PWS-Laundry Services 10 Jan 2022.pdf

FA8501-22-R-0003 ATTACHMENT 2

PERFORMANCE WORK STATEMENT

LAUNDRY CLEANING SERVICES

10 Jan 2021

1.1 DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials and transportation to provide laundry, dry cleaning, and protective retreatment services for the 402nd Maintenance Group (AMXG,CMXG, & EMXG- Production Groups), 78 FSS (Lodging), 78 MDG (Medical Group), 5 CMCSS (Communication Facilities), and the 78 LRS (Vehicles) Group at Robins AFB, GA Robins Air Force Base, Georgia. Robins Air Force Base, Georgia. The contractor shall perform all laundry, drying, folding, and other tasks to include receiving, accounting, processing and returning all organizational items tendered for cleaning (see Appendix 1 and 2). Laundry services include pickup and delivery at the locations as listed in Appendix 3. The contractor shall ensure all schedules are met, correct quantities are delivered, and laundry is delivered free of all visible dirt, debris, dampness, odors, mildew, and cleaning chemicals residue. The laundry shall have a uniform appearance and items shall be properly finished and packaged. A list depicting the type of facility and an assortment of required articles is addressed below:

a. Production Facilities: Cotton & Gore-Tex coveralls, welding jackets, Kevlar suits, bath towels, lab coats.

b. Medical Facilities: Cotton blankets, sheets (bedding), pillowcases, physicians coats, scrubs, patient and x-ray gowns, eye sheets, curtains (fire-retard treatment), curtains (cubicle), towels (bath and hand), mop heads, laundry bags

c. Lodging Facilities: Bedspreads (queen & twin), sheets (queen & twin), blankets, mattress pads, bath mats, towels (bath and hand), washcloths, pillows (foam), pillowcases, pillow protectors, rugs

d. Communication Facilities: flyers kit bags, sleeping bags, insect net, chem jackets and pants, helmet covers, white gloves, poncho liners, parkas with hood, parka (cold weather), pants (cold weather), wool socks, boot inserts, pile cap (cold weather), large flags.

e. 78 LRS Group- Sleeping bags, flyers kit bags, chem jackets and pants, helmet covers, parkas with hood, face masks (balaclava), and cotton glove inserts.

f. 116 LRS Group- Sleeping Bags, chem Jackets, chem pants, parkas with hoods, and white gloves

1.2 TASKS

1.2.1 Service, Pickup and Delivery. The Contractor’s scheduled route shall be completed by 10:30 a.m. for each facility or as indicated on Appendix 3. The Contractor shall notify the Contracting Officer's Representative (COR) during the scheduled timeframe if the daily schedule will be delayed. The Contractor shall return the original articles retrieved for laundering to the respective pick-up and delivery location. The contractor shall package the laundered articles as coded in Appendix 2.

No more than 2 customer complaints per month per pickup point. No more than 2 late pick-up or deliveries per month per facility.

1.2.2 Outgoing articles will be counted by Government personnel prior to pick up. The

Contractor shall verify the count and sign a pickup ticket acknowledging receipt of the items using Appendix 6-Pickup Ticket. The Contractor’s signature constitutes agreement to the Government’s count. Exceptions to the Government’s count must be annotated on the Pickup Ticket (Appendix 6) at the time of pickup and signed by the Contractor and the Government representative. A copy of this pickup ticket will be retained by the Government.

1.2.3 The Contractor shall provide laundry carts (no less than 30 bushel capacity) as referenced in Appendix 3 and when requested by the COR.

1.2.4 The Contractor shall return unserviceable and non-repairable articles in a separately marked bundle to the Government after laundering or dry cleaning. Unserviceable and non-repairable articles are defined as those articles no longer usable for the purpose intended. The contractor shall record the number of items delivered on his copy of the delivery ticket. The Government representative shall verify this amount and annotate any shortages or overages on the delivery ticket. The delivery ticket shall be signed by the Contractor and the Government representative. In the event that the Contractor’s representative does not remain for the joint count, the Government’s count will govern. The Contractor shall deliver any missing articles during the next scheduled delivery at no additional cost to the Government.

1.2.5 Any article found to not meet the requirements of the PWS shall be re-cleaned at no additional cost to the Government. After the articles are re-cleaned, the Contractor shall pack these articles separately and identify them as “Re-performed”. In situations where re- performance is not practical, the Government reserves the right to adjust the invoice as appropriate.

