PWS Hoist Inspections v8.pdf

CRANE, CHAIN HOIST AND PORTABLE HOIST

INSPECTION AND WEIGHT CERTIFICATION

PERFORMANCE WORK STATEMENT (PWS)

FY 2021

Prepared by

GOODFELLOW AIR FORCE BASE

SAN ANGELO, TX 76908-4104

TABLE OF CONTENTS

1 Description of Service

1.1 Scope of Work

1.2 Facility Access

1.3 Inspection, Load Testing, And Maintenance

1.3.1 Load Test

1.3.2 Chain and wire rope

1.3.3 Inspection Of Slings

1.3.4 Decertified Equipment

1.3.5 Recommendations

1.3.6 Repairs

1.3.7 Replacement

1.3.8 Site Visit Estimates and Repairs

1.4 TESTING

1.4.1 Routine Testing

1.4.2 Defect Notification

1.5 REPORTS

1.5.1 Report Content

1.5.2 Report Submission

1.5.3 Label or Tag signage

1.6 Site Maintenance And Cleanup

1.6.1 Site Maintenance

2 Service Summary (SS)

2.1 Quality Control

2.2 Quality Assurance

2.2.1 Unsatisfactory Performance

2.3 Periodic Progress Meetings

3 Government Furnished Property And Services

3.1 Safeguard all Government property

3.1.1 Facilities

3.1.2 Utilities:

3.1.3 Security, Fire, And Medical Services

4 General Information

4.1 Mission

4.2 Contracting Officer and Contracting Officer Representative. (Quality Assurance Personnel)

4.3 Hours Of Operation

4.3.1 Recognized Holidays

4.3.2 Base Closures

4.3.3 Performance Of Service During Crisis Or Heightened Security

4.4 Contractor Personnel

4.4.1 Project Manager

4.4.2 Contract Employees

4.4.3 Contract personnel requirements

4.4.4 Employee Restrictions

4.4.5 contractor and contractor personnel qualifications

4.5 Safety Requirements And Reports

4.6 Environmental Requirements

4.6.1 Hazardous Materials

4.6.2 Intent of Hazardous Material Requirements

4.6.3 Spill Controls

4.6.4 Environmental Management Training

4.7 Security Requirements

4.7.1 Base Access

4.7.2 Base Access List (BAL) Renewal

4.7.3 BAL Termination

4.7.4 Commercial Vehicle Inspection Area

4.7.5 Contractor Vehicles

4.8 Operations Security (OPSEC) Requirements

4.8.1 Security Authority

5 Appendices

1 DESCRIPTION OF SERVICE

1.1 SCOPE OF WORK

The Contractor shall provide all management, tools, supplies, equipment and labor necessary to perform complete evaluations, inspections, weight testing, and certification of cranes, hoist, auto lifts and other equipment listed in Appendix A located on Goodfellow Air Force Base, San Angelo, Texas in accordance with this PWS, AFMAN 91-203, industry standards, manufacturer specifications, and Federal, State, and local laws and regulations.

Services include annual load tests, annual capacity certifications, and inspections required to ensure all equipment listed in Appendix A remain in continuous and safe operation. Several tasks under the contract requires work above current ANSI/ASME standards. Performance of these task are not optional. Provide tags/stenciling and written documentation for the all equipment listed in Appendix A. Perform this work and these services during the month of October which typically requires two full work days.

1.2 FACILITY ACCESS

The Contractor shall be aware that not all buildings are equally accessible, and the projected schedule may be adjusted, subject to KO acceptance. Each day of the visit, the Contractor will notify the COR where the Contractor will be working during the day. If the Contractor is unable to gain access into a building, the Contractor shall contact the COR. The Contractor shall also contact the COR if other problems arise during the course of the required work.

1.3 INSPECTION, LOAD TESTING, AND MAINTENANCE.

During the month of September, notify the Contracting Officer’s Representative (COR), in writing, no later than 14 calendar days prior to the scheduled visits, and provide the COR with on-site service dates and personnel information required for base access. Provide a projected schedule of buildings to be inspected, load tested and maintained during the specified service dates. The COR will review the schedule, and coordinate with the Contracting Officer (KO) for acceptance. The schedule must be acceptable to the Government no later than seven calendar days before the scheduled visit to allow time for the COR to notify facility managers or equipment custodians of the scheduled visits.

