PWS_MAHC Elevator Maintenance.pdf

PERFORMANCE WORK STATEMENT (PWS)

ELEVATOR SERVICE

MONCRIEF ARMY HEALTH CLINIC (MAHC) BLDG 4500

FORT JACKSON SC 29207

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide all labor, material, and equipment to provide full maintenance of ten elevators in Building 4500, for Moncrief Army Health Clinic (MAHC) Fort Jackson, South Carolina 29207. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform full maintenance service contract as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Under this contract, the contractor shall independently provide elevator maintenance and services to satisfy the overall operational objectives of Moncrief Army Health Clinic (MAHC).

1.3 Objectives:

Employee Safety: The Contractor shall maintain employee safety as one of its most important concerns.

The Contractor shall provide employees with information and supplies necessary to comply with the Occupational Safety and Health Act (OSHA) and procedures stated in the Elevator Industry Field Employees' Safety Handbook. The Contractor shall conduct regular and systematic safety meetings with employees to discuss new procedures and improve on safety awareness.

Employee Competence: The Contractor shall be competent and experienced in the field of elevator service with a minimum of five (5) years prior experience on comparable or more complex elevator equipment and currently have service contracts on similar equipment. The Contractor must have a local elevator service office and demonstrate the ability to answer a service call within one (1) hour of notification by telephone.

1.4 Scope: The (elevator maintenance) performance work statement (PWS) establishes the minimum requirements for a full maintenance program, which shall be contracted by the government with an approved contractor. The full maintenance contract shall cover the elevator as listed in Part 5 of this PWS.

Contractor shall be required to provide full maintenance services. In addition, the contractor shall provide noncontract work estimates for services Monday through Sunday.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award. The comprehensive written QCP shall be submitted to the KO and COR for review. Any changes made after must be submitted within 5 working days. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor will not be required to perform services on federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 hours to 1630 hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Moncrief Army Health Clinic, Fort Jackson, SC 29207.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a background check at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the Office of Personnel Management (OPM) Tier 1 investigation (uses the SF-85 form).

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: NA

1.6.8 Special Qualifications: The contractor agrees that all work shall be performed by and under the supervision of a sufficient number of skilled, experienced elevator service mechanics and repairmen directly employed by contractor, who are permanently assigned to support the execution of this contract for maintenance and repair work and who shall be qualified to keep the elevators properly adjusted and/or repaired (with the exception of helpers who need not be so qualified). All personnel shall be employees of the contractor and shall not be subcontractors, franchises, contract labor, etc. the contractor and its employees shall use all reasonable care to maintain the elevator equipment in proper and safe operating condition. All employees performing work under this contract shall be satisfactory dressed in clean uniforms (identifying them as elevator service personnel) with acceptable demeanor and possessing full technical qualifications in the Government. Contractor employees will be denied access to the property if determined to be under the influence of a controlled substance and/or alcohol. Employees shall not have in their possession firearms, explosives, controlled substances or other potentially harmful, dangerous or illegal items on the Government's properties. Any employees found to be unacceptable to the Government shall be replaced after being given reasonable notice to the contractor. All employees are subject to security screening upon entering and/or exiting the Government's property. MAHC is a smoke campus. Smoking is not allowed on this campus at all.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Wendell A.

Fralix (Engineering Technician / COR), Michael C. Lee (Facility Maintenance Supervisor). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours, 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors will be required to wear visitor badges and sign in and out while working in the building.

1.6.13 Contractor Travel: Not Applicable.

1.6.14 Other Direct Costs: Not Applicable.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Prior to bidding, it shall be the responsibility of the offeror to visit the job site and inspect each elevator to establish to his satisfaction the condition of the equipment to be maintained and any other conditions affecting the work to be performed. This equipment is offered in an "as is" condition. No claims shall be allowed for correction of deficiencies claimed to exist prior to award of contract.

The Contractor shall provide to MAHC a set of reproducible wiring diagrams covering all changes, modifications, etc., which take place during the contract term. The diagrams are to be furnished to MAHC immediately following modifications at the sole expense of the Contractor.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable.

