PWS draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

REFUSE SERVICES

1.0 General:

1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform non-hazardous salvage and refuse collection, transportation and offsite disposal as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The Contractor shall provide all labor, material, and equipment to perform to the standards in this contract for the Government.

1.2 Background: LEAD does not have the means to dispose of non-hazardous salvage and refuse on Depot.

1.3 Period of Performance (POP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 1 Jul 2021 to 30 Jun 2022

1.3.2 Option Year One: 1 Jul 2022 to 30 Jun 2023

1.3.3 Option Year Two: 1 Jul 2023 to 30 Jun 2024

1.3.4 Option Year Three: 1 Jul 2024 to 30 Jun 2025

1.3.5 Option Year Four: 1 Jul 2025 to 30 Jun 2026

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Program, the Contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QC program. The program shall be submitted to the KO/COR within 60 days of contract award.

1.4.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The Contractor shall not perform services on these days:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.3.11 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services: The Contractor shall provide services between the hours of 0600-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at various locations on LEAD to include the Munitions center. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Contractor and all associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office one week before the employee is to access the installation or two weeks before an employee’s badge is to expire. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.4.5.1 Physical Security: The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 AT Level 1 Awareness Training: All Contractor employees, to included Subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.3 iWATCH Training: The Contractor and all associated sub-Contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The Contractor shall report completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.4 OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees and associated sub-Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training.

Level 1 OPSEC training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.5 OPSEC SOP/Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the KO within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

In addition, the Contractor shall identify an individual who shall be an OPSEC Coordinator. The Contractor shall ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.6 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. NOTE: The Government does not provide training to Contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they shall be serving.

1.4.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, KO’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance.

At these meetings, the Contacting Officer shall apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager and Alternate shall have proficiency in the English language and shall be able to discuss and convey the technical aspects of the services procured, both orally and in written form.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall be required to obtain and wear badges in the performance of this contract.

1.4.11 Organizational Conflicts of Interest (OCI): The Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.12 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.4.13. LOSSES/DAMAGES CAUSED BY THE CONTRACTOR: The Contractor agrees to hold harmless the Government from any claims for damage to property, bodily injury, or death, resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment or grounds caused by the Contractor or his employees.

The Contractor shall verbally notify the Contracting Officer (KO) or Contracting Officer Representative (COR) immediately following any occurrences. The Contractor shall submit an Accident Report to the KO and COR, within 24 hours following damage, loss or injury.

Directorate of Risk Management (DRSK) shall be notified immediately of any such occurrence at (717)267-8800. The Contractor shall remain on the site of the incident until a Military Police Report is completed by the Directorate of Risk Management (DRSK). The KO / COR shall notify the Depot Safety Office of the incident and retain a copy of the Military Police Report within the contract files.

1.4.13. WASTE DISPOSAL: No hazardous or non-hazardous wastes shall be disposed of by the Contractor or any Sub-Contractor on Government property.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term Contractor as used herein refers to both the Prime Contractor and any Subcontractors. The Contractor shall be responsible for ensuring that his Subcontractors comply with the provisions of this contract. It is not enough that the Contractor just be responsible to ensure that the Subcontractor complies with the provisions of the contract, but he should clearly understand that he is fully responsible for his Subcontractor.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. Anytime day is referenced it shall be interpreted as business day.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable degree of deviation from requirements (AQL) is stated in Table 1 of the Performance Requirements Summary. An AQL does not allow the Contractor to knowingly offer defective service, but admits that defective performance may sometimes be unintentional.

2.1.15 COLLECTION FREQUENCY: The number of times collection is provided in a given period of time.

2.1.16. COLLECTION STATION: The points where refuse shall be conveniently and efficiently assembled in proper containers for collection by the Contractor. (May also be referred to as collection points or pick-up stations.)