1.3.1 LOAD TEST

Perform required inspection, testing and proof load testing of not less than 100% but not more than 115%, or as specification require, of each hoist or crane’s rated capacity. Perform required auto lift and personnel lifts inspection, testing and proof load testing not more than 110% of the rated capacity. The use of physical weights or other industry accepted methods may be required to accomplish testing. The Contractor shall provide written and individual proof load tested certification confirming the rated capacity of all equipment list in Appendix A.

1.3.2 CHAIN AND WIRE ROPE

Perform required inspection and testing of each equipment list in Appendix A. Perform inspection of the complete length of lifting chains, to include length measurement comparison of used vs.

slack chain portions for all applicable units listed in Appendix A. The Contractor shall perform inspection covering the surface of the entire length of wire ropes, to include rope diameter measurement for all applicable units listed in Appendix A.

1.3.3 INSPECTION OF SLINGS

The contractor shall inspect and certify slings, straps, and other assemblies used for connecting the crane or hoist to the load, as required. This inspection and certification shall be accomplished annually at the same time as the certification occurs for the cranes and hoists. The using organization (identified in appendix A) shall be responsible for presenting items for inspection to the contractor. Items not certified or not presented for inspection shall be removed from service by the using organization (identified in appendix A). Items failing inspection or certification shall be tagged as such by the contractor and removed from service by the using organization. slings, straps, and other assemblies used that are found unusable will be removed from the contract via contract modification.

1.3.4 DECERTIFIED EQUIPMENT

Notify the COR in writing, within one working day, of any equipment decertified (or found to be not certifiable). This also includes certifiable equipment that the Contractor determines repairs are justifiable for safety or preventive maintenance reasons. Determine the extent of repairs required to bring the unit to a certifiable status, to include performing diagnoses of electrical, mechanical or structural problems, and provide a written cost estimate to the KO for review.

1.3.5 RECOMMENDATIONS

The Contractor may recommend repairs that will improve safety, reduce maintenance, extend the equipment’s lifespan, etc. The Contractor shall provide a written cost estimate to the KO for review.

1.3.6 REPAIRS

The Contractor shall submit a cost estimate to the KO, for needed repairs, parts and equipment required to restore any equipment unit to a certifiable condition. The Contractor shall use the Appendix C, to submit the proposal. The proposal is due the same day of reported deficiency, if the repair is intended to be performed while the Contractor is already present at GAFB. The proposal is due within five business days of reported deficiency for repairs that must be scheduled.

The estimate shall identify part number, quantity, item description, model number (if applicable), manufacturer, item cost, shipping cost and total cost to the Government for each hoist or crane needing repair. If requested by the COR, the Contractor shall provide additional price verification information, including vendor price lists and quotes. For any repair cost over $500.00, the Contractor shall obtain quotes from not less than three competitive sources, or provide justification for non-availability of competitive source.

1.3.7 REPLACEMENT

The Contractor shall determine the feasibility of repairs as compared to providing an estimate for replacement with a new unit.

1.3.8 SITE VISIT ESTIMATES AND REPAIRS

For repairs that cannot be accomplished during the visits, the Contractor shall be authorized travel to/from GAFB for the purpose of identifying the problem and preparing a work estimate of needed repairs to include parts and labor. Repairs shall begin immediately upon KO approval of the work request. If the repair is approved by the KO, the Contractor is authorized Per Diem (e.g. Mileage, lodging, and food), for no more than two (2) persons, for travel, as determined by the Joint Travel Regulation (JTR), https://www.defensetravel.dod.mil/site/travelreg.cfm.

1.3.8.1 The Contractor shall arrive at GAFB within 24 hours of notification. Upon arrival at GAFB, the Contractor shall notify the COR before proceeding to the job site.

1.3.8.2 The Government will not be responsible for calls placed by individuals other than the KO, or any cost or loss incurred by the Contractor in response to unauthorized calls.

1.4 TESTING.

1.4.1 ROUTINE TESTING

Routine testing of full function and range of motion, structural integrity, electrical systems, hydraulics, mechanical systems, limit switches, pendant operating buttons, and other components is part of regular inspection. The use of physical weights or other industry accepted methods may be required to accomplish testing. Weight certifications (proof load testing) shall be accomplished IAW manufacturer’s specifications, this PWS, and publications listed in Appendix B. Proof load testing shall be accomplished annually for all equipment listed in Appendix A.

