PWS Overwatch Project v1.pdf

REVISED PERFORMANCE WORK STATEMENT (PWS)

III Armored Corps FT Cavazos, TX

Overwatch Project

Part 1 – General Information

Part 2 – Definitions and Acronyms

Part 3 – Government Items and Services

Part 4 – Contractor Furnished Items and

Services Part 5 – Specific Tasks

Part 6 – Applicable Publications

Part 7 – Performance Requirements Summary (PRS)

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

Description of Services/Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Peer Intervention Training on Firearms and Lethal Means Safety as defined in this PWS.

Background: The military’s suicide prevention approach as one that is (though well-intended), over reliant on mental illness models, ‘warning signs,’ screening, and forms and paperwork. Conversely, a public health approach proposes that the most effective way to prevent illness, injury, and mortality involves strategies that focus on the hazardous condition itself. In the US Military that hazard is the firearm where suicide deaths involve firearms 67% of the time – grossly disproportionate from the civilian community. Suicide experts unequivocally agree that the one place where there is decided scientific agreement is putting time and distance between a person in crisis and the potential means of their suicide – this is lethal means reduction. Strategically, lethal means reduction is our most powerful suicide prevention approach, but its use is not widespread for several reasons. That the intended audience (including our leaders) is not buying it is a massive communication problem across our ranks. We must improve in this area by bringing the conversation about suicide risk and firearms into an area of trust – our Soldiers’ relationships with their peers and leaders. Research demonstrates that lethal means reduction is effective and translatable with military members when the right message is delivered by the right messenger. To that end, we must endeavor to achieve the support peer to peer intervention models that inspire action with their buddies in crisis, asking to temporarily hold onto their weapons or take protective storage measures –before it’s too late.

1.1 Objectives: The period of performance for this contract shall be for one (1) 12-month Base Period with four (4) 12 month Option Periods. Provide peer intervention training focused on firearms and lethal means safety.

1.2 Scope: Contractor shall provide non-personal services in support of lethal means safety.

1.3 General Information:

1.5.1 Quality Control Plan: The Contractor shall be responsible for quality control. The Contractor shall be responsible for the delivery of quality services/supplies to the Government under the terms of the contract and IAW FAR 52.212-4, Contract Terms and Conditions – Commercial Items. The Contractor shall develop and maintain an effective Quality

Control Plan (QCP) program to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the Contractor assures that Contractor work complies with the requirements of the contract. The Contractor’s QCP shall be structured to assure independent inspections of the Contractor’s work performance. The Contractor shall schedule and conduct QCP inspections. The QCP inspection schedule and the QCP inspection results shall be available for Government review during normal business hours. Copies of any QCP documentation, either digital or paper, shall be provided within two (2) business days of KO request. The Contractor shall deliver the quality control plan (QCP) within 10 business days of award of the first task order. The QCP shall be applicable for all future task orders, unless the Contractor notifies and provides the KO of a change to the QCP. The Contractor shall receive the KO approval in writing, after acceptance of the QCP.

1.5.1.2 The Quality Control Plan shall address as a minimum:

1.5.1.2.1 Inspection Program: Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.5.1.2.2 Deficiency Identification: The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.5.1.2.3 Deficiency Correction: The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.5.1.2.4 Documentation and Enforcement: The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.5.1.2.5 Trend Analysis: The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.5.1.2.6 Surveillance Methods: The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.5.1.3. Quality Assurance: The Government has the right to inspect all services called for by this contract to the extent practicable, at all times and places during the term of the contract. The Government will perform these inspections in a manner that will not unduly delay the work. The Government will inspect the Contractor’s performance in accordance with a Quality Assurance Surveillance Plan (QASP) that is tailored specifically to this contract. This plan is for the Government’s use, and is not provided to the Contractor for any purpose. The Government, not the Contractor, performs Government quality assurance and surveillance actions to assess the extent to which the Contractor is meeting the performance quality requirements of the contract. The standards of performance of services performed under this contract are listed in the PRS located in the PWS. The lack of a QASP or Government surveillance does not in any way relieve the contractor of responsibility for meeting the contract quality requirements.

1.5.1.3.1 Non-Conforming Performance: All Government discovered non-conformances shall be documented at the time of discovery. Documentation will, at a minimum, include the contract and order number, reference to the specific contract requirement, the specific deficiency to the requirement, where it was discovered, the date and time it was discovered, focal point for the contractor who was notified and suspense date for contractor response. The COR will notify the Contractor, in person, each time a non-conformance is observed. The Contractor will be given a time line after notification to correct the deficiency IAW requirements of the contract. Discrepancies that cannot be corrected within the identified time line will be reported to the KO. Non-conformance will be tallied for Contractor Performance Assessment Rating (CPAR) reporting periods and the results of the data will be used to substantiate objective ratings of contractor performance.

