PWS for T-38 ESUP.pdf

Distribution Statement: D

Performance Work Statement for

T-38 ESUP CLS

Distribution Statement D:

DISTRIBUTION STATEMENT D - Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (22 April 2009). Other requests shall be referred to 406 SCMS/GUEE, Robins AFB, GA 31098-5609. Questions concerning technical content shall be referred to AFLCMC/WNUS, Robins AFB, GA 31098

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to support T-38C Ejection Seat (US16T) sustainment as per MBA-SYS-SP-200407. These services include seat component repairs, studies, engineering assistance, technical data support, monthly teleconference and Mishaps Support.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by training student pilots to fly T-38C supersonic jet aircraft as they progress from initial flight trainers to high performance military operational aircraft.

1.3 Background: Congress mandated that Joint Primary Aircraft Training System (JPATS)/T-6 be designed to train a more diverse pilot population; however, the operators found that many individuals who were able to train in the T-6 could not train in the T-38C because they were too small or too large to safely operate and egress from the aircraft. After review by a core team, ESUP was proposed to be accomplished in two increments with the first increment focused on improving escape system performance with a requirement in an Operational Requirements Document (ORD) revision to not degrade cockpit accommodation in the first increment. The second increment, if approved, would focus on cockpit redesign to achieve full accommodation.

The ESUP first increment improves escape system performance with zero/zero capability as well as other features and improves the cockpit accommodation problem by opening the T-38C trainer to a wider range of students through the gains made in accommodation. The Martin-Baker seat increases cockpit accommodation levels from 25% to 41% for the female military population and from 84% to 92% for the male military population and also increases the low and high weight ranges for safe ejection. The T-38C escape system performance became a “Chief of Staff Interest Item” with corresponding attention from Air Staff. In January 2004, a decision was made at Air Staff to establish a program to procure and install ejection seats and an Interseat Sequencing Systems (ISS). The Air Staff subsequently funded the program for up to 451 aircraft at five AETC bases.

2.0 Services Summary

Performance Objective PWS Reference Performance Threshold

Submit items listed in PWS on time, within the period of performance, and complete.

PWS

sections 4.8.2, 4.8.3, 5.1.7, 5.1.8.

5.1.10

No more than two rejections by the Government per Contractor submission of engineering data. No more than two late submissions of engineering data per contractual year. Government rejected data shall be corrected and resubmitted to the Government per CDRL instructions. The Government will reject the submitted data if a single technical flaw or two or more minor flaws are found within the submitted documents. A technical flaw is defined as data and format not in accordance with the provided CDRLs, or does not provide all technical content in accordance with this PWS. A minor flaw is defined as typographical errors.

Field level requests for engineering assistance (i.e 107, ETAR) shall be answered within 3 working days from contractor receipt.

No late submission for repair-related cost estimate and evaluation/reporting. No late submission regarding return and delivery of repaired assets.

Performance Objective PWS Reference Performance Threshold

Quality of repair

5.1.8 Assets shall be repaired in accordance with

13A5-45-13 and13A5-45-14

Repaired assets shall pass inspection with no more than one failure per contract year.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated per contract year.

There shall be no more than two PQDRs and/or QDRs per contract year.

Delivery of repair

5.1.9 Repaired assets shall be delivered in

accordance with the schedule defined by the contract/order.

There shall be no more than two late delivery(ies) per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.3.3 The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of

any deliverable. There shall be no more than two total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than two late

submission(s) of deliverables per contract year.

The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Request for assistance 4.8.2 The Contractor shall initially respond to a request for assistance within three working days. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

Contractor personnel qualifications

4 Contractor/subcontractor personnel shall meet, at a minimum, the qualifications identified in the PWS.

Adherence to Contractor Quality Management System (QMS )

6.9 100% compliance with the QMS is required.