2.1.17. COMBUSTIBLE RUBBISH: Can be burned readily in an incinerator or burning pit.

2.1.18 DEBRIS: Grass cuttings, sod, gravel, tree trimmings, stumps, leaves, limbs, street sweepings, roof and construction wastes, and similar waste materials

2.1.19 FRONT END LOAD DUMPSTER: Front End Load (FEL) Dumpster containers shall be of heavy gauge metal construction and cubical in shape. The size of the dumpsters shall be determined by the units rated capacity in cubic yards. Dumpsters used during the course of this contract shall be the following sizes: 2 yard, 4 yard, 6 yard and 8 yard. It is assumed that the use of the word “Dumpster(s)” within this Performance Work Statement shall infer a FEL Dumpster.

2.1.20. GARBAGE: Animal and vegetable waste (and containers thereof) resulting from handling, preparation, cooking and consumption of foods.

2.1.21. LOT: The total number of service outputs in a surveillance period, as defined in the AQL column of the Performance Requirements Summary (PRS).

2.1.22. NONCOMBUSTIBLE RUBBISH: Cannot be burned at ordinary incinerator temperatures (800 to 1,800 degrees F.)

2.1.23 REFUSE: All garbage, residual waste, debris, rubbish, and all other items intended for disposal that may normally be generated in conjunction with the activities in the areas covered by this contract. Not included are explosives and incendiary waste and contaminated waste from medical and radiological processes.

2.1.24. REFUSE COLLECTION: A system of transporting refuse including non-accountable salvage, from pick-up stations to point of disposal. It includes hauling garbage to the transfer station when required by the terms of a contract.

2.1.25. RESIDUAL WASTE: As defined in PA Code, Title 25 Chapter 287.1., Residual Waste is a Pennsylvania Department of Environmental Protection (PADEP) term for non-hazardous waste generated at an industrial facility. The Environmental Protection Agency uses the term Industrial Waste and Residual Waste interchangeably. The PADEP regulations require transporters of Residual Waste to have their ROs or trailers marked "Residual Waste".

2.1.26. ROLL-OFF (RO): RO type containers shall be of heavy gauge construction and cubical in shape. The size of the RO shall be determined by their rated capacity in cubic yards. ROs used during the course of this contract shall be the following sizes: 40 yard.

2.1.27. RUBBISH: Any non-salvageable waste material, other than rocks or dirt, either combustible or noncombustible, which is not used in preparing or dispensing food. This includes, but is not limited to metal, paper, glass, cardboard, crockery, floor sweepings, cartons, and similar items.

2.1.28. SAMPLE: A sample consists of one or more service outputs drawn from a lot, the outputs being chosen at random. The number of outputs in the sample is the sample size

2.1.29. SANITARY LINED LANDFILL: A site where refuse is disposed using an engineered method in a manner that protects the environment by spreading the waste in thin layers, compacting it to the smallest practical volume, and covering it with soil by the end of each working day and by which meets the criteria of 42 U.S.C. 6903.

2.1.30. SOLID WASTE: Refuse, sludge and other discarded solid materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved materials in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial waste, water effluent, dissolved materials in irrigation return flow or other common water pollutants.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism CDC Child Development Center CFP/M/E/S Contractor Furnished Property, Material, Equipment and Services CFR Code of Federal Regulations CM Contract Manager COB Close of business CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DPW Directorate of Public Works DOC Directorate of Contracting DOD Department of Defense DRMO Defense Reutilization and Marketing Office DRSK Directorate of Risk Management FAR Federal Acquisition Regulation FEL Front End Load Dumpster FPCON Force Protection Condition FSC Federal Service Code GFP/M/E/S Government Furnished Property, Material, Equipment and Services HQDA Headquarters Department of Army IAW In accordance with KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operational Security OSHA Occupation Safety and Health Standard PA Pennsylvania PADEP Pennsylvania Department of Environmental protection PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control

QCP Quality Control Program RO Roll off SOP Standard Operating procedure TE Technical Exhibit UIC Unit Identification Code U.S.C United States Code WAWF Wide Area Work Flow

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government shall provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government shall not furnish the necessary workspace for the Contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.1.1 SCALES: In the event that Contractor owned scales are found to be defective or not operational, the Government shall provide scales for the weighing of refuse that is to be removed from LEAD. The procedures for utilizing Government Scales are as listed in Sections 3.1.1.1 and 3.1.1.2.