3.2 Facilities: Not Applicable.

3.3 Utilities: Not Applicable.

3.4 Equipment: Not Applicable.

3.5 Materials: Not Applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.3. Materials and Material safety data sheets: The Contractor shall provide all materials and supplies necessary to meet the requirements under this PWS. The Contractor shall furnish to MAHC an approved Material Safety Data Sheet for all cleaning solvents, lubricants, oils, greases, paints, etc. used during their performance of the elevator preventive maintenance. A copy of the applicable Material Safety Data Sheets shall be visibility mounted in each elevator equipment room that contains these items in a protective cover.

4.4. Equipment: The Contractor shall provide, all the equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: This PWS provides for complete maintenance coverage including examinations, cleaning, painting, lubrication, adjusting, parts replacement, repairs and testing on all parts of the elevator equipment including, but not limited to, machines, worms, gears, thrust bearings, drive sheaves, sheave bearings, brake pulleys, brakes, brake coils, linings, rope grippers, motors, SCR, VVVFD, hydraulic power units, hydraulic pumps and valves, silencers, mufflers, controllers, selectors, relays, contactors, solid state devices, transformers, resistors and all related control equipment.

It also includes safety governors, governor sheaves, car safeties, hydraulic plunger, bolster plate, jack packing, deflector and secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, limit switches, guide shoes (slide and roller), door operators, car and hatch door hangers, contacts, interlocks, auxiliary door closing devices, safety edges, photo eyes, emergency light systems including batteries, car fans, car lighting fluorescent tubes, light diffusers, lay-in ceiling panels, handrails, car frames, platforms and all other elevator related devices.

This PWS does not include car enclosures (including removable panels, door panels, car gates, plenum chambers, mirrors, bulletin boards, carpets and tile flooring),hoistway enclosure, hoistway gates, doors, frames and sills, underground hydraulic jack cylinders including underground piping and fittings, muzak, two-way communications equipment, fluorescent ballasts, and smoke sensors. These items are the responsibility of the Government.

5.2. SCHEDULED MAINTENANCE: All preventive maintenance performed by the Contractor shall be scheduled elevator by elevator prior to commencement of the contract and subject to final approval of the COR. Minimum preventive maintenance frequency visits shall be weekly for gearless equipment, semi-monthly for geared equipment and monthly for hydraulic equipment. The Contractor shall spend a minimum of 4 hours a week doing on-site preventative maintenance.

The preventive maintenance schedule, as prepared by the Contractor, shall show building name, elevator serial numbers, examination frequency, examination hours and be keyed to a preventive maintenance schedule prepared for the specific equipment covered by this PWS.

Maintenance schedules shall be permanently located in the equipment rooms for each elevator. The schedules shall be accessible for MAHC’s monitoring. Schedules shall be maintained by indicating the work performed, signature of the mechanic performing the work and dated the day the work was performed.

Removal of elevators from service shall be coordinated with and approved by MAHC. To the extent possible all preventive maintenance which requires removal of elevator from service shall be scheduled during off peak hours of building operation. No elevator shall be taken out of service during the normal business day without prior notification to MAHC except under emergency conditions. The Contractor shall not remove from service more than one elevator at a time in any bank of elevators (except in emergencies).

Emergency circumstances are understood to be those that pose imminent possibility of equipment damage or passenger injury as judged by the Contractor's employees. Elevators taken out of service shall be identified by placing signage at every floor-indicating elevator is out of service. Signs shall be removed after service is restored.

5.3. EXAMINE: The Contractor shall examine the equipment at regular intervals sufficient to preserve the life of the equipment.

When, as a result of examination, corrective action is determined to be the responsibility of the Contractor, the Contractor shall proceed immediately to make (or cause to be made) replacements, repairs and corrections.

When such work is determined not to be the Contractor's responsibility, a written report signed by the Contractor, shall be delivered to the COR. If the COR disagrees with the Contractor's determination, the COR and the Contractor shall use their best efforts to resolve the disagreement in a manner mutually agreeable to the parties. If an agreement is not achieved, the COR and the Contractor shall meet with the Contracting Officer (KO) to resolve the issue.

Items of an emergency nature shall be communicated by the Contractor to the COR immediately and followed up in written form if requested.

Examinations of the equipment shall follow the basic procedures recognized by the elevator service industry. (Paragraph 5.2 states minimum visits)

5.4. CLEAN: The Contractor shall clean all of the elevator equipment as well as the elevator equipment room, hoistways and pits. Cleaning of the equipment shall occur at regular intervals sufficient to maintain a professional appearance and preserve the life of the equipment. Minimum cleaning intervals shall be as set forth in paragraph 5.26 of this PWS.

