PWS Overhead Crane Service draft W911N224RJC02.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

FOR

MONTHLY AND SEMI-ANNUAL PREVENTIVE MAINTENANCE AND LOAD

TESTING, EMERGENCY REPAIRS, ROUTINE REPAIRS AND INSPECTIONS OF

OVERHEAD CRANES AND SLINGS

1.0 General:

1.1 Scope: This statement of work is for the purchase of a service contract for the maintenance of the overhead cranes and slings at Letterkenny Army Depot (LEAD) and Letterkenny Munitions Center (LEMC). The Contractor shall furnish supervisory, administrative, and direct personnel to inspect, repair, and perform preventive maintenance on approximately 300 overhead cranes at LEAD and 37 overhead cranes at LEMC, ranging in lifting capacity from 300 pounds to 60 tons, and approximately 1500 slings at both LEAD and LEMC. LEAD and LEMC will have separate CORs for the contract.

1.2 Background: Letterkenny Army Depot (LEAD) develops and delivers materiel readiness for Air Defense forces of the United States and its international partners and builds combat power for combined and joint route clearance operations worldwide.

LEAD is a data-driven, metrics-based organization that is ISO 9001 and 14001 registered, OHSAS 18001 registered, and VPP Star Certified. LEMC is a missile maintenance facility. This PWS explains the requirement for maintenance and repair of the overhead crane equipment at LEAD and the LEMC installation. The preventative maintenance will be conducted according to the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer, which is monthly and semi-annual inspections. The repairs and inspections will be conducted on site, and on an as needed basis or regular frequency, according to the government request. The coordination of the repairs will be scheduled, a) by the LEMC Technical Point of Contact (TPOC) or the LEMC Contracting Officer’s Representative (COR) or b) by the LEAD

COR.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Juneteenth Day: June 19th

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day: First Monday in September

1.4.3.8 Columbus Day: First Monday in October

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day: Third Thursday in November

1.4.3.11 Christmas Day: Third Thursday in December

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 to 1530 Monday thru Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor will be expected to provide on-site maintenance, inspection and repair services throughout Letterkenny Army Depot and Letterkenny Munitions Center (LEMC) on a daily basis. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The security requirements will be met and fulfilled at no cost to the government.

1.4.5.1 Access and General Protection/Security Policy and Procedures: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.2 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.3 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR). LEMC will NEVER issue any keys or key access cards.

1.4.5.3.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor. LEMC will NEVER issue any keys or key access cards.

1.4.5.3.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO. LEMC will NEVER issue any keys or key access cards.

1.4.5.3.3 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QC Plan. LEMC will NEVER issue any keys or key access cards.

1.4.5.4 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil.

1.4.5.5 iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. Training website:http://www.myarmyonesource.com/FamilyProgramsandServices/iWatchProgra m/Default.aspx

1.4.5.6 OPSEC Training: Per AR 530-1, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained with 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.6.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) as well as the Director of Engineering & Public Works.

1.4.6.2 Inspection of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation.

Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

1.4.6.3 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and Director of Engineering & Public Works.

1.4.6.4 Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

1.4.6.5 Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

1.4.6.6 Noise: Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times. Confine pile-driving operations to the period between 8 a.m. and 4 p.m., Monday through Friday, exclusive of holidays, unless otherwise specified.

1.4.7 Special Qualifications: None.

1.4.8 Safety: All on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD.

Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. Other applicable standards or practices would include TB 43-0142 Safety Inspection and Testing of Lifting Devices. Additionally, all contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.4.8.1 Safety Special Concerns: All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.4.8.2 Unsafe Condition: If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

1.4.8.3 Accident Reporting: The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385-4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence. The contractor shall a complete safety Investigation of injury/accident report; submit it to the COR Office with a copy to the LEAD Safety Office.

1.4.8.4 Safety Data Sheet: All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil. All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

1.4.8.5 Safety Policy and Programs: The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/visitors.html It is the contractor’s responsibility to be familiar with these documents and to comply with their contents. LEAD has classified their paint and blast booths as hazardous locations IAW with NFPA 70 Article 500 regulations. Please contact your local COR for guidance and training prior to entering these regulated areas.

1.4.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other TPOC Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.10 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.11 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Biweekly a total of 80 hours, Monday thru Friday the first week and Monday thru Thursday the second week, complying to the Government’s work schedule unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot LEMC Letterkenny Munitions Center OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the following utilities listed below:

3.1 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

3.2 Facilities: The government will provide clear access to the equipment to be serviced.

3.3 Waste Disposal: LEAD will dispose of all used oil containers, as pertains to Section

5.2 below. LEMC shall not dispose of any or all used oil containers as pertains to any section of 5.0. All disposal actions shall be coordinated with the COR.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide all labor, material, parts, tolls, services and equipment to perform the following:

5.1 MONTHLY INSPECTION AND PREVENTIVE MAINTENANCE FOR OVERHEAD

CRANES ON LEAD/LEMC. This includes, but is not limited to all checks and tests required by Code of Federal regulations 29CRF. SS 1910, preventive maintenance of overhead cranes. In addition to federal regulations, Army regulation TB 43-0142 and LEAD-R 385-1 shall be strictly adhered to.

