PWS FOR VTS.pdf

FA500021Q0061, Attachment 1 Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

FOR

EXTERNAL AIRCRAFT FUEL TANK STORAGE SYSTEM (EAFTSS)

ANNUAL SCHEDULED/PREVENTATIVE

AND CORRECTIVE MAINTENANCE

AT

3D AIR MAINTENANCE SQUADRON (AMX)

90TH AND 525TH AIRCRAFT MAINTENANCE UNITS

JOINT BASE ELMENDORF-RICHARDSON (JBER), ALASKA

3 March 2021

TABLE OF CONTENTS

1.0 SECTION 1 DESCRIPTION OF SERVICES

1.1 General Scope Page 3

1.2 Description of Services Page 3

1.3 Equipment Page 3

1.4 Scope of Work Page 3

1.5 Technicians Page 4

1.6 Inspection Page 4

1.7 Safety Page 4

1.8 Certificates Page 5

1.9 Hazmat Page 5

1.10 Description of Indefinite Delivery Indefinite Quantity (IDIQ) Page 5

2.0 SECTION II SERVICE SUMMARY

2.1 Service Summary Page 6

3.0 SECTION III GOVERNMENT FURNISHED EQUIPTMENT AND SERVICES

3.1 Government Furnished Services Page 7

3.2 Government Furnished Technical Orders, Publications, and Forms Page 7

4.0 SECTION IV GENERAL INFORMATION

4.1 Contractor Personnel Page 8

4.2 Contractor Employees Page 8

4.3 Quality Assurance Page 9

4.4 Deficiencies Page 10

4.5 Performance/Re-Performance Page 10

4.6 Physical Security Requirements Page 11

4.7 Hours of Operation Page 13

4.8 Conservation of Utilities Page 12

4.9 Records Page 13

4.10 Fire Prevention Page 13

4.11 Miscellaneous Information Page 15

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 Scheduled/Preventative Maintenance Checklist Page 16 APPENDIX 2 Definitions, Abbreviations, and Acronyms Page 17

SECTION 1

1.0 DESCRIPTION OF SERVICES

1.1 General Scope. This is a non-personnel services contract to provide inspection, servicing, and maintenance of the External Aircraft Fuel Tank Storage System (EAFTSS) at Joint Base Elmendorf- Richardson (JBER), Alaska. The Government shall not exercise any supervision or control over the contract services performers providing the services herein. Contract service providers shall be accountable solely to the Contractor.

1.2 Description of Services. The Contractor shall provide all personnel, equipment, tools, test equipment, supplies, tools, materials, travel and transportation, spare parts, scheduled and preventative parts, necessary to perform maintenance on the EAFTSS as defined in the PWS. The work shall be performed at the 90th and 525th Aircraft Maintenance Units (AMU) located on JBER, AK.

1.3 Equipment. The EAFTSS models are manufactured by International Automated Systems (IAS). There are a total of 400 positions to be maintained.

Model V-100-2, 4 lines, 50 positions per line. Located in 525 AMU, Slammer Ave. (building 10555 and 10565). Installed in 1994.

Model V-200-2, 2 lines, 100 positions per line. Located in 90 AMU, Vandenberg Ave. (Building 17726).

Installed in 1991.

1.4 Scope of Work. The Contractor will perform two types of maintenance services: Annual and Corrective.

1.4.1 Annual maintenance will occur once a year, during a two week on-site visit, and consist of equipment inspection, cleaning, lubrication, and performance of all other scheduled adjustments and repairs IAW operation/maintenance manuals and in compliance with all applicable safety/OSHA standards. During these visits, the Contractor will provide training to selected Air Force personnel in the operation and familiarity of the system. Annual maintenance will include, but are not limited to the following system components:

• Trolley wheels

• Chains

• Bearings

• Fasteners

• Welds

• Drive mechanism

• Gear box inspected annually and lubrication changed once yearly

• Adjustment of take-up chain tension

• Mechanical/manual backup drive system

• Hydraulic power unit

• Hydraulic pressure valve to prevent tanks with fuel from entering the system

• Hydraulic heater unit

• Hydraulic oil filter change

• Check and adjust mounting of all sensing devices (limit switches, etc.}

• Pull cord safety switches

• Perform system software updates as required and perform system diagnostics as required

1.4.2 Corrective maintenance will be performed by the Contractor, on demand, when the EAFTSS is not in functional status and requires immediate maintenance. The Contractor will travel to the job site no later than one

(1) week after notification, or earlier if mission essential, evaluate the situation, remove the cause of system downtime, and restore the system to a reliable and safe operation (IAW Operation Local Checklist). Corrective maintenance will normally be performed during normal working hours, but may be performed at any time necessary to make the system fully operational to meet mission requirements.

