PWS_HAAW232013 Repair FACP System B655.pdf

Ver. May 2018

PERFORMANCE WORK STATEMENT (PWS)

FOR

Repair Fire Alarm Control Panel (FACP) System B655 Project Number HAAW232013

174th Attack Wing Hancock Field, Syracuse, NY

Hancock Field Air National Guard Base 6001 East Molloy Road

Syracuse, New York 13211

17 April 2023

TABLE OF CONTENTS

1.0 PROJECT GENERAL DESCRIPTION

2.0 SCOPE OF WORK

3.0 PERIOD OF PERFORMANCE

4.0 DESCRIPTION OF WORK

5.0 GENERAL CONDITIONS

6.0 MATERIALS & EQUIPMENT

7.0 ENVIRONMENTAL

8.0 APPLICABLE PUBLICATIONS & FORMS

9.0 ACRONYMS & ABBREVIATIONS

10.0 ATTACHMENTS

1.0 PROJECT GENERAL DESCRIPTION

1.1 This project consists of repair by replacement of the existing Simplex 4004 fire alarm control panel to full functionality. The focus of this PWS, Repair Fire Alarm Control Panel (FACP) System B655, Medical Training Facility is replacing all consumable parts, functionality testing, and inspection of the new, non-proprietary addressable FACP system.

The Fire Alarm panel cannot be proprietary. The panel database/software and maintenance computer software shall be available for local area vendors to purchase. The Government cannot enter in single source maintenance contracts for fire alarm systems. Replacement the field devices and audio-visual (AV) devices is within the scope of work if the existing devices are not completable with the new FACP. Testing of the existing power and field device communication wiring, and AV communication wiring is withing scope of this project. The existing communications wiring can be used only after a properly credentialed contractor performed testing on the communications wiring. The end state of this project shall be complete and fully functional set of Building 655 Medical Training Facility in accordance with the manufacturer, NFPA and DoD’s United Facility Criteria (UFC) standards with the fire alarm control panel status of System Normal, no Trouble, Supervisory, or General Alarms showing at the fire alarm control panel capable with existing and future radio Fire Alarms Desk reporting networks.

1.2 Hancock Field is synonymous with the location 174th Attack Wing New York Air National Guard which is often shortened to 174 ATKW. All reference to Hancock Field here after in this PWS are equivalent to the 174th Attack Wing. Building 655, Medical Training Facility is commonly referred to as “B655”, here after.

1.3 The contractor shall provide all labor, materials, tools, equipment, supervision/quality control, and project management necessary to complete the Project Repair Fire Alarm Control Panel (FACP) System B655 at the 174th AW Hancock Field, Syracuse, NY. This includes but is not limited to demolition/recovery/disposal of existing equipment, delivery/receiving of all equipment to B655. Use of Government equipment should not be considered during any cost estimation.

1.4 The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Prime Contractor shall be responsible for the projects management, quality control, on-site supervision, and safety of all subcontractors.

Such contract service providers and subcontractors will be accountable solely to the Prime Contractor who, in turn is responsible to the Government. The prime Contractor is defined as the contractor signing the contract or agreement with 174 Base Contracting Officer.

1.5 Request for Proposals (RFP) shall be fully itemized by material cost, labor cost, management cost and administrative cost. Proposals shall describe the contractor’s proposed solution to the aforementioned project, HAAW232013 Repair Fire Alarm Control Panel System B655.

1.5.1 Contractors shall include a brief narrative describing their solution and approach to purchasing, delivering, and installing two complete and fully functional fire alarm control panel System in Building 655 Mechanical Room.

1.5.2 All work shall be performed by manufacturer certified personnel. Applicable manufacturer and industry certifications for the work described in this PWS shall be included in the RFP. Trade specific certificates are required when noted in a Submittal Register, Project Specification Book or AF Form 66 Submittals list.

1.5.3 Labor, equipment, material/parts, and Overhead/Administration shall be separate cost categories.

1.5.4 Material and parts shall be further itemized with long lead times greater than 30 days identified in the RFP.

1.5.5 The Contractor's proposed schedule (AF Form 3064 or detailed progress chart), prepared by the Contractor and shall be submitted with the RFP. Duration of milestones, construction, activities, utility outages, and other closures or outages shall be included.

Calendar Dates may be estimated until after the Notice to Proceed (NTP) is issued by the Contracting Officer.

1.5.6 The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 6.1 as Government Furnished, to perform paint striping demolition/removal and installation as specified in Solicitation, Contract, Performance Work Statement, and Specifications. Performance shall achieve an acceptable quality level of ninety-eight (98) percent Services, as defined in this PWS.

1.6 Background and Existing Conditions

1.6.1 B655 Medical Training Facility has approximately 96 devices communicating with a Simplex 4004 panel located in the lobby. The building has additional alarm points to make up for not having a fire sprinkler system that was authorized when the building was originally constructed. The building is approximately 11,500 Square Feet typical of office space, clinical examination rooms, and dental examination rooms. B655 is not a medical treatment facility and does not have In-Patient care capabilities.

1.6.2 The Fire Alarms desk will be converted from the existing Motorola Moscad radio system to the US Air Force recommended Monaco D21 Alarms Desk. New FACP proposals shall have to be compatible to the existing Motorola Moscad radio system and the Monaco BT-X radio system. The Installation Fire Chief can determine any loss in alarm point fidelity on a case-by-case basis to meet compatibility requirements for the future and existing alarms desk system.

1.6.3 An inspection was conducted in FY2022 and attached this PWS. The FY2023 inspection is scheduled pending the New York State budget approval and funds disbursement to the NYANG.

1.6.4 The existing wiring appears to be trouble free and in good working order. Existing wiring can be used if testing of the wire is performed and documented by an electrician or properly certified Fire Alarms technician.

1.6.5 All on site work will be performed at the following location:

174th Attack Wing Hancock Field Air National Guard Base 6001 East Molloy Road Syracuse, New York 13211

2.0 SCOPE OF WORK

2.1 Contract work associated with Repair Fire Alarm Control Panel (FACP) System B655 shall achieve complete and fully functional fire alarm control system in accordance with the manufacturer, NFPA, and DoD regulations. The contractor shall verify existing conditions prior to removing the existing system or ordering new materials.

2.2 Remove the existing Simplex 4004 FACP and associated devices. Existing wire runs are authorized for reuse following wire testing. DoD testing standards include but are not limited to Continuity testing, Megger testing and Loop Resistance testing. Alternative testing methods must be submitted in a written test plan for the Installation Fire Marshal to consider deviation from DoD testing standards. Document all wire testing on NFPA forms or suitable equivalent forms signed by the test technician. Off-site disposal of devices and FACP electronics shall be performed in accordance with Federal State and local regulations. Termination blocks are acceptable; wire nuts are not authorized for DoD facility fire alarm systems.

2.3 Compatibility. The new FACP shall be compatible with the existing Motorola Moscad radio system to the US Air Force recommended Monaco D21 Alarms Desk that uses the Monaco BT-X radio system. The Installation Fire Chief can determine any loss in alarm point fidelity on a case-by-case basis to meet compatibility requirements for the future and existing alarms desk system.

2.4 Testing for full functionality shall occur after are components of the fire alarms system has been replaced, repaired, and inspected. A properly formatted, completed, and signed NFPA inspection report shall be given to the Contracting Officer upon competition of on-site work and prior to the contractor demobilizing from the work site at Hancock Field.

2.4 Additional details are further described in the PERFORMANCE REQUIREMENTS & DESCRIPTION OF WORK within this PWS.

3.0 PERIOD OF PERFORMANCE: The Period of Performance (POP) shall be 180 calendar days. This includes the Closeout Phase of the contract. The On-Site work may be less than the Contract POP and shall be noted in the Contractor’s Proposed Schedule.

4.0 DESCRIPTION OF WORK

4.1 The contractor shall verify existing conditions prior to removing the existing system or ordering new materials. Remove the existing Simplex 4004 FACP and associated devices.

4.1.1 Fire Alarm panels shall be field expandable. Panels may be field programmable provided that this can be accomplished at the unit (panel) level, without the use of proprietary software, keys, the changing of electronic hardware, or use of any proprietary device.

Any software, device, password or other element used to program any component of the fire alarm system shall be specified to become property of the government, along with the installed program.

4.1.2 Existing wire runs are authorized for reuse following wire testing. DoD testing standards include but are not limited to Continuity testing, Megger testing and Loop Resistance testing.

Alternative testing methods must be submitted in a written test plan for the Installation Fire Marshal to consider deviation from DoD testing standards. Document all wire testing on NFPA forms or suitable equivalent forms signed by the test technician. Off-site disposal of devices and FACP electronics shall be performed in accordance with Federal State and local regulations.

4.2 Install a new Fire Alarm Control Panel, all associated devices and back up batteries in accordance with the most recent NFPA and DoD standards. Applicable DoD standards include but is not limited to UFC 3-600-01 Fire Protection Engineering for Facilities and UFC 3-601-02 Fire Protection Systems Inspection, Testing and Maintenance accessible through https://wbdg.org.

4.2.1 All field devices shall be permanently labeled to match the programming address. Labeling shall be clearly visible from the ground level without the need for special equipment or ladders.

4.2.2 Each detection devices shall have a visual indicator showing the respective is communicating with building’s FACP in normal operating status and a different visual indicator during Alarm status.

Common practice is a blinking LED for Normal communicating status and Solid LED for Alarm status.

4.2.3 The use of wire nuts, crimped connectors, or twisting of conductors is prohibited in accordance with UFC 3-600-01 Section 9-18.9.3. Terminal strips or device screw terminals is authorized where direct connection to a device is not possible.

4.2.4 Conductor and signal wire shall be permanently marked with printed labels, permanently affixed to the conductor via shrink wrap.

4.2.5 Ensure surge protection and surge suppression is installed in accordance with UFC 3-600-01 Section 9-18 Fire Alarms Systems.

4.2.6 The FACP shall be addressable, site programmable panel and compatible with the existing Motorola Moscad radio communication system and future Fire Alarms Desk Monaco D21 BT-X radio system. The new FACP must comply with UFC 3-600-01 Section 9-18.4 Control Panels. The new FACP must be capable of storing at least 400 events in the history log. The following signals, at a minimum, must be reported to the Fire alarms desk located at Hancock Field ANG Base:

4.2.6.1 Alarm signal by device type

4.2.6.2 General Supervisory signal

4.2.6.3. Trouble signal

https://wbdg.org/

4.2.7 The newly installed FACP shall not have any Wi-Fi, Bluetooth or outside connections enabled other than wired connection to the existing Motorola radio in Building 130.

4.2 Additional Performance Requirements

4.2.1 Training: Familiarization training with project equipment, its abilities, and maintenance when applicable. Contractor provided; on-site training will not be conducted until the system is fully functioning. The minimum acceptable training will be a minimum of 1 hour for at least four government employees.

4.2.2 Testing: Notify the COR a minimum of 48 hours in advance of any fire alarms testing.

The COR must coordinate fire alarms tests in advance with the Installation Fire Inspector, facility maintenance staff and the building occupants. Preliminary Testing for identifying deficiencies and troubleshooting is authorized with advance notification. Ensure all building systems have reset once testing is complete.

4.2.2.1 Required Documentation. Ensure that all inspection and testing is performed by a qualified person according to NFPA and DoD standards. All applicable Inspection, Testing, & Maintenance (ITM) tasks in UFC 3-601-02 Fire Protection Systems Inspection, Testing and Maintenance shall be performed and documented. NFPA forms or equivalent forms shall be used and signed by the qualified inspector performing the inspection.

4.2.2.1.1 Inspection forms signed by the inspector performing the testing.

4.2.2.1.2 Points & device list in PDF format

4.2.2.1.3 FACP matrix of operation and test report in PDF format

4.2.2.1.4 Continuity, Megger, and loop resistance test results in PDF format

4.2.2.1.5 O&M Manuals in PDF format

4.2.2.1.6 Two backup copies of the FACP programming (Thumb drives or CDs are acceptable. One copy must be left in the FACP)

4.2.2.1.7 Updated Floor Plan PDF format showing field device addresses and physical location.

4.2.2.1.8 Applicable SDS for materials in PDF format

4.2.2.1.9 Manufacturer and Installation Warranty in PDF format

4.2.2.2 Contractor will submit test results, commissioning reports and as-built drawings in both paper and electronic format in Adobe® Portable Document Format.

The test reports shall match the manufacturer’s inspection standard and format. In cases where the manufacture’s report format is not available, the industry standard format, local or Federal inspection forms shall apply. The contractor will accompany the Base Civil Engineer or their designated representatives and the COR on an inspection of the work. The system will be visually inspected for workmanship, damage, construction flaws, and defects and to ensure all components are properly marked, visible/accessible for future maintenance and labeled addresses where applicable. The installer will correct all deficiencies noted during the inspection in accordance with the terms of the contract. For fiber optic cabling, optical time domain reflectometer traces are required with end-to-end attenuation. The contractor will furnish the manufacturer, model number, and date of calibration for all test equipment used on the job site to perform testing. Contractor will submit all test results identified in the Architect and Engineering documents to the COR and Contracting Officer timely and with acceptable test results. Submit test results, photographs, and screen shots with direct references on as-built drawings in both paper and electronic format.

Submit two papers and one electronic copy, either in Adobe® Portable Document Format or Microsoft® Word format, of test results to the contracting officer.

4.2.3 Progress Schedules: Required for all construction projects with a performance period of 30 days or longer. Project Schedules must be approved by the government and mandatory for projects at the 174 ATKW.

4.2.3.1 Contractor's proposed schedule (AF Form 3064 or detailed progress chart), prepared by the Contractor and submitted through the Base Civil Engineer/Facilities Management (BCE/FMO) to the Contracting Officer, must be accomplished within ten

(10) days after award. The Progress Schedule shall indicate the order in which the Contractor proposes to perform the work, the date which work will begin, and the date of anticipated completion. The schedule must continue through the entire contract period, even if earlier completion is anticipated.

4.2.3.2 The schedule shall begin in the form of a Progress Chart of suitable scale to indicate appropriately the percentage of work scheduled for completion at any time.

4.2.3.3 In the event of differing site conditions, change in specifications, additional work, etc., which would require a time extension more than 60 calendar days, a revised schedule is to be prepared. The revised schedule will reflect work completed up to the date of revision, the percentages adjusted accordingly, and performance time extended to the new completion date established by a Modification (MOD) to the contract as a result of the change.

4.2.3.4 The initial and revised schedules will include time for a final inspection and correction of any punch list items, which might be discovered during the final inspection.

4.2.3.5 AF Form 3064, Contract Progress Schedule and AF Form 3065, Contract Progress Report, will be used to satisfy the requirements of FAR 52.236 15, "Schedules for Construction Contracts". The Contractor's proposed progress schedule shall be submitted in a minimum of three copies. After review by the BCE/FMO, and approval by the Contracting officer, distribution will be made as follows:

4.2.3.6 Original copies will be maintained within the Contracting office.

4.2.3.7 Signed copy maintained by the BCE/FMO.

4.2.3.8 Signed copy maintained by the Contractor.

4.2.3.9 Instructions concerning the use of the AF Form 3064, Contract Progress Schedule, are on the reverse of the form. Additional instructions are as follows:

4.2.3.10 Block 2 will be the actual date that the contract performance period begins as determined by receipt of the Notice to Proceed.

4.2.3.11 Block 3 will be the completion date established by the contract terms.

4.2.3.12 Block 6 will be the date Contractor physically starts work under the contract.

4.2.3.13 Block 7 Self-explanatory (cannot be completed until work is completed).

4.2.3.14 Column B "Work Elements" must be in sufficient detail to identify all elements of work required to complete the project. Work elements must be limited to those tasks, which indicate progress, and which can be readily identified and measured by the Government inspector. These elements of work shall correspond with the elements of work shown on the AF Form 3065, Contract Progress Report. Some contracts will require supplies /services with very long lead times. While this delivery time is included in the construction period, it can have an impact on the performance.

Long lead time is relative to available performance period and the critical path of work.

4.2.3.15 Dates entered above columns D through Q will be the ending date for the period covered by each column. Each column will represent the performance period covered by each AF Form 3065, Contract Progress Report. Since AF Form 3065's are required semimonthly, these dates will be the 15th or the last day of the month.

4.2.3.16 The top half of the space under each column will be used by the Contractor to show the percentage of each work element that will be accomplished during that period. The percentage contained in Column D through Q for each work element must equal the percentage in Column C. Each column will be totaled, and the total entered in the top half of line 16. The totals of Column D through Q on line 16 must equal 100%.

4.2.3.17 Starting on Line Number 16, on the extreme right hand side of the form, number upward from 0 to 100 as follows: line 15 in "0", line 14 is "10", line 13 is "20", etc.

4.2.3.18 Beginning at the lower left corner of line 15, column D, the Contractor will graph his proposed progress, using a broken line.

4.2.4 Maintenance Plan: Contractor will submit a maintenance plan as specified.

Manufacturer’s O&M manuals may be used pending approval from the COR. The contractor will perform daily area cleanup at all equipment upgrade/installation locations until completion of work at each site. The contractor will remove all excess debris (boxes, wrapping, cables, etc.) and return facilities to previous condition once all upgrade/install actions are complete. The contractor will repair and/or replace all facilities and/or equipment damaged by the Contractor, or their subcontractors and warranty said facilities and/or equipment for the specified warranty period of new equipment of like kind, no less than one year. All affected areas will be restored to their original condition. Contractor will submit a maintenance plan for the equipment and address interconnection of equipment due to heat, moisture, and routine maintenance as it applies, and the maintenance required for equipment items. The contractor will furnish the manufacturer, model number, and date of calibration for all equipment used installed, repaired, or updated by contractor.

4.2.5 Documentation: Contractor will provide accurate, complete documentation for this contract 99% of time. In the event of errors, the contractor will provide corrections timely.

Exceptions or exclusions to the following document require approval from the Contracting Officer. Additional documentation submittals may be provided through a Submittal Schedule (AF Form 66) attached in the Solicitation. The minimum required documentation the Contractor shall provide is as follows.

4.2.5.1 Bonds

4.2.5.2 1413e Subcontractor

4.2.5.3 1354 Real Estate form when designated by the Contracting Officer

4.2.5.4 AF1477 or approved daily schedule.

4.2.5.5 Payment Schedule for on-site work longer than 30 days.

4.2.5.6 Payment Submittals.

4.2.5.7 AF3000 Materials Submittals & CSI Division 1 Documents

4.2.5.8 Quality Control Plan for on-site work longer than 30 days.

4.2.5.9 Health & Safety Plan.

4.2.5.10 Construction Waste Management Plan

4.2.5.11 Foreign Object Damage (FOD) Mitigation Plan when applicable.

4.2.5.12 Test Results/Commissioning Report/Manufacturer’s Inspection Report

4.2.5.13 Request for Information (RFI) Coordination Sheet when applicable

4.2.5.14 Warranty and Closing documentation, Contractor will warranty system for at least One Year from the Final Government Acceptance Inspection. This includes replacement parts and repairs as specified in clause(s) 52.246-19 and by Contracting Officer. The contractor will repair and/or replace all facilities and/or equipment damaged by the Contractor, or their subcontractors and warranty said facilities and/or equipment for the standard warranty period of new equipment of like kind, no less than one year. All affected areas will be restored to their original condition.

4.2.5.15 Meeting Agendas, Meeting Minutes, or Meeting Notes for project meetings required or hosted by the Contractor for on-site work greater than 30 days.

4.2.5.16 Any other called out in Specifications and Drawings including Manufacturer’s Schedules or Schematics

4.2.5.17 Contractor shall provide approved As Built Drawings in Adobe® Portable Document Format or AutoCAD® format. Exceptions can be approved by the 174th BCE or designee.

4.2.5.18 All applicable Operation & Maintenance Manuals

4.2.5.19 Solid Waste Disposal or Recycling receipts, waste manifests, or weight tickets when applicable

4.3 Performance Requirements Summary (PRS) is available in the attachments section.

5.0 GENERAL CONDITIONS

5.1 General Requirements: The primary responsibility for overall management and control of work and documentation lies with the contractor. The contractor is required to develop an organized project management process and controls. The Air National Guard does not follow a specific project documentation format for sustainment, minor renovation, and restoration projects. The 174 AW does accept the use of USACE Engineering Regulation 1110-1-8155 Engineering Design Specifications and Construction Specifications Institute (CSI) Division 1 General Requirements. Contractors shall use Air Force form AF3000 Submittal Form for all materials and documentation requiring Government approval. Contractors shall use Air Force form AF1477 Construction Inspection Report for documenting daily progress.

5.2 All work is being performed on DoD Federal facilitates. The Base Fire Marshall is Maj David F. Livesay assigned to the 174 ATKW. All work shall follow current editions of the International Building Code (IBC), Unified Facilities Criteria (UFC), National Electrical Code (NEC), National Fire Protection Association (NFPA), International Plumbing Code, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), American National Standards Institute (ANSI), and 174 Attack Wing Facility Standards.

5.3 A Notice to Proceed (NTP) for work described in this PWS from the Contracting Officer will be issued once all applicable CSI Division 1 documents have been sent from the Contractor and a Pre-Construction Meeting or “Kickoff” meeting lead by the Contracting Officer has been accomplished.

5.4 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP assures that all contract and subcontracted work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

5.5 Bring any unforeseen project conditions to the attention of the KO immediately. Differing site conditions, which may alter the scope of work, shall be approved by the KO prior to such work being performed.

5.6 The most stringent regulation or code applies in any cases of conflict between State, Federal or DoD regulations. Exceptions must be authorized in writing from the 174th Attack Wing Base Fire Marshal and Installation Fire Chief prior to installation or application.

5.7 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

5.7.1 New Year’s Day: January 1st

5.7.2 Martin Luther King, Jr.’s Birthday

5.7.3 President’s Day

5.7.4 Memorial Day

5.7.5 Independence Day: July 4th

5.7.6 Labor Day

5.7.7 Columbus Day

5.7.8 Veteran’s Day: November 11th

5.7.9 Thanksgiving Day

5.7.10 Christmas Day: December 25th

5.8 Working Hours/Duty Day: The contractor shall provide services between the hours of 7:00 a.m. – 4:15 p.m. on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The duty day hours may be adjusted if previously identified and approved by the Base Civil Engineer or designee.

Performance will be in the Controlled Area at 174th ATKW New York Air National Guard Base, Syracuse, NY. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

5.9 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

5.10 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, security environmental regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

5.11 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. All contractor (and sub-contractor) personnel shall always have a minimum of one government-issued photo identification with them.

5.12 The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

5.13 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

5.14 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

5.15 AT Level 1 Awareness Training (AT): When deemed applicable by the Contracting Officer,. contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available through the Joint Knowledge Online website:

https://jko.jten.mil/courses/AT-level1/launch.html

5.16 iWATCH Training: When designated by the Contracting Officer, the contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training.

This contract is not anticipated to occur on any Army –controlled installations. Air Force Eagle Eye program may be used only at New York Air National Guard bases.

5.17 OPSEC Training: When designated by the Contracting Officer, Operations Security (OPSEC) PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees in accordance with AFI 10-701, Training will occur within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) and refresher training (Protecting Sensitive Information) are both available on the ADLS website.

5.18 Safety Requirements:

5.18.1 The contractor is directly responsible for complying with Federal and State OSHA standards for its employees including subcontractors.

5.18.2 Health and Safety Plan. When applicable, the Contractor shall submit a written, site-specific Health/Safety Plan and Accident Prevention Plan to the local Contracting Office.

https://jko.jten.mil/courses/AT-level1/launch.html

The Prime Contractor Superintendent, Project Manager, Foreman shall ensure all employees and subcontractors understand the Health and Safety plans submitted for this project. The contractor shall be familiar with the Health Protection Conditions (HPCON). The HPCONs may increase or decrease rapidly depending upon the local health threat. At the time this PWS was written, the 174 ATKW was in HPCON BRAVO due to the COVID-19 pandemic. The use of face coverings are required for individuals that can’t maintain six feet separation. The 174 ATKW leadership determines the specific policies that will be followed. The Center for Disease Control (CDC) guidance and posture is generally followed at the 174 ATKW. The 174 ATKW Commander may adopt additional protective measures as local Health threats and CDC guidance change or are updated. Contractors will be notified immediately of any changes in local guidance on base. Face Coverings are considered PPE and will not be provided by the Government.

5.19 FOD Mitigation Plan. When applicable, Contractors shall submit a FOD Mitigation plan before any on site work begins. The 174 ATKW Airfield Manager is the approving official.

There is not a local format requirement. The FOD Mitigation Plan format used by the FAA is acceptable.

5.20 All work shall follow be performed in accordance with OHSA & DoD Regulations. If there is a conflict in regulations, the most stringent applies. Contractors are required to have a representative on staff with a current OSHA 30-Hour Construction Training Certificate.

Contractors working on site shall have a current OSHA 10-Hour Construction Training Certificate.

5.21 Welding/Hot Work Permits. All Hot Work shall be permitted through the Installation Fire Department and Ground Safety. Permits are issued following the routing and approval of AF Form 592 Hot Work Permit. Wet Signatures are required unless all persons requiring signature have the ability to digitally sign the AF Form 592. Digital Signatures cannot be mixed with Wet Signatures. An example form can be found in Attachment #1 of this PWS. The AF Form 592 routing list is as follows:

Office Phone Number Email Address Safety Office (315) 233-2143 David.Roe@us.af.mil Bio-environmental Engineering Office (315) 233-2477 Stephen.bitler@us.af.mil

Fire Emergency Services (315) 233-2663

(315) 233-2534

Lecleaise.smith@us.af.mil or Jeffery.chrissley.1@us.af.mil

5.22 Aerial Lifts and Elevated Work Platforms. All elevated work must met the most current OSHA standards and be clearly documented in the project schedule. All work requiring elevated lifts or platforms shall be inspected by the 174 ATKW Safety Office prior to beginning work.

This includes scaffolding, motorized and non-motorized platforms, vehicle-mounted work platforms, scissor lifts and aerial lifts. Pre-Work Inspections can be coordinated directly with the on-site, Installation Safety Office.

5.23 Crane Lifts. Crane Lift Plans shall be submitted four weeks prior to scheduled lifts to properly coordinate with 174 ATKW Ground Safety and 174 ATKW Airfield Management.

Additional coordination may be required with the FAA depending upon the maximum crane tip height and location on base that the lift will occur. Revised plans should there be a crane or crane operator change shall be submitted no later than 10 days prior to the scheduled lift.

5.24 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

5.25 Key Control. All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

5.26 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

5.27 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

5.28 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

5.29 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government. The Contractor shall email a meeting agenda to the Government in advance of the Periodic Progress Meeting. The Contractor shall email the

Meeting Minutes with bullet points of all topics discussed during the meeting no longer than seven calendar days following the end of the Progress Meeting.

5.30 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

5.31 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

5.32 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

5.33 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

5.34 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

5.35 Fines. Any Federal, State, or local government fines imposed on the 174 ATKW by other government agencies due to the Contractor’s action or non-compliance with this contract or Government regulations shall be transferred to the Contractor. Additional Liquidated Damages may be enforced by the Contracting Officer if the Government incurs additional administrative work as a result of the Contractor’s non-compliance to Federal, State and local government standards.

6.0 MATERIALS AND EQUIPMENT

6.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

6.1.2 Property: NONE

6.1.3 Materials: NONE

6.1.4 Equipment: NONE

6.1.5 Services: NONE

6.2 Utilities

6.2.1 All utilities in the facility will be available for the contactor’s use in the performance of this contract.

6.2.2 The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

6.2.3 Hook up will be to existing outlets and will be the contractor’s responsibility.

6.2.4 Water outlets without a suitable backflow prevention device already installed must have one provided by the contractor prior to use. The backflow prevention device must be submitted to the KO for approval before installation or use. Submittal instructions apply to backflow prevention device approvals.

6.2.5 Any planned utility outage requests or notifications shall be routed to the Contracting Officer no later than 30 prior to the planned outage.

6.3 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

6.3.1 Construction materials must meet relevant code specifications and the New York State building code for northern construction and weather conditions.

.6.3.2 The contractor shall submit to the Contracting Officer (KO) for approval all items listed on attached Material Submittal Schedule within 10 calendar days of the notice to proceed (NTP). Alternatively, the contractor may, within 10 calendar days of the NTP, provide the KO with a schedule indicating when each material submittal shall be submitted for approval.

6.3.3 Use an AF Form 3000 for transmitting material submittals.

6.3.4 Ensure that any disapproved submittal will not impact the approved project execution schedule, as a disapproved submittal shall not be considered grounds for a time extension.

6.3.5 Allow for a minimum of 15 working days for the Government’s processing of submittals.

6.3.6 The contractor shall not order, deliver, nor install any materials and/or equipment without KO’s approval or remove any materials on site that have not been properly approved.

6.3.7 In addition to model and serial numbers, the contractor shall provide 1 hard copy of the operations & maintenance (O&M) manual for each installed equipment item unless otherwise specified. Final payment (up to 10% of awarded amount) will be withheld until O&M manuals are received by the COR.

6.3.8 Except for those items specifically stated to be Government-Furnished in

Paragraph 6.1, the contractor shall furnish everything required to perform these services as indicated in Section 1.0

6.3.9 The specification hierarchy is the collection of technical specifications to be used for all projects. The hierarchy is listed in the order of precedence (i.e. “A” supersedes “B”, “B” supersedes “C”, etc.). Any conflict in specifications shall be resolved by following the more stringent requirement. The local approving authority is the 174th Base Civil Engineer. The hierarchy is as follows:

A. Federal Specifications (i.e. United Facilities Criteria, DoD, ANG, or FAA)

B. National Fire Protection Association (NFPA) C. State of New York Fire Code D. Any Specifications/Installation guidance by the Manufacturer E. MATOC or Contract Default Specifications

7.0 ENVIRONMENTAL

7.1 All spills shall be reported to the COR or the Base Environmental Office to determine the level of reporting required and risk involved. Historically, most spills by vendors are due to oil, hydraulic fluid or gasoline leaking from service vehicles. Acceptable Safety & Environmental plans include spill kits on service vehicles.

7.1.1 Spill kits are required while working on base. Required spill kits shall match the level of risk associated with the scope of work.

7.1.2 In the event of an emergency, small scale spill kits are available at various locations around base. Government provided spill kits used in an emergency shall be restocked by the vendor at the vendor’s expense.

7.2 Hazardous Materials A hazardous material (HM) is any item that is:

a. a health hazard or physical hazard as defined in 29 CFR 1910.1200(c), or

b. regulated in its disposal by the Environmental Protection Agency in 40 CFR, or

c. hazardous as defined by Department of Transportation regulation in 49 CFR, or

d. hazardous as defined by the Dangerous Goods Regulations of the International Air

Transportation Association

7.3 If hazardous material is required to complete this contract, the contractor shall submit to…