The Contractor shall report to the COR the need for cleaning and/or janitorial services for any items not covered by this contract or which are otherwise not the responsibility of the Contractor.

5.5. PAINT: The Contractor shall paint the elevator equipment at intervals to maintain a professional appearance, prevent rusting and preserve the equipment. All paint shall be suitable for the purpose intended and be of a high quality. Paint shall not emit hazardous or offensive odors. Application of the paint shall, in all circumstances, comply with applicable local codes and/or current ANSI Elevator and Escalator Codes.

5.6. LUBRICATE: The Contractor shall lubricate all moving parts of the equipment. Lubricants shall be applied at intervals recommended by the equipment manufacturer or as dictated through use of the equipment. All lubricants shall be suitable for the purpose intended and shall meet or exceed the minimum requirements specified by the manufacturer of the equipment to which the lubricant is applied. All lubricants shall be stored in approved containers and properly labeled.

5.7. ADJUST: The Contractor shall make the necessary equipment adjustments when the operation of the equipment varies from its normal designed performance standards. See paragraph 5.28 – 5.30 for performance standards.

The Contractor’s employees shall make adjustments with appropriate tools and instruments. Adjustments shall be made at regular intervals to maintain the elevator in optimum operating condition.

Parts or assemblies which are worn or otherwise deteriorated beyond normal adjustment limits shall be replaced.

5.8. REPLACE: The Contractor shall replace all items covered under this Contract during the course of scheduled preventive maintenance. In the opinion of the Contractor and/or COR, a replacement shall be made to prevent an unscheduled elevator shutdown and to ensure the continued normal operations of the elevator. Replacements shall be made to extend the useful life of the elevator.

5.9. REPLACEMENT PARTS: The Contractor shall be required to furnish metal cabinets with a supply of spare parts sufficient for normal maintenance and repair of the elevators. The quantity of the replacement parts maintained on the job shall be adequate to perform an effective preventive maintenance program.

Motors, armatures, field coils, and any other major component shall be delivered to the job site within two

(2) days of known requirement.

5.10. REPAIRS:

A) Repairs which are the responsibility of the Contractor:

The Contractor shall make (or cause to be made) all repairs which become necessary due to normal wear and use of the elevator system. The Contractor shall be solely responsible for all cost for labor, materials, expenses and supplies which occur as a result of the stated repair.

B) Repairs which are the responsibility of the Government:

Prior to any repairs being made by the Contractor, the Contractor shall submit a written proposal to the KO and COR to obtain formal approval to proceed. The Government reserves the right to obtain comparison proposals from other Contractors.

Repairs shall be made by the Contractor, when authorized by the KO and COR, where such repairs are not included in the contract.

The Contractor shall supply all labor, materials and supplies as outlined in the proposal. On completion of all repair work, the Contractor shall submit to the Government for payment an invoice detailing the nature of the work performed and related charges.

5.11. PERFORMANCE OF PERIODIC TEST(S): The Contractor shall perform periodic Safety Test(s) of the elevator components. The periodic test(s) shall be conducted in accordance with standards and procedures stated in ANSI A17.1 Elevator and Escalator Code. Test results shall be recorded on forms supplied by the Contractor and acceptable to the COR. Upon completion of test(s), copies shall be submitted to the COR signed by the elevator mechanic who performed the test(s) and an authorized representative of the Contractor. Inspections performed by others are not included in this PWS.

5.12. CALLBACK SERVICE: For the purpose of this PWS, a callback is a request from MAHC to the Contractor requesting the Contractor to go to a specific elevator to correct any elevator problem and/or condition which needs attention before the Contractor's next scheduled preventive maintenance visit.

Additionally, a callback is work that is performed by one person working alone, at the job site, for a period of less than one (1) hours.

Work in excess of two (2) hours or requirement of a second person shall be considered repair work and shall be governed by paragraph 5.10 of this PWS.

The Contractor shall provide 24-hour callback service to MAHC at no additional cost. The Contractor shall respond to any callback, i.e., shall be on-site, within a minimum of one (1) hour from the time in which the callback was reported to the Contractor.