1.2.6 The contractor shall process the linen in accordance with all applicable federal, state and local standards of health and safety regulations as applicable to laundry and linens used in healthcare facilities to include the following:

1.2.6.1 Joint Commission on Accreditation of Healthcare Organizations.

1.2.6.2 Center for Disease Control Guidelines for Laundry in Healthcare Facilities.

1.2.6.3 OSHA Regulation (Standards-29CFR) Blood borne Pathogens 1910.1030

1.2.7 The Contractor shall invoice monthly for work accomplished during the prior month. The monthly invoices shall include:

(a) A cumulative monthly total by building number, item description, item unit price, monthly quantity, and total dollar amount.

(b) A log of each daily pick-up, including article description and quantity for quality assurance purposes to include contract number and building number (see Appendix 4).

1.3 ORGANIZATIONAL REQUIREMENTS

1.3.1 MEDICAL TREATMENT FACILITIES: Articles submitted for laundering consists of Cotton blankets, sheets (bedding), pillowcases, physicians coats, scrubs, patient and x-ray gowns, eye sheets, curtains (cubicle), towels (bath and hand), mop heads, laundry bags, bonnet, shampoo (see Appendix 1C for complete list).

1.3.1.1 Special Laundry Conditions: Aseptic cleaning solutions and techniques shall be used to wash, deodorize and dry articles exposed to blood or other contagions to minimize exposure to hospital micro-organisms, OSHA Blood borne Pathogen Standard 29 CFR 1910.1030.

1.3.1.2 Infection Control Inspection: The Contractor's facilities shall be inspected by the Government Infectious Control Officer, Housekeeping Official, and COR on an annual basis (AFI44-108 Para 4.7.1.2). The checklist for laundry facilities providing services to a health care facility outlines criteria for maintaining industry standards (see Appendix 5). This task requires compliance at all times.

1.3.2 LODGING FACILITIES: Articles submitted for laundering will consist of Bedspreads (queen & twin), sheets (queen & twin), blankets, mattress pads, bath mats, towels (bath and hand), washcloths, pillows (foam), pillowcases, pillow protectors, rugs (see Appendix 1B).

1.3.2.1 Water Temperatures: Articles shall be washed IAW manufacturer instructions. (a) Pillow Protectors – Machine wash warm water, no bleach on gentle cycle, tumble dry on medium heat, remove promptly, cool iron shall be used. (b) Pillows – Wash and dry in temperatures not to exceed 160 F°. Remove from hot dryer immediately.

1.3.3 COMMUNICATIONS GROUP: Articles submitted for laundering will consist of flyers kit bags, sleeping bags, insect net, chem jackets and pants, helmet covers, white gloves, poncho liners, parkas with hood, parka (cold weather), pants (cold weather), wool socks, boot inserts, pile cap (cold weather), large flags. (See Appendix 1D).

1.3.3.1 Laundry Instructions – Articles shall be laundered IAW manufacturer instructions.

1.3.4 PRODUCTION FACILITIES: Articles submitted for laundering are Cotton & Gore-Tex coveralls, welding jackets, Kevlar suits, bath towels, lab coats. (See Appendix

1A). In addition, clothing is potentially contaminated with chemicals such as Methyl Ethyl Ketone (MEK), Methylene Chloride, Alodine, jet fuel, oil, paint, de-painter or similar industrial chemicals.

1.3.4.1 Articles that require special cleaning methods, repair(s), or articles exposed to hazardous materials (HAZMAT), and garments requiring protective retreatment will be identified by the Government.

1.3.4.2. Hazardous Materials: Articles exposed to hazardous materials such as Chromium VI, Cadmium, or lead shall be laundered separately in order to prevent cross- contamination. The Government will segregate, enclose, and identify articles contaminated with hazardous materials. The Government will place items in sealed, impermeable bags and collect in separately labeled HAZMAT containers for pick-up.

1.3.4.3 Gore-Tex Coveralls: The contractor shall launder coveralls IAW manufacturer instructions. Chlorine bleach or fabric softener shall not be used.

Coveralls identified for retreatment will require REVIVEX Water and Stain Repellent applications EACH AND EVERY TIME they are picked up by the contractor. Silicone water-repellant treatments cannot be used. No more than 2 articles returned for rework per month per pickup point.

1.3.4.4 Government personnel will label coveralls with a permanent ink marker on the inside, next to the size label, with the building number of the pick-up/delivery location. Labels may also be used to identify point of origin or individuals name and location.

1.3.4.5 The Government will provide a point-of-contact and phone number for each facility. The Government will also identify facilities, by building number, for garments that may have been exposed to hazardous materials (see Appendix 4).

1.3.4.6 The COR will establish a monthly pick-up and delivery log indicating the date, name of article, quantity, and repairs submitted for servicing. The monthly log will be maintained based on the weekly service schedule and compared with the Contractor’s monthly invoices.