5.1.1 The monthly crane inspection shall as a minimum consist of the following:

HOIST:

Brake Operation Upper Limit Switch Operation Lower Limit Switch Operation Wire Rope and Chain Safety Latch

HOOK MEASUREMENT:

Lower Block Pendant Control Operation Hoist Up/Down Trolley Left/Right Bridge Forward/Reverse/Start Up

TROLLEY:

Brake Operation Response to Control Left/Right

BRIDGE:

Brake Operation Response to Control Forward/Reverse

MISC:

Repair all minor repairs identified (Example: lose/missing screws, bolts, worn/missing labels, etc.)

5.1.2 The Contractor shall provide trained and OSHA certified service representatives and supply written certification upon completion of monthly preventive maintenance in accordance with 29CFR.SS 1910.

5.1.3 The Contractor shall supply all tools and machinery required to complete the contract. These shall include Service Platform Lift, Scissor Lifts, and Fork Lifts. Upon notification of an emergency repair, the government will NOT provide Service Platform Lift, Scissor Lifts, and Fork Lifts as necessary.

5.1.4 Government personnel, COR or designated TPOC, will monitor the Contractor’s performance by physical inspection, review of reports/documentation and validated customer complaints.

5.1.5 Each phase of services rendered is subject to Government inspection during the Contractor’s operation and/or after the completion of the task. The Contracting Officer or his authorized representative will bring any defects or unaccomplished work to the attention of the Contractor. The Contractor must re-perform, when possible, all defective work, at no additional cost to the government for the rework.

5.1.6 The Contractor shall be allowed four hours from verbal notification by the COR to initiate action to correct the deficiency, for such tasks required on a daily basis, and 24 hours for such tasks required on other than daily basis without deduction. If the Contractor does not respond within the time limit or does not re-perform the services satisfactorily, these discrepancies will be considered as omitted or unsatisfactorily performed.

5.1.7 A list of all preventive maintenance performed shall be furnished to the COR immediately upon completion of the inspection, preferably in a formal digital format document delivered via email.

5.1.8 NOTE: No Monthly Crane Inspection is required on the months that the Semi- Annual Crane Inspection is performed.

5.1.9 NOTE: The cost per monthly or semiannual inspection shall be all inclusive which means the cost shall include all equipment, travel, admin costs, and other in the quoted cost per inspection.

5.2 SEMI-ANNUAL PREVENTIVE MAINTENANCE FOR OVERHEAD CRANES ON

LEAD. Shall consist at a minimum of the following:

5.2.1 Perform preventive maintenance checks as per monthly crane inspections.

5.2.3 Check all electrical cabinets, load resistors, brakes, etc. for wear.

5.2.4 Check all oil levels in gearboxes, brakes, and drives. Add oil lubricate as needed.

5.2.5 Grease all components requiring lubrication.

5.2.6 LEAD will supply all oil, grease, and containers needed to lube cranes. LEMC

WILL NOT SUPPLY THESE ITEMS.

5.2.7 LEAD will dispose of all used oil containers. LEMC WILL NOT.

5.2.8 Semi-annual inspection requires annual stencil update on the unit after completion of inspection, and a load test which will also be stenciled on the equipment during one of the semi-annual inspections.

5.2.9 Inspect the condition and structural integrity of the crane runway.

5.2.10 NOTE: The cost per monthly or semiannual inspection shall be all inclusive which means the cost shall include all equipment, travel, admin costs, and other in the quoted cost per inspection.

5.3 EMERGENCY SERVICE (ON-CALL) FOR OVERHEAD CRANES. The Contractor shall be obligated to perform emergency diagnostic services, upon request when notified by the COR. The Contractor shall be required to arrive on-site within 24 hours, or less after receiving a call requesting emergency service. Repairs identified by the emergency diagnostic services will be addressed by the COR who will authorized repairs by the method most advantageous to the Government. Emergency on-call services performed IAW this scope of work will normally be accomplished Monday through Friday, between 0700 and 1530 hours. The Government reserves the right to perform emergency repairs in-house as required. The contractor shall schedule all emergency repair visits with the COR or TPOC. The cost per hour for the emergency service shall include all items such as manpower, travel, equipment, and any other items such as admin costs.