1.5.1.3.2 Non-Conformances: Non-conformances shall be classified in one of three categories: Level I (Minor), Level II (Major) or Level III (Critical):

Level I (Minor) nonconformance is defined as a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Level II (Major) nonconformance is defined as a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. The Contractor shall provide a Corrective Action Plan (CAP).

Level III (Critical) nonconformance is defined as a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital mission; is for a repeated or uncorrected level II Contract Discrepancy Report (CDR); or is for a non-responsive contractor to a level II CDR. The Contractor shall provide a CAP.

1.5.1.3.4 Contract Discrepancy Reports (CDR): More serious discrepancies and recurring discrepancies (Level II and III) that may indicate a trend will be reported using DA Form 5479-R, CDR. The CDR will state the specific contract requirement, PWS paragraph number, and the specific violation (s) to the requirement.

1.5.1.3.5 Contract Discrepancy Actions: The Contractor shall respond as to cause, corrective action, and actions to prevent recurrence to the KO. The Contractor shall re-perform any services that do not meet contractual requirements at no additional cost to the Government. The Contractor shall, within ten (10) business days, return a copy of the completed and signed DA Form 5479-R along with the Contractor’s CAP to the KO for validation, approval and inclusion in the contract file. The Contractor shall ensure the CAP includes cause, corrective action, and actions to prevent recurrence. The Contractor shall not consider the CDR closed until all agreed upon actions of the CAP have been completed, validated, and approved by the KO.

1.5.1.3.6 Customer Comments and Complaint Program: The Contractor shall develop and maintain an effective Customer Comment and Complaint Program to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of valid customer comments and complaints. The term customer includes customers internal and external to the organizations identified by this contract.

1.5.2 Recognized Holidays: Contractor shall not be required to render services on the following Federal Holidays.

New Year’s Day Independence Day Christmas Day Martin Luther King Jr.’s Birthday Labor Day President’s Day Columbus Day Memorial Day Veteran’s Day Juneteenth Day Thanksgiving Day

When one of the above designated legal holidays falls on a Sunday, the following Monday shall be observed as the Legal holiday. When a legal holiday falls on a Saturday, the preceding Friday shall be observed as the holiday. This list of holidays relates to Government normal duty days, and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays.

1.5.3 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 8:00 AM to 4:30 PM Monday thru Friday; except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Often times, operational requirements will require the normal eight (8) hours to be adjusted, meaning the Contractor maybe required to come in earlier or stay later. However, the duty week shall not exceed forty (40) hours of labor per contractor. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons.

The Contractor must at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4. Place of Performance: The work to be performed under this contract will be performed at multiple III Corps locations. These locations are Fort Cavazos, TX, Fort Bliss, TX, Fort Carson, CO and Fort Riley, KS. With the approval of the KO, performance can occur at other locations both CONUS and OCONUS.

1.5.5 Type of Contract: This contract shall be a firm-fixed contract.

1.5.6 Access and General Protection Policy and Procedures:

1.5.6.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.5.6.1.1 HPCON: The contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

1.5.6.2 Post Closing. The Installation Commander may close the post in advance of, or during, the normal business day; or delay opening the post to a later time than normal, as determined appropriate. The Contractor shall follow Contracting Officer's guidance for early release or delayed opening. The following post conditions may apply:

1.5.6.2.1 Condition Green: Normal conditions. No restrictions on driving or on installation operations.

1.5.6.2.2 Condition Amber: Caution. Roads may be icy in spots. Exercise caution while driving. Installation operations and training continue as scheduled.

1.5.6.2.3 Condition Red: Roads are icy. Driving is hazardous and is limited to mission essential traffic only. Installation activity is limited to mission essential training and operations (i.e., national defense, health, safety, law and order.)

1.5.6.2.4 Condition Black: Severe reduction of traffic flow; no vehicular movement except emergency vehicles. The post is closed to all motor vehicular traffic except emergency vehicles such as Military Police vehicles, ambulances, engineer vehicles, fire fighting vehicles, utility vehicles, and subsistence trucks.

1.5.7 Access and General Security Policy: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.8 Installation Access:

1.5.8.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access, as required by Fort Cavazos Regulation 190-5. Government furnished identification shall be returned to the Contracting Officer when the employee no longer performs work for the Contractor under this contract.

1.5.9 Installation Information: Information about Fort Cavazos can be found at the Fort Cavazos home page. The Internet website address is: https://home.army.mil/Cavazos/index.php.

1.5.10 Search and Seizure: Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Cavazos, while on Fort Cavazos, and upon leaving the confines of Fort Cavazos in accordance with AR 190-13.

1.5.11 Vehicle Operation: Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with FH Reg. 190-5, FT Cavazos Traffic Code, regarding motor vehicle use on the installation..