1.3.5 78 LRS GROUP Articles submitted for laundering will consist of flyers kit bags, sleeping bags, chem jackets, chem pants, helmet covers, parkas with hood, balaclavas (face masks), and cotton glove inserts (see Appendix 1E).

1.3.5.1 Laundry Instructions – Articles shall be laundered IAW manufacturer instructions and Appendix 2.

1.3.6 116 LRS GROUP Articles submitted for laundering will consist of sleeping bags, chem jackets, chem pants, parkas with hoods, and cotton gloves (see Appendix 1F).

1.3.6.1 Laundry Instructions – Articles shall be laundered IAW manufacturer instructions and Appendix 2.

2.0 SERVICES SUMMARY

PERFORMANCE OBJECTIVES

REF

PARAGRAPH

PERFORMANCE

THRESHHOLD

Pick-up and delivery completed on schedule 1.2.1 No more than 2 late pick-up or deliveries per month per facility

Pass Infection Control Inspection 1.3.1.2 100% Annual compliance

All laundered items shall be packaged IAW special instructions

1.1, Appendix 2 No more than 2 customer complaints per month per pickup point

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES - N/A

3.1 CONTRACTOR-FURNISHED PROPERTY, SERVICES AND EQUIPMENT

3.1.1 The contractor shall provide all laundry carts required to facilitate the pick-up of soiled laundry and delivery of the clean linen. The delivery vehicle shall keep the soiled laundry separated from the clean during transport and interim stops.

The contractor shall furnish:

a. Delivery vehicle

b. All packaging and marking materials

c. Delivery tickets

d. Any other supplies, materials, and equipment necessary to perform the services required by this contract.

3.1.2 A facility equipped and ventilated so as to prevent dissemination of contaminants. The ventilation systems include adequate intake filtration, exchange rate, and exhaust in accordance with local, states and federal requirements (Reference: Joint Commission Accreditation Manual for hospitals). The contractor’s facility shall be subject to inspection of sanitary conditions at any time by an authorized representative of the government.

3.2 Management. The Contractor shall provide a full-time contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available to be reached by telephone or pager during normal working hours to discuss problem areas with Government personnel designated by the Contracting Officer and available to meet on the installation within two (2) hours to discuss problem areas, if required. The contract manager and alternate or alternates must be able to read, write, speak, and understand English. The positions shall at no time be vacant. They shall comply with installation rules and regulations at all times.

b. Employees. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name.

c. Security Requirements. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation. The Contractor shall obtain personal identification passes for all employees and vehicle passes for all Contractor vehicles requiring entry onto Robins AFB.

4.0 GENERAL INFORMATION

4.1 Government Representatives. The following individuals will serve as Government Representatives for (Group)- See Appendix 4- Bldg POCs.

4.2 ESSENTIAL SERVICES DURING CRISIS: The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.3 Agency Affirmative Procurement Programs (formerly GPP). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.3.1 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.4.2 Contractor Security Clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.4.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.4.4. Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.4.4.1 The Contractor shall ensure a Defense Biometric Identification System (DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO or COR listing all contractor/subcontractor personnel requiring access to the facility. The PCO or COR will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit.

The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.4.4.2 All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

4.4.4.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The COR will work with the badging agent and the Contractor to submit required documentation to the Visitor Control Center (VCC. The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only.

A contractor with a DBIDS ID card does NOT have sponsorship capability.

4.4.4.4 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order.

The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access.

4.4.5 Operations Security (OPSEC). Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with D 5205.02E “DoD Operations Security”, DOD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.6 Security Incident or Violation. The Contractor shall immediately notify the Government

Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.5.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-

596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A001, DI-SAFT-82080/T, Contractor's Safety Plan).

4.5.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance.

The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.6 Mishap Notification. Safety Mishap/Incident Reporting. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information: (CDRL A002, Accident/Incident Report, DI-SAFT-81563

NOT 2/T):

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

4.7 Foreign Object Damage (FOD) Requirements: Contractor will adhere to AFI 21-

101, AFMCSUP 1, Foreign Object Damage (FOD) Prevention Program. The purpose is to eliminate the introduction of any foreign object that could cause damage to any aircraft.

These regulations apply to contracted services where work is performed in, on, around, or requires travel through areas near aircraft, support equipment, engines, or components including personnel operating vehicles and equipment on AFMC flight lines, runways, taxiways, ramps, and in aircraft hangars or maintenance areas.

4.8 Sanitation: Contractor delivered finished articles shall conform to the standards of quality of cleanliness, finish and appearance as defined in Appendix B. All work performed shall be done under sanitary conditions. The items shall not only be clean, in the sense of being free from soil and stains, but also free from bacteria, fungi and other microorganisms, including pathogens, or disease producing organisms that can be removed or neutralized via industry standards and practices allowed by local and state DERM and federal EPA.

4.9 Workmanship: Re-performance of laundering. Notwithstanding the provision of this contract covering inspections, acceptance and deduction from payment; any items found to have been unsatisfactorily cleaned shall be re-cleaned at no additional cost to the government.

4.10 Hangers: Hangers shall be of a type that will not stain the garments.

4.11 Bundling: Items will be folded and bundled according to type and size. All items in a single bundle will be the same size and type of linen article and stretch wrapped.

4.12 Missing Articles: Any articles missing from a delivery shall be delivered by the contractor in the next regularly scheduled delivery (if necessary) at no additional cost to the government.

4.13 Cart Exchange Service: Contractor must insure that there are a sufficient number of clean and serviceable laundry carts or the equivalent available for use at all times to hold laundry.

4.14 Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during normal duty hours 0730-1630 to discuss problem areas with government personnel within two (2) hours. After normal duty hours the manager or designated alternate shall be available within 24 hours.

4.15 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 700 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:30 am to

3:15 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

**NOTE: The 78 MDG does not accept deliveries before 7:30 am**

4.16 Holidays and Productivity Days/Down Days. When a service is required on a holiday or Military Productivity Day/Down Day, the work shall be accomplished on the day following or preceding the holiday or Military Family Day/Down Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday. The Contractor is not required to provide service on the following holidays or the day designated to recognize a particular holiday:

New Year’s Day Martin Luther King Day Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

4.17 Quality Control. The contractor shall establish and maintain a complete quality control program for the performance requirement of the contract. The program shall ensure laundry and dry cleaning services are performed in accordance with the terms of this contract and commonly accepted commercial practices. The Contractor shall provide one copy of the Contractor’s quality control plan to the Contracting Officer for acceptance no later than the pre-performance conference. Complete records of all inspection work performed by the Contractor as part of their quality control program shall be maintained and made available for review by the Government if requested.

4.18 Transition-In. The incumbent contractor will continue to perform at full capacity until the end of the transition period. To ensure a smooth transition in the change of work effort from the current contract, the new contractor shall begin a 5-day Transition Period prior to the end of the existing contractor’s performance period. The purpose of this Transition Period is to:

• Observe work accomplished by current employees

• Become thoroughly familiar with work requirements and work procedures

• Complete personnel requirements for hiring of personnel to assure satisfactory performance at the start of the first performance period

• Obtain security clearances

• Process vehicle fleet registrations

• Complete training requirements and accomplish necessary training of employees

• Complete the development of necessary work plans and procedures

4.18.1. The successor contractor will be allowed access to the facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling and procedures. However, such access shall not interfere with the production efforts of current personnel. To preclude such interference, arrangements for access to the Government facilities shall be made with the COR and CO.

4.18.2. At the completion of the Transition Period the successor contractor shall be fully capable of providing all services outlined in the PWS.

4.19 Transition-Out. If there is a change in Contractor, the incumbent contractor shall provide familiarization to the follow-on contractor. During the Transition-out familiarization period, the incumbent shall be fully responsible for all Base Operation Services.

4.20 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.20.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement.

Contractors that do not have a Common Access Card must exercise Option 2.

4.20.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the my Learning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

4.20.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

[Version updated 27 May 21 – POC: Natalie Holder, 78 CEG/CEIEC) ]

4.21 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.22 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232- 7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

4.23 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of Defense (DOD) that meet the criteria established by the DFARS Clause 252.211-7003.

5.0 APPENDICES:

Name of

Publication Sections that

Apply Date of

Publication Title of Publication

AFI 63-138 Entirety 11 May 2017 Acquisition of Services

AFI 44-108 Para 4.7 5 Jun 2019 Infection Prevention and Control Program

Appendix 1a Entirety 27 July 2021 402nd Maintenance Wing (AMXG,CMXG, EMXG)

Appendix 1b Entirety 30 July 2021 78 FSS/FSVL Services/Lodging

Appendix 1c Entirety 30 July 2021 78 MDG/SGSM Medical Group

Appendix 1d Entirety 30 July 2021 5 CBCSS/SCS Communications Group

Appendix 1e Entirety 30 July 2021 78 LRS Group

Appendix 2 Entirety 30 July 2021 Cleaning Instructions-All Items (all groups)

Appendix 3 Entirety 30 July 2021 Pick-Up and Delivery Schedule (all groups)

Appendix 5 Entirety 30 July 2021 Points of Contact (all groups)

Appendix 5 Entirety 30 July 2021 Infection Control Checklist (78 MDG group only)

Appendix 6 Entirety 30 July 2021 Pickup Ticket