1.4.2 DEFECT NOTIFICATION

During proof load testing, the Contractor shall report to the COR any observed defects that require testing separate from the proof test. If it is not safe to continue the proof test, testing shall be suspended and the affected equipment shall be taken out of service until the deficiency is corrected.

1.5 REPORTS.

Upon completion of each inspection, testing and proof load test visit, complete and deliver a comprehensive written report, per applicable equipment (listed in Appendix A), of all items checked, inspected, cleaned, lubricated, measured, weight tested or adjusted.

1.5.1 REPORT CONTENT

The reports shall be signed, and certify to all parties involved that the equipment is in certifiable condition, properly labeled, and safe to operate within the rated capacity. All reports shall be in English and shall become property of the Government.

Written reports shall contain the following, at a minimum:

1. Manufacturer's name

2. Equipment model and serial number (listed in Appendix A)

3. Equipment type and capacity

4. Building number and location

5. Components/parts inspected/serviced, and their condition

6. Hook throat opening measurement and maximum allowable opening measurement

7. Wire rope: diameter measurement, and validation of inspection covering the surface of the entire length of the wire rope

8. Chain: measurement of test length portion (e.g. used end vs. slack end), and validation of inspection covering the entire length of chain

9. Load test weight

10. Contractor's (company) name and contact information

11. Qualified inspector/technician full (first & last) names and signatures

12. Work dates

1.5.2 REPORT SUBMISSION

Provide the initial CertiF inspection and load test result reports to the COR before departing GAFB.

Formalized reports annual load test certificates shall be submitted electronically to the COR no later than ten (10) business days after completion of visit. The electronic reports and certificates shall be separate documents, per building.

1.5.3 LABEL OR TAG SIGNAGE

The Contractor shall place a durable label or tag on each equipment to signify certification and suitability for use. At a minimum, the label or tag shall show the Contractor’s (Company) name, date proof load tested, hoist/crane load rating, serial number and Inspector/Tester names. The label or tag shall be placed in a location where it is easily seen and read, such as near power control or on the control pendant assembly.

1.6 SITE MAINTENANCE AND CLEANUP

Use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor fails to use reasonable care and causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government.

If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

1.6.1 SITE MAINTENANCE

Keep the work site neat, clean, and safe condition; free from debris at all times and perform daily cleaning of all areas. Protect adjacent property, buildings and their contents from dust, dirt or other materials. All streets and roadways in/or adjacent to the site shall remain free of project generated trash and debris at all times.

2 SERVICE SUMMARY (SS)

The contract service requirements are summarized in performance objectives that relate directly to measurable outcomes rather than direct performance processes. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions

- Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para Performance Threshold

PO-1 Reports provided as required 1.3.6, 1.5

95% of reports provided

PO-2 Inspection and Certification.

All cranes, hoists, slings, and straps, and auto lifts are inspected and certified. Those not certified due to repairs needed are locked out/tagged out. Report ---------------------------- ------------------------------------------- s and certificates provided.

1.3, 1.3.2, 1.3.3, 1.3.4, 1.3.5, 1.3.6, 1.3.7, 1.4

95% of inspections and certifications are completed within 15 calendar days of the due date.

PO-3 Repairs.

Cranes, hoists, slings, and straps, and auto lifts are made fully operational when requested.

Contractor responds to repair requests within allotted time.

1.3.4, 1.3.5, 1.3.7, 1.5.

95% of repairs completed within 21 calendar days of notification.

PO-4 Safety:

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence.

4.1 - 4.7 98% of the time; No more than 1 valid defect per month

2.1 QUALITY CONTROL

The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the American National Standards Institute (ANSI) and American Society of Mechanical Engineers (ASME).

Include the inspection system requirements of FAR 52.246-4 in this document. Develop and implement procedures to identify, prevent, and ensure non-performance, and a continual repeat of defective service does not occur. The Contractor is to submit a written Quality Control Plan to the KO for review and feedback. Submit the plan no later than the pre-performance conference.

The plan specifically addresses the Contractor’s strategy to provide quality workmanship, continual process improvement, and for correcting deficiencies as required. The Contractor shall maintain the QCP throughout the period of performance of the contract.

