PWS FD20602400464.pdf

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Distribution Statement: D

Performance Work Statement for

AIC-28 Audio Frequency Amplifier

Purchase Request: FD20602400464 October 20, 2023

Distribution Statement D: “Distribution authorized to Department of Defense and U.S. DoD contractors only. Administrative or Operational Use. To protect technical or operational data or information from automatic dissemination under the international exchange program or by other means. This protection covers publications required solely for official use or strictly for administrative or operational purposes. This statement may be applied to manuals, pamphlets, technicalorders, technical reports, and other publications containing valuable technical or operational data. Questions concerning technical content shall be directed to 638 SCMG/407

SCMS/GULB. Other requests for this document shall be referred to 638 SCMG/407 SCMS/GULB, 235 Byron St, Ste 19A, Robins AFB, GA 31098-1670

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to support contract level repair. This Purchase Order calls for Repair or Test and Recertification.

The Purchase Order will include functional testing, inspection, repair, and packaging of the National Stock Numbers (NSN) 5996-01-600-0981CX, Part Number (PN) 255-402 and NSN 5996-01-009-6445CX, PN 255-4 Audio Frequency Amplifier. The period of performance shall consist of a one-year period contract award. This is a requirements type contract with Firm Fixed Price (FFP).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing continued support for the AIC-28 that is installed on the E003G configured aircraft until 2035.

1.3 Background:The Audio Frequency Amplifier is a flight critical component in the aircraft internal communication system, providing amplification to audio signals among all flight crew and mission crew members. It also provides voice and signal broadcast of emergency information within the aircraft. 5996-01-600-0981CX is a commercial off the shelf (COTS) item redesigned by Astronics for military use due to obsolescence issues with the legacy amplifier, 5996-01-009-6445CX. Without a properly functioning Audio Frequency Amplifier, the E003 aircraft would be rendered non-mission capable.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of Test/Repair/Recertification

4.3.1 - 4.3.1.3.3

Contractor shall comply with the quality levels of repair necessary to return assets in serviceable condition.

The Government will be notified within 5 days regarding any assets tested and determined Beyond Economical Repair (BER) or No Fault Found (NFF).

There shall be no more than 1 (one) PQDR per contract year. Contractor shall provide corrective actions in time accepted by Govt.

Delivery of repair

4.3.2 Repaired assets shall be delivered in accordance with

the schedule defined by the Purchase Order.

The Contractor shall deliver a minimum of 1 asset per month 30 calendar days. Turn-Around-Time (TAT) for Mission Incapable (MICAP) is 10 days and Surge repair is 8 days ARO/Reps and will be shipped by fastest traceable means.

There shall be no more than 1 late delivery. The Contractor shall notify the Government if the delivery of an asset will not meet the scheduled

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delivery date and negotiate a revised delivery date.

The late asset shall be delivered by the revised delivery date acceptable to the Government.

Quality of CDRL deliverables

4.2.1 There shall be no more than 1 total rejection of

deliverables. The Government will reject a deliverable if one (1) or more technical errors or one

(1) or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within 3 business days of notification of Government rejection.

Receipt of CDRL deliverables

4.2.2 There shall be no more than 1 late submission(s) of

deliverables. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes NSNs 5996-01-600-0981CX, PN 255-402 and NSN 5996-01-009-6445CX, PN 255-4.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Government Property Inventory Report: The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request.

[CDRL A003, DI-MGMT-80441D, Government Property Inventory Report]

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4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: Effective one year from date of contract award.

4.1.2 Place of Performance: These services will be performed at U.S. based facilities in Kirkland, WA as identified by Astronics Advanced Electronic Systems.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-PSSS-81995A Contract Depot Maintenance Production Report 4.3.4 A002 DI-MGMT-81838 Commercial Asset Visibility-Air Force

(CAVAF) End Item Report 4.3.5

A003 DI-MGMT-80441D Government Property Inventory Report 3.4

4.2.1 Quality of CDRL Deliverables: There shall be no more than one (1) total Government rejection of any deliverable. The Government will reject a deliverable if one (1) or more technical errors or one (1) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 3 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverables: CDRL deliverables shall be submitted via Procurement Integrated Enterprise Environment PIEE/EDA/WAWF unless otherwise specified in Services Summary. There shall be no more than one (1) late submission of deliverables. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government to FA8539. Status reports shall include date received at contractor facility, date of induction, serial number of each item, date item repaired/shipped.

4.3 Test/Repair/Recertification

4.3.1 Quality of repair: There shall be no more than one (1) PQDRs annually.

4.3.1.1 TT&E/Repair/Recertification

The Contractor will perform Tear down, Test and Evaluation (TT&E) to determine the cause of failure prior to conducting actual Repair of the item. Failures identified will be repaired and recertified. If contractor cannot duplicate the failure the asset will be determined No Fault Found (NFF) and recertified. When situations occur where an asset is tested and determined Beyond Economical Repair (BER) the asset will be condemned on site at the contractor facility AFTER

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Notifying the Procurement Contracting Officer (PCO), Logistics Manager (LMS) and Source Inspection by DCMA.

4.3.1.2 No Fault Found (NFF): When situations occur where an asset is provided to the contractor for Repair, but the contractor cannot duplicate the fault, the contractor shall notify the PCO and LMS within five working days. Assets determined NFF are required to be recertified, tagged condition code “A”, and returned to the Government as serviceable units.The contractor shall not charge the full Repair cost, but only charge the Government for TT&E and Recertification/ NFF.

4.3.1.3 Beyond Economical Repair (BER): Requests for condemnations shall be submitted in writing to the Government within five working days of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75 percent of the unit’s replacement cost. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with the negotiated BER CLIN. The Government retains the right to request enlarged color photographs (electronic media preferred) of any proposed condemned end item.

These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number designation. The results of any electrical testing performed and the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to the Government technical representative for evaluation, confirmation, and/or disposition instructions. Authorization to accomplish condemnation shall be obtained through the PCO for end item(s) determined to be uneconomical to repair. (FAR Part 45.6, DFAR Part 245.6, DOD 4160.21-M-1, DOD 4100.39-M). The Contractor shall obtain written disposition information from the PCO for assets Beyond Economic Repair (BER). Contractor format is acceptable. All BERs will be scrapped-on-site after required DCMA inspection at the source (Astronics).

4.3.1.3.1The Contractor shall notify the Government when repair of an item requires cost of parts and labor that exceed 75 percent of the current Standard List Price (SLP) of the items unless authorized by the LMS through the PCO. The Contractor shall be required to repair all items unless the PCO provides direction in writing that a particular item is excluded from these requirements. Request for condemnation shall only be submitted in writing to the PCO and LMS. The Contractor will receive approval/disapproval in writing through the PCO for units that fall into one of the criteria specified below:

A. Physical damage destroys 75% of the physical and/or electrical integrity of the unit (i.e. crushed).

B. Overheating and subsequent destructions of 80% of the internal electrical components and electrical connections.

C. Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

4.3.1.3.2 Condemned items shall be disposed of and demilitarized IAW Department of Defense (DoD) Publication 4160.21-1-M-1 “Defense Demilitarization Manual”. The Contractor shall be authorized by the Logistics Management Specialist to retain a condemned item(s) for

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cannibalization and reuse. NSNs 5996-01-600-0981CX, PN 255-402 and NSN 5996-01-009- 6445CX, PN 255-4 are Demil code A items.

4.3.1.3.3 Repairable items condemned under the provisions of the contract may be replaced by reparable assets provided by the government from within existing inventory when available at no additional cost to the government. Government program offices may determine to have condemned inventory kept at the Contractor’s facility upon mutual agreement.

4.3.2 Delivery of repair: Repaired assets shall be delivered via SW3119, in accordance with the schedule defined by the Purchase Order. Contractor shall make every effort to expedite delivery of repaired units to meet fastest turnaround times possible. The Contractor shall provide written notice of inability to meet the 30 day Turn-Around-Time (TAT) with a detailed explanation for the delay, the latest estimated completion date, and plan for repair completion within three working days. Factors that could lead to longer lead times other than those set forth in this schedule shall be identified and reported to Contracting Officer. Contractor shall take appropriate action to correct these problems in order to comply with contract specified turnaround time.

4.3.3 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.4 The Contractor report will provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. The Contractor will submit the CDM Report to the Logistics Manager via email.

[CDRL A001, DI-PSSS-81995A, Contract Depot Maintenance Production Report]

4.3.5 Commercial Asset Visibility-Air Force (CAVAF): The Contractor shall provide the 407th Supply Planner with a monthly Contract Depot Maintenance Production Report. The Government will assume CAVAF input responsibility; the Supply Planner will submit a waiver request to take over the responsibilities for performing the CAV AF transactions in the contractor’s place. The Contractor shall report daily or as actions occur, providing data on the actions conducted for each unit.The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. Due to the low volume of repair, Astronics declines to utilize CAV AF; the Government will have input capability/contractor access to CAV AF. (CAV AF Waiver) [CDRL A002, DI-MGMT-81838, Commercial Asset Visibility-Air Force (CAVAF) End Item Report]

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4.3.5 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: Continuation of Mission- Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.2 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Safety and Health Plan/Program: The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan.

5.5.3 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone

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within four business hours. The Contractor shall cooperate with Government safety investigations.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via PIEE/WAWF.

5.8 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor’s QMS shall detect quality program problems and defects, identify root causes for quality related problems/defects, correct root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The Contractor shall be certified to ISO 9001 requirements and shall email a copy of their ISO 9001 certificate to (PM EMAIL) within 30 days of contract award, and before each anniversary date.

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM).

February 28, 2006 Change 1 - March 28, 2013

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008

Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004 http://www.state.gov/j/tip