PWS_Non-Hazardous_Recycling___Disposal_Service.docx

PERFORMANCE WORK STATEMENT (PWS)

for

NON-HAZARDOUS RECYCLING & DISPOSAL

SERVICES

Kalaupapa National Historical Park Kalaupapa, Molokai, Hawaii

24 May 2022

Prepared by National Park Services (NPS) Pacific Western Region (PWR) – Interior Region 12

1.0 DESCRIPTION OF SERVICES

Kalaupapa National Historical Park (KALA) is located in an isolated setting midway along the north shore of the island of Molokai, in the State of Hawaii. The peninsula is a comparatively flat plateau of lava about 2¼ miles wide, projecting out from a 2,000-foot sea cliff which is accessible by a 3⅛ mile foot trail that traverses on the side of a steep cliff, commercial air service or a once per year round-trip barge sailing between Oahu and Kalaupapa, Hawaii. KALA is unique among units of the National Park System (NPS) system because the Park is still home to an active community of Hansen’s disease patients, whose right to privacy and respect are strictly upheld.

The NPS has a requirement for a service provider to properly transport items collected throughout the year in Kalaupapa to appropriate facilities for disposal or recycling. The Contractor shall provide all management, tools, equipment, and labor necessary to ensure plastic containers; plastic bottles; aluminum cans; steel or tin cans; cardboard; magazines; mixed paper; crushed glass; books; ferrous and non-ferrous scrap metals; electronic waste; scrap vehicles/heavy equipment; and scrap tires are properly transported and delivered to appropriate recycling or disposal facilities. The Contractor shall accomplish the required services in conjunction with the NPS’s once per year, round trip barge sailing between Honolulu and Kalaupapa, Hawaii in July or August of each year.

The NPS shall accumulate, process and store and transfer recyclable and disposable items into NPS and Contractor owned containers and will transport these containers on the annual barge sailing from Kalaupapa to Honolulu, Hawaii each year. The Contractor must receive, transport, and deliver items to appropriate recycle and disposal facilities for final disposition.

The estimated quantities and weights contained in this document are for evaluation purposes only. They are neither a warrant nor guarantee of the actual quantities and weights the contractor may receive for this service.

Items needing to be recycled or disposed will range from:

#1 PET plastic and #2 HDPE plastics, baled, approximately 800 lbs.

HI-5 plastic bottles, baled, approximately 750 lbs.

HI-5 aluminum cans, baled, approximately 1,000 lbs.

Steel or Tin cans, baled, approximately 1,100 lbs.

Cardboard, baled, approximately 10,000 lbs.

Magazines, bulk bagged, approximately 500 lbs.

Mix paper, bulk bagged, approximately 500 lbs.

Crushed glass, bulk bagged, approximately 5,000 lbs.

Books, palletized, approximately 500 lbs.

Ferrous/non-ferrous scrap metal, loose, approximately 20,000 lbs.

Electronic waste, palletized, approximately 1,000 lbs.

Scrap vehicles/heavy equipment, approximately 3 each Scrap tires, loose, approximately 100 each

Services will be required for approximately five years.

1.0.1 BACKGROUND

Kalaupapa is in a difficult environment for solid waste management practices. There are numerous challenges to implementing an effective solid waste program including the remote location, the tropical climate, and the lack of staff and building resources. Kalaupapa is isolated from the rest of the island and no roadways exist to connect the remote peninsula to the main part of the island making it challenging to recycle and dispose of bulk items due to the difficult environment and limited resources.

1.1 Scope for All Service Performance Years

Contractor services consists of the following:

1.1.1 TASK 1: DELIVER CONTRACTOR FURNISHED CONTAINERS

The Contractor shall furnish and deliver three empty 20-cubic yard open-top containers with fork pockets to Young Brothers (YB) Pier 39/40 in Honolulu on a specific date and time between the months of July and August. This date is referred to as the “barge loading date” in Honolulu and will be provided to the Contractor at least one month in advance.