3.1.1.1 FEL DUMPSTER UNITS: The Contractor shall light weigh the truck used for emptying/removal of FEL Dumpster refuse at the Government Scale House on Vehicle Road upon arrival and prior to picking up the scheduled load. After the Contractor has picked up the load from the FEL Dumpster units throughout the installation, the Contractor must weigh out at the Government Scale House to determine the actual tonnage being removed. A copy of the Contractor’s weigh slip shall be provided to the COR as part of his invoicing.

3.1.1.2. RO UNITS: The Contractor shall light weigh the truck and container combination prior to the pick-up of RO units at Letterkenny Army Depot. After the Contractor has picked up the loaded RO unit, the unit must be weighed and a weigh slip generated to reflect the tonnage contained on each RO unit. A copy of the Contractor’s weigh slip shall be provided to the COR as part of the invoicing. The weigh slip must include the Building number where the loaded RO unit was picked up.

3.2 Equipment: None

3.3 Materials: None

3.4 Services: The KO or COR shall provide notification to the Contractor when ROs are required to be emptied. Notification shall be provided by either email or phone.

3.5 Utilities: All utilities in the facility shall be available for the contactor’s use if needed in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the Contractor shall furnish all necessary supplies, parts, materials, tools, support equipment, labor and vehicles required to perform all operations required by this PWS, to include various sized RO units, Dumpster units, and the manifest required for the hauling and disposal of refuse from Letterkenny.

4.2 Facilities: The Contractor shall furnish the necessary workspace for the Contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

4.3 Equipment: The Contractor shall furnish all equipment to perform refuse services for LEAD.

A list of current ROs and dumpsters is located in section 5.

4.3.1 CONTRACTOR SCALES: The Contractor shall use Contractor owned scales at no additional charge to the Government. Any charge for scale use shall be incorporated into the price per ton as quoted to the Government. The Contractor shall retain documentation on the most recent calibration of the scales. This documentation shall be provided to the KO and COR upon the award of the Contract and as requested by the KO and COR thereafter.

4.3.2. CONTAINERS: The Contractor shall furnish all containers of the variety specified and required below.

4.3.2.1. DUMPSTERS: Dumpster containers shall be of heavy gauge metal construction and cubical in shape. The size of the dumpsters shall be determined by the units rated capacity in cubic yards. Upon request the Contractor must provide the KO and COR with an Inventory List of all FEL Dumpster containers to include size and location. This list must be maintained and updated every quarter throughout the duration of the Contract and an updated listing provided to the KO and COR as changes occurs. All dumpster containers provided by the Contractor shall:

(a) Be properly stenciled in accordance with all Federal and State Regulations.

Current regulations require that all units be stenciled as “Residual Waste”

(b) Be of the covered sanitary variety

(c) Be of a height which shall facilitate loading by personnel from the side and top from a normal stand position

(d) Be of a type affording mechanical handling for loading into a compactor-type truck

(e) Be of the type that have side and top opening doors with full opening constructed so as to prevent spillage of liquids or scattering of trash, debris and garbage

(f) Be kept in good mechanical condition

(g) Heavy enough to prevent tipping by wind or accidental contact

(h) Be of size and quantity indicated in Paragraph 5 and large enough to handle the amount of refuse generated between pick-ups. If the size container indicated proves to be insufficient the Contractor shall notify the COR and then replace the container with a larger size.

4.3.2.2. ROs: RO type containers shall be of heavy gauge construction and cubical in shape.

The size of the RO shall be determined by their rated capacity in cubic yards. Upon request the

Contractor must provide the KO and COR with an Inventory List of all RO containers to include size and location. This list must be maintained and updated quarterly throughout the duration of the Contract and an updated listing provided to the KO and COR as changes occurs. RO containers provided by the Contractor shall:

(a) Be properly stenciled in accordance with all Federal and State Regulations.