1.4.3 Parts and Materials. The acquisition cost for parts and materials below $500 will be at the Contractor's expense and those over $500 will be at the expense of the Government subject to the approval of the Unit Resource Advisor and Contracting Officer. However, the Contractor will still be responsible for securing all parts and materials required to service and maintain equipment.

1.4.4 All work shall be completed within five (5) calendar days after commencement of work, not to exceed a total system down-time of seven (7) calendar days. Upon completion of work, the Contractor shall notify the Contracting Officer Representative (COR). The COR will then inspect the system to ensure it is operational.

1.4.5 The contractor shall be responsible to repair or replace any equipment, or portion of a structure that is damaged during services performed under the scope of this contract.

1.4.6 During the Annual maintenance service, the Contractor will conduct hands-on training session for all authorized personnel assigned to be trained on system operation of the EAFTSS to all functions of the system required for same operation.

1.5 Technicians. All Contractor employees shall be fully qualified and capable of performing all electrical and mechanical work in maintaining and repairing the EAFTSS system. All employees will possess training and certifications IAW the manufacturer’s equiptment standards and able to demonstrate to the satisfaction of the COR that they have the capability, expertise, and experience to perform the work.

1.6 Inspection. Upon completion of work, the Contractor shall notify the COR. Using the established checklist (Appendix A), the COR will make a thorough inspection to assure the system is operational.

1.6.1 The contractor shall submit a report on all inspection, maintenance, and cleaning that is accomplished on the EAFTSS. Reports will include a record of conditions, inspections and maintenance performed on the system.

A copy of this report is due to COR no later than 10 calendar days after the completion of the inspection and/or work.

1.7 Safety. The Contractor shall perform all work in accordance with safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures. All walking areas are to be clean at all times during and after work. Precautions must be taken to ensure that grease is not dispersed to other areas

1.8 Certificates. The Contractor shall provide for the premises a certificate from the servicing company indicating the date of inspection, place and display a label within the area indicating the date serviced, and the name of the servicing company.

1.9 Hazmat. The Contractor shall provide notification and HAZMAT assessments for any chemicals used before transporting them to the premises. The Contractor shall remove all chemicals used in accordance with correct procedures.

1.10 Description of Indefinite Delivery Indefinite Quantity (IDIQ). The contractor will be notified prior to a desired mission execution period by the 90th and 525th Aircraft Maintenance Units. The Contractor must be available year-round for execution of the contract with a mutually agreed upon notification time frame (post award).

SECTION 2

2.0 SERVICE SUMMARY

2.1 Service Summary. The Contractor service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. The Services Summary (SS) provides information on contract requirements and the expected level of Contractor performance. These thresholds are critical to mission success.

Procedures as set forth in FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para Performance Threshold Annual Maintenance

Perform annual maintenance and inspection on the EAFTSS as specified.

The EAFTSS performed properly and efficiently.

1.4.1

Systems cleaned and inspected to applicable standards and satisfaction of the Government

COR.

100% of the equipment serviced correctly and on time as scheduled.

Document Submittal

Required reports, statements, certificates and other documents are accurate and submitted on schedule.

1.6.1 1.8

Reports are on time 100% of the time.

Corrective Maintenance

Performed corrective maintenance and inspection on the EAFTSS as specified and properly and within the specified timelines.

1.4.2

Contractor response time within the specified range l00% of the time.

SECTION 3

3.0 GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

3.1 Government Furnished Services.

3.1.1 Emergency Services. The JBER Medical Group will provide emergency medical services for Contractor personnel in performance of services under this contract on JBER IAW AFI 41-210; TRICARE Operations and Patient Administration Functions.

3.1.2 The Contractor shall reimburse the Government for treatment provided at the current reimbursement rate for non-authorized user IAW AFH 41-114, para. 42; Military Health Services System Matrix. The Contractor shall provide to the JBER Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment at JBER. All mishaps will be promptly reported to the COR.

3.1.3 Security Police/Fire Protection. Phone number for Security Forces is 907-552-4444 and Fire Protection, 911.

3.2 Government Furnished Technical Orders, Publications, and Forms

3.2.1 Publications and Forms. The Government shall provide contractor, through the Air Forces electronic publishing site, all required Air Force Publications and forms (See Appendix 5).