2.2 QUALITY ASSURANCE.

The Government may use any method to inspect and evaluate the Contractor’s performance to ensure that services have fulfilled the contract obligations on quality and quantity. Inspections include validating actual work performance, physically checking an attribute of the completed task, validating a management information report, investigating customer complaints, and conferring with facility managers. The KO or COR will use the Contractor’s work schedule or a modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold is unsatisfactory or Contractor performance not accomplished, the COR will initiate and provide the KO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. Respond to the CDR IAW instructions provided and return it to the KO within one (1) calendar days of receipt.

2.2.1 UNSATISFACTORY PERFORMANCE

Unsatisfactory performance is defined as the service does not meet most contractual requirements, and recovery is not likely on time. Failing to meet the performance threshold, for any performance objectives, in any one month, may result in a warning or letter of concern. An unsatisfactory inspection is recorded and may require re-performance of the service. Failing to meet the performance threshold objectives for any two or more consecutive may constitute an immediate Progress Meeting with the Multi-functional Team.

2.3 PERIODIC PROGRESS MEETINGS.

The KO, Functional Commander, QAP, other government personnel as appropriate, and the Contractor will periodically meet to discuss the Contractor’s performance. The issues addressed range from opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance, and steps taken by the Contractor to prevent unacceptable occurrences in the future.

The Contractor is to provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The KO signs the written meeting minutes, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor.

Should the Contractor not concur with the minutes, the Contractor will provide written notification to the KO identifying areas of non-concurrence for resolution.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 SAFEGUARD ALL GOVERNMENT PROPERTY.

Conduct work so that property, personnel, and work areas maintained in a safe environment that prevents damage or injury. In the event of damage or injury caused by Contractor operations or employees, the Contractor is responsible for repaired or replaced at his expense.

3.1.1 FACILITIES

The Government will not provide facilities for Contractor use in support of the requirements of this contract. Temporary staging for equipment up to, but not exceed, 24 hours before and after service will be allowed. Coordinate with the COR to identify authorized staging areas. Maintain staging areas in a neat, clean, and professional manner.

3.1.2 UTILITIES:

The Government will provide water, electricity, and gas as needed in the performance of work and when equipment is in operation. The Contractor will provide the tools, equipment, and other items as necessary to make utility connections. Do not change or modify any utility system or component; or connect any Contractor property, equipment, or system without prior KO review and approval. Immediately notify the COR of utility defects or discrepancies. Practice energy conservation when at Government facilities.

3.1.3 SECURITY, FIRE, AND MEDICAL SERVICES.

The Government will provide police and fire protection. Goodfellow AFB does not have an ambulance service, therefore in the event of a medical emergency call Goodfellow AFB Emergency services, (325) 654-7000, an ambulance will be dispatched from the City of San Angelo Fire Department/Paramedic. The Contractor will be responsible for paying for ambulatory services received.

4 GENERAL INFORMATION

4.1 MISSION.

The overall Civil Engineer mission at Goodfellow AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. (QUALITY

ASSURANCE PERSONNEL).

The KO will appoint a primary and alternate representative for the management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after the contract award.

4.3 HOURS OF OPERATION.

Perform crane, chain hoist and portable hoist inspection and weight certification services during the hours of 0730 - 1630 Monday – Friday. The Contractor will be available during the Government Program Office’s hours (0730 to 1630, Monday- Friday) and for after-hours response to problems or emergencies. Excluding federal holidays unless otherwise required in the contract or approved by the KO.

There may be situations that require the Contractor to work at times other than regular duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the KO and reschedule the work to minimize disruption.

4.3.1 RECOGNIZED HOLIDAYS.

Ten (10) Federal holidays are set by law. The Contractor is not required to provide service on the following holidays. Under current definitions, the following four are set by date:

New Year's Day January 1 Independence Day July 4 Veteran’s Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday is observed as a holiday. Similarly, if one falls on a Sunday, then Monday is observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

4.3.2 BASE CLOSURES.

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual-alert will be resume upon access to the installation.

4.3.3 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

The services under this contract are not essential for performance during a crisis. The KO will determine the circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.4 CONTRACTOR PERSONNEL.

4.4.1 PROJECT MANAGER.

Provide the KO the names and contact numbers of Contractor POCs at the Pre-Performance Conference. The Project Manager is responsible for the performance of the services. The Project Manager and alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The Contractor shall ensure the Project Manager is available via telephone at all times in order to communicate with the CO and COR while onsite at GAFB. The Project Manager shall be able to communicate with onsite contract employees at all times

4.4.2 CONTRACT EMPLOYEES.

Present a neat appearance and be easily recognizable while on the installation in conjunction with this contract, this can be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that it identifies personnel easily and quickly for reasons of safety and personal protection.