3.0 Government Property:

3.1 Government-Furnished Material (GFM) and Government-Furnished Equipment (GFE) are authorized for this effort.

3.1.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes repair assets: 1680-99-213-1688 (Actuator, Seat Raising, Rear); 1680-99-551-5983 (Seat Bucket Assembly, Rear); 1680-99-562-6745 (Actuator, Seat raising, Front); 1680-99-695-3410 (Automatic Deployment Unit); 1680-99-789-9650 (Seat Bucket Assembly, Front); and 1680- 99-958-2695 (Powered Inertia Reel Device).

3.2.1 Reporting of Government Property:

3.2.1.1 The Contractor shall create and maintain records of all Government property accountable to the contract in accordance with FAR 52.245-1(f)(1)(iii), Records of Government property.

3.2.1.2 The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry in accordance with DFARS 211.274-4, Policy for reporting of Government-furnished property; DFARS 252.211-7007, Reporting of Government-Furnished Property; and Department of Defense Instruction (DoDI) 4161.02, Accountability and Management of Government Contract Property.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in the Procurement Integrated Enterprise Environment

(PIEE), https://piee.eb.mil/piee-landing/. Training on how to utilize the GFP module can be found at https://dodprocurementtoolbox.com.

3.4 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

3.4.1 All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract. All Department of Defense (DD) Form 1423-1, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend _5 years (basic contract period with four (4) option period.

4.1.2 Place of Performance: These services will be performed in the United Kingdom

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-

81634B

Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report

4.3.3

A002 DI-MGMT-80227 Contractor's Progress, Status and Management Report

4.6.1

A003 DI-MISC-80508B Technical Report/Study Services 4.8.2, 4.8.4 A004 DI-MISC-81487 Damage Tolerance Analysis Report 4.8.3 A005 DI-SESS-80642D Notice of Revision(NOR) 4.9 A006 DI-ILSS-80386 Reparable Item Inspection Report 5.1.7, 5.1.8 A007 DI-QCIC-81200 Quality Inspection Test, Demonstration, and

Evaluation Report 5.1.9 https://piee.eb.mil/piee-landing/ https://dodprocurementtoolbox.com/

A008 DI-MGMT-80440 Notification of Shipment of Repaired Government Material

5.1.10

A009 DI-SAFT-82313 Environmental, Safety and Occupational Health

(ESOH))

6.5.2

A010 DI-QCIC-81187 Quality Assessment Report 6.9

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than two total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Work Flow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than two late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repairs

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. [CDRL A001, DI-MGMT- 81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.3.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.4 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.5 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of five business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

4.6 Program Management

4.6.1 Program Manager: The Contractor shall identify to the Government and maintain a single a point of contact (Program Manager) for all matters under this contract. The Contractor shall submit a management plan and identify the Program Manager point of contact to AFLCMC/WNUS within 30 calendar days of contract award. The Contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives. The Contractor shall provide to AFLCMC/WNUS a contact list of key program personnel. (CDRL A002, DI-MGMT-80227, Contractor's Progress, Status and Management Plan)

4.6.1.1 Travel: The Contractor shall arrange and execute all travel necessary for Contractor Personnel under the performance of the requirements of this PWS. Contracting Officer approval is required at least five (5) business days prior to travel.

4.7 Program Reviews

4.7.1 Bi-Weekly Teleconference: Upon Government request, the Contractor shall arrange a biweekly teleconference involving all appropriate parties to review and report progress on current open action items.

4.8 Technical Data and Engineering Services Support

4.8.1 Technical Order (TO) Sustainment: The Contractor shall provide support [corrections, interpretation(s), additions where necessary, etc.] to the US16T aircraft TOs based on the basic contract and Technical Manual Contract Requirements (TMCR-8601). TO sustainment shall be established for modifications to seats or specified Ground Support Equipment (GSE) when requested by the Government in regards to maintenance and parts breakdown. Modification Leaflets and Engineering Change Proposals (ECPs) shall be provided, when required, for all modifications to hardware and software items affecting Form, Fit, or Function of the system or equipment. The Contractor shall develop and deliver updates in the form of change pages (with backup pages) for the ejection seat and GSE TOs. All final deliveries shall consist of the individual changes and a merged basic document through the newest change, in PDF format. This requirement shall apply at all tiers of Sub-Contractor/vendor levels associated with the program. The Contractor may use native format word processing or desktop publishing system (MS Word, Framemaker, PageMaker etc.) for the development of the requirements. The Contractor shall provide sufficient copies of the manual for each development review, in accordance with the Technical Manual Contract Requirements (TMCR), Section 2, Part B (TM Delivery Requirements).

