PWS Grease Traps FINAL 25APR25.pdf

Performance Work Statement (PWS)

Base Operations Ft. Stewart, GA (FSGA)

Removal of Grease from Lift Stations Pick-up/Dispose Used Cooking Oil

Pump out Grease Traps

As of: 02 August 2025

1. Introduction

Background

Objectives

Climatic Conditions

Facility Access. N/A

Traffic Flow. N/A

Drainage. N/A

Restoration of Landscape Damage. N/A

Dust Suppression. N/A

2 Requirements

Description of Services. See Section 5.0 for the specific CLS or Functional Area (FA) Non-Personal Services General Information Place of Performance and Hours of Operation Federal Holidays

2.1.4.3 Inclement Weather Delay

Travel/Temporary Duty. N/A Emergency Services Contract Administration and management COR/ACOR Functions Quality Control (QC) Subcontract Management. N/A

Contractor Employees Business Relations

Work Management Coordination General Fund Enterprise Business System (GFEBS). N/A

As-Builts and Geospatial Information System (GIS). N/A Maintain As-Builts. N/A Real Property Records Updates. N/A

GIS. N/A

GIS Support Services. N/A GIS Files. N/A Other Documents

Historic Property or Archaeological Site. N/A Repair and Replacement. N/A

Special Requirements Security Security Training

2.5.2.2 AT Level I Awareness Training

Safety

Training, Physical Requirements, or other Expertise Required Environmental Requirements Contingency Plans

Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. N/A Project Support. N/A

3 Performance Requirements and Standards

High Level Objectives (HLO) Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

Transition (Phase-In/Phase-Out) System Award Management (SAM)

3.3.1 Reporting Labor Laws

4 Performance Requirements Summary (PRS) Matrix

Quality Assurance

Quality Control Plan (QCP)

5 Common Levels of Service (CLS)

6 Deliverables

7 Related Documents

Definitions and Acronyms Definitions Acronyms

Applicable Directives, Publications

Technical Exhibit (TE)

Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE) ...... Error! Bookmark not defined.

Utilities. ............................................................................................................................................. N/A Land. .................................................................................................................................................. N/A

Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE) Contractor-Furnished Material and Responsibilities Contractor-Furnished Items Contractor Facilities

U.S. Department of Labor (DOL) Wage Determination (WD)

1. Introduction. This is a non-personal services contract to provide removal of grease from lift stations, pump out grease traps and pick-up/disposal of used cooking oil on Fort Stewart (FSGA), Georgia and Hunter Army Airfield (HAAF). The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

Background. Ft Stewart is located in Georgia, Liberty County, outside of Hinesville, and Hunter Army Airfield is located in Georgia, Chatham County outside of Savannah and consists of approximately 280,000 acres and 6,183 facilities. The population base consists of approximately 22,500 military, Government civilian, and Contactor personnel, as well as 6,500 resident family members. Fort Stewart and HAAF are the home of the 3rd Infantry Division, and combine to be the Army’s Premier Power Projection Platform on the Atlantic Coast. It is the largest, most effective, and efficient armor training base east of the Mississippi, covering 280,000 acres including parts of Liberty, Long, Tattnall, Evans, and Bryan counties in Southeast Georgia. HAAF is home to the Army’s longest runway on the east coast (11,375) and the Truscott Air Deployment Terminal. Together these assets are capable of deploying units such as the heavy, armored forces of the 3rd Infantry Division.

Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents. The intent of this contract is to service and remove grease from lift stations, pump out grease traps, and pick up/disposal of used cooking oil.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill lift stations, grease traps and, used cooking oil service and their component needs, emphasizing innovation and commercial best practices. Outcome of service shall be facilities cleaned to standards specified within the PWS and with no impact to mission.

Climatic Conditions. The average annual rainfall is 47.98 inches; with the wettest months being June - September. The average annual snowfall is 0 inches, with snowfall not expected during the period of January - December. The average frost-free period (growing season) during the year is about 292 days. The first killing frost may be expected about November, and the last killing frost generally occurs in March. The average annual maximum and minimum temperatures are approximately 77.3 and 56.3 degrees Fahrenheit, respectively.

Monthly normal temperatures ranged from a low of 39 degrees in the month of January to a high of 92 degrees in the month of July. Summer temperatures often reach 98 degrees Fahrenheit, while sub-freezing weather is common during the winter months.

Facility Access. N/A

Traffic Flow. N/A

Drainage. N/A

Restoration of Landscape Damage. N/A

Dust Suppression. N/A

2. Requirements.

Description of Services. See Section 5.0 for the specific CLS or Functional Area (FA).

Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

General Information.

2.1.2.1 Period of Performance: The period of performance shall be for a one (1) Base Year period and two (2)12-month option periods.

Base Period 1 Sep 25 - 31 Aug 26 Option Period I 1 Sep 26 - 31 Aug 27 Option Period II 1 Sep 27 - 31 Aug 28

Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit (TE) 2.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours or after regular hours to minimize impact to mission. Providing service after regular hours does not authorize overtime.

Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

2.1.4.1 The Contractor shall provide personnel support within two (2) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with KO approval.

Travel/Temporary Duty. N/A

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident. The

Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

Contract Administration and Management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially regarding changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies;

coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) ten (10) business days after contract award. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Procurement Integrated Enterprise Environment (P.I.E.E.)

https://cac.piee.eb.mil/xhtml/auth/user/agreement.xhtml shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2. Login with CAC card and password then click on WAWF.

Subcontract Management N/A

Contractor Employees

2.1.11.1 Key Personnel

The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

N/A

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

Qualification Standards. The Contractor shall maintain facilities listed in TEs as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.4.1 The Contractor shall provide an adequately trained work force to accomplish the work within the time allocated. The work force should have experience in Cleaning Grease Traps, Lift Stations and Removing Used Cooking oil. The contractor shall furnish a list of names of its personnel performing on this contract in writing to the COR after contract award. Any changes to this listing shall be furnished to the COR within five (5) business days of the occurrence.

Contractor Identification. Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed

Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with FAR 9.5 Organizational Conflict of Interest.

Organizational Conflict of Interest (OCI). N/A

2.1.11.1.9 Contract Commencement: The Contractor shall be familiar with the performance requirements and have adequate personnel in place to perform phase in activities after contract award.

2.1.11.2 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within one (1) day or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

Work Management

Coordination. The Contractor shall schedule and coordinate with the COR/ACOR and facility occupants to minimize disruptions to the facility mission.

General Fund Enterprise Business System (GFEBS). N/A

2.2.2.1 GFEBS Certification. N/A

2.2.2.2 Preventive Maintenance Orders (PMO). N/A

2.2.2.3 Operations Work Orders (OWO). N/A

2.2.2.4 GFEBS Support. N/A

Database Tasks/Requirements. N/A

As-Builts and Geospatial Information System (GIS). N/A

Maintain As-Builts. N/A

2.3.1.1 Support. N/A

2.3.1.2 Training. N/A

Real Property Records Updates. N/A

GIS. N/A

GIS Support Services. N/A

GIS Files. N/A

Contractor Documents. The Contractor shall update and maintain other documents, which include the following reports. All reports shall have a summary page, not to exceed (2) pages, that depicts the Contractor’s analysis of the reported data and highlights action items.

2.3.6.1 Quality Control Report: Within 24 hours of completion, upon request from the COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts.

2.3.6.2 Quality Control Inspection Schedule: The Contractor shall provide the COR a copy of the Quality Control Manager’s monthly inspection schedule, no later than three (3) business days prior to the inspection month. A digital copy of all inspection reports shall be provided to the COR no later than 9:00 AM EST on the week day following the date of performance.

Historic Property or Archaeological Site. N/A

2.4.1 Repair and Replacement. N/A

Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.2.1 All vehicles used in the performance of the contract shall be maintained and operated in accordance with all State of Georgia and Federal Highway Vehicle Safety Standards. Seatbelt use on Federal installations is mandatory. Use of cellular telephones while operating vehicles is prohibited on Fort Stewart/HAAF except with the use of a “hands free” device.

2.5.1.3 Contractor Vehicle Registration. The Contractor shall maintain valid vehicle registration and insurance on all Contractor-owned or operated vehicles and trailers operating on the installation. Evidence of vehicle ownership and vehicle liability insurance must be present with the vehicle at all times.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.5 Physical Security. The Contractor shall safeguard all Government equipment, information, and property in the performance of the PWS. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period in unoccupied facilities.

Security Training.

2.5.2.1 iWATCH Training: The Contractor shall brief all employees on the local iWATCH program (training standards provided by the Requiring Activity (RA) Anti-Terrorism Officer (ATO) to all the Contractor’s employees and associated subcontractors. This training is used to inform employees of these types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award.

2.5.2.2 AT Level Awareness Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or KO, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT level awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program, with all https://jkodirect.jten.mil/ applicable safety provisions as outlined in Engineer Manual 385-1-1, revised 2014 and OSHA 1910 Industry Standard.

2.5.3.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days after award.

2.5.3.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

Training, Physical Requirements, or other Expertise Required.

2.5.4.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of Georgia. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

Environmental Requirements.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.5.5.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) calendar days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.5.5.4 Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

Contingency Plans.

2.5.6.1 General. The Contractor shall establish, maintain, and implement contingency plans for mobilization, disaster, and labor dispute contingencies. The plans shall assume no Government support to the Contractor workforce. The Contractor shall, within thirty (30) days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the Contractor’s organization.

2.5.6.2 Mobilization Contingency Plan. This plan shall establish procedures, personnel, and means of maintaining or expanding performance of all PWS requirements in the event of rapid deployment or sudden build-up of military forces. The Contractor shall submit a Mobilization Contingency Plan within (30) days of contract award.

2.5.6.3 Disaster Contingency Plan. This plan shall establish procedures, identify personnel, document essential PWS disaster services and identify the means of maintaining essential PWS services during disasters. Disaster means natural disaster (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack or other special circumstances identified by the Government. The Contractor shall submit a Disaster Contingency Plan within thirty (30) days of contract award.

2.5.6.4 Plan Updates. The Contractor shall update these plans as changes occur and shall submit a copy of the proposed plan to the KO for approval at least thirty (30) days prior to the proposed effective date of the updated plan.

Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. N/A

Project Support. N/A

3. Performance Requirements and Standards

3.1 High Level Objectives (HLO)

Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. The Contractor shall maintain all turf repair work to ensure successful growth.

Damage Report. The Contractor shall submit a monthly damage report to the COR/ACOR that annotates the damage, corrective action, and date corrected

Transition (Phase In/Phase Out). The Contractor shall prepare and submit a Phase In Plan to be evaluated during proposal evaluation. Phase-out plan to be provided 90 calendar days prior to contract expiration date. The Contractor shall have key personnel on board, during the thirty (30) day transition period. The plan shall specify a training program and a date for transferring responsibilities for the work and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

System Award Management (SAM)

3.3.1 System for Award Management. Reporting labor Hours: The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of the contract. The Contractor shall completely fill in all the information in the format using the following web address:

https://sam.gov/content/home.

https://sam.gov/content/home

The required information includes the following:

a. Names of the KO and COR;

b. Contract number, including task and delivery order number;

c. Beginning and ending dates covered by reporting period;

d. Contractor's name, address, phone number, e-mail address, identity of

Contractor employee entering data;

e. Estimated direct labor hours (including subcontractors);

f. Estimated direct labor dollars paid this reporting period (including subcontractors);

g. Total payments (including subcontractors);

h. Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each subcontractor if different);

i. Estimated data collection cost;

j. Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Activity (RA) (the Army RA is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

k. Locations where Contractor and subcontractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

l. Presence of deployment or contingency contract language; and

m. Number of Contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost incurred to comply with this reporting requirement.

Reporting period shall be the PoP not to exceed twelve (12) months ending thirty (30) September of each Government Fiscal Year (FY) and must be reported by 31 October of each calendar year. The Contractor shall use a direct data transfer to the database server or fill in the fields on the website. The direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The Contractor shall report the required information to the CMR system’s secure database.

The COR/ACOR is responsible for verifying that the Contractor has reported the required data.

4. Performance Requirements Summary (PRS) Matrix

Required Services

Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance Incentive (Positive and/or Negative)

# 1.

Contractor shall ensure all work accomplished meets all Grease Traps, Lift Stations and Used Cooking Oil standards listed in TEs 3 and all applicable Federal, State, and local laws, regulations and directives to include, but not limited to applicable publications in Section 7, Related Documents.

The Contractor shall provide services IAW PWS, Para. 1.2.

2% Deviation from performance Standard;

% calculated by dividing the number of defects by the number of observations.

Random Sampling and Customer Complaints;

Inspections and complaint validations performed by the COR/ACOR.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System;

Contractor shall re-perform the service.

# 2.

The Program Manager shall be available after normal duty hours to serve as the central point of contact for Contractor operations.

The Contractor shall provide a central point of contact IAW PWS, Para.

2.1.4.1.

Zero Deviation from performance standard

100% daily and verification/confirmation by the COR/ACOR.

Non-conforming services will result in Non- Conforming Reports issued to Contractor and potential negative CPARS report.

#3.

The Contractor shall develop and maintain a Quality Control Plan approved by the KO.

The Contractor shall provide a

QCP IAW PWS,

Para, 4.2.

Zero Deviation from performance standard.

Review and acceptance by the by the KO on submission of QCP and each revised QCP.

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

# 4.

The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

Employee conduct complies with 41 U.S.C. 423, Procurement Integrity, IAW PWS, Para.

2.1.11.1.6.

Zero Deviation

The COR/ACOR will review 100% of Contractor reported occurrences of Contractor employee misconduct, including but not limited to violations of any provision indicated at 41 U.S.C. 423, and/or security violation to ensure the offending employee is removed from the job site.

Non-conforming services will result in Non- Conforming Reports issued to Contractor and potential equitable adjustment by the Contracting Officer.

#5.

Damages caused by Contractor employees shall be repaired at no cost to the Government.

The Contractor shall notify the

COR/ACOR

and return the damaged area to its previous condition IAW PWS, Para.

3.1.1.1.

Zero Deviation standard

COR/ACOR will review 100% of damage reports.

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

#6.

The Contractor will ensure that the licenses or certificates and training of Contractor personnel are kept current. Copies of these licenses or certifications will be provided to the

COR/ACOR.

The Contractor shall perform

IAW PWS,

Para. 2.5.4.1

Zero Deviation standard (Risk assessed high risk)

100 Percent Inspection of copies of these licenses or certifications

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative

#7 The Contractor shall be required to clean up any spills caused by transfer of cooking grease and oils from bulk tanks to the transport vehicle, or spills from vehicles transporting waste cooking grease and oils

Includes all spills of grease or oils on Government property IAW Technical Exhibit, Para 2.5.5.4

Zero Deviation

COR/ACOR will review 100% of clean up caused by any spills.

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative

Quality Assurance. The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

4.2 Quality Control Plan (QCP). Quality control is the responsibility of the Contractor.

The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each CLS service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector.

The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

5. Common Levels Service (CLS)

The Contractor shall provide overall management, supervision, personnel labor, generalized or specialized equipment necessary to maintain, repair, operate, and perform all the CLS functions specified below. This shall be done IAW all the terms, conditions, general and special provisions, attachments, and exhibits contained herein or incorporated by reference.

The Contractor shall ensure that all work meets or exceeds the specification for the listed CLS.

CLS Service Title Attachment No.

411B Grease Traps Technical Exhibit 3

6. Deliverables

DELIVERABLES SCHEDULE

Note: List not all inclusive. It is incumbent upon the Contractor to survey the contract for all deliverables.

DELIVERABLE FREQUENCY # OF COPIES FORMAT SUBMIT TO

A001

(PWS, para. 2.1.6.1) Accident Requiring Emergency Medical

Immediate. Not later than two (2) hours after the incident

N/A Email or Telephone KO or COR/ACOR

Treatment A002

(PWS, para 2.3.6.1.)

Contractor Quality Control

Plan

Within 24 hours of completion 1 original and 2 copies Hard copy and by digital format.

KO and identified COR.

Include email address.

A003 (PWS para 2.5.2.1) iWATCH and AT Level I Awareness Training, Due 30 days after award of contract or hiring of new employees

1 original and 2 copies.

Hard copy and by digital format.

KO and identified COR.

Include email address.

A0004 Key Personnel List, PWS Para 2.1.11.1.

Due 5 days after award of contract

KO and identified COR.

Include email address.

A0005 Safety Plan, PWS Para 2.5.3.1.

Due 5 days after award

KO and identified COR.

Include email address.

A0006 (PWS, para. 2.5.5.4) Spill

Plan

Contact by written notification within one

(1) hour

1 Electronic Copy Coordinate with COR KO

A0007 System for Award Management (SAM) Service Contract Report (SCR), PWS Para 3.3.1

Annually NLT October 31, or IAW requirements at cmra.army.mil

Online entry

Via website IAW requirement at www.sam.gov online

System for Award Management (SAM)

Service Contract Report (SCR), www.sam.gov

A008 Damage Report

(PWS, para. 3.1.1.2)

Monthly

1 Electronic Copy

Via PDF with electronic signature

COR/ACOR

A0009 Transition Phase In/Phase

Out (PWS, para. 3.2)

Submit NLT contract start date

1 Electronic Copy Email KO

A0010 Cleaning Schedule, PWS Para 3).

Monthly cleaning schedules will be submitted to COR on the 1st business day of the month during normal business hours.

Schedules can be handwritten, faxed, or emailed

N/A

N/A

Directorate of Public Works, 1593 Veterans

Pkwy.

ATTN: Contract

Management Branch, Fort Stewart, GA 31314

A011 Invoices, (PWS, Para

7.1.1.41)

Submit no later than the 10th day following the service month Wide Area Workflow Online and .PDF COR http://www.sam.gov/ http://www.sam.gov/

7. Related Documents.

7.1 Definitions and Acronyms7.1.1 Definitions.

7.1.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

7.1.1.2 Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S. Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.

7.1.1.3 Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

7.1.1.4 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

7.1.1.5 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

7.1.1.6 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

7.1.1.7 Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

7.1.1.8 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

7.1.1.9 Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.1.1.10 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

7.1.1.11 Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

7.1.1.12 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract.

Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

7.1.1.13 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

7.1.1.14 Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and Government purchased Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

7.1.1.15 Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all subcontractors.

7.1.1.16 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search,

b. Theft,

c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or

d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

7.1.1.17 Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

7.1.1.18 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

7.1.1.19 Performance Indicator. The characteristic of an output of a work process that can be measured.

7.1.1.20 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

7.1.1.21 Physical Security. Actions that prevent the loss or damage of Government property.

7.1.1.22 Property. All tangible property, both real and personal.

7.1.1.23 Property Administrator (PA). An authorized representative of the KO, appointed IAW agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

7.1.1.24 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the…