4.4.3 CONTRACT PERSONNEL REQUIREMENTS.

The Contractor will not employ persons for work on this contract who are identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Contractor personnel will be easily recognized as Contractor employees.

Contractor personnel will report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.4.4 EMPLOYEE RESTRICTIONS.

The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.4.5 CONTRACTOR AND CONTRACTOR PERSONNEL QUALIFICATIONS

The Contractor shall have been in the business of hoist and crane inspection, maintenance, testing and repair, for a period of not less than two years. The Contractor, or Contractor’s employees actually performing the hoist and crane inspection, maintenance, testing, proof load testing, and repairs shall be a fully qualified technician, or a journeyman mechanic working under the direct and physically present supervision of a fully qualified technician. A fully qualified technician shall have a current certificate of professional standing, such as an “Overhead Crane Inspector Certification” issued by a reputable and qualified inspector training agency, such as the Crane Institute of America, and a satisfactory experience record of working on, repairing, and maintaining hoists and cranes having characteristics equivalent to the range of hoists and cranes listed in Appendix A. The Contractor shall provide to the KO a copy of the certification or license for each qualified technician prior to performing any work on any hoist or crane.

4.5 SAFETY REQUIREMENTS AND REPORTS.

Conduct and perform services per the Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, and Air Force Safety & Health Standards, including AFMAN 91- 203, Air Force Occupational Safety, Fire and Health Standards. Provide a verbal mishap report to the KO within two hours of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five (5) calendar days of each occurrence.

4.6 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

4.6.1 HAZARDOUS MATERIALS.

The KO will be the final approval of hazardous materials brought on-site by the Contractor before use. The KO has the right to prohibit the use of materials it deems to be especially dangerous to human health and the environment. In the event the KO does not approve a hazardous material for use, the KO may provide the Contractor with a list of suitable substitutes; however, the Contractor will retain responsibility for finding an acceptable alternative. Take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.6.2 INTENT OF HAZARDOUS MATERIAL REQUIREMENTS.

Contractors using any hazardous materials on the installation must comply with the review procedures as authorized by Federal, Department of Defense (DoD) and Air Force regulations.

Per FAR Clause 52.223-3, each Contractor must provide the KO with a list of proposed hazardous materials that it plans to use on the installation during the performance of the contract. Provide to the KO an AF Form 3000, Material, and Approval Submittal listing all hazardous materials along with Safety Data Sheet (SDS) utilized during the contract. Contractors must obtain authorization before using the materials on the installation and must report usage data, as stated below.

The AF Form 3000 must be updated during the performance of the contract whenever new or changes to hazardous materials used and shall be submitted to the KO with SDSs NLT 15 days before delivery of dangerous substances to Goodfellow AFB.

The KO will transmit the Contractor submittals, through the COR, to the Installations HAZMAT Management Program Office (IHMP) for processing. Contact the Installations HAZMAT

Management Program Office (IHMP) (325-654-3299) if there are any questions regarding whether an item is hazardous or non-hazardous. The Contractor shall maintain a file of Safety Data Sheets on site.

In the event a product is not approve for use, a list of suitable substitutes may be provided;

however, the Contractor will retain responsibility for finding an acceptable alternative. Take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.6.3 SPILL CONTROLS.

Maintain a spill kit large enough to contain 110% of the maximum volume of chemicals carried on that vehicle. In the event that a spill should occur contact the KO or COR immediately. The liability for the spill or release rests solely with the contractor. The contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and penalties.

The Government reserves the right to initiate and complete all cleanup actions. However, the Government’s actions will not alter or amend the contractor’s liability for site cleanup.

4.6.4 ENVIRONMENTAL MANAGEMENT TRAINING.

All Contractors’ employees must complete an Environmental Management System (EMS) General Awareness Training prior to commencement of any activities. The Contractor’s on site supervisory personnel shall complete the EMS Awareness Training (EMS100AFIT00004) program. The Base Civil Engineer Environmental Element - should be contacted at (325) 654- 5946 for information about this 7 minute awareness training within 60 days of contract award or a new contract employee supervisor begins work. The training will be accomplished utilizing web-based Environmental Awareness Course Hub (TEACH) available through any internet access at:

https://usaf.learningbuilder.com/.

