PWS NTV Jordan final.pdf

PERFORMANCE WORK STATEMENT

For

Non-Tactical Vehicles

US ARMY CORPS OF ENGINEERS MIDDLE EAST DISTRICT

Jordan Office

W912ER-21-R-0016

18 November 2020

Part 1 - General Information

1. General: This is a commercial supply procurement to meet the requirement for ground transportation (vehicles). The vendor shall provide safe and operable vehicles at all times, for U.

S. Army Corps of Engineers (USACE) stationed in Jordan. The U.S. Government (USG) will not exercise any supervision or control over the vehicle providers.

1.1 Background: The intent of this acquisition is to award a Firm-Fixed-Price (FFP) Purchase Order for vendor-provided fleet of safe and operational vehicles meeting US specifications for USACE employees (military and civilian) stationed Outside the Contiguous United States (OCONUS) at locations within the U.S. Central Command (CENTCOM) Jordan Area of Responsibility (AOR). The vehicles shall comply with features and standards listed in Part 5.

1.2 Objective: USACE - Transatlantic Middle East District (TAM) requires the Contractor to supply vehicles that are safe and fully operational which includes but, is not limited to licensing;

inspections; insurance; and as required, toll stickers; and any other requirements that is required to provide safe and operational vehicles.

1.3 Scope: This contract provides three (3) Mid-Size Sport Utility Vehicles for USACE personnel located within the CENTCOM Area of Responsibility (AOR) Jordan. The Purchase Order (PO) requirements shall stipulate the specific vehicle required and/or site/geographical location but shall be in accordance with the PWS.

1.4 Contract Duration: The intended contract duration for this requirement shall be for up to 60 months, with a base ordering period of twelve (12) months and four (4) optional 12 month periods. The base period shall start 1 December 2020 and end 30 November 2021. The Government will consider exercising option 12 month periods based upon availability of funds.

1.5 Quality/Insurance: The Contractor shall certify in writing in response to this PO request that the vehicles meet the requirements of the SOW; local laws; and covered by a comprehensive insurance plan, which may vary depending on the location to be supplied; please review paragraph 4.3 of this document. Copies of the current vehicle registration and insurance shall be placed in the glove compartment of the respective vehicles provided. The Contractor shall carry insurance to cover vehicles stolen or damaged through accidents; criminal acts, in the minimum amounts required by Jordanian law. The insurance shall also cover the costs/damages of third parties involved in an accident, property damaged as a result of an accident, whether caused by the USG, a USG employee/military member, or external force. The level of insurance shall be 100% with no deductible to be paid by the Government.

1.5.1 Contractor Identification: Contractor personnel shall wear a Contractor provided identification card at all times when interacting with USG personnel. Vehicles will not be accepted from Contractor personnel without proper identification.

1.5.2 Time and Place of Delivery: The contractor shall coordinate delivery with Contracting Officer’s Representative (COR) for the delivery of one (1) vehicles described in this performance work statement. The delivery date shall be one (1) week after the award of this contract. The country covered under this PO is Jordan.

1.5.3 Safety: The Contractor shall provide safe and operational vehicles and vehicles shall be in accordance with this PWS.

A safe vehicle is defined as a vehicle that has:

Completed all repairs required as a result of a collision; regardless of who is at fault or what collided with the vehicle;

Replaced if damaged, non-operating, or malfunctioning;

Periodic manufacturer recommended inspections and repairs;

Maintenance that is not scheduled but, is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition; and All recall work completed when notified of a recall.

1.5.4 Accident Notification: The Contractor will notify the identified Contracting Officers Representative (COR) as soon as practical, but not later than eight hours, after notification of an accident which meets the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000. Immediate notifications to the Contracting Officer (KO) and District/Division Safety Offices shall be made for all accidents noted in EM 385-1-1 paragraph 01-D-02, http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1_2008Sep_Consolidated_2011Aug.pdf. The Contractor shall ensure that recordable accident and property damage reports are complete and accurate.

1.6 Type of Contract: Firm Fixed Price.

1. 7 Post-award Conference/Periodic Meetings: The Contractor agrees to attend any post award conference and/or meeting convened by the KO in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 Post-award Orientation. The Contractor shall provide the minutes of the meeting to the COR within three business days of each meeting.

1.8 Contracting Officer Representative: The COR monitors technical requirements of the contract (see paragraph 5.2.9 in this documents) and assists the KO with contract (purchase order) administration. The COR is authorized to assure that the Contractor provides vehicles that meet the requirements of this SOW. There may be additional duties assigned to the COR which will be detailed in a letter of designation issued to the COR, a copy of which is sent to the

Contractor, which shall state the responsibilities and limitations of the COR, especially with regard to changes in price, estimates or changes in delivery dates, and locations for pick-up and swap-out of vehicles. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2 - DEFINITIONS & ACRONYMS

2.1 DEFINITIONS:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the USG. The term used in this contract refers to the prime contractor.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the USG. Note:

The Contracting Officer is the only individual who can legally bind the USG.