Delivered containers will sail from Honolulu to Kalaupapa early Saturday Morning. The containers will be offloaded in Kalaupapa on Saturday by YB and the NPS will transfer all accumulated ferrous/non-ferrous scrap metals into the Contractor provided containers. The Contractor provided containers will be reloaded onto the barge once filled with ferrous/non-ferrous scrap metals and will sail back to Honolulu from Kalaupapa late Saturday Evening. The Contractor provided will be available for pick up in Honolulu at YB’s Pier 39/40 on the Monday after 9:30am HST.

1.1.1.1 TASK 1: ADDITIONAL DETAIL 1

All Contractor furnished containers must be seaworthy, free of excessive rust that impacts structural integrity, or have holes. All Contractor furnished containers must be able to withstand the compaction by heavy equipment of scrap metals inside of the container. All Contractor furnished containers shall have fork pockets designed and situated on the containers to permit transfer of containers by forklift.

The Contractor is responsible for filling out, verifying, and signing all appropriate NPS provided billing of ladings and shipping documents associated with the shipment of containers from Honolulu to Kalaupapa. These documents will be mailed to the Contractor in advance of the barge loading date and must be provided when delivering containers on the specified barge loading day at YB’s Pier 39/40 in Honolulu. The specific delivery location, date, time, and procedures will be provided by the Contracting Officer’s Representative (COR) prior the initial container delivery. The NPS will complete billing of ladings and shipping documents for container provided shipments from Kalaupapa to Honolulu.

1.1.2 TASK 2 COLLECTION AND TRANSPORT OF RECYCLABLE AND DISPOSABLE ITEMS

The Contractor shall receive and collect Contractor furnished 20-foot open-top containers filled with ferrous/non-ferrous scrap metals; two NPS furnished 20-foot cargo shipping containers filled with plastic containers; plastic bottles; aluminum cans; steel or tin cans; cardboard; magazines; mixed paper; crushed glass; books; and electronic waste; one NPS furnished 20-foot open-top cargo container filled with scrap tires; and the scrap vehicles/heavy equipment from YB’s Pier 39/40 in Honolulu between July and August following their intended use at Kalaupapa. The Contractor shall ensure that all collected items are safe for transport and are transported from YB’s Piers 39/40 immediately following collection. The specific collection location, date, time, and procedures will be provided by the COR prior to the collection date. The Contractor shall transport all items received to appropriate recycle and disposal facilities for final disposition.

1.1.2.1 TASK 2 ADDITIONAL DETAIL 1

30 days prior to the Kalaupapa barge sailing date, the Contractor shall send to the COR, via parcel service or mail carrier equivalent, the necessary equipment and materials needed to allow NPS personnel to secure accumulated ferrous/non-ferrous scrap metals within the Contractor furnished containers and all scrap vehicles/heavy equipment for safe transport on the barge.

The equipment and materials provided must serve in securing scrap vehicles/heavy equipment against any movement that could cause damage and to prevent waste within the Contractor furnished containers from escaping the during barge transport from Kalaupapa to Honolulu. Instructions on how to use the equipment and materials to secure waste shall be provided to the COR concurrently with the equipment and materials shipment. Examples of equipment and materials include, but are not limited to, items such as ratchet straps, chains, lashing and other wrappings and bindings that may be necessary for securing containers for transportation; and open-top container coverings or netting.

The Contractor is responsible for verifying all items on the billing of ladings and shipping documents associated with the shipment of containers from Kalaupapa to Honolulu are received. The Contractor shall notify the COR immediately should items be missing from the billing of ladings or shipping documents.

The Contractor shall provide all transportation for items received from NPS at YB’s Pier 39/40 in Honolulu upon arrival of barge. The Contractor shall ensure all items collected from NPS is securely fastened and safe for transport on private, county, state, or federal roadways.