SECTION 4

4.0 GENERAL INFORMATION

4.1 Contractor Personnel

4.1.1 The Contractor shall provide a technician who is fully qualified and capable of performing all electrical and mechanical work in maintaining and repairing the EAFTSS system. All personnel who work on the system will possess training and certifications IAW the manufacturer’s equiptment standards and able to demonstrate to the satisfaction of the COR that they have the capability, expertise, and experience to perform the work. The technician shall be knowledgeable of the requirements of the PWS. The Contractor shall submit the name and telephone number of the technician(s) to the Contracting Officers within two (2) days of contract start date. The name of the technician and contact information shall be kept current throughout the life of the contract.

4.1.2 The technician or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to operation of this contract.

4.1.3 The technician or alternate(s) shall be able to read, write, and speak English.

4.2 Contractor Employees

4.2.1 Alcohol/Drugs. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

4.2.2 Certifications. All personnel shall be fully qualified and capable of performing all electrical and mechanical work in maintaining and repairing the EAFTSS system and possess training and certifications IAW the manufacturer’s equipment standards. Employees shall have any current and valid professional certifications and licenses required to perform the work in this PWS. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the Contractor's expense.

4.2.3 The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.4 Training. The Contractor shall provide all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO.

4.2.5 Personnel Roster. The Contractor will provide a personnel roster consisting of names and other pertinent personnel data to the customer for the purposes of 100% accountability for real-world and exercise situations.

The personnel roster shall be updated, within 10 days, as individuals are removed and added.

4.2.6 Privately Owned Vehicles. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the State of Alaska. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.2.7 Safety Equipment. The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, gloves, and any other personal protective equipment required by AFMAN 91-203; Air Force Occupational, Safety, Fire, and Health Standards.

4.2.8 Safety Threats. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.2.9 Substance Abuse Testing. Contractor employees shall be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification) medical substance abuse testing facility. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation.

4.3 Quality Assurance. The Government will evaluate the Contractor's performance under this contract. For those tasks listed throughout this PWS and Service Summary, the appointed COR will follow the methods of surveillance specified in this contract. Government personnel will record all surveillance observations. The COR will evaluate the Contractor's performance through random on-site inspections and receipt of complaints from base personnel. The COR will inform the Contractor of validated complaints. In case of disagreement, the COR and CO will make final determination of the validity of the complaint.

4.3.1 Contracting Officer’s Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of GFE, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes to delivery dates. The COR is not authorized to change any of the terms and conditions of the contract/task order.

4.3.2 Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in Section 2 of this PWS. The Contractor’s QCP is the means by which it assures itself that the work complies with the requirement of the contract. A QCP will be submitted within 30 days of contract award. Two copies of a comprehensive written QCP shall be submitted to the CO within 10 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance, in writing, of any proposed change to his QCP.

4.3.3 Contract Discrepancies. The Government COR or CO will periodically evaluate the Contractor’s performance using the methods of surveillance listed in Section 2 – Service Summary of the PWS. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the Contract Manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. If the Contractor challenges the validity of any observation, and the COR and Contract Manager cannot come to an agreement, the complaint in question shall be forwarded to the Contracting Officer for resolution. The preferred method of dealing with any valid observation is re-performance, if possible, and at no additional cost to the Government. Repeat observations or an incident that violates safety or environmental regulations shall require the COR to instigate a Corrective Action Report (CAR) through the Contracting Officer. The Contractor shall be given three (3) business days to respond to the CAR with either an explanation on why it disagrees with the CAR or with its concurrence with the CAR, any disciplinary action taken, and a mitigation plan to avoid repeat occurrences.

4.4 Deficiencies. When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observations, only acknowledgment that he or she has been made aware of the defective performance.

4.5 Performance/Re-Performance. If required to re-perform work due to incomplete service, the contractor shall immediately notify the COR upon completion of the work re-performance.

4.5.1 The Contractor shall maintain the flexibility to perform command-related tasks as deemed absolutely necessary for successful mission accomplishment.

4.6 Physical Security Requirements

Follow the below Common Access Card (CAC) procedures if applicable under the contract terms and conditions.

4.6.1 Common Access Card (CAC). Subject to meeting security requirements, the Government will provide a CAC for the Contract Manager and their alternate.

4.6.2 Issuance. The Contractors shall use the following procedures to obtain CACs. The Contractor shall apply for a Common Access Card (CAC) through the DoD Contractor Verification System at https://www.dmdc.osd.mil/appj/cvs/index.jsp for all employees.