All routine technical data changes shall be incorporated into the applicable TO(s) within 180 calendar days after engineering release and Government concurrence or at intervals of five changes, whichever occurs first. All urgent action, critical and safety compliance updates of less than 50 pages shall be incorporated within 30 calendar days. All comments from each development review shall be incorporated into the document before subsequent delivery.

4.8.1.1 Air Force Technical Order (AFTO) Form 22 Technical Manual Change Request: The Contractor shall conduct technical reviews of proposed AFTO Form 22s and provide written guidance and resolution to WR/ALC within 60 calendar days of receipt.

4.8.2 Engineering Assistance: The Contractor shall provide engineering assistance and support for US16T deficiencies and damages arising from Government maintenance, inspections, operations and mishaps. Additionally, the Contractor shall provide engineering assistance and services for performing risk assessments, engineering studies, evaluations, ECPs and Modification Leaflets as required by AFLCMC/WNUS. Additionally, for any field-level request(s) (for example, submittal of a Form 107, Engineering Technical Assistance Request (ETAR), or equivalent] that relates to US16T technical and maintenance support, the Contractor shall review and provide comprehensive engineering assistance and technical resolution in writing, to AFLCMC/WNUS, within three working days from Contractor date of receipt. Such guidance and instruction(s) shall include detailed step-by-step written instructions, associated figures (and to include modeling/analysis information, as appropriate) and technical guidance, to allow Government organic repair. Maximum Government submittal of Form 107s, Engineering Technical Assistance Requests (ETARs), or equivalent, shall not exceed four per week for Contractor support. When requested, the Contractor shall provide engineering evaluation and services for T-38C and US16T interface compatibility with potential equipment and capabilities. Field level requests for engineering assistance (i.e 107, ETAR) shall be answered within 3 working days from contractor receipt. (CDRL A003, DI-MISC-80508B, Technical Report/Study Services)

4.8.3 Expanded Damage Tolerance and Repair Report (EDTRR): The Contractor shall generate a US16T damage tolerance and repair report that shall be delivered to the Government; this effort shall incorporate new damage and repair locations not covered by FD2060-14-01202 efforts. The Contractor shall propose to the Government and coordinate any items to be covered under the EDTRR. The EDTRR report shall:

a. involve the instruction of standard repair procedures for the types and locations of damage encountered on the US16T while in use or during maintenance

b. account for maximum allowable limits in regards to corrosion, material deformation, surface scratches, cracking, gouges, missing material, holes, etc., for each member experiencing critical loading during egress or crash loading

Individual von Mises stress plots as well as displacements and strains shall be presented for each structural component detailed within the report. Loading applied to each member shall be provided for each scenario; loading for each scenario, and associated rationale, shall be provided within the report.

All assumptions, materials selected, analysis/verification techniques (for example, element type(s), mesh types, size(s) and plots, loads, boundary conditions, and real world results/data, etc.) shall be identified within the report for each item analyzed. The DTRR shall be based on data available from existing US16T seats, i.e., Joint Primary Aircraft Training System (JPATS), and also on any relevant standard Contractor practices (provided the information is release to the Government for review). The Contactor shall generate subsequent data on damage tolerance and repair in response to Engineering Assistance requests by USAF, as necessary. There shall be no more than two rejections of data by the Government per contract year. Rejected data shall be corrected and resubmitted within thirty business days of Government disapproval. The Government will reject the submitted data if a single element is missing or five or more minor flaws are found within the submitted documents. A minor flaw is defined as a typographical error or a minor format discrepancy. (CDRL A004, DI- MISC-81487, Damage Tolerance Analysis Report)

4.8.4 US16T Mishap Support: The Contractor shall be available to the Government within one business day after notification of any mishap involving T-38C US16T aircraft; e s t a b l i s h t e l e p h o n e point of contact for period of Contractor’s Christmas/New Year shut down period; and provide the engineering support required as part of any government action to include any investigation governed by law or instruction. The Contractor shall provide a technical report that details and indicates the root cause(s), any abnormalities, any rationale, and related historical and relevant data in regards to mishap investigation and results, within 20 business days of Government notification. Further, the Contractor shall provide recommendations to the Government to prevent or reduce the potential of future similar incidents (for example, equipment analysis and NDI, engineering investigations and reviews, and so forth).

(A003, DI-MISC-80508B, Technical Report/Study Services)

4.9 Material Supply Support

The Contractor shall monitor supply market and identify any diminishing sources, supply holes or near/long-term obsolescence issues, and prepare plans to address. The Contractor shall identify obsolete parts. The Contractor shall mitigate any defined risks by identifying near-term (1 to 2-year) and long-term issues, and prepare plans to resolve these obsolescence issues. The Contractor shall provide disposition classification for XD2 field level and overhaul repair/disposal. The Contractor shall provide drawings as required for part number changes. (CDRL A005, DI-SESS-80642D, Notice of Revision (NOR))

5.0 Seat/Component Repair Evaluation and Overhaul

5.1 The Contractor shall provide a repair evaluation capability for US16T components and support equipment designated as repairable beyond the field level that can be transitioned to the Government if determined to be economically appropriate. This capability shall be established on an item by item basis when agreed to by the Contractor and the Government. The Contractor shall provide estimated turn-around-times and costs to the Government within three business days. This repair evaluation capability may also be required to extend to the field and organizational levels. The contractor shall provide overhaul capability for US16T components that have been identified for overhaul in applicable technical data.

5.1.2 The Contractor shall assist in the development of a process for disposition of items in accordance with TO 00-25-195, AF Technical Order System Source, Maintenance, and Recoverability Coding Of Air Force Weapons, Systems, and Equipment, classified as XD2 (Field Level) that require a depot determination for repair or disposal.

5.1.3 The Contractor shall provide the expertise to define criteria for decisions related to aircraft escape system mission capable status.

5.1.4 The Contractor shall undertake any repairs that may be necessary to restore the US16T escape system components to a serviceable equivalent “like new” condition while retaining configuration integrity. This shall include IUID markings if applicable. The contactor shall be required to disassemble, clean, inspect, repair, or replace parts, major assemblies, sub-assemblies, structure or components, reassemble and test any item to provide an operationally safe, serviceable and reliable ejection seat. Any repairs requiring more than 90 calendar days to complete from the date of receipt shall require Government concurrence.

5.1.5 The Government shall be responsible for all costs associated with shipping of the US16T escape system components which are above and beyond field level repair to the Contractor’s facility for restoration.

5.1.6 The Contractor shall contact the Government Item Manager once a damaged US16T escape system component is above the 75% allowable amount. That allowable amount is when the cost to repair a damaged area exceeds 75% of the procurement cost of a new asset.

5.1.7 Arrival Inspection and Report: Each asset received by the Contractor shall be disassembled where appropriate, stripped of all finish/paint, and inspected. Prior to work being accomplished, a report shall be compiled and submitted to and approved by the Government (CDRL A005, DI- ILSS-80386, Reparable Item Inspection Report).

This report shall, at a minimum, include the following information:

a. Date(s) of inspection.

b. Name(s) of inspector(s).

c. Identification of the asset by serial number (if applicable), part number, and stock number.

d. Cost of each repair.

e. List of each area or part requiring repair/replacement, by actual part number, and the applicable costs.

f. Costs for the repair/replacement and repair/replacement labor.

g. Configuration/upgrade recommendations, if any and their associated costs.

h. Total repair estimate which shall include all material, parts, labor, testing, preservation packaging, packing, shipping, and marking (if applicable) costs for any projected work to be accomplished.

This report shall be provided to the Government no later than 15 calendar days following receipt of each asset.

5.1.8 Repair, Test Information and Procedures and Accomplishment Report: All assets from this activity shall be returned to the Government in the correct configuration and serviceable. Any repair and test information and procedures report shall be provided to the Government prior to performing any work on each asset. The following shall be required (CDRL A006, DI-ILSS- 80386, Repairable Item Inspection Report).

a. The procedures/guidance to be used to repair and test asset.

b. Supporting technical data that underlines rationale, and any necessary assumptions, for sustained service.

c. Step-by-step instructions, with associated figures and photos, for any procedure not included within 13A5 series Technical Orders or Support Equipment Technical Orders.

The Government reserves the right to publish these upgrades in applicable Technical Orders.

This report shall be provided to the Government no later than 40 calendar days following the receipt of each asset. If the procedure(s) and report are approved by the Government, the Contractor shall have 40 calendar days (following approval of report by the Government) to implement all repairs and complete the repair.

The Government shall have the right to reject any repair procedure if adequate technical information is not provided. NOTE: Government review time for Contractor-generated reports per 4.6.7 will not count against the 40 calendar days herein.

5.1.9 Final Repair Inspection and Acceptance: Each repaired asset shall be tested at the Contractor’s facility. The contactor shall identify how the asset was qualified for safe flight and ejection (if applicable) and the qualifying and sign-off authority. Additionally, a report shall be compiled and submitted to the Government that shall include the following information (CDRL A007, DI-QCIC-81200, Quality Inspection Test, Demonstration, and Evaluation Report):

a. Date(s) of acceptance test.

b. Testing authority and sign-off name(s).

c. Identification of asset by serial number (if applicable), part number, and stock number.

d. Comments, if any, pertaining to any unusual observations during testing.

e. A chronological list of all tests and checks performed with the resultant values/readings including pass/fail criteria.

f. A dimensional report with all final clearances and tolerances included.

Final product inspection shall be accomplished by the Government Defense Contractor Management Agency (DCMA). Final acceptance will be based on DCMA and AFLCMC/WNUS acceptance.

5.1.10 Notification of Shipment of Repaired Asset: The Contractor shall provide shipment verification for repaired asset being returned to the Government. Notification of upcoming shipments shall be provided 15 calendar days prior to shipment. This 15 calendar day prior notice is in addition to the 90 calendar day repair requirement per 5.0. (CDRL A008, DI-MGMT-80440, Notification of Shipment of Repaired Government Material).

6.0 General Information

6.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

6.2 Security Requirements

6.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, and facility security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DOD) 5200.2- R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); AFMAN 16-1406, V2, DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

6.2.2 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

6.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

6.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

6.2.5 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

6.2.6 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

6.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

6.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

6.5 Safety Requirements

6.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

6.5.2 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan. (CDRL A010, DI-SAFT-82313, Environmental, Safety and Occupational Health (ESOH))

6.5.3 Mishap Notification/Investigation: The Contractor shall ensure the Command Post of the closest USAF facility is notified and the PCO/MFT are notified of mishaps by telephone within four business hours. Additionally, AFLCMC/SE shall be notified of the mishap by the https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products http://www.biopreferred.gov/

PCO/MFT within four business hours. The Contractor shall cooperate with Government safety investigations."

6.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

6.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

6.7 Service Contract Reporting: I In accordance with 10 United States Code 2330(a), and DFARS 252.204-7023 (Reporting Requirements for Contracted Services), the Contractor shall provide a Service Contract Report for each contract that meets the DoD Contract Reporting criteria and is in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

6.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

6.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A011, DI-QCIC-81187, Quality Assessment Report).

6.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.osha.gov/dcsp/vpp/index.html https://www.sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr http://www.state.gov/j/tip

7.0 Appendices

If you have referenced regulations in the body of the PWS, include them in the following table.

7.1 Appendix A, Reference(s)

Publication Title of Publication Date of

Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, 2006 Change 1 - March 28, 2013

DoDD 4715.1E

Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, as amended through January 1, 2004