1.1.3 TASK 3 RECYCLE AND DISPOSE ITEMS

The Contractor shall remove all ferrous/non-ferrous scrap metals from the three Contractor furnished 20-foot open-top containers. The Contractor shall remove all plastic containers; plastic bottles; aluminum cans; steel or tin cans; cardboard; magazines; mixed paper; crushed glass; books; and electronic waste from the two NPS furnished 20-foot cargo shipping containers. The Contractor shall remove all scrap tires from the one NPS furnished 20-foot open-top cargo container.

The Contractor must first recycle all plastic containers; plastic bottles; aluminum cans; steel or tin cans; cardboard; magazines; mixed paper; crushed glass; books; ferrous and non-ferrous scrap metals; electronic waste; scrap vehicles/heavy equipment; and scrap tires at an appropriate recycling facility. Items that are not accepted for recycling must then be disposed of at an appropriate disposal facility.

The Contractor is responsible for providing evidence to the NPS all items associated with this service has been recycled or disposed of at appropriate recycling or disposal facilities.

1.1.3.1 TASK 3 ADDITIONAL DETAIL 1

The Contractor shall be responsible for complying with all federal, state and local requirements for recycling and waste disposal.

The Contractor will be responsible for any fees or proceeds generated from recycling or disposing of all plastic containers; plastic bottles; aluminum cans; steel or tin cans; cardboard; magazines; mixed paper; crushed glass; books; ferrous and non-ferrous scrap metals; electronic waste; scrap vehicles/heavy equipment; and scrap tires at appropriate recycling and disposal facilities. Any fees generated must be accounted for in the Contractors pricing for this service. Any proceeds generated must be discounted from the Contractors pricing for this service.

The Contractor shall provide to the COR weight tickets to confirm all plastic containers; plastic bottles; aluminum cans; steel or tin cans; cardboard; magazines; mixed paper; crushed glass; books; ferrous and non-ferrous scrap metals; electronic waste; scrap vehicles/heavy equipment; and scrap tires have been recycled or disposed.

1.1.4 TASK 4 CONTAINER STORAGE

The Contractor is responsible for securely storing and safeguarding all NPS owned containers in Honolulu until the next barge sailing. The Contractor shall provide all transportation and deliver all NPS owned containers to YB’s Pier 39/40 in Honolulu on the next barge loading date between the months of July and August. The specific delivery location, date, time, and procedures will be provided by the COR prior to the next available barge sailing to Kalaupapa.

1.1.4.1 TASK 4 ADDITIONAL DETAIL 1

The Contractor shall not use any of the NPS owned containers for any purposes while securely storing them in Honolulu. The Contractor shall provide access to the NPS to all NPS owned containers while securely storing them in Honolulu. The COR will provide the Contractor in writing at least 14-days in advance notice on dates and times the NPS will need access to the NPS owned containers.

1.1.3 Permits, License & Insurance

The Contractor shall be responsible for obtaining and holding all the necessary permits, licenses and insurance required to accomplish these services, including final disposition.

1.2 CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES.

1.2.1 CONTRACTOR-FURNISHED EQUIPMENT/VEHICLES.

The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The Contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site. Maintenance and repair of Contractor containers, vehicles or their privately owned vehicles shall not be accomplished on site. Contractor equipment and vehicles shall be maintained to present a neat, professional appearance. Contractor equipment and vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

All equipment used in the performance of this contract shall be in good operable condition. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The Contracting Officer (CO) or COR may inspect the Contractor’s equipment at any time while on government property or at the YB Piers 39/40 and may direct the removal of any unsafe or unusable equipment from those locations.

The Contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are unsatisfactory or down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

2.0 SERVICE SUMMARY (SS):

The contract service requirements are summarized in the performance objectives below. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

defect per year 100% Inspection

No more than 3 validated defect per year.

Validated Customer Complaint

2.1 CONTRACTOR’S QUALITY CONTROL

The Contractor shall develop and maintain a quality program to ensure the services described by this PWS are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2.0, Service Summary.

2.1.1 CONTRACTOR’S QUALITY CONTROL PLAN (QCP)

The Contractor shall develop and maintain a Quality Control Plan that, at a minimum, communicates: (1) What will be monitored; (2) How monitoring will take place; (3) When monitoring will take place; (4) Who will conduct monitoring; and, (5) How monitoring efforts and results will be documented.