4.6.3 The Contractor shall provide a listing of personnel requiring a CAC to the COR who will provide a copy of the listing to the Trusted Agent Sponsorship System program manager in the local organization, usually the unit security manager, designated to authorize issuance of Contractor CACs (i.e., “authorizing official”).

4.6.4 If the contractor is not enrolled in the Defense Enrollment Eligibility Reporting System (DEERS) they shall each complete and submit a DD Form 1172-2 or other authorized DoD electronic form to the authorizing official. The authorizing official will verify the applicant’s name against the Contractor’s listing and return the DD Form 1172-2 to the Contractor personnel.

4.6.5 The Contractor personnel will proceed to the nearest CAC issuance workstation usually the local Military Personnel Flight (MPF) with the DD Form 1172-2 and appropriate documentation to support their identification and/or citizenship, they will also be enrolled in DEERS. The CAC issuance workstation will then issue the CAC.

4.6.6 List of Authorized Employees. During the performance period of the contract, the Contractor shall, within seven (7) working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the COR who will provide the updated listing to the authorizing official.

4.6.7 Turn-In of Cards. The Contractor shall return CACs within seven (7) working days for contractor personnel who no longer require logical or physical access, who have expired cards.

4.6.8 Lost or Stolen Cards. The Contractor shall report lost or stolen CACs immediately to the COR.

4.6.9 Penalty. Failure to comply with these requirements may result in withholding of payments.

4.6.10 Contractor Access To Air Force Installations. The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation. The Contractors will not access the airfield at any time unless escorted.

The Contractor shall submit a written request on company letter head to the Contracting Officer listing the following: contract number, location of work site, start and stop dates, and names of employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Contracting Officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized Contractor individual(s) shall provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management. Upon completion or termination of the contract or expiration of the identification passes, the Contractor shall ensure that all base identification passes issued to employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payments.

4.6.11 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

4.6.11.1 Procedures. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

4.6.11.2 Lost/Duplicated Keys. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks may be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost may be deducted from the monthly payment due the Contractor.

4.6.11.3 Authorized Use. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance.

4.6.11.4 Labor Disruptions. The Government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the Contractor’s employees. In such events, the services will be performed exclusively by Government personnel and not a mix of Government and Contractor employees. At the direction of the CO, the Contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with Government performance. The Contractor further agrees, under such circumstances, to permit the Government to use any essential Contractor-furnished property.

The Government will not compensate the Contractor for performance during this period.

4.7 Hours of Operation. The Contractor is responsible for establishing a work schedule that provides for accomplishing the requirements of the PWS.

4.7.1 Place of Performance. Facilities are located at the 525 AMU, Slammer Ave. (building 10555 and 10565) and 90 AMU, Vandenberg Ave. (Building 17726).

4.7.2 Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.7.3 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening of the base.

4.8 Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.9 Records. All records created and received by the Contractor in the performance of this contract shall be maintained by the Contractor and kept readily accessible. Records shall remain the property of the Government.

4.9.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the

Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the PACAF FOIA Manager to ensure proper processing and compliance with the Act.

4.9.2 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.9.3 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.9.4 Audit. This contract may be subject to audit by any and all cognizant Government agencies. The Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

4.9.5 Official Correspondence. The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

4.10 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911. The Contractor shall then notify the COR and the CO. The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

4.10.1 Hazardous Materials. Prior to use, the Contractor shall provide the Base Hazardous Material Pharmacy and 773 CES/CEANV, through the COR, a list of all hazardous materials the Contractor brings onto Government property and shall submit an AF Form 3952 along with a Safety Data Sheet (SDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information to JBER for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

Any products that meet the criteria of “Hazardous Waste” must be tracked until permanently removed from Government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261.

NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

The Contractor shall ensure that all Contractor employees complete the local Air Force Hazardous Communication, hazardous material, and hazardous waste training. The Contractor shall appoint a primary and alternate hazardous material and hazardous waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained on JBER and complete SDS’s immediately upon receipt of new chemicals, products, or materials.

4.10.2 Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.10.3 Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The contract manager shall ensure specific safety requirements in AFOSH standards and Air Force technical orders are complied with by Contractor personnel when non-compliance would clearly present the potential to harm or damage Government resources. The Air Force is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

4.10.4 Section 508 Compliance. The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

4.10.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves, the worksite, or within their Contractor-owned or privately owned vehicles while on JBER.