5.4 NON EMERGENCY OR ROUTINE SERVICE FOR OVERHEAD CRANES. The Contractor shall be obligated to perform diagnostic services, upon request when notified by the COR or TPOC. The Contractor shall be required to schedule the non-emergency repair within 24 hours, or less after receiving a call requesting service. Repairs identified by the non-emergency diagnostic services will be addressed by the COR who will authorize repairs by the method most advantageous to the Government. Non- Emergency or Routine services performed IAW this scope of work will normally be accomplished Monday through Friday, between 0700 and 1530 hours. The Government reserves the right to perform non-emergency repairs in-house as required. The contractor shall schedule all emergency repair visits with the COR or TPOC. The cost per hour for the non-emergency service shall include all items such as manpower, travel, equipment, and any other items such as admin costs. This also includes major repairs and/or upgrades to any overhead crane. This rate includes major repair or upgrade estimates, which shall include all items such as manpower, travel, equipment, and any other items such as admin costs.

5.5 MATERIALS AND PARTS FOR OVERHEAD CRANES. The contractor shall provide all necessary parts and materials for work performed under this contract. All repair parts that cost more than fifty dollars ($50) each shall require prior approval by the COR.

Parts shall be billed as actual, without any mark up. Contractor shall provide original part invoice to COR. Funding for parts will be allocated on individual delivery orders.

The contractor does not have exclusive rights to supply parts for inspection, preventive maintenance and emergency/non-emergency services. The Government reserves the right to procure and warranty parts required for maintenance and repair performed in-house by the most advantageous means, which includes “repair by replacement” where a worn or damaged crane, sling, component requires complete replacement rather than a spot repair of lesser scope (all “repair by replacement” work shall be covered under the NON-EMERGENCY SERVICE line item). This rate includes major repair or upgrade estimates, which shall include all items such as manpower, travel, equipment, and any other items such as admin costs.

5.6 ANNUAL TEST FOR SLINGS. The contractor shall perform annual visual inspections on a wide variety of estimated 1400-1500 slings in lots of 10 to 30 each and special lifting devices per 29CFR.SS 1910. The contractor shall provide all labor, material, and tools to repair slings as needed.

5.7 EMERGENCY SERVICE (ON-CALL) SUPPORT FOR SLINGS. The Contractor shall be obligated to perform emergency diagnostic services, upon request when notified by the COR. The Contractor shall be required to arrive on-site within 24 hours, or less after receiving a call requesting service. Repairs identified by the emergency diagnostic services will be addressed by the COR who will authorized repairs by the method most advantageous to the Government. Emergency on-call services performed IAW this scope of work will normally be accomplished Monday through Friday, between 0600 and 1600 hours. The Government reserves the right to perform emergency repairs in-house as required. The contractor shall schedule all emergency repair visits with the

COR.

5.8 MATERIALS AND PARTS FOR SLINGS. Reference Section 5.5.

5.9 DELIVERABLES

5.9.1 SCHEDULE: The Contractor shall provide the COR with a detailed monthly schedule of buildings to be serviced. This shall be provided at least five workdays before beginning services and at least 5 workdays prior to the first day of each calendar month. The monthly and semi-annual inspections shall occur in LEMC around the same time each month.

5.9.1.1 MONTHLY INSPECTIONS AND PREVENTIVE MAINTENANCE FOR

OVERHEAD CRANES ON LEMC. Reference Section 5.1 for all requirements and standards as pertains to monthly inspection and preventive maintenance for Overhead Cranes located on Letterkenny Munitions Center, UIC: W25G1R.

5.9.1.2 SEMI-ANNUAL PREVENTIVE MAINTENANCE FOR OVERHEAD CRANES ON

LEMC. Reference Section 5.2 for all requirements and standards as pertains to semi-annual inspection and preventive maintenance for Overhead Cranes located on Letterkenny Munitions Center, UIC: W25G1R.

5.9.1.3 EMERGENCY SERVICE (ON-CALL) FOR OVERHEAD CRANES ON LEMC.

Reference Section 5.3 for all requirements and standards as pertains to emergency repair services for Overhead Cranes located on Letterkenny Munition Center, UIC:

W25G1R.

5.9.1.4 NON-EMERGENCY SERVICE FOR OVERHEAD CRANES ON LEMC.

Reference Section 5.4 for all requirements and standards as pertains to non-emergency repair services for Overhead Cranes located on Letterkenny Munition Center, UIC:

W25G1R.

5.9.1.5 MATERIALS AND PARTS FOR OVERHEAD CRANES ON LEMC and LEAD.

Reference Section 5.5.

5.9.1.6 ANNUAL TEST FOR SLINGS ON LEAD and LEMC. The contractor shall perform annual visual inspections on a wide variety of estimated 1400 slings in lots of 10 to 30 each and special lifting devices per 29CFR.SS 1910. The contractor shall provide all labor, material, and tools to repair slings as needed.

5.9.2 WORN OR DAMAGED COMPONENTS: In the course of the service and/or inspection any components of the crane system found to be worn or damaged will be reported to the COR. At that time, the Contractor shall be directed, on a case-by-case basis, as to what action to take.

5.9.3 REPORTS: Immediately upon completion of each inspection, the Contractor shall provide the COR with a formal, standardized inspection and preventive maintenance report, electronically, preferably by email. The report shall be downloadable, viewable and printable as a document, and shall consist of the following:

A. General Condition and location of Crane by building number B. Repair needed and list of required parts, by nomenclature.

C. Repairs completed to include crane number, building number and cost breakdown of parts and labor.

D. Fire and Safety violations to include location of violations and list of required parts to repair violations.

E. Electrical Code violations to include location of violations and list of required parts to repair violations.

F. Corrective Action Statement to include status of system and description of malfunction, location of system and cost breakdown by parts, labor to repair system.

NOTE: Contractor will be responsible for 10 monthly reports and 2 semi-annual reports for each crane.

5.10 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower

(including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

29 CFR 1925 Safety and Health Standards for Federal Service Contracts 29 CFR 1910 Occupational Safety and Health Standards (Copies may be obtained at www.osha.gov)

LETTERKENNY ARMY DEPOT (LEAD)

LEAD-R 385-1 Safety and Occupational Health Program (Copies may be obtained from LEAD Directorate of Contracting, Bldg. 2)

LEAD-P 385-4

Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD

AR 385-10

The Army Safety Program

TECHNICAL BULLITEN

TB43-0142 Safety Inspection and Testing of Lifting Devices

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable

Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1

MONTHLY INSPECTION

AND PREVENTIVE

MAINTENANCE FOR

OVERHEAD CRANES

Includes all checks and tests required by Code of Federal regulations

29CRF. SS 1910,

preventive maintenance of overhead cranes. In addition to federal regulations, Army regulation TB 43-0142 and LEAD-R 385-1 shall be strictly adhered to.

100% of all overhead cranes successfully inspected and PM’d

Inspection and record-keeping by COR

5.2

SEMI-ANNUAL

PREVENTIVE

MAINTENANCE FOR

OVERHEAD CRANES

In addition to monthly maintenance tasks, the semi-annual PM shall include the tasks listed in Section 5.2 overhead cranes successfully by COR

5.3

EMERGENCY SERVICE

(ON-CALL) FOR

The Contractor shall be required to arrive on-site within 24 hours, or less after receiving a call requesting service.

Repairs identified by the emergency diagnostic services will be

98% Repairs completed

Inspection and by COR addressed by the COR who will authorized repairs by the method most advantageous to the Government.

5.4

ROUTINE NON-

EMERGENCY SERVICE

FOR OVERHEAD

CRANES ON LEAD

required to schedule repairs within 24 hours, or less after receiving a call requesting service.

Repairs identified by the non-emergency routine diagnostic services will be addressed by the

COR who will authorized repairs by the method most advantageous to the

Government.

98% Repairs

Inspection and record-keeping

5.5

MATERIALS AND

PARTS FOR

A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship and parts.

parts warrantied.

Inspection and record-keeping

5.6

ANNUAL TEST FOR

SLINGS

The contractor shall perform annual visual inspections on a wide variety of estimated

1400 slings in lots of 10 to 30 each and special lifting devices per

29CFR.SS 1910.

98% of all slings successfully

5.7

EMERGENCY SERVICE

(ON-CALL) SUPPORT

FOR SLINGS

required to arrive on-site within 24 hours, or less after receiving a call requesting service.

Repairs identified by the emergency diagnostic services will be

95% Repairs

Inspection and addressed by the COR who will authorized repairs by the method most advantageous to the Government.

5.8

MATERIALS AND

PARTS FOR SLINGS

A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship and parts.

parts warrantied.

Inspection and

TECHNICAL EXHIBIT 2: Deliverables Schedule

Deliverable Frequency

Number of

Copies

Medium/ Format

Submit To

1.4.5.2 AT

LEVEL 1

Awareness Training

Complete within 30 calendar days of contract start date and within 30 days of new employee start date

Electronic or hard copy of completion statement

Submit proof of training to

COR

1.4.5.3 iWATCH Training

Complete within 30 calendar days of contract start date and within 30 days of new employee start date

Electronic or hard copy of completion statement

Submit proof of training to

COR

1.4.5.4 OPSEC

Training

Complete within 30 calendar days of contract start date and within 30 days of new employee start date

Electronic or hard copy of completion statement

Submit proof of training to

COR

5.3 Contractor

Manpower

Reporting (CMR) Annually 1 Electronic CMR Website (see 5.3)

5.10 Reports

Per inspection, per repair, and per parts request

1 Electronic Submit document(s) to COR