4.7 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The regulations are available for review in the Contracting Office.

4.7.1 BASE ACCESS.

The Contractor and DoD ID card holding sponsor shall ensure a Defense Bio-Metric Identification System (DBIDS) identification card or pass is obtained for all Contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Installation access is restricted to only authorized persons and their vehicles. Authorization to enter Goodfellow will be granted following a process of identity proofing and vetting, at minimum for each unescorted visitor, to determine fitness of the individual requesting and/or requiring access to the base and issuance of access credentials. Prior to allowing access to Goodfellow, a minimum of a National Crime Information Center (NCIC) will be completed on all visitors (16 years of age and older), requesting unescorted access to validate the visitor’s fitness. Authorization to enter

Goodfellow will be immediately denied in instances revealing the following items: felony conviction within ten (10) years, any violence within seven (7) years, indecent acts with minors, violence with a weapon, terrorist threats, repetitive history of criminal activity or any other misconduct the commander determines may have a negative effect on good order and discipline or installation security. All information is subject to review and recommendation by Defense Force Commander (DFC) as delegated by TRW/CC. All personnel denied entry will be issued a letter containing instructions on how to appeal the decision.

Submit a written Base Access List (BAL) request on company letterhead to the KO listing the following: contract number, location of the work, start and stop dates, days of the week entry/access is required, and names of employees and subcontractor employees needing access to the base (the BAL should also include Dates of Birth (DOB), Driver’s License (DL) number or Identification (ID) card number and state of issuance, as well as the last four of their social security number (SSN), Dates of Entry and Days/Hours. The letter will also specify the corporate individual(s) authorized to sign for a request for base identification credentials or vehicle passes.

All efforts should be made to protect sensitive information sent. The KO/sponsoring agency will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized Contractor individual(s) will provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and be listed on the submitted BAL to obtain a vehicle and personal pass. Contract employees will report to Pass and Registration with 30 days from the date of the BAL to receive the access card/pass. After 30 days, a new BAL must be provided. Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

During the performance of the contract, the Contractor and base sponsoring agent shall be responsible for obtaining required identification for newly assigned personnel, and prompt return of credentials and vehicle passes for any employee who no longer requires access to the worksite.

Workers are ONLY authorized on the installation when required to complete work in accordance with the active contract. Entering the installation for private/personal business or any reason not associated with the obligations of the current contract is “unauthorized” and subject to criminal prosecution. Entering/attempting to enter a federal installation with a fraudulent credential or using a pass that is no longer valid can result in a federal charge of “trespassing” and, at the discretion of the Installation Commander, can result in subsequent debarment from the installation.

Requesting 24/7 access to the installation is generally not authorized. The sponsoring agent will determine if the Contractor requires access to the installation outside the contract work hours and will pre-announce access to Security Forces through an established Civil Engineering or Communication Focal Point work-order location.

When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management citing the appropriate paragraphs as applicable.

Upon completion or termination of the contract or expiration of the identification passes, the prime Contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Personnel failing to return DBIDS credentials may be denied a return entry into the installation until accountability of the pass is resolved.

4.7.2 BASE ACCESS LIST (BAL) RENEWAL.

All BALs are (re)accomplished each time employees or personnel change, not to exceed 180 days.

Oversight for BAL updates and establishment of procedures to ensure Physical Access Control System (PACS) credentials and locally created access credentials from individuals who no longer require installation access is the responsibility of the KO/contract administrator.

4.7.3 BAL TERMINATION.

When an employee (regardless of position) is terminated by the Contractor, all DBIDS passes are to be returned to the Contract Officer/Administrator or the Visitor Control Center. If a local issued access credential/pass is not returned, the KO may take administrative action, or the Installation Commander may consider permanent debarment to the installation. Immediate access denial may be initiated by Pass & Registration updating the DBIDS database until disposition of the DBIDS pass is resolved.

4.7.4 COMMERCIAL VEHICLE INSPECTION AREA

The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check for base access. Current security access restrictions at Goodfellow AFB require all Contractor vehicles to enter through the Commercial Vehicle Inspection Area (CVIA) between the hours of 0600-1400 and the Jacobson (South) after 1400. Contractor vehicles will be subject to search before gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.7.5 CONTRACTOR VEHICLES.

