PWS IHC Rental Program W912LC-22-Q-0015v2.docx

Performance Work Statement For Industrial Hygiene (Red Rags, Rented Mechanic Uniforms and Towel Rolls)

The contractor shall provide all required personnel, equipment, tools, materials, supervision and quality control necessary to perform cleaning of petroleum from rented mechanic coveralls and red rags. This includes the pick-up and delivery of rented coveralls, red rags and towel rolls. In addition, deliver and install waste reducing single service towel cabinets (where the government determines they are needed) and waste reducing towel rolls. The red rags are used to clean shop/automotive areas where petroleum/gas products are used.

Service Contract Act:

The service contract act applies to this contract. The following Department of Labor (DOL) Wage Determinations are applicable to this contract and are located in attachment J. This determination supersedes previous wage determination versions:

WD 2015-5419 Denver County, Adams County, Arapahoe County WD 2015-5423 Mesa County (FMS 3, Grand Junction) WD 2015-5425 Weld County (CSMS) WD 2015-5433 Otero County (Rocky Ford) (Preferred location) WD 2015-5427 Pueblo County (IF ROCKY FORD IS NOT A DELIVERABLE LOCATION)

The North American Industry Classification System (NAICS) code assigned to this procurement is 812332 and the Product Service Code is S209.

1. Purpose Industrial hygiene/laundry services for cleaning red rags, rented coveralls, and towel rolls for the Colorado Army National Guard in support of maintenance operations. Installation of waste reducing single service towel cabinets and waste reducing towel rolls is required.

2. Period of Performance The Period of Performance shall be as follows:

As soon as possible, but no later than the performance periods identified below.

Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days unless previously coordinated with the Government:

· New Year’s Day: January 1st

· Martin Luther King, Jr.’s Birthday

· President’s Day

· Memorial Day

· Juneteenth: June 19th

· Independence Day: July 4th

· Labor Day

· Indigenous People’s Day

· Veteran’s Day: November 11th

· Thanksgiving Day

· Christmas Day

3. Places of Performance

· Combined Support Maintenance Shop (CSMS), 4045 Weld County Road 22, Longmont, CO 80504

· Field Maintenance Shop 2 (FMS 2), 5275 Franklin St, Denver, CO 80216

· Field Maintenance Shop 3 (2810 Riverside Parkway, Grand Junction, CO 80501

· Field Maintenance Shop 6 (FMS 6), 720 N. Main St, Rocky Ford, CO 81067 (Alternate location if Rocky Ford location cannot be serviced: COARNG Pueblo Armory, 1215 Acero Ave, Pueblo, CO 81004)

· Field Maintenance Shop 7 (FMS 7), 5049 Front Range Parkway, Watkins, CO 80137

· Field Maintenance Shop 9 (FMS 9), 55 South Potomac St, Aurora, CO 80012

· Army Aviation Support Facility (AASF), 19310 Camp Hale Way, Stop 35, Building 1510, Buckley Air force Base, CO 80011-9428 – Every Week

4. Contractor Responsibilities The contractor is required to perform all duties listed. Be flexible on weeks the government does not work to include all Mondays, cancellation of work due to inclement weather, global pandemics and designated Federal Holidays.

· Contractor shall furnish labor, equipment, supervision and transportation for pickup and delivery services. Deliver clean red rags, pick-up dirty red rags, pick-up dirty rented coveralls, deliver clean rented coveralls weekly (is preferred), but no more than a two week turn around, replace towel rolls in single service towel cabinets once a week. Contractor shall provide delivery ticket/tracking sheet of the quantity of the red rags, rented coveralls, and towels being picked up and dropped off and ensure maintenance shop representative agrees. The contractor will directly coordinate with the COR to determine either a Tuesday, Wednesday, or Thursday as the designated weekly service day for each respective maintenance shop.

a. Red Rags

· Contractor MUST provide Red Rags (no other color is acceptable)

· Contractor shall furnish all clean red rags

· Contractor shall pick-up, clean all petroleum out of fabric, deliver and account for red rags

· Vendor must describe process or procedure for replacing damaged and unusable red rags. An industry standard inventory maintenance fee is preferred.

· The Contractor will ensure red rags have no more than a 2 week turn-around time to be picked up, cleaned and returned. Preference will be given to one week turn-around for red rags to be picked up, cleaned and returned.

· Contractor shall provide delivery ticket/tracking sheet of the quantity of the red rags being picked up and dropped off and ensure maintenance shop representative agrees.

· The total number of red rags to be provided and cleaned will not exceed 163,020 red rags annually

· CSMS: 900 clean red rags provided to maintenance shop on a weekly basis (46,800 annually)

· FMS 2: 300 clean red rags provided to maintenance shop on a weekly basis (15,600 annually)

· FMS 3: 300 clean red rags provided to maintenance shop on a weekly basis (15,600 annually)

· FMS 6: 175 clean red rags provided to maintenance shop on a weekly basis (9,100 annually)

· FMS 7: 200 clean red rags provided to maintenance shop on a weekly basis (10,400 annually)

· FMS 9: 360 clean red rags provided to maintenance shop on a weekly basis (18,720 annually)

· AASF: 900 clean red rags provided to maintenance shop on a weekly basis (46,800 annually)

b. Rented Uniforms

· Contractor shall pick-up, clean all petroleum out of fabric, deliver and account for all rented coveralls by conducting a separate count of dirty and clean rented coveralls. A copy will be provided to the driver and the maintenance shop representative. The Contractor is expected to track what has been laundered. Contractor shall ensure there is a Technician/Mechanic name (Preferred) or a bar code system or equivalent to identify each rented coverall to the individual to control and account for all rented coveralls, specifically counting the number of rented coveralls when picking-up and again when dropping-off.

· The invoicing will be matched against the Governments tracking. Both the Maintenance Shop Representative and the Contractor will sign off on a vendor supplied delivery ticket/tracking sheet when the Contractor delivers and picks up dirty coveralls. Monthly invoicing will be validated against the signed delivery ticket/tracking sheets.

· Contractor will label rented uniforms with Technician/Mechanic name or barcode. Technician/Mechanic name is preferred. Vendor must provide an invoice (electronic if possible) with the names of Technician/Mechanic’s coveralls or by barcode of items that are picked-up and delivered.

· Contractor must provide process or procedure for replacing lost, damaged and unusable coveralls. Vendor will only charge for lost or damaged uniforms caused by the government. Vendor must provide cost/amount for replacing uniforms up to 11 uniforms per year.

· The Contractor will provide a minimum of 3 (three) sets of rented coveralls to each employee (approximately 50-75 employees). Vendor will only charge for actual number of rented coveralls used.

· The Contractor will ensure rented coveralls have no more than a 2 week turn-around time to be picked up, cleaned and returned to the individual. Preference will be given to one week turn-around for rented coveralls to be picked up, cleaned and returned to the individual

· Contractor will provide lockers at Pueblo Armory location if unable to service the Rocky Ford location in order to hold clean and used rags, rented coveralls, and towels.

· The total number of rented coveralls cleaned shall not exceed 4,680 coveralls annually.

· CSMS: 1144 cleaned annually

· FMS 2: 364 cleaned annually

· FMS 3: 364 cleaned annually

· FMS 6: 208 cleaned annually

· FMS 7: 260 cleaned annually

· FMS 9: 468 cleaned annually

· AASF: 1,872 cleaned annually

The numbers provided are an estimate. The Government requires flexibility.

c. Waste Reducing Single Service Towel Cabinet:

· Contractor shall deliver and install up to 24 Waste Reducing Single Service Towel Systems if incompatible with current towel cabinet at each maintenance shop on a predetermined and agreed upon wall. There are currently 15 installed towel cabinets. A minimum of 9 towel cabinets will need to be installed.

· Contractor shall pick-up used towel rolls (if cloth), deliver and replace used towel rolls with clean towel rolls.

· The Contractor will ensure towels have no more than a 2 week turn-around time to be picked up, cleaned and returned. Preference will be given to one week turn-around for towels to be picked up, cleaned and returned.

· Contractor shall provide delivery ticket/tracking sheet of the quantity of the waste reducing towel rolls being picked up and dropped off and ensure maintenance shop representative agrees.

· Contractor will ensure the total number of towel rolls each shop receives is the number they are charged for.

· The total number of towel rolls provided will not exceed 1,310 annually

· CSMS: 330 towel rolls provided annually

· FMS 2: 100 towel rolls provided annually

· FMS 3: 100 towel rolls provided annually

· FMS 6: 60 towel rolls provided annually

· FMS 7: 70 towel rolls provided annually

· FMS 9: 130 towel rolls provided annually

· AASF: 520 towel rolls provided annually

5. Installation Access and Security Requirements Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

6. Quality Assurance (QA) The Government shall evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) to ensure that the contractor has performed in accordance with the performance standards.

7. Monthly Report The contractor shall provide a monthly report to the Contracting Officer Representative (COR) detailing quantity of red rags, rented coveralls and single service cabinet towel rolls cleaned/exchanged. The quantities will be balanced against the delivery tickets/tracking sheets and receipts.

8. Responding to Government Personnel When the COR or Colorado Army National Guard Contracting Office contacts the Contractor, the Contractor shall respond within 3 business days.

Quality Assurance Plan

Performance Requirements Summary The Performance Requirements Summary includes performance standards to determine contractor performance. The chart below lists the contracts primary service requirements, their acceptable quality levels and the methods of government surveillance. While there are several contract requirements not listed in the chart below, failure to list a requirement below does not negate the contractor’s obligation to perform all contract requirements.

Contracts Deliverable Requirements Listing

Contract Deliverable Requirements Listing (CDRL)