4.11 Miscellaneous Information.

4.11.1 Contractor Furnished Property and Services. The Contractor shall furnish everything required to perform this contract in accordance with all of its terms.

4.11.2 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.11.3 Permits. The Contractor shall be solely responsible for obtaining at its own cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities are subject to prior concurrence of the Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

4.11.4 Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections.

The Government normally will give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.11.5 Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies or environmental infractions shall require immediate correction.

4.11.6 Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

4.11.7 Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the Contracting Officer in the event of being suspended, debarred or declared ineligible by any other Federal Department or agency, or upon receipt of a notice of proposed debarment from another DOD Agency, during the performance of this contract.

4.11.8 Past Performance Information (PPI)/Contractor Performance Assessment Report System (CPARS). The Government will formally assess and report on the Contractor’s performance annually. CPARS records a contractor’s performance, both positive and negative, and provides a record on a given contract during a specified period of time. The Contractor will acknowledge their annual assessment at the end of each performance period. The Contractor shall have 30 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final.

Past Performance assessment reports will be protected by all parties and treated by Government personnel as “For Official Use Only/Source Selection Information in accordance with FAR 2.101 and 3.104”.

4.11.9 Performance Evaluation. The Contracting Officer may require the contract manager to meet with the CO, COR, and other Government personnel as deemed necessary. The contractor may request a meeting with the Contracting Officer when he or she believes such a meeting is necessary. Written minutes of any meetings shall be recorded in the contract and signed by the contract manager and the CO or Government personnel designated by the CO.

4.11.10 Transition. No later than 10 days after the contract award date, the Contractor shall attend a scheduling meeting and site visit with the customer and Contracting Officer, to include a review of all contract and security documents.

APPENDIX 1

EXTERNAL AIRCRAFT FUEL TANK STORAGE SYSTEM (EAFTSS)

ANNUAL MAINTENANCE CHECKLIST

Bldg. Location/Nu m ber _ Date -------

Overall condition of the maintenance operation: SAT____ UNSAT ___

No. Inspection Items Sat Unsat NIA

1. Has the gear box lubrication been changed and inspected?

2. Are mountin gs secure on the sensing devices?

3. Is the hydraulic pressure valve set correctly to prevent tanks with fuel from entering the system?

4. Has the hydraulic oil filter been changed?

5. Do all safety cord switches work properly?

6. Is the hydraulic power unit within working order?

7. Are all trolley wheels, chains, and bearings properly lubricated?

8. Does the take-up chain have the proper tension for operation?

9. Are all welds free of cracks and damages or excessive rust?

10. Has the area been cleared of rags and greasy residue from maintenance?

11. Is the EAFTSS operational?

12. Assure a label within the area is displayed indicating the date serviced, and name of servicing company.

REMARKS:

Inspector's Signature/Date:

APPENDIX 2

Definitions, Abbreviations and Acronyms

Contract Administrator (CA)- The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO)- The duly appointed Government agent authorized to award or modify contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Contracting Officer’s Representative (COR)- Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Corrective Action Report (CAR)- Used to document unacceptable performance by the Contractor.

Defect- Any non-conformance with requirements specified in the contract.

Defective Service- A service output that does not meet the standard of performance specified in the contract for that service.

Fair Wear and Tear- The deterioration of items attributed to normal usage.

Government Furnished Property (GFP)- Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Major discrepancy- A major finding is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight, or warrant discontinuing the process or equipment operation.

Minor discrepancy- A minor finding is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment- A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator- A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management- The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective- The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold- The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA)- Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

Quality Assurance Program Coordinator (QAPC)- The individual designated by the contracting squadron commander to manage the installation QA program.

Quality Control (QC)- Those actions taken by a Concessionaire to control the performance of services so that they meet the requirements of the SOW.

Services Summary (SS)- A summary of the performance objective and performance threshold required by the Government in concessionaire performance. Also known as a Performance Requirements Summary or Services Delivery Summary or Performance Requirements Document.

Standard- An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

ACRONYMS

AFI Air Force Instruction ADPE Automated Data Processing Equipment AFOSH Air Force Occupational Safety and Health AGE Aerospace Ground Equipment CM Contract Manager CO Contracting Officer COR Contracting Officer’s Representative DV Distinguished Visitor FC Functional Commander GFP Government Furnished Property IAW In Accordance With GFE Government Furnished Equipment GFF Government Furnished Facility SDS Safety Data Sheet (previously Material Safety Data Sheet) SUP Supplement TMDE Test Measurement & Diagnostic Equipment