Current regulations require that all units be stenciled as “Residual Waste”

(b) Be covered before transporting off Depot

(c) Be delivered to site within forty-eight (48) hours when requested and where specified by the KO or the COR

(d) Be emptied within forty-eight (48) hours after notification by the KO or COR.

Notification shall be made by email and/or telephone.

(e) The Contractor shall provide covers for RO units placed on Letterkenny when requested by the KO or COR.

(f) The Contractor shall provide containers that have all edges, holes and seams sealed for certain locations that have the potential of leaking liquids onto the ground. If sealing is not possible liners shall have to be provided for each container and installed by the Contractor at the time of delivery at no additional charge to the Government. Installation shall include tie downs to ensure the liner shall not fall down during use.

(g) Label containers by the unit number specified in Section 5.

4.3.3. VEHICLES:

4.3.3.1. The Contractor shall provide all vehicles required to fulfill the requirements of this contract.

4.3.3.2. Vehicles used by the Contractor shall remain in compliance for the life of the contract with all portions of the LEAD Regulation 385-4, “Security, Safety, and Fire Prevention for Contractor’s performing work on Letterkenny Army Depot, Chambersburg, Pennsylvania”.

4.3.3.3 REPAIRS: Contractor vehicular repairs shall not take place on Letterkenny Army Depot.

Vehicles requiring repair shall be towed from the Depot at the expense of the Contractor.

4.3.3.4. The Contractor shall clean up and dispose of any spills from Contractor vehicles (hydraulic fluids, gasoline, and antifreeze, diesel fuel from broken hoses or lines) IAW the Depot’s Hazardous Waste Plan. All spills must be reported to the KO and COR.

4.3.3.5. Vehicles used to empty Dumpsters shall have enclosed leak-proof bodies specifically manufactured to handle Dumpster containers. Additionally, these vehicles shall be equipped with a cover to prevent littering once refuse is loaded in the vehicle.

4.4 Materials: The Contractor shall furnish to the COR upon request all paperwork to include any forms that are required to maintain refuse services to LEAD.

4.5 Services:

4.5.1 The Contractor shall provide transportation services for the refuse to the disposal site.

4.5.2 The Contractor shall manage the total work effort associated with the refuse/salvage services required herein to assure fully adequate and timely completion of these services.

Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling and quality control.

4.5.3 The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

4.5.4 The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

4.5.5 The Contractor shall provide the necessary paperwork to properly dispose of any refuse that is collected by the Contractor this includes printed manifests for each trash profile that have the required fields filed in with accurate data; profile paperwork to ensure that a disruption of service does not occur.

4.5.6. The Contractor shall provide on a quarterly basis environmental landfill data to include by specific waste stream the landfill used, type of waste and tonnage at no additional charge to the Government.

5.0 Requirements: The Contractor shall:

5.1. COLLECTION REQUIREMENTS: The Contractor shall provide the service of refuse collection and disposal as described below. Standards for these services are specified in this PWS and the PRS.

