PWS E2 Hunters Point Phase II Support 100520 (002).pdf

PERFORMANCE WORK STATEMENT (PWS)

USEPA Phase II Hunters Point Superfund Site Support

Part 1

General Information

1. GENERAL: This is a new non-personnel services Fixed Price contract or purchase order (Contract) to be awarded on a limited competition basis to E2. The Contract is designated to provide the support for the continued assessment, evaluation and reporting for EPA Region 9 Superfund Program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform support tasks as defined in this

PWS except for those items specified as government furnished property and services.

1.2 Background: The U.S. Environmental Protection Agency (EPA) Region 9 is required to perform assessments, evaluations, data analysis, and prioritization of potentially contaminated sites in the US. The support outlined in this PWS is a new requirement for the Corps in continuance of the support provided to EPA on EPA contracts and task orders. As follow on work to landfill responsible party oversight execution by E2 will support fulfillment assessment of objectives under the Superfund

Program. This contract continues that support for an additional 24 months.

1.3 Objectives:

• Project management

• Data Management and Review

• Review and Analyses Technical Reports on site conditions.

1.4 Scope: Assessment Support.

Part 5 of this PWS contains the task description and deliverables. The following outlines the activities that will take place to accommodate these requirements.

Data Management and Review – As outlined in Part 5 of this PWS, the Contractor will conduct data management, review and analysis of reports generated by ongoing

Superfund assessment and clean up actions at the Hunters Point Shipyard Site in San

Francisco, California. This review will included preparation of memorandum on reports and review comments provided on the subject reports. Site visits and technical meetings may be required as well. The previously used Contract was awarded to support all superfund tasks required by EPA in support of prioritization and evaluation of facilities and sites.

1.5 Period of Performance: The period of performance shall be for 24 months from date of award. Period of performance may be extended if government delay occurs.

1.6 General Information

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (Part 7 Technical Exhibit 1). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.3 Place of Performance: The work to be performed under this contract will be performed at the contractor’s office and Project site in San Francisco California.

1.6.4 Type of Contract: The government will award a new sole source, firm fixed price contract for this support.

1.6.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.6 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.7 Key Personnel: The follow personnel are considered key personnel by the government:

Dan McMindes

U.S. Army Corps of Engineers, Sacramento District

Attn: CESPD-PDM

1325 J Street

Sacramento, CA 95814-2922

Cell: (415) 297-0367

Phone: (916) 557-7399

Email: Daniel.C.McMindes@usace.army.mil

1.6.8 Key Personnel: The follow personnel are considered key personnel for the IDIQ contract under which this task order will be awarded:

RADHIKA SREENIVASAN, PMP, REM, REP.

Director of Environmental Services

E2 Consulting Engineers, Inc.

1900 Powell Street, Suite 250

Emeryville, CA 94608

Phone; (510) 652-1164

Email: radhika.sreenivasan@e2.com

1.6.9 Identification of Contractor Employees: All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also insure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

1.6.10 Contractor Travel: Contractor may be required to travel CONUS during the performance of this contract to handle hard files, in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint

Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. For proposal purposes, a Not to exceed amount for travel can be established or you can include in your IGCE and the workload summary , a projected listing of travel locations to include frequency and number of persons required to travel so the offerors can provide pricing.

1.6.11 Other Direct Costs: This category includes travel (outlined in 1.6.10), reproduction, and shipping expenses associated with performance of this PWS.

1.6.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the mailto:Daniel.C.McMindes@usace.army.mil property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used, released or sold by the contractor without written permission from the Contracting

Officer. All materials supplied to the Government shall be the sole property of the

Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

Definitions common to all scopes are included below. Definitions unique to this PWS are defined in the PWS.

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

EPA Environmental Protection Agency

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of

KO Contracting Officer

LUST Leaking Underground Storage Tank

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

UST Underground Storage Tank

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide an EPA Point of Contact to assist with all aspects of work and provide information as needed.

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA.

3.5 Materials: NA.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2. Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3. Equipment. The Contractor shall furnish equipment to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 REQUIREMENTS: The Contractor shall provide the necessary expertise, materials, and supplies to complete the tasks outlined in this task order. The Contractor shall be responsible for managing the various requirements defined below. Although the contract shall be awarded as 1 job lump sum the contractor shall be responsible for tracking and reporting work elements on the monthly status report as noted below. The Contractor shall be responsible for delivery of the following items:

5.2 – Project Support

The following tasks are required to provide technical support for the site for 18 months. The period of service will be 24 months to allow for award of options, startup and closeout. The programmatic and project management costs to support development of this document should be disbursed throughout the deliverables. The Tasks, below, should include all subtasks and effort required to execute these deliverables, including teleconferences and meetings.

Task 1 Phase II Support

Work Element - Monthly Status Update Reports (MSR). For the duration of the project, the contractor shall produce a monthly status memorandum/report (MSR) to document progress on the project. The focus of this report shall include information on all of the tasks performed during the reporting period. The MSR shall explain the financial status of the project and current invoice.

The contractor shall send the MSR to the Corps and to EPA (electronic) on a routine monthly basis, and confirm receipt and include a follow up teleconference to verify the accuracy of or respond to questions on the MSR. The format for the MSR will be approved by the Corps and

EPA. For estimating purpose, assume 7 site monthly status update reports with an option for another eleven (11) MSRs.

Work Element – Cursory Review Report Memorandum. Cursory reviews are considered to be cursory review of reports that require a multi-disciplinary team of subject matter experts and are generally 200 pages or less. Review of these reports may be technical or programmatic. A

Review Memorandum will be generated for each review and the contractor shall send the Review

Memorandum to the Corps and EPA (electronic) after each review. The contractor shall follow up with phone call(s) to confirm delivery and to respond to questions on and/or discuss the

Review Memorandum. For estimating purpose, assume two (2) cursory review report memoranda with an option for another five (5).

Work Element – Standard Review Report Memorandum. Standard reviews are considered to be in-depth review of reports that require a multi-disciplinary team of subject matter experts and are generally 200 pages or less. Review of these reports may be technical or programmatic. A

Review Memorandum will be generated for each review and the contractor shall send the Review

Memorandum to the Corps and EPA (electronic) after each review. The contractor shall follow up with phone call(s) to confirm delivery and to respond to questions on and/or discuss the

Review Memorandum. For estimating purposes, assume three (3) standard review report memoranda with an option for another five (5).

Work Element – Comprehensive Review Report Memorandum. Comprehensive reviews are considered to be in-depth review of complex reports with complex issues that require a multi-disciplinary team of subject matter experts and are generally 200 pages or less. Review of these reports may be technical or programmatic. A Review Memorandum will be generated for each review and the contractor shall send the Review Memorandum to the Corps and EPA (electronic) after each review. The contractor shall follow up with phone call(s) to confirm delivery and to respond to questions and/or discuss the Review Memorandum. For estimating purposes, assume two (2) comprehensive review report memoranda with an option for another five (5).

Work Element – Site Visit Photo Log Memorandum with travel. The contractor shall conduct a half-day site visit and generate a photo log (with observations) memorandum for each site visit.

A copy of the photo log memorandum shall be sent to the Corps and EPA (electronic) after each site visit. For estimating purposes, assume a two-person multi-disciplinary team of subject matter experts per site visit, including a team comprised of a senior environmental engineer landfill expert with regulator experience in CA and a senior hydrogeologist expert in RCRA groundwater monitoring. For estimating purposes, assume one (1), two-person site visits with an option for another one (1) two-person site visit, the option including a team comprised of a senior environmental engineer landfill expert with regulator experience in CA and a senior hydro-geologist expert in RCRA groundwater monitoring.

Work Element – Site Visit Photo Log Memorandum without travel. The contractor shall conduct a half-day site visit and generate a photo log (with observations) memorandum for each site visit. A copy of the photo log memorandum shall be sent to the Corps and EPA (electronic) after each site visit. For estimating purposes, assume a two-person multi-disciplinary team of subject matter experts per site visit, including a team comprised of a senior environmental engineer landfill expert with regulator experience in CA and a senior hydrogeologist expert in

RCRA groundwater monitoring. For estimating purposes, assume one (1), two-person site visits with an option for another one (1) two-person site visit, the option including a team comprised of a senior environmental engineer landfill expert with regulator experience in CA and a senior hydro-geologist expert in RCRA groundwater monitoring.

Work Element – One (1) hour teleconference. The contractor shall attend a 1 hour teleconference to include up to 4 professionals from the contractors staff. For estimating purposes, assume a four-person multi-disciplinary team of subject matter experts per teleconference. Also for estimating purposes, assume 28 teleconferences will be included in the base with another 40 teleconferences as options.

5.2 SCHEDULE and DELIVERABLES: As these tasks are part of the on-going program for HPNS, these tasks are anticipated to continue until the property is remediated and transferred.

SCHEDULED DELIVERABLES

Task 1.1 – Monthly Status Update Reports (MSR)

Task 1.1.1 – Monthly Status Update Reports (MSR)

Draft due the 20th of the following month

Final due the end of the following month.

All other deliverables shall occur no less than 30 days after completion of the work element.

With final due 10 days after receipt of comment.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance

Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

The contractor shall ensure completeness of Reports and

Accuracy of data presented.

The contractor provided Reports that can be easily reviewed and approved by EPA and USACE

Zero or fixable ‘bugs’ Document

Review

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Status report to include progress and financial reports

Monthly

Electronic in MS

Word and Excel

Dan McMindes, USACE SPD

Invoice Monthly 1 Electronic in pdf Dan McMindes, USACE SPD