2.1.3 Contracting Officer’s Representative (COR): An employee of the USG appointed by the KO to assist with the administration of this purchase order contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. The appointed COR for this contract will be David Schmidt the Jordan Resident Engineer or an authorized member of his staff appointed by the KO.

2.1.4 Subcontractor: One that enters into a contract with a prime contractor. The USG does not have privity of contract with the subcontractor.

2.1.5 Work Day: The Contractor shall be available during normal working hours which is 0800 to 1630 hours daily.

2.1.6 Work Week: Base Contract: Sunday through Thursday, 0800 – 1630 hours. Purchase Order: Typically is Sunday through Thursday, 0800- 1630 hours, but may vary.

2.2. ACRONYMS:

AOR Area Of Responsibility CENTCOM United States Central Command COR Contracting Officer Representative KO Contracting Officer POC Point of Contact IDIQ Indefinite Delivery/Indefinite Quantity OCONUS Outside the Contiguous United States SOW Statement of Work TAM U.S. Army Corps of Engineers Middle East District

PART 3 – US GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. US Government Furnished Items and Services: Not Applicable

PART 4 – PURCHASE ORDER FURNISHED ITEMS AND SERVICES

4. Technical Requirements: The Contractor shall provide all labor, material, equipment, and supplies to successfully provide vehicles, as described in this SOW, upon receipt of a duly executed contract. The Contractor shall act as the single point-of-contact (POC).

4.1 Contractor Points-of-Contact (POC): To be provided to contractor after contract award.

4.1.1 Base Contract: The Contractor shall provide the KO, within seven (7) days after award, a contactor employee contact list with names, email addresses, and telephone numbers that shall be available during normal duty hours as stated in the PO. Normal duty hours shall be 0800 to 1630 hours, Sunday through Thursday. The Contractor shall also provide the KO with emergency POC information for after normal duty hour emergencies. The listing shall be updated as changes occur and sent to the KO via email no later than the close of the business day when the update was made.

4.2 General Contractor Qualifications: Contractor interaction – the Contractor shall employ a person able to understand, speak, read, and write English to interact with USG personnel.

4.3 Purchase Order Conformance Statement: The Contractor shall provide a signed Letter of Conformance per this contract. The letter shall affirm that vehicles provided are in conformance to all applicable local laws, permits and registration, license, insurance, and the contract’s terms and conditions.

PART 5 - SPECIFIC TASKS

5.1 Ground Transportation (Vehicles): The Contractor shall supply a fleet of safe and operational vehicles, as required, and incidental services to provide operational vehicles. Items required to keep a vehicle operational is defined as stickers, if required; registration;

comprehensive insurance to the full requirements of local law; licensing; inspections, and whatever effort is required to provide safe and operational vehicles. The Contractor shall demonstrate consistent rapid response (if required) and flexibility to provide the means of transport by the date(s) required in the awarded PO within fifteen (15) calendar days after notification by the Contacting Officer.

5.1.1 The Contractor-provided vehicles shall be invoiced on a monthly basis per Purchase Order.

5.1.2 The Contractor shall provide vehicles free of limitations or surcharges on mileage or usage.

5.2 Vehicle Types: The contractor-provided vehicles shall be new or in like new condition with less than 6,200 miles/10,000 kilometers. All vehicles provided shall be model year 2019 or newer at the time of acceptance. Vehicles shall be of light colors; no dark brown, black or dark blue, etc. The preferred colors are white, silver, or light blue. Vehicles shall have all windows tinted in accordance with local laws, except the electric performance utility vehicles, which do not require windows. The Contracting Officers Representative (COR) will check contractor-provided vehicles for acceptability before the vehicle is placed under contract. The Contractor shall ensure the vehicle is available for its intended use in a safe and operational condition.

5.2.1 The Contractor shall provide a replacement vehicle that is similar to the vehicle being exchanged, during periods of service, maintenance, and/or repair.

5.2.2 The contractor-provided vehicles shall be of the following categories:

5.2.2.1 Five (5) Mid-Size Sport Utility Vehicles (SUV): A mid-sized sports utility vehicle (SUV) with 4-wheel drive or all-wheel drive and seating capacity for five people inclusive of jump seats. The minimum acceptable engine displacement is 4 liters, and with a minimum 18 US gallon fuel tank.