5.13. Time Sheets: A time sheet or ticket shall be submitted to MAHC for approval within twenty-four (24) hours of servicing or repairing an elevator unit if requested. The time sheet or ticket shall include the date the work performed, the time of day the work started, finished, and the building name and elevator number.

5.14. Continuity of service: The Contractor will correct any failure that removes any equipment from service within three (3) regular workdays from the day of the failure. If the equipment is not back in service by such time, the Government shall receive a credit of $130.00 per day per elevator to the monthly maintenance payment for the equipment, out of service beyond such time.

5.15. Analysis and adjustments: On each group of elevators consisting of three (3) or more cars a computerized traffic analysis shall be performed as soon as possible after commencement of contract.

Readjustment of the group elevator systems shall be performed within six (6) months of commencement of contract. After readjustments have been completed, computerized traffic analysis shall be performed for comparison of before and after conditions.

Computerized traffic analysis shall be performed annually to ensure proper operation.

All computerized traffic analysis shall be for a consecutive five (5) day (Monday through Friday) 24-hour period.

5.16. Performance conferences and reports: At the end of each ninety (90) day period, the Contractor shall meet with the Contracting Officers Representative (COR) to review performance and schedule major repairs contemplated during the next ninety (90) day period. The Contractor shall submit to the COR written performance reports at the end of each six (6) month period if requested. The Contractor shall submit, when applicable, any written recommendations related to safety issues, improvements, modernization, etc.

The Contractor's supervisory personnel shall be available at all times to report to and confer with the COR.

The Contractor shall submit to the COR such records and reports as may be identified in this PWS or such other records and reports as MAHC may request. The COR shall specify the method of report and record delivery such as hard copy or e-mail format.

On all elevator shutdowns involving passenger entrapments, a comprehensive report shall be prepared and submitted to the COR within 24 hours of the entrapment. The report shall include building location, elevator identification, date and time of entrapment, time entrapped passengers were released, cause of entrapment and corrective action taken by the Contractor.

5.17. Checking in and out: The Contractor's personnel shall check in with MAHC’s Representative and sign in the logbook located in room 5-7 prior to commencing work and sign out after completing the work. This requirement applies to regular maintenance, repair and callbacks. At time of check-in, MAHC’s Representative shall provide the Contractor's personnel with a list of any reported problems requiring the Contractor's attention.

5.18. FAILURE TO PERFORM: The Contractor shall fully guarantee all work performed during the Term of the Contract and for a period of ninety (90) days after the termination date. Should the Government determine during the Term or within thirty (30) days after termination that any required work has not been fully performed, has been performed improperly or not performed at all, the Contractor shall, after written notification by the Government, correct said deficiency within ten (10) days. Failure to correct will be construed as a default under the Contract and the Government has the right to secure others to perform the services and deduct the costs of these services from the contractual amount due to the Contractor.

The Government reserves the right to engage an independent party to perform an inspection to determine responsibility pursuant to this Paragraph 5.18.

5.19. EMPLOYEES OF CONTRACTOR TO BE SATISFACTORY: The Contractor agrees that all work shall be performed by and under the supervision of a sufficient number of skilled, experienced elevator service mechanics and repairmen directly employed by Contractor, who are permanently assigned to support the execution of this Contract for maintenance and repair work and who shall be qualified to keep the elevators properly adjusted and/or repaired (with the exception of helpers who need not be so qualified).

All personnel shall be employees of the Contractor and shall not be subcontractors, franchises, contract labor, etc. The Contractor and its employees shall use all reasonable care to maintain the elevator equipment in proper and safe operating condition. All employees performing work under this Contract shall be satisfactorily dressed in clean uniforms (identifying them as elevator service personnel) with acceptable demeanor and possessing full technical qualifications in the opinion of the Government.

Contractor employees will be denied access to the property if determined to be under the influence of a controlled substance and/or alcohol. Employees shall not have in their possession firearms, explosives, controlled substances or other potentially harmful, dangerous or illegal items on the Government’s properties. Any employees found to be unacceptable to the Government shall be replaced after being given reasonable notice by the Contractor. All employees are subject to security screening upon entering and/or exiting the Government’s property. MAHC is a smoke free facility. Smoking is only allowed in designated smoking areas on the site; rooftops, equipment rooms including elevator machine rooms, elevator car tops and elevator pits are a no smoking area.