1.5.12 Contractor Vehicle Identification: Contractor owned or privately owned vehicles used in the performance of services under this contract on this installation shall be marked as commercial Contractor vehicles with the Contractor’s company name in three inch (3”) block letters or a company logo of a color that contrasts with its background on both sides of the vehicle. Contractor personnel operating multiple Contractor owned vehicles on the installation may be required to place https://home.army.mil/hood/index.php.

identifying numbers on the front and rear bumpers of the vehicles.

1.5.13 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. The Government shall inspect that all Government facilities, equipment, and materials are secured at the close of each work period.

1.5.14 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.5.15 Safety: The Contractor shall safeguard and maintain all Government property as well as provide for the safety and wellbeing of personnel employed in the performance of this contract. The Contractor shall comply with the provisions of AR 385-10, Army Safety Program to include the National Fire Protection Association (NFPA) 70E; Standard for Electrical Safety in the Workplace. The Contractor shall develop and implement a safety program for employees performing work under this contract. The Contractor shall submit the safety plan to the Contracting Officer for approval, after award and prior to performance. Revisions shall be submitted to the Contracting Officer for approval ten (10) calendar days prior to effective date of change. The Contractor shall comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment and clothing.

1.5.16 Fire Protection: The Contractor shall comply with AR 420-1, Fire Protection, and FH 420-1, Fire Regulation for fire protection and fire prevention.

1.5.17 Smoking: The Contractor shall comply with AR 600-63, Controlling Smoking, which establishes uniform policies governing smoking within Department of the Army facilities.

1.5.18 Accident Reporting: The Contractor shall maintain an accurate records of all accidents and damage to Government property, supplies, and equipment. The Contractor shall report accidents in accordance with the requirements indicated in AR 385-40, Accident Reporting and Records, and make the records available to the Contracting Officer upon request.

1.5.19 Physical Requirements and Work Environment: The work to be performed may require prolonged standing, bending, stooping and working in cramped spaces. Contractor personnel may also be required to lift and carry heavy objects.

Exposure to weather is common. The Contractor shall be responsible for ensuring that their employees are familiar with and follow normal safety precautions to reduce the risk of injuries.

1.5.20 Not Required

1.5.21 Not Required

1.5.22 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence.

Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.5.22.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.5.22.2 Remedies: In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.5.22.3 Subcontracts: The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.5.23 1.5.23 Not Required

1.5.23.1 Non-CAC Personnel: For Contractor personnel who do not require a CAC, but require access to a DoD facility or installation and all associated sub-contractor employees shall comply with adjudication standards and procedures using the following directives: National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13); Applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by the Contracting Officer); and OCONUS locations status of forces agreements and other theater regulations.

1.5.23.2 Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.24 1.5.24 Not Required

1.5.25 Identification of Contractor Personnel: The Contractor shall provide a list to the Contracting Officer within five (5) workdays after contract award, of all Contractor employees that shall perform services under this contract. The list shall state each employee’s name, job title, job position, security clearance or security clearance status and primary area of work.

The Contractor shall notify the Contracting Officer in writing, of any employee additions, deletions or changes not later than five (5) workdays prior to the effective date of change. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports are suitably marked as contractor products and that contractor participation is appropriately disclosed. Contractors working in Bldg. 1001 will be required to obtain and wear identification badges issued by the Phantom Command S2 at all times.

1.5.25.1 Required Identification for Contractor Personnel: Contractor personnel and Contractor representatives, while on duty, shall wear Contractor provided identification (ID) badges. The Contractor personnel badge shall display at a minimum: company name; employee name; employee photo; contract title; contract number; and contract expiration date.

The badges shall be worn outside of clothing in the chest area. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.5.26 Personnel Removal: The Contracting Officer may require the Contractor to remove from the job site, any employee working under this contract for reason of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with Department of

Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract.

1.5.27 Employment Rules. Personnel performing work under this contract shall remain employees of the Contractor and shall not be considered employees of the Government. The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

1.5.28 Not Required

1.6 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.25 1.6.1 Not Required

1.5.26 1.6.2 Not Required

1.5.27 1.6.3 Not Required

1.5.28 1.6.4 Not Required

1.6.5. Special Qualifications or Certifications/Experience.

1.6.6 OPSEC Standing Operating Procedure (SOP)/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1. the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.5.29 1.6.6.1 Not Required

1.5.30 1.6.6.2 Not Required

1.5.31 1.6.6.3 Not Required

1.6.6.4 Disclosure of Information: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this PWS, would be adverse to the interests of the Government or others. The Contractor nor Contractor personnel shall divulge or release data or information developed or obtained under the performance of this contract, except upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this contract.

1.6.6.5 Disclosure of Information regarding Operations: Disclosure of Information regarding Operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified information that may come to the

Contractor (or any persons under the Contractor’s control) in connection with work under this contract, may subject the Contractor, Contractor's agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code (U.S.C.). Neither the Contractor nor the Contractor's employees shall disclose or cause to be disseminated, any information concerning the operations of the activity, which could result, or increase the likelihood of, the possibility of a breach of the activities’ security or interrupt the continuity of its operation.

1.6.7 Contractor Inquiries: The Contractor shall direct to the Contracting Officer all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract;

the resolution of which may require the dissemination of official information. Inquiries received by the Contractor regarding work performed under this contract shall be referred to the Contracting Officer for evaluation under the Freedom of Information Act of 1975, Public Law 93-502, 5 U.S.C. Section 552. The determination of whether records will be released will remain with the Government. The Contractor shall be responsible for search and submission of records upon request by the Contracting Officer.

1.6.8.Contractor Information Release: The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, electronic mail, software, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without obtaining the approval of the Contracting Officer. The Contractor shall not release information regarding individuals without obtaining the approval of the Contracting Officer. All documentation showing individuals’ names or other personal information shall be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.6.9 Contractor Travel: Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR 45 days prior to travel. The Government anticipates 3-5 trips will be required to support this contract.

1.5.32 1.6.10 Not Required

1.6.11 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.12 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.33 1.6.13 Not Required

1.5.34 1.6.13.1 Not Required http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

1.5.35 1.6.13.2 Not Required

1.5.36 1.6.13.2 Not Required

1.6.13.3 Temporary Duty Travel Costs: When approved prior to the travel by the Contracting Officer, these costs will be reimbursed in accordance with (IAW) the Joint Travel Regulation (JTR) and FAR 31.205.46.

1.6.13.4 Travel Expenses: Travel expenses will be included per PWS 5.2. Established DoD Per Diem rates for the Area of Operation shall apply.

1.6.14 Contractor Training:

1.6.14.1 General Training Requirements:

1.6.14.2 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 3 business days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within ten

(10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor.

Verification of the training will be provided to the COR or KO within ten (10) calendar days after completion of the training.

1.5.37 1.6.14.2.1 Not Required

1.6.14.3 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.14.3.1 OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.5.38 1.6.14.4 Not Required

1.5.39 1.6.14.4.1 Not Required

1.5.40 1.6.14.4.2 Not Required

1.6.14.5 Not Required

1.6.14.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD

Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.15 Post Award Operations.

1.5.41 1.6.14.5.1 Not Required

1.6.14.5.2 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the Contracting Officer in accordance with FAR Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), Quality Assurance Specialist and other Government personnel, as required will also hold quarterly progress meetings (includes site visits) to review the Contractor’s performance. The Contracting Officer will inform the Contractor of how the Government views the Contractor's performance and the Contractor shall inform the Government of problems, if any, that are experienced in performance of the contract. The Government will research any outstanding issues and the Contractor will be notified of the outcome in writing. The Contractor shall attend these meetings, at no additional cost to the Government.

1.6.14.5.3 Performance Evaluation Meetings. The Contractor's Program Manager or Alternate shall meet with the Contracting Officer, or the designated representative, as deemed necessary by the Contracting Officer to address performance issues or other contractual concerns. The Government will prepare and distribute a signed report of each meeting to attendees within a reasonable time (usually within five (5) workdays). If the Contractor takes exception to the contents of the meeting report, the Contractor shall annotate the area(s) of non-concurrence, and submit a written explanation of the non-concurrence to the Contracting Officer no later than five (5) workdays after receipt of the report. The Contracting Officer will try to resolve the area(s) of non-concurrence within a reasonable time (usually ten 10 work days).

However, more time may be required depending on the nature and complexity of the non-concurrence.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1 Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IA Information Assurance IAW In Accordance With IT Information Technology JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property

3.1.1 The Government will provide location, seating, and other items necessary for seating and presentation environment and personnel to assist with audio visual set-up, as needed.

3.2 The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include office space.

3.3 The Government will provide required consumable products, office supplies, paper, etc.

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General:

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks.

5.1. Basic Services. The contractor shall provide services for training and assessment focused on educating and equipping Fort Cavazos Soldiers on evidence-based suicide prevention norms and practices on firearms and lethal means safety IAW the following:

(1) The White House’s evidence-informed public health strategy which identified that improving lethal means safety is its first priority, and

(2) The forthcoming AR 600-92, Army Suicide Prevention – directing prevention practices raise awareness and provide education on restricting access to lethal means for individuals at risk.

5.2. Training (III Armored Corps People’s First Center (PFC)): The contractor shall provide readily available (i.e., off-the-shelf) didactic, interactive, and multimedia training featuring examples of current or…