5.2.2.1.1 The Contractor-provided SUVs shall have the following salient characteristics:

Minimum six cylinder engine Off-road steel belted radial tires Fully automatic transmission Heavy duty factory installed heating/cooling system Driver and passenger side view mirrors Seat belts Front driver and passenger air bags minimum Fire extinguisher Safety glass on all windows (Safety glass refers to the standard laminated glass safety features) Red Cross approved first aid kit Warning triangle Jumper cables Inflated standard spare tire 4-wheel anti-lock brakes Cruise control Backup Camera Auto-Off Headlights Hands-Free Communications System Day Time Running Lights Stereo CD player with AM/FM radio, USB Port, and auxiliary port with MP3 playback capability Minimum of 2 cigarette lighter sockets suitable for powering GPS units and other peripheral devices, accessible from the front seats of the vehicle Fuel type shall be readily available for the Jordan Area

5.2.3 The Contractor shall provide, as a minimum, washing, waxing and interior vacuuming and cleaning when the vehicles are turned in for service.

5.2.4 Traffic fines and other traffic violations are the responsibility of the driver. The Contractor shall inform the COR of any violations involving vehicles place on to this contract.

The driver is fully responsible for getting a traffic fine paid to the Ministry of Interior. The COR will coordinate settlement of any traffic fine notifications with U.S. government personnel.

5.2.5 The Contractor shall coordinate with the COR delivery dates and locations of all supplied vehicles. The Contractor shall deliver the vehicle early enough to be processed for acceptance and available on the date and time specified by the COR. The contractor shall coordinate date, time, and location of vehicle returns with the COR. The contractor shall deliver vehicles that are clean both exterior and interior and free of rust, soil, dirt, and damage.

5.2.6 The Contractor shall replace all vehicles which reach 50,000 miles/80,500 kilometers (or less at Contractor’s discretion) with a similar vehicle at the contracted amount. Vehicles, including all engine parts, interior parts, and exterior parts, shall be in good working condition when delivered and during use by the US government personnel. Tires shall be new and/or at least of 90% of tread life remaining and tire replaced shall be in accordance with the manufacturer recommended mileage and per operating conditions in Jordan.

5.2.7 The Contractor and COR shall perform a joint inspection prior to accepting a vehicle from the Contractor and prior to the Contractor accepting the vehicle back from the Government. Any damage shall be documented by photographs and in writing and shall include the date of the inspection and signatures of the individuals performing the inspection. The report shall be submitted to the COR and KO within 10 calendar days after the inspection. The COR shall maintain records of contractor-provide vehicles to the government to include the vehicle identification number. Vehicles that are replaced and/or loaned to the government for any reason will be recorded on the vehicle report. The COR shall provide the Contractor a copy of the vehicle report on a monthly basis.

5.2.8 The Contractor shall provide vehicle breakdown/recovery service 24 hours a day, 7 days a week throughout Jordan, when vehicle is determined to be in an inoperable status, as part of the monthly price per vehicle.

5.2.9 The Contractor shall coordinate directly with the COR to resolve complaints and disputes that occur with the vehicles provided by the contractor. If a complaint cannot be resolved to the satisfaction of both parties, the KO shall be notified in writing within 15 calendar days for resolution.

End OF PERFORMANCE WORK STATEMENT

MAIL INVOICE: (PLEASE REFERENCE COMPLETE CONTRACT NUMBER ON THE

PACKING SLIP AND THE INVOICE)

U.S. ARMY CORPS OF ENGINEERS

TRANSATLANTIC MIDDLE EAST DISTRICT

ATTN: MR. KRIS D. RATA

P.O. BOX 2250

WINCHESTER, VA 22604-1450

In accordance with FAR 52.212-4, Contract Terms and Conditions- Commercial Items (June 2010), Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized), to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

INVOICES SHALL BE SENT VIA EMAIL TO USACE TAM KPMO POINTS OF CONTACT

LISTED BELOW:

The Contractor shall submit invoices, Government Bill of Lading, DD250 Material Inspection and Receiving Report, and Certificate of Conformance to the Contracting Officer, Contract Specialist and Contracting Officer’s Representative at:

Contracting Officer:

Mr. Kris D. Rata Email: Kris.D.Rata@usace.army.mil

Contract Specialist:

Ms. Andrea L. Weakley Email: Andrea.L.Weakley@usace.army.mil

Contracting Officer’s Representative:

Mr. David V. Schmidt Email: David.V.Schmidt@usace.army.mil

FINAL INVOICES REQUIRE A SIGNED RELASE OF CLAIMS IN ADDITION TO THE

ABOVE REQUIRED INVOICING DOCUMENTS.