5.20. OWNER'S RIGHT TO INSPECT AND REQUIRE WORK: The Government reserves the right to make such inspections and tests as are necessary to ascertain that the requirements of this Contract are being fulfilled. The Government’s right to make inspections or tests may be exercised by its elevator consultant, as it may designate, who will, if the COR so advises, have the same authority to inspect and test as the Government, as provided here-in. The Contractor agrees to furnish personnel and tools necessary to conduct such tests. Deficiencies reported shall be promptly corrected at the Contractor's expense. If the Contractor fails to perform the work required by the terms of this Contract in a diligent and satisfactory manner, the Government may, in addition to any other remedies the Government may have, after ten (10) days written notice to the Contractor, perform or cause to be performed all or any part of the work required here-in. The Contractor agrees that it shall reimburse the KO for any expenses incurred by the Government in exercising its right under this Paragraph 3.03 and the Contractor agrees that the Government, in the Government’s sole and absolute discretion, may deduct the amount of such expenses from any sum owing the Contractor.

5.21. CONTRACTOR TO COMPLY WITH CODES: All repair, parts replacement or adjustments called for here-in shall be performed in full compliance with ANSI A17.1 Safety Code for Elevators and Escalators, latest edition, and ANSI A17.2 Inspectors Manual, latest edition, including amendments thereto.

5.22. OWNERSHIP OF EQUIPMENT: The Contractor shall not at any time assume possession or control of any part of the equipment, but such shall remain the Government’s exclusively.

5.23. SINGULAR/PLURAL: Whenever required by the context, the use of singular form shall be deemed to include the plural, and the use of the plural form shall be deemed to include the singular.

5.24. CONTRACT EXCLUSIONS: The Contractor shall not be responsible for the following:

A. Repairs required because of negligence, accident or misuse of the equipment by anyone other than the Contractor, his employees, subcontractors, servants or agents, or other causes beyond the Contractor's control except ordinary wear and tear.

B. Making other safety test or installing new attachments on the elevators when recommended by insurance companies or governmental authorities.

C. Making any alterations to the elevator equipment, including control circuits, without prior written approval from the Government.

D. For maintaining the main line power feeders and associated disconnect switches and breakers.

E. For maintaining elevator components specifically excluded under Part 5, paragraph 5.1.

5.25. EQUIPMENT COVERED BY THIS PERFORMANCE WORK STATEMENT:

Elevator Capacity/Speed/Type

#2 & #3 4000 lbs. @ 350 fpm Geared Traction Passenger

#1 & #4 3000 lbs. @ 350 fpm Geared Traction Passenger

#5 & #6 4000 lbs. @ 350 fpm Geared Traction Service

#7 & #8 4000 lbs. @ 100 fpm Hydraulic Passenger

#9 4000 lbs. @ 350 fpm Geared Traction Service

#10 2500 lbs. @ 50 fpm Hydraulic Freight

5.26. MINIMUM PREVENTIVE MAINTENANCE FREQUENCY AND TASK: The following preventive maintenance frequency and task lists are not inclusive of all required maintenance points for the variety of equipment available throughout the elevator industry. These maintenance frequency and task lists are designed to be examples of the preventive maintenance quality level required by this PWS. The Contractor is required to submit specific preventive maintenance frequency and task lists for each type of equipment prior to commencement of contract for Government approval in paragraph 5.2 Scheduled Maintenance.

5.27. GEARED PASSENGER AND SERVICE - VARIABLE VOLTAGE CONTROL:

Each visit:

1. Ride each elevator and observe performance, leveling, floor stops, door opening and closing operation and noise.

2. Test safety edges, photo eyes, detectors, door open buttons, and alarm bell.

3. Check for proper car and hall button operation and all indicator illuminations and lantern operations.

Monthly:

4. Clean and inspect machine, controller, selector, motor, VVVFD / SCR and governor.

5. Clean and inspect car top, operating switches, door operator and controls, car door hangers, gibs, photo eyes and safety edge. Lubricate and adjust door operator and door accessory equipment.

6. Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs, non-vision wing and hoistway switches.

7. Clean and inspect governor tension sheave, car and counterweight buffers, compensating sheave assembly.

8. Check hoist motor and motor generator commutators and brushes. Replace or reseat as required.

9. Check for leaks and oil level in machine.

Quarterly:

10. Inspect motor coupling, end thrust, backlash, motor generator bearings, and vacuum and clean motor.

11. Check and adjust brake and rope gripper. Inspect and lubricate pivot pins.

12. Clean and adjust controller and selector components including contacts, relays and timers. Check transformers and rectifiers. Vacuum or brush all controller and selector parts.

