, on MHAFB shall comply with directed/implemented

Force Protection Condition (FPCON) and/or AT measures, unless specifically exempted by the

366 FW Commander. Contractor personnel shall submit requests for exceptions to FP/AT

Measures through Contracting Representative, who will submit the request to 366 FW

Antiterrorism Officer (ATO) for submittal to 366 FW/CC.

8.4. During periods of increased threat or raised FPCONs, contractor access to the installation, or specific parts of the installation, may be limited or denied. The Contracting Representative will, when possible, notify contractor personnel before the limitations/restrictions are implemented. Contractor personnel shall coordinate with the Contracting Officer regarding possible affects limited/restricted access will have on contract completion or wastewater treatment plant operations and maintenance functions. The Contractor or his on-site manager shall coordinate with the Contracting Officer on assignment of Mission Critical Contractor status as needed.

8.5. During periods of increased threat or raised FPCONs, personnel, to include contractors, may be required to be escorted while on MHAFB. While being escorted, personnel shall remain with their escort at all times. If personnel become separated from their escort, they shall remain where they are and notify the 366 SFS at 828-2256/57/58.

8.6. The Contractor shall include the DFARS 252.204-7004 clause (DoD Level I AT Training), as well as all other above identified AT items, in all subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to MHAFB.

8.7 Operations Security. Operations Security (OPSEC) requirements are required in an effort to reduce program vulnerability from successful adversary collection and exploitation of critical information. OPSEC will be applied throughout the lifecycle of the contract. The contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in IAW DoD Directive 5205.02E, DoD Operations Security (OPSEC)

Program and AFI 10-701 Air Force OPSEC Program. Contractors shall receive unit-specific

OPSEC training from CE Unit Security Manager within 90 days of assignment to a contract.

Training documentation should be provided to the respective unit OPSEC coordinator. OPSEC personnel will provide guidance on protecting critical information, training materials and other instructions as needed.

https://jko.jten.mil/

9. APPENDICES

LOCATION / TANK SCHEDULE

ITEM NAME

NUMBER AND

TANK SIZE EST Usage

Gal/mo.

1 Site- BA 2 1000 gal 208

2 Site- BB 1 500 gal 10

3 Site- BC 2 1000 gal 208

4 Site -BD 2 1000 gal 208

5 Site- BE 2 1000 gal 0

6 Site- BF 2 1000 gal 450

7 Site- BG 2 1000 gal 450

8 Site- BI 2 1000 gal 450

9 Site- BJ 2 1000 gal 0

10 Site- BK 1 250 gal 10

11 Site- Saylor Creek Range 1

250 gal

500 gal

1000 gal

12 Site- Grasmere Radar 1

500 gal 1000 gal

13 Site- Juniper Butte Maint. Complex 4 1000 gal 50

14 Golf Course Maintenance 1 500 gal 100

15 Recycle Center 1 500 gal 100

16 Fire Training Area 1 500 gal 10

17 Heavy Equipment 1 125 gal

Mobile

18 Wash Rack @ Bldg 1348 1 1000 gal

EST

9. SITE LOCATION COORDINATES

SITE LATITUDE LONGITUDE ELEVATION

Saylor Cr WEST (S3)

N 42 43'28.2" W 115 36'27.0" 3,600 FT

Saylor Cr

NORTH (S1)

N 42 43'16.7" W 115 34'55.1" 3,615 FT

Saylor Cr

SOUTH (S2)

N 42 42'08.1" W 115 34'49.5" 3,44 FT

GRASMERE N 42 18'01.9" W 115 57' 32.6" 5,865 FT

JUNIPER BUTTE N 42 19'56.3" W 115 21'57.1" 5,004 FT

AA N 42 40'06.0" W 115 14'58.3" 3,994 FT

AB N 42 36'28.0" W 115 36'30.4" 4,001 FT

AC N 42 30'51.5" W 115 21'14.1" 4,449 FT

AD N 42 19'56.2" W 115 21'57.1" 5,004 FT

AE N 42 17'56.3" W 115 25'50.9" 4,953 FT

AF N 42 19'46.2 W 115 28'37.6" 4,880 FT

AG N 42 21'56.0" W 115 27'08.3" 4,911 FT

AH N 42 31'28.1" W 115 26'27.7" 4,310 FT

AI N 42 36'19.3" W 115 26'29.9" 4,326 FT

AJ N 42 30'22.0" W 115 20'15.9" 4,408 FT

AK N 42 39'03.9" W 115 46'10.7" 3,749 FT

AL N 42 37'18.8" W 115 45'59.6" 3,774 FT

AM N 42 26'59.8" W 115 48'25.0" 4,929 FT

AN N 42 29'18.2" W 115 53'42.1" 5,050 FT

AO N 42 33'26.7" W 115 53'31.1" 4,827 FT

AP N 42 28'18.8" W 115 53'24.7" 5,050 FT

AQ N 42 16'26.7" W 115 49'00.4" 5,265 FT

AT N 42 40'23.5" W 115 53'52.9" 3,731 FT

AU N 42 17'39.8" W 115 56'25.7" 5,794 FT

AV N 42 23'04.7" W 115 59' 36.4" 5,455 FT

BA N 42 37'38.3" W 115 34'49.5" 4,428 FT

BB N 42 41'14.6" W 115 23'02.1" 4,210 FT

BC N 42 24'56.0" W 115 29'09.0" 5,100 FT

BD N 42 06'39.9" W 115 45'33.0" 5,766 FT

BE N 42 10'31.6" W 115 19'22.8" 5,561 FT

BF N 42 38'24.1" W 115 44'41.9" 3,789 FT

BG N 42 24'56.8" W 115 53'28.2" 5,786 FT

BI N 42 27'07.6" W 115 57'36.3" 5,262 FT

BJ N 42 15'33.9" W 115 21'03.2" 4,460 FT

BK N 42 44'36.6" W 115 59'09.1" 3,595FT