2.2 QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the Contracting Officer’s Representative (COR) in accordance with paragraph 4.4 of this PWS. The COR may inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

The COR will periodically employ a “spot check” style performance assessment based on the Contractor’s performance schedule. Additional validations will be conducted on a scheduled basis and the COR, in coordination with the CO, will establish the validation frequency (e.g. daily, weekly, monthly, quarterly, semi-annual or annually), which may be adjusted based on quality trends.

2.3.2 UNSATISFACTORY PERFORMANCE.

Any unsatisfactory inspection (defect) result shall be recorded and the Contractor shall re-perform the service after notification by the COR. Any failure to meet a performance threshold in the Service Summary (SS) where zero (0) defects are permitted will trigger an immediate Progress Meeting, as prescribed in paragraph 2.4. Any failure to meet a performance threshold established in the SS where one (1) or more defects is permitted during a one-month period shall result in a warning letter or letter of concern from the CO. Failure to meet any combination of performance thresholds for two successive months will trigger an immediate Progress Meeting, as prescribed in paragraph 2.4. If unsatisfactory performance continues additional escalation actions may be triggered, to include those remedies described in paragraph 2.5, Government Remedies.

The CO, COR, other government personnel, as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summary of unsatisfactory inspections and customer complaints and shall provide insight into any identified trends, root cause analysis, and performance improvement plan.

2.4.2 PROGRESS MEETING MINUTES

The CO will develop meeting minutes and distribute those minutes to the Government team and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

2.5 GOVERNMENT REMEDIES

The Contracting Officer (CO) will follow FAR 52.212-4 Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government shall:

The NPS will provide once yearly round-trip barge transportation between Honolulu and Kalaupapa at no charge to the Contractor.

The NPS will provide two 20-foot cargo shipping container and one 20-foot cargo open-top container for consolidating and transporting purposes of all plastic containers; plastic bottles; aluminum cans; steel or tin cans; cardboard; magazines; mixed paper; crushed glass; books; ferrous and non-ferrous scrap metals; electronic waste; scrap vehicles/heavy equipment; and scrap tires from Kalaupapa to Honolulu. The COR will provide the Contractor in writing, all NPS owned cargo container’s description and container number that will be sailing from Kalaupapa to Honolulu each year.

The NPS will remove all fluids and tires from scrap vehicles/heavy equipment before transporting on the barge sailing from Kalaupapa to Honolulu.

The NPS will remove all freon and oil from refrigerators, freezers, and household AC units before loading them into the Contractor provided containers with the ferrous/non-ferrous scrap metals.

An NPS representative shall verify and sign all appropriate manifest and shipping documents associated with the shipment of containers and scrap vehicles/equipment from Kalaupapa to Honolulu.

4.0 GENERAL INFORMATION

4.1 DAYS AND HOURS OF OPERATION: KALAUPAPA NATIONAL HISTORICAL PARK

The Contractor shall perform this service in conjunction with the NPS’s once per year, round trip barge sailing between Honolulu and Kalaupapa, Hawaii in July or August of each year. Normally, there is only one barge loading day for general cargo acceptance in Honolulu at Young Brother’s Pier 39/40 that takes place on a Thursday between 7:30am and 3:30pm HST. Cargo will only be accepted in Honolulu on this loading day and times only and there are no exceptions. The barge departs Honolulu early Saturday Morning, arriving in Kalaupapa around 8:00am HST. The annual barge begins unloading soon after it arrives, and reloading commences that same Saturday in Kalaupapa later that afternoon. Typically, around 6:00pm HST the barge departs Kalaupapa heading back to Honolulu and arrives early Sunday Morning. General cargo and freight are available for pick up in Honolulu at Young Brother’s Pier 39/40 on Monday after 9:30am HST. The specific delivery location, date, time and procedures will be provided by the COR prior to the barge sailing date.

4.2 HOLIDAYS & CLOSURES

No work shall be performed on Holidays. Contractor shall make every effort to schedule work on days other than those noted below.

Independence Day

4.3 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY - RESERVED

The Contractor shall submit a schedule for all services described in this PWS and Appendices to the COR for approval 30 calendar days prior to the scheduled performance start date. The Contractor shall not deviate from the approved schedule without prior approval from the CO. Permanent changes to the schedule shall be submitted 10 days before implementation and must receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

The contractor shall establish a contract manager or alternate(s) that can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to discuss contract related matters. The Contractor shall provide the CO the telephone number(s) where performance validation results and complaints can be reported. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.5.2 CONTRACTOR PERSONNEL APPEARANCE

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. All Contractor personnel shall always be fully clothed while performing the services of this contract. "Fully Clothed" is deemed to mean that a shirt (or T-shirt), trousers, closed-toe shoes and personal protective equipment, if required, shall always be worn. Tact, diplomacy, and courtesy shall always be used during contact with the community.

4.5.3 EMPLOYEE RESTRICTIONS

The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.6 CONTRACTOR MANPOWER REPORTING – RESERVED

4.7 INSTALLATION SECURITY AND ACCESS REQUIREMENTS

Contact the COR and CO for guidance on installation security and access requirements. Kalaupapa is still home to Hansen’s disease patients, whose right to privacy and respect are strictly upheld according to State of Hawaii Department of Health (DOH) rules and restrictions. A prepared list of regulations is applied to all visitors and contract workers coming to Kalaupapa. All visitors and contract workers must be sponsored into the park with a valid permit at least 5 business days in advance to meet access requirements as directed by DOH policies and procedures. All Contractor personnel must acknowledge by signature that they have read and understood these regulations.

There is no food available for purchase in Kalaupapa. All contractors’ personnel must bring their provisions and remove all remaining provisions when leaving. Lodging is available only through State and Federal administrations.

Daily passenger air transportation is available only through Mokulele Airlines.

4.7.1 SITE VISIT

A site visit may be provided, as requested. Please contact the CO and COR to arrange for access to the site. The Contractor is responsible for all travel costs and arrangements associated with a site visit.

4.7.2 SPECIAL PANDEMIC PROCEDURES

Special Pandemic Procedures may be required by the State and Federal Government. To obtain the most up to date guidance, please contact the COR or CO for the most up to date procedures.

4.8 SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall immediately provide a verbal report to the CO and COR for each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

4.9 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION.

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.10 CONTRACTOR QUALIFICATION

The contractor shall be responsible for complying with all Federal, State and Local requirements for waste disposal and any other service activities made under this effort. The contractor shall possess all appropriate licensing for the service which is being provided. The contractor shall be responsible to ensure sub-contractors possess the appropriate licensing for the sub-contracted service activities provided.

4.11 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER’S REPRESENTATIVE (COR) (QUALITY ASSURANCE PERSONNEL).

The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

6.0 INVOICING AND PAYMENT

Invoicing and payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP) located at www.IPP.gov. Payment will be made based on actual weights that are recycled or disposed.

5.0 APPENDICES

The Government will make all of the below listed documents, forms, references and report formats directly addressed within this Performance-Based Work Statement available. Supplements or amendments to the below listed materials from any organizational level may be issued during the life of the contract. When notified by the CO, the Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions – Commercial Items clause. Failure of the Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the Government to performance in accordance with such change, at no increase in contract price.

APPENDIX A – Department of Health COVID Prevention Guidelines for Kalawao County APPENDIX B – Application for Visitor and Essential Services Provider Permit APPENDIX C – Attachment B: Instructions for Application for Visitor Permit Rules and Regulations Governing all Visitors to Kalaupapa Settlement APPENDIX D – Attachment C: Interim Modifications – COVID Related Rules and Regulations Governing all Visitors to Kalaupapa Settlement APPENDIX E – Attachment D: Interim Modifications – COVID Related Rules and Regulations Governing Essential Service Providers in Kalaupapa Settlement