13. Check out complete safety circuit.

14. Check selector cables and/or tapes. Lubricate selector drive worm. Inspect selector drive.

15. Clean, inspect and lubricate governor linkage.

16. Inspect, rotate and equalize hoist cables. Inspect cable shackles and fastenings.

17. Check adjustment of roller/slide car and counterweight guides. Check bearings/liners and fastenings.

18. Inspect TM, slowdown, leveling and/or limit switches.

19. Clean and inspect all car and hoistway door contacts and interlocks.

20. Check door closing force. Check car and hoistway hangar rollers and adjust up thrusts.

21. Inspect door operator bearings and cams.

22. Clean and inspect governor tail sheave, compensating sheaves, compensation ropes and hitches and/or compensating chains, guides and hitches.

23. Clean and inspect car and counterweight buffers. Check buffer oil level and operation.

Semi Annual:

24. Check control and main line fuses, voltage readings, motor and VVVFD / SCR wire connections, overloads, armature clearance and brake cores.

25. Check motor overload devices, resistor and resistance connections.

26. Check car safety mechanism and governor rope hitch.

Annual:

27. Drop brake shoes, clean, lubricate and adjust. Flush and replace worm gear oil.

28. Check all controller and selector terminals. Check and clean all fuse holders.

29. Check car frame, overhead, car and counterweight sheaves, sills and pit.

30. Annual lubrication of motor, motor generator and machine bearings, deflector, compound and compensating sheaves and governor tension sheave bearings. Check all fastenings.

31. Annual car safety test. Clean, inspect and lubricate governor and safety mechanisms. Check buffer and rope gripper oil level.

32. Adjust motor control and perform logic systems operation check.

33. Clean hoistway and hoistway equipment including guide rails, counterweights, hoistway door hangers, interlocks, closers, headers and related devices. Check all fastenings on guide rails, brackets and entrances.

Check traveling cables.

Five year:

34. Perform full load governor, safety and buffer test.

5.27. HYDRAULIC PASSENGER AND SERVICE:

Each visit:

1. Ride each elevator and observe performance, leveling, floor stops, door opening and closing operation and noise.

2. Test safety edges, photo eyes, detectors, door open buttons, and alarm bell.

3. Check for proper car and hall button operation and all indicator illuminations and lantern operations.

4. Check for leaks in power unit, hydraulic control valve, silencer, sound couplings and oil line.

Monthly:

5. Clean and inspect power unit, controller and motor. Check drive belt tension and condition.

6. Check for leaks and oil level in power unit. Clean power unit oil drip pan.

7. Clean and inspect car top, operating switches, door operator and controls, car door hangers, gibs, photo eyes and safety edge. Lubricate and adjust door operator and door accessory equipment.

8. Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs, non-vision wing and hoistway switches.

9. Clean and inspect hydraulic plunger, seals and packing. Check jack oil drip container.

10. Check guide rail lubrication drip containers in pit.

Quarterly:

11. Check motor and pump sheave alignment. Check motor and pump mounting fastenings.

12. Adjust hydraulic control valve. Clean hydraulic control valve strainers. Check hydraulic control valve locking nuts, adjustment screws and mounting fastenings.

13. Clean and adjust controller components including contacts, relays and timers. Check transformers and rectifiers. Vacuum or brush all controller parts.

14. Check out complete safety circuit.

15. Check adjustment of roller/slide car guides. Check bearings/liners and fastenings.

16. Inspect TM, slowdown, leveling and/or limit switches.

17. Clean and inspect all car and hoistway door contacts and interlocks.

18. Check door closing force. Check car and hoistway hangar rollers and adjust up thrusts.

19. Inspect door operator bearings and cams.

Semi Annual:

20. Check control and main line fuses, voltage readings and motor wire connections.

21. Check motor overload devices, resistor/resistance connections and starters, contractors and contacts.

Annual:

22. Check all controller terminals. Check and clean all fuse holders.

23. Check car frame, sills and pit.

24. Annual hydraulic pressure test. Check relief valve seal and tag valve with current test information, date test was performed and performing company name.

25. Perform logic systems operation check.

26. Clean hoistway and hoistway equipment including guide rails, hoistway door hangars, interlocks, closers, headers and related devices. Check all fastenings on guide rails, brackets and entrances. Check traveling cables.

5.28. Performance Standards:

A. It is the intent of this PWS that the elevator equipment be maintained so as to reserve the operating characteristics in accordance with the original manufacturer's design.

B. The following are performance levels which is a part of the original design and which shall be maintained at all times.

1. Contract speed of all elevators, dumbwaiters and lifts. Variance from rated speed, regardless of load, shall not exceed 5% of the elevator contract speed.

2. Flight and Cycle performance times.

3. Accuracy of leveling shall be measured under all load conditions. The accuracy of leveling of 1/2 of an inch shall be used in this contract.

4. Opening and closing times of all hoistway and car doors within limits of ANSI A17.1 Elevator and Escalator Code, latest edition.

5. Door reversal devices, detectors and/or all passenger sensor devices.

6. Variable car and hall door hold open times.

7. Individual car and group operations and devices.

8. Emergency fire service, emergency power, communications, emergency car light and alarm bell.

5.29. The following equipment performance criteria shall apply:

1. Flight Time is the elapsed time in seconds from brake open to brake close on a one (1) floor run of approximately 12'0" and/or elevator starting after the interlock circuit is made and elevator stops at the next landing.

2. Cycle Time is the elapsed time in seconds from car doors starting to close until the doors are three quarters open at the next landing on a one (1) floor run of approximately 12'0".

3. Door Open Time is the elapsed time in seconds from the time the car doors start to open after arriving at a landing until they are fully open.

4. Door Close Time is the elapsed time in seconds from the time the car doors starts to close after a call is initiated until they are fully closed with the interlock engaged. This must not exceed requirements as set forth in ANSI A17.1, Rule 112.3 Elevator and Escalator Code, latest edition. Closing Time will vary slightly depending upon door opening width and weight of the doors.

5. Door closing force must not exceed the requirement of 30 pounds as set forth in ANSI A17.1 Elevator and Escalator Code, latest edition. This is tested by stalling the closing car door in high speed and applying a spring pressure gauge against the leading edge of the door and reading the amount of pressure the door exerts to continue closing.

5.30. As a minimum requirement the performance levels set forth in Paragraph 5.28 B shall be as shown in Table 5.30 - Operation and Maintenance Standards Performance Table.

Table 5.30. Operation and Maintenance Standards Performance Table

Flight and Cycle Time

Flight Time Cycle Time (Seconds) (Seconds)

Hydraulic 9.6 15.6 Geared Variable Voltage 6.4 10.5 Gearless Variable Voltage 5.4 9.5

Door Opening/Closing Times

Door Opening (Inches) 30 32 34 36 38 40 42 44 46 48 54 60 66 72

Single Speed

Open 2.3 2.4 2.5 2.5 2.6 2.7 2.8 Close 3.0 3.2 3.4 3.6 3.7 3.8 3.9

Two Speed Side Slide

Open 2.1 2.2 2.3 2.4 2.5 2.6 2.7 3.3 3.9 4.5 5.1 Close 3.3 3.5 3.6 3.7 3.8 4.0 4.2 4.5 5.1 5.6 6.1

Center Opening

Open 1.5 1.6 1.6 1.7 1.8 1.8 1.9 2.3 2.5 2.7 2.9 Close 2.1 2.2 2.3 2.4 2.5 2.7 2.9 3.2 3.5 3.8 4.1

Two Speed Center Opening

Open 1.8 1.9 2.0 2.1 2.3 2.5 2.7 2.9 Close 2.1 2.2 2.4 2.5 2.8 3.0 3.3 3.6

- - - END OF TABLE C – 5.30 - - -

5.31. Reports and Inspection:

A. All aforementioned and other required reports shall be submitted for approval to the COR.

B. The contractor shall immediately report any hazardous condition discovered, whether within the scope of this project or not.

5.32. Site Security and Safety:

A. Site security and safety shall be in accordance with this PWS, the primary contract and /or in accordance with the KO’s instructions. The Contractor shall be responsible for all activity, security and safety inside the project area(s). Adherence to Hazardous Communication (MSDS), Hot Work, Lockout Tag-out, Life Safety, OSHA, NFPA, & Joint Commission protocols is required and shall be enforced.