Contractor vehicles must be maintained in a safe and operational condition at all times while on Goodfellow AFB. All Contractor vehicles will maintain proof of insurance and valid registration inside the vehicle, and drivers must carry a valid driver’s license anytime a company vehicle is operated on the installation or associated property.

4.8 OPERATIONS SECURITY (OPSEC) REQUIREMENTS.

The purpose of OPSEC is to reduce the vulnerability of Air Force missions by eliminating or reducing successful adversary collection and exploitation of critical or sensitive information.

OPSEC applies to all activities that prepare, sustain, or employ forces during all phases of operations. OPSEC is a process of identifying, analyzing, and controlling critical and sensitive information indicating friendly actions associated with military operations and other activities to:

identify those actions that can be observed by adversary intelligence systems;

determine what specific indications could be collected, analyzed, and interpreted to derive critical or sensitive information in time to be useful to adversaries;

select and execute measures that eliminate or reduce to an acceptable level the vulnerabilities of friendly actions to adversary exploitation.

Organizations and personnel supporting the 17th Training Wing have OPSEC requirements associated with their activities and support. The Contractor will comply with the 17th Training Wing OPSEC Program.

4.8.1 SECURITY AUTHORITY.

Brief all employees that they immediately leave any area upon notification by the KO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real-world activities, or emergencies dictate.

5 APPENDICES

APPENDIX A – Equipment/Service Location

APPENDIX B – Publications

APPENDIX C – Unscheduled Maintenance Worksheet

APPENDIX A – Equipment/Service Location

Equipment Component Make Model # Serial # Comment Location Bldg.

Crane Hoist, 5 Ton

Bridge Shop Made

Monorail N/A Span ‐ N/A

Transportation 3420 CRITICAL Main Hoist R&M X2‐5‐18 15881.8VD1 Lift ‐ N/A

Trolley R&M X2‐5‐18 15881.VD1 Flange Size ‐

1/2"

Automotive Lift 12,000 lbs. Lift Mohawk LMF‐12A B6J158 Transportation 3420 CRITICAL

Automotive Lift 12,000 lbs. Lift Forward 2401Z 80042486 Transportation 3420 CRITICAL

Automotive Lift 19,000 lbs. Lift Mohawk TR‐19 B8J55 Transportation 3420 CRITICAL

Automotive Lift 25,000 lbs. Lift Mohawk TR‐25A AH117 Transportation 3420 CRITICAL

Crane Hoist, 5 Ton

Bridge Shop Made

Monorail N/A Span ‐ N/A Trainer

Maintenance

3439 CRITICAL

Main Hoist Shaw Box 329530‐12 K2‐75086 Lift ‐ 16'

Trolley Shaw Box 115482‐41 K2‐75086 Flange Size ‐ 1/2"

Lift, Four Man – Max 1250lbs

Scissor Lift Simon Aerials

4612‐G 1460 46ft Aerial Work

Platform Trainer

Maintenance

3439 CRITICAL

Automotive Lift 10,000 lbs. Lift Bend‐Pak HD‐12‐B 51758565‐

Auto Hobby

Shop

Not Critical

Automotive Lift 10,000 lbs. Lift Bend‐Pak HD‐12‐B 51758565‐

Auto Hobby

Shop

Not Critical

Automotive Lift 10,000 lbs. Lift Revolution RTP10N400BBL IBA19C0077 Auto Hobby

Shop

Not Critical

Crane Hoist, 10 Ton

Bridge Gaffey SG‐TR‐DD 4370‐CC Span ‐ 38' 3"

Fire Truck Maintenance

3447 CRITICAL Main Hoist Shaw Box X329537‐5 L2‐75085 Lift ‐ 24' 3"

Trolley Shaw Box X115490‐29 L2‐75085 Flange Size ‐

13/16"

Lifting Strap 21,200 lbs. TURFLEX BM240X20 4034975‐ 1‐1

Fire Truck

3447 CRITICAL

Lifting Strap 13,200 lbs. TURFLEX EN150X12 2199779‐ 3‐4

3447 CRITICAL

Lifting Strap 13,200 lbs. TURFLEX EN150X12 2199779‐ 3‐10

3447 CRITICAL

Lifting Strap 13,200 lbs. TURFLEX EN150X12 2201187‐ 17‐12

3447 CRITICAL

Lifting Strap 13,200 lbs TURFLEX EN150X10

17‐4

3447 CRITICAL

Lifting Strap 13200 lbs TURFLEX EN150X10

17‐18

3447 CRITICAL

Lifting Strap 8,400 lbs TURFLEX EN90X10 2087027 Fire Truck

Maintenance

3447 CRITICAL

Automotive Lift Portable Lift Interstate

Lift M18‐4‐28 11021

72, 000 lbs. ‐ 4 (18k) portable lifts that make up one unit

Fire Truck

3447 CRITICAL

Lift, Two Man – Max 500lbs

Self‐Propelled Scissor Lift

Genie GS‐2632

GS32P‐

149412

26ft Aerial Work Platform

Civil Engineering 3519

CRITICAL

Lift, Boom – Max 500lbs

Narrow Boom JLG M400AJP 1704794B Narrow Boom Lift Civil Engineering 3519

CRITICAL

Lift, Boom – Max 992lbs

4WD Boom Lift JLG 600A 703 1 1964 2364

4WD Boom Lift Civil Engineering 3519

CRITICAL

5000 lbs. Come along

Come‐along Tuf‐Tug TT25/50 Tuf‐Tug Puller

Civil Engineering 3519 Not

Critical

2 Ton Come‐along Maasdam 144SB‐6 0719FK TR 2T65 Civil Engineering 3519 Not

Critical

2 Ton Come‐along Maasdam 144SB‐6 1019FK TR 2T66 Civil Engineering 3519 Not

Critical

3 Ton Come‐along Maasdam 6000S TR 3T65 Civil Engineering 3519 Not

Critical

3 Ton Come‐along Maasdam 6000S TR 3T66 Civil Engineering 3519 Not

Critical

1 Ton Chain Hoist Duff Lynx LHH‐1A EB8905 Civil Engineering 3519 Not

Critical

2 Ton Chain Hoist Duff Lynx LHH‐2A AB‐8901 Civil Engineering 3519 Not

Critical

2 Ton Chain Hoist Duff Lynx LHH‐2A KB‐8910 Civil Engineering 3519 Not

Critical

500 lbs. Come‐along Dayton 2Z668B 178‐ZR Civil Engineering 3519 Not

Critical

750 lbs. Come‐along Olympia Civil Engineering 3519 Not

Critical

APPENDIX B - PUBLICATIONS

Publication/Name Date Applicable

Sections

PWS

Paragraphs AFMAN 91-203: Air Force Occupational Safety, Fire, and Health Standards (www.e-publishing.af.mil/)

11 Dec 2018

Chapter 12 & Attachment 1

1 - 1.6.

ASME B30.2: Overhead and Gantry Cranes (Top Running Bridge, Single or Multiple Girder, Top Running Trolley Hoist)

All

ASME B30.5: Mobile and Locomotive Cranes

2018 All 1 - 1.6.

ASME 30.10: Hooks 2014 All 1 - 1.6.

ASME 30.11: Monorails and Underhung Cranes

2010 All 1 - 1.6.

29 CFR 1910.179: Overhead and Gantry Cranes (www.osha.gov/)

2019 All 1 - 1.6.

29 CFR 1926 Subpart N: Helicopters, Hoists, Elevators and Conveyors (www.osha.gov/)

1926.552, 1926.554

NFPA 70: National Electrical Code

Article 610, Cranes and

Hoists

APPENDIX C - Unscheduled Maintenance Worksheet

UNSCHEDULED MAINTENANCE WORKSHEET

Government Control Number __________ Contractor Control Number __________

1. Description of work to be performed:

2. Costs:

a) Labor: The total labor price shall include all labor costs.

Labor Number Price Total

Classification of Hours Per Hour Labor price

Total of Labor Costs: $___________

b) Materials, Supplies, Equipment: Contractor shall identify all materials, supplies, and equipment required regardless of cost. For any repair cost in excess of $500.00, the Contractor shall provide at least three competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $___________

c) Per Diem, in accordance with PWS paragraph 1.3.8:

Name Mileage Lodging Meals Incidentals Total

Person 1:______________________________________________________________________

Person 2:______________________________________________________________________

Total of Per Diem: $ __________

d) Total of all work request costs: $ __________

3. Warranty period: Parts ___________ Labor ____________

4. Schedule of Work: Start _________ Complete _________ Days and Hours __________

5. Other Conditions: