PWS Grease Trap Service 9 June 2021.pdf

PERFORMANCE WORK STATEMENT

FOR

Grease Trap Pumping Service

Mountain Home AFB, Idaho 9 June 2021

Table of Contents

1.0. Description of Services 3

2.0. Corrective Maintenance 3

3.0. Service Calls 4

4.0 Sampling and Laboratory Analysis 4

5.0. Environmental Control 4

6.0. Deliverables 5

7.0. Quality Control 6

8.0. Quality Assurance 6

9.0. Service Summary Schedule 7

10.0. General Information 7

11.0 Security Requirements 8

12.0. Government Furnished Property Incidentals 9

13.0. Records Management 9

14.0. Continuation of Essential Contractor Services During Crisis 10

15.0. Insurance 10

16.0 Appendices 11

1 - Grease Trap Locations and Sizes

2 - Map of Facilities with Grease Traps 3 - Customer Complaint Record 4 - Performance Action Report 5 - Corrective Action Report

PERFORMANCE WORK STATEMENT

GREASE TRAP PUMPING SERVICE

1.0. DESCRIPTION OF SERVICES.

1.1. Scope. The Contractor shall provide all supervision, personnel, equipment, tools, materials, and other incidentals necessary for the performance of Grease Trap Services at Mountain Home AFB (MHAFB), Idaho. The contractor shall follow all OSHA and Installation safety requirements per the contract.

2.0. CORRECTIVE MAINTENANCE.

2.1 Inspection. Prior to pumping, inspect all identified grease traps for proper operation. If proper operation cannot be determined prior to pumping, notification to the Contracting Officer (CO) or Point of Contact (POC) shall ensue prior to pumping to advise them of any potential problem.

2.2. Pumping. Pump the maximum number of gallons as necessary to ensure proper operation and functionality of each grease trap serviced for the duration of the operation cycle. The operation cycle is defined as the time between pumping cycles for each grease trap/interceptor as described within this Performance Work Statement (PWS). All solids are to be scraped from the walls and sides of the interceptor and pumped out to maintain internal volume capacity.

Decanting or discharging of removed wastewater and/or associated material back into a grease trap/interceptor is not an acceptable cleaning procedure.

2.3 Waste Removal. All solids and liquid material removed from the unit during pumping and cleaning of the grease trap/interceptor shall be disposed of off the installation at a regulatory approved disposal facility. Contractor shall identify the facility as part of their submission to the solicitation and must comply with all Federal, state, local, Environmental Protection Agency (EPA) Clean Water Act, American Water Works Association (AWWA), and American National Standards Institute (ANSI) standards and local rules and regulations. No chemical or biological additives shall be dumped into the grease traps without prior approval from CO, shall be included as part of the Contractor’s proposal costs.

2.4 Grease Trap/Interceptor Post Inspection. Following the pumped inspection of grease trap/interceptor has inspect of all internal fittings and fixtures to ensure all are in good condition and functioning properly. Any deficiency shall be noted and provided to the POC. All material inside an interceptor, including both solids and liquids, shall be removed during pumping.

2.5 Equipment Maintenance. The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. Maintenance and repair of Contractor vehicles or their privately owned vehicles shall not be accomplished on site.

Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Contractor vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation. All equipment used in the performance of this contract shall be in good operable condition and carry an Underwriters Laboratory (UL) listing.

Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The Contracting Officer (CO) or POC shall inspect the Contractor’s equipment and at any time and direct the removal of any unsafe or unusable equipment. The Contractor shall provide adequate equipment to effectively fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment are down for extended maintenance or repairs.

Equipment failure shall not alleviate the Contractor from performing any requirement contained in this document.

3.0 SERVICE CALLS.

3.1 Service Calls. Contractor shall respond within 24 hours of notification for out of cycle service requests. The Contractor shall ensure all services are performed to include but limited to pumping, inspection and removal of products of all grease traps identified in Appendix 1.

4.0 SAMPLING AND LABORATORY ANALYSIS.

4.1. Sampling and Laboratory Analysis. The Contractor shall perform appropriate sampling and laboratory analysis to ensure compliance with all regulatory requirements and complete all required coordination and documentation to obtain Idaho Department of Environmental Quality (IDEQ) approvals. Tests shall be accomplished IAW applicable conditions, procedures, and commercial practices. The Contractor shall include all fees as part of their response to the solicitation. Copies of waste manifests, sampling results, and fee documentation shall be provided to the POC prior to billing.

5.0. ENVIRONMENTAL CONTROL.

5.1. Hazardous Material (HAZMAT) Inventory and Safety Data Sheets (SDS). SDS are required as specified in Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor within ten (10) calendar days following contract award to the CO for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary.

5.2. Approvals. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The Government (HAZMART personnel) shall inventory all chemicals the Contractor brings on to MHAFB or any property under the control of MHAFB. Any products which meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

5.3. Storage. Material Storage and Use. The Contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

5.4. Notification of Environmental Spills. If a spill occurs, the person discovering the spill shall make every effort to stop the product flow, when possible, warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department shall be notified IMMEDIATELY. Responsible units and activities shall clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons shall be recovered by the responsible unit or activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials shall be packaged and staged for disposal IAW the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

5.5. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris IAW Federal, State, and local regulations.

5.6. Determinations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations.

5.7. Proper Disposal. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the CO and Environmental Office.

5.8. Hazardous Waste POC. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

6.0. DELIVERABLES.

6.1. Records and Results. The Contractor shall prepare and submit to the designated POC all copies of the manifests, sampling results and fees post-reports and/or repair operating records containing required issues and repaired and/or replaced parts, control analysis, flow readings, pressures, water sampling/analysis, and Idaho Department of Environmental Quality (IDEQ) coordination.

6.2. On contract award the contractor shall submit a Work Schedule of when they will visit to preform service.

6.3. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s).

6.4. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the CO within five (5) business days following contract award.

6.5. The Contractor shall submit a contingency plan to the CO within thirty (30) calendar days following contract award for operating under contingency conditions IAW Department of

Defense Instruction (DoDI) 3020.37. Continuation of Essential Contractor Services during Crisis. See Paragraph 14.1 thru 14.3 below.

6.6. QCP (Quality Control Plan). The Contractor shall submit their QCP to the CO NLT than ten

(10) business days following contract award.

7.0. QUALITY CONTROL.

7.1. Plan. The Contractor shall develop, document, implement, maintain, and continuously improve a comprehensive QCP which ensures Contractor provides continuous, cost effective, and efficient emergency repairs, as well as compliance with Federal, State, local regulations, and all the terms and conditions of the contract.

7.2. QCP Implementation. The Contractor’s QCP shall implement procedures to identify and prevent recurrence of deficiencies. At a minimum, the QCP shall address the areas identified in the Service Summary (SS). The QCP shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and how any deficiencies will be corrected.

8.0. SURVEILLANCE & QUALITY ASSURANCE.

8.1. Quality Control. The contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

8.2. Quality Assurance. The Government may use various quality assurance methods to determine the contractor’s compliance with the PWS and the contract requirements in accordance with FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (a) Inspection/Acceptance.

8.3. Re-Performance of Non-Conforming Work. Upon acceptance of work, any work found to not be in accordance with this statement of work/contract shall be re-performed by the contractor at no additional cost to the government.

9.0. SERVICE SUMMARY

SERVICE SUMMARY SCHEDULE

SS# Performance Objective PWS Section

Performance Threshold

Surveillance Method Rating Criteria

Quality

All removed waste must be hauled off the confines of Mountain Home AFB and disposed of at an approved site, identified by the contractor.

2.3 100% 100% Inspection 100% = Satisfactory <100% = Unsatisfactory

All records and Results given to POC.

6.1 100% 100% Inspection 100% = Satisfactory <100% = Unsatisfactory

Contractor schedule 6.2 100% 100% Inspection 100% = Satisfactory

<100% = Unsatisfactory

Service Calls

Contractor must respond within 24 hours for unscheduled Service Calls.

3.1 90% 100% Inspection 90%-100% = Satisfactory <90% = Unsatisfactory

Sampling and Laboratory Analysis

Copies of waste manifests, sampling results, and fee documentation shall be provided to the POC prior to billing.

4.1 100% 100% 100%

10.0 GENERAL INFORMATION

10.1. Normal Operating Hours. Hours are 0730 to 1630 Monday through Friday, except for Federal holidays or when the installation is officially closed by the 366th FW Commander.

10.2. Recognized Federal Holidays. A minimum of ten paid holidays per year:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day

A Contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.

10.3. Events. Work scheduled but not accomplished because of base closure due to exercises or real world events shall be accomplished as soon as possible after base reopening.

10.4. Contract Manager. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s). Any changes to this letter of appointment shall be provided to the CO within three (3) business days. These individual(s) shall be responsible for contract performance IAW the PWS. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters. The name of this person, and an alternate or alternates, will act for the Contractor when the primary is absent.

10.5. Clothing. All Contractor personnel must present a neat appearance and be easily recognized as Contractor employees. This may be accomplished by wearing Contractor furnished clothing bearing the company name and/or logo.

10.6. Identify. The Contractor shall identify himself as a Contractor in meetings, telephone conversations, and e-mails and in any correspondence with the Government.

10.7. Communication. All employees shall fluently read, write, speak, and understand the English language.

10.8. Employment Restriction. The CO is authorized to restrict employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

11.0. SECURITY REQUIREMENTS.

11.1. Base Access. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the CO within five (5) business days following contract award. After approval, the CO shall notify the Contractor and they will notify their employees to get their installation access ID at the MHAFB Main Gate Visitor’s Center.

11.2. Pass Returns. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc.

11.3. The Contractor and its employees shall comply with base traffic regulations.

11.4. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor owned vehicle or privately owned vehicle while on

MHAFB.

11.5. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

11.6. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

11.7. The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

12.0 GOVERNMENT FURNISHED PROPERTY AND INCIDENTALS.

12.1. Government Telephone Facilities. Not available for Contractor use.

12.2. Security and Fire Protection Service. The Government will provide general on-base security and fire protection services. Security Police telephone extension is 8-2256 (on-base) and 208-828-2256 (from all other phones) for both emergency and routine calls. Fire protection emergency phone is 8-0911(from on-base phone) and 208- 828-0911(from all other phones).

12.3. Electricity. All reasonable quantities of electricity will be made available to the Contractor without charge.

12.4. Bathrooms. Use of existing toilet facilities in the immediate work area will be permitted. The Contractor shall ensure facility cleanliness is maintained at all times to the extent of cleaning up after Contractor personnel only.

13.0 RECORDS MANAGEMENT.

13.1. Records. All records, files, and documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

13.2. Disposal. The Contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program.

13.3. Records Turnover. Records shall be turned over to the Government upon completion of the project unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

14.0 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS.

14.1. IAW Department of Defense Instruction (DoDI) 3020.37. Continuation of Essential Contractor Services During Crisis, and the Air Force implementation thereof, unless otherwise directed by an authorized Government representative, it is determined Grease Trap services under this PWS are essential and must be performed during a crisis.

14.2. The Contractor shall continue providing service to the requesting organization as required during a crisis as required. The Contractor shall submit a contingency plan for operating under said conditions.

14.3. This plan is due to the CO within thirty (30) calendar days following contract award and at a minimum but not limited to how the Contractor shall ensure continuation of services, contain the employee’s name, address, home phone number, cell phone number, social security number, security clearance, and duty title.

14.4. Contractor employees, with approved background checks shall be allowed unescorted access to the installation for performance of work in all FPCONs except “Delta”. The CO, PM, or POC shall notify the Contractor of a “Delta” condition as soon as possible after security conditions have been implemented.

15.0. INSURANCE.

15.1. Workman's Compensation and Employers Liability Insurance. As required by law except this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational diseases with a minimum liability limit of $100,000.00.

15.2. General Liability Insurance. To cover bodily injury liability insurance, in the minimum limits of $500,000.00 per occurrence shall be required on the comprehensive form of policy.

15.3. Automobile Insurance. This shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobile used in connection with the performance of the contract. At least the minimum limits of $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required."

16.0 APPENDICES.

APPENDIX 1 – Grease Trap Locations and Sizes

Pumped Building Location TANK SIZE

(GAL.)

Frequency

195 ALL RANKS CLUB 6000 Semi annual 2805 BOWLING ALLY 1300 Semi annual 6200 SHOPPETTE 815 Semi annual

2700 BASE EXCHANGE 1200 Monthly

6200 Pizza Hut (inside) 40 Monthly 2316 DINING FACILITY 2000 Monthly

Total: 11,355

APPENDIX 2 – Map

Appendix 3 - Customer Complaint Record -https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/customer_compl aint_record.pdf

Appendix 4 - Performance Action Report -https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/performance_ass essment_report.pdf

Appendix 5 - Corrective Action Report -https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/corrective_actio n_report.pdf https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/customer_complaint_record.pdf https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/customer_complaint_record.pdf https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/performance_assessment_report.pdf https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/performance_assessment_report.pdf https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/corrective_action_report.pdf https://usaf.dps.mil/sites/AFCC/afcc/knowledge_center/templates/corrective_action_report.pdf