FEL DUMPSTERS

BUILDING NUMBERS QUANTITY SIZE (YD) FREQUENCY

S-234 1 8 2X/WK

1 1 4 2X/WK

10 2 8 2X/WK

102 1 6 2X/WK

13 1 4 2X/WK

31 1 2 2X/WK

14 1 2 2X/WK

2 1 6 2X/WK

2 2 4 2X/WK

2 1 8 2X/WK

2270 1 4 2X/WK

2271 3 3 2X/WK

2293 1 4 2X/WK

431 1 2 2X/WK

3 2 4 2X/WK

31 1 8 2X/WK

32 1 8 2X/WK

320 1 8 2X/WK

320 1 6 2X/WK

320 1 4 2X/WK

3201 1 8 2X/WK

322 1 4 2X/WK

3233/3234 1 6 2X/WK

3238 1 4 2X/WK

3239 1 8 2X/WK

3253 1 2 2X/WK

3253 1 8 2X/WK

3290 2 6 2X/WK

33 1 8 2X/WK

33 North 1 4 2X/WK

331 1 8 2X/WK

332 1 4 2X/WK

34 1 8 2X/WK

347 1 6 2X/WK

349 1 2 2X/WK

350 1 4 2X/WK

350 3 8 2X/WK

350 3 4 2X/WK

350 1 8 2X/WK

350 1 2 2X/WK

350 2 6 2X/WK

350 1 6 2X/WK

350 1 6 2X/WK

350 1 6 2X/WK

363 1 2 2X/WK

37 1 8 2X/WK

37 1 6 2X/WK

37 2 8 2X/WK

370 10 4 2X/WK

370 2 6 2X/WK

370 1 3 2X/WK

370 small parking 1 2 2X/WK

375 1 8 2X/WK

389 1 6 2X/WK

390 1 2 2X/WK

391 1 6 2X/WK

3290 1 8 2X/WK

4 1 2 2X/WK

4 1 4 2X/WK

403 1 4 2X/WK

41 1 6 2X/WK

41 1 2 2X/WK

43 1 8 2X/WK

43 Door #4 1 8 2X/WK

431 1 4 2X/WK

47 1 8 2X/WK

5 1 8 2X/WK

5 1 4 2X/WK

505 1 2 2X/WK

51 South 1 4 2X/WK

51 1 8 2X/WK

51 1 8 2X/WK

52 1 8 2X/WK

521 1 4 2X/WK

522 1 4 2X/WK

55 1 6 2X/WK

57 1 8 2X/WK

57 1 6 2X/WK

57 1 8 2X/WK

3269 1 8 2X/WK

5800 1 8 2X/WK

5800 1 6 2X/WK

5803 1 8 2X/WK

645/646 1 8 2X/WK

S 2265 1 2 2X/WK

S-3298 1 4 2X/WK

T-1478 2 6 2X/WK

T-1478 1 2 2X/WK

T-3255 1 2 2X/WK

WISCONSIN GATE 1 2 2X/WK

2293 DRMO 1 4 2X/WK

2270 1 4 2X/WK

522 1 4 2X/WK

5121 1 8 2X/WK

99th RESERVE CTR 1 8 2X/WK

Roll-Offs

BUILDING NUMBERS UNIT NUMBER SIZE (YD) QUANTITY WASTE TYPE

1 10 1 TRASH

11N 20 1 PLANT TRASH

2 North 40 1 WOOD

2 40 1 PLANT TRASH

2 NE 30 1 PLANT TRASH

2258 / Lot 9 20 1 WOOD

2260 / Rec Area 40 1 Metal / Concrete

2260 30 1 WOOD

2260 20 1 PLANT TRASH

2264 / 2265 40 1 PLANT TRASH

2271 30 1 PLANT TRASH

2271 (Recycling) 30 1 WOOD

2293 / 2290 DRMO 40 2 PLANT TRASH

2383 40 1 PLANT TRASH

2710 40 1 PLANT TRASH

2710 40 1 PLANT TRASH

2710 40 1 PLANT TRASH

2710 40 1 TREATED WOOD

2710 30 1 CHAF

3 North 30 1 PLANT TRASH

32 SW 40 1 WOOD

33 North 40 1 PLANT TRASH

33 South 10 1 DESICCANT

33 40 1 PLANT TRASH

37 N 40 1 WOOD

37 N 40 1 PLANT TRASH

37 10 1 OILY HOSES

330 / Dock 2 North 40 1 PLANT TRASH

330 / Dock 2 North 40 1 WOOD

350 (Near 397) 40 1 WOOD

350 E 40 1 WOOD

350 SE (Water Jet) 20 1 GARNET

350 NE (Wash Rack) 40 1 PLANT TRASH

350 NE (Near 356) 40 1 PLANT TRASH

350 (ASRS / Door 11) 40 1 PLANT TRASH

351 20 1 OILY HOSES

351 20 1 PLANT TRASH

351 40 1 PLANT TRASH

351 40 1 WOOD

370 40 3 WOOD

397 40 1 PLANT TRASH

397 40 1 PLANT TRASH

3290 / Lot 12 40 1 WOOD

3290 / Lot 12 40 1 PLANT TRASH

3315 20 1 DESICCANT

3316 20 1

3382 South 30 1 PLANT TRASH

3626 40 1 WOOD

3700 SE 30 1 CONSTRUCTION

4 40 1

41 40 1 PLANT TRASH

41 South 40 1 PLANT TRASH

43 North 30 1 PLANT TRASH

43 40 1 WOOD

47 South 30 1 WOOD

403 30 1 WOOD

4755 40 1 PLANT TRASH

4755 40 1 CHAF/ALUM/GLASS

4755 30 1 CHAF

51 40 1 PLANT TRASH

52 North 30 1 WOOD

52 South 30 40 1 PLANT TRASH

52 North 40 1 PLANT TRASH

52 South 40 1 PLANT TRASH

54 40 1 PLANT TRASH

55 30 2 PLANT TRASH

55 North 30 1 WOOD

57 North 40 1 WOOD

57 40 1 PLANT TRASH

5300 30 1 SCRAPP DUNNAGE

5313 / N3C Dock 40 1 PLANT TRASH

5319 / N4C Dock 30 1 PLANT TRASH

5321 30 1 WOOD

5800 20 1 PLANT TRASH

5803 40 1 PLANT TRASH

651 40 1

6218 30 1

8001 30 1 PLANT TRASH

8001 40 1 PLANT TRASH

9950 40 1 PLANT TRASH

9950 40 1 WOOD / TRASH

9950 30 1 PLANT TRASH

Test Track Fence 40 1 PLANT TRASH

Lot 5 40,30,30,30 4 WOOD

57 Lot 47 40 1 PLANT TRASH

Lot 68 / LEMC 40,30,30,30 4 WOOD

Lot 68 / LEMC 20 / 30 1 PLANT TRASH

Lot 97 / LEMC 30 1 WOOD

Lot 97 / LEMC 40 1 WOOD

Lot 97 / LEMC 40 1

5.2. ROUTE AND COLLECTION SCHEDULES:

5.2.1. Schedules: The Contractor shall establish vehicle routes and collection schedules and submit those routes and schedules to the KO 10 days prior to commencement of performance under the contract. This schedule shall govern the day and approximate time of pick-up. The schedule shall be subject to change, provided the proposed modification contributes toward a more satisfactory service and the schedule of change meets approval of the KO. The required frequency of refuse service is listed in Paragraph 5

5.2.2. Collection schedule shall be established so collection operations can be made any time between the hours of 0600 to 1630, Monday through Friday, Government holidays excluded, unless otherwise required. The Government requires that the routine route for collection of FEL Dumpster containers be given priority scheduling to begin at 0600 each collection day to accommodate mission requirements in the industrial area. Daily routes must begin with priority given to the primary Maintenance Facilities of Buildings 350, 370 and 320. Any change in work hours shall be by mutual agreement between the Contractor and the KO or COR three days prior to schedule change.

5.3 POINTS OF COLLECTION:

5.3.1. Refuse collection points for Dumpsters are listed in Paragraph 5. Additional FEL Dumpsters shall be provided by the Contractor and placed as requested by the COR.

5.3.2. Refuse points for ROs are listed in Paragraph 5. Additional RO containers shall be provided by the Contractor and placed as requested by the COR.

5.3.3. The Government reserves the right to add or delete pick-up stations, change the frequency and routing of collections and change the type of container at no additional cost to the Government.

5.3.4. The Government designates collection station locations. The Contractor may relocate or combine pick-up stations only after receiving approval from the KO or COR.

5.3.5 The Government is not responsible for providing indoor space to thaw containers that have been frozen due to extreme weather. Frozen containers are not considered unserviceable and shall be replaced IAW the PWS.

5.4 FREQUENCY OF COLLECTION:

5.4.1. The Contractor shall empty all dumpsters on Monday and Thursday, unless otherwise specified by the KO or COR. Dumpsters shall also be serviced on an as needed basis when notified by the KO or COR. The Contractor shall respond within forty-eight (48) hours by emptying a container, removing a container or replacing an unserviceable container. Containers are located as listed in Paragraph 5. The Contractor shall provide more Dumpsters or adjust the frequency of pick-ups as needed to provide service to support workload fluctuations when notified by the KO and COR. Paragraph 5 shall be used as a baseline for the contract but is subject to change throughout the life of the contract.

5.4.2. The Contractor shall pick-up, place or swap out RO containers within 48 hours of notification by the COR. Notification shall be made by email and/or telephone.

5.5 POSITIONING OF CONTAINERS:

5.5.1. The Contractor shall position all containers at collection stations to best aid the user in disposing of refuse. The Contractor shall also position containers to minimize interference with parking areas, sidewalks, roadways, etc.

5.5.2. When more than one container is positioned at one collection station, containers must be placed as close together as feasible for user convenience and organized appearance.

5.5.3. Upon emptying, the Contractor shall return all dumpster containers to their proper location in an upright position with the lids securely in place.

5.5.4. The Contractor shall furnish replacement containers at the time of removal for containers removed for repair or cleaning to ensure that collection stations have adequate refuse containers.

5.6. SPILLAGE: The Contractor shall immediately pick-up any, and all, Contractor spillage.

Every precaution shall be taken by the Contractor to prevent paper and light material from being blown from the collection trucks.

5.7. INCLEMENT WEATHER SCHEDULE: Deviations from stated frequencies due to inclement weather conditions such as high wind velocity, snow, or any other justifiable reason, must be approved by the KO or COR on an individual basis at time of occurrence.

5.8. CONTAINER INACCESSIBILITY: All reasonable attempts shall be made by the Contractor to make the collections specified in this contract. Should access to the container be obstructed, the Contractor shall notify the KO or COR immediately. If access to the container is made available before the final pick-up of the day, the collection and disposal shall be made in accordance with the terms of the contract. Should access to the container not be available before the final pick-up of the day, through no fault of the Contractor, the Contractor shall report the situation to the COR and adjust his schedule for the following day to make this collection.

5.9. UNSERVICEABLE CONTRACTOR FURNISHED CONTAINERS: Unserviceable Contractor-furnished containers shall be replaced at no additional cost to the Government. The Contractor shall remove the container from service and replace it with a serviceable container within twenty-four (24) hours.

5.10. CLEANING REQUIREMENTS: The Contractor shall provide the services as described below.

5.10.1. Cleaning of containers shall be accomplished by the Contractor when deemed necessary by the KO, COR to maintain a clean and sanitary condition. The Contractor is required to make periodic inspections of FEL Dumpsters and ROs to assure cleanliness.

5.11. DISPOSAL:

5.11.1. Permits: The Contractor shall dispose of all refuse at a PADEP approved lined landfill.

Disposal shall be in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permits, profile setup and retention or fees associated with the use of the landfill. The Contractor shall provide the KO and COR a copy of the landfill permit or other document showing the landfill is in compliance with all environmental regulations within 60 days of Award.

5.11.2. Contractor shall not dispose of any material which has obvious value and appears to have been inadvertently placed near the collection point unless such material is designated as refuse by the COR.

5.11.3 Manifests: Preprinted manifests for each profile shall be provided by the Contractor at the times services commence and at the request of the COR when supplies are low throughout the period of performance of this contract.

5.12. GOVERNMENT HAULING:

5.12.1. Upon request, the Contractor shall accept at the landfill, non-hazardous refuse that is transported by Government vehicles.

5.13. PAYMENT DOCUMENTS:

5.13.1. Weigh Slips: The Contractor shall provide a copy to the COR of all weigh slips from automated scales for all RO containers on a monthly basis with the monthly invoice. The Government shall utilize the Contractor’s recorded actual weigh slips as the basis for payment for refuse collected in RO containers.

5.13.2. The Contractor shall keep such records as may be necessary to account for the amount and type of refuse collected and transported to the landfill under the terms of this contract. The Contractor shall make records available upon request by the KO or COR.

5.13.3. The Contractor shall complete all documents to ensure complete compliance to all Federal, State, and Local requirements as well as complete assurance that all materials accepted for disposal are within the permit parameters of the disposal facility. Documents include, but are not limited to PADEP Form U, Form 25R, Form 26R, and any other forms required for disposal.

These services are to be provided at no additional cost to the Government and should be considered part of the scope of services required to perform this contract. Said documents shall be completed on time so that service is not disrupted. The Contractor shall be held responsible by way of a 10% invoice reduction every 24 hours that service is disrupted. If information or samples are required the request for such items shall be made to the COR 30 days prior to the required deadline.

5.14. BILLING / INVOICING:

5.14.1. Invoicing: Refuse Service for LEAD shall be billed at a per ton cost for refuse collected from FEL Dumpsters and RO containers. The Contractor shall submit a detailed invoice with line item breakdowns to the COR. The Contractor shall submit all weigh slips with correct invoice through Wide Area Work Flow (WAWF), on a monthly basis, one invoice once a month.

Invoicing shall begin the first day of every month and end the last day of every month, accompanied by a list of containers serviced by date and include the refuse tonnage removed from the Depot. Monthly invoices shall be submitted within five days of completion of that service month in WAWF. Example: An invoice for service provided in July shall be due by COB 5 August.

5.14.2. Deductions to invoiced amounts due to lack of contract compliance on behalf of the Contractor shall require approval by the KO. Invoiced amounts for services that have not been rendered or have been rendered but are not in compliance with the standards set forth within this PWS shall not be paid.

5.15 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including Subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, KO’s Technical Representative (COTR) or also known as the KO’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

6.1 Publications applicable to this PWS are listed below: Documents applicable to this

Performance Work Statement are listed below as well as stated within the PWS. These documents are mandatory and the Contractor is obligated to follow them. Supplements and amendments to mandatory publications shall be considered to be in the full force and the responsibility of the Contractor. It is the Contractor’s responsibility to ensure that all mandatory publications are posted and up-to-date. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on Depot.

Manuals are subject to change throughout the life of the contract. The Contractor shall follow the latest addition to any regulation, pamphlet, law or memorandum.

6.2 Army Regulation and Pamphlets: All Army Regulations apply to any work performed on Depot and can be found at the following website http://www.whs.mil/library A non-exclusive list includes AR 385-10 Army Safety Program, and AR 385-55 Prevention of Motor Vehicle Accidents.

6.3 Other Manuals: All LEAD Regulations, Pamphlets, and Memorandums apply to any work performed on Depot. A nonexclusive list includes:

6.3.1 OSHA Part 1910- Occupational Safety and Health Standards can be found at http://www.osha.gov/index.html under Regulations / Standards.

6.3.2 Lead Pamphlet 385-4 Requirements for Security, Safety and Fire Prevention for

Contractor’s Performing Work on LEAD.

6.3.3 6.3.3 The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

6.3.4 LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/PDF/385-1.pdf

6.4 Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, DOT, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract.

6.4.1 All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

6.4.2 In case of injury/accident, the contractor shall complete an injury/accident Investigation report and submit it to the COR Office with a copy to the LEAD Safety Office.

6.4.3 All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

6.4.4 All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract within 5 days of contractor’s awareness of the message or notice.

6.4.5 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

6.5 Other Rules and Regulations: The Contractor shall comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.

6.5.1 Local Rules and Regulations: The Contractors, Subcontractors, suppliers and their employees shall be governed by local, state and federal